12/07/11 Meeting (PDF) - Indian Community School of Milwaukee

Indian Community School, Inc.
Board of Directors Open Session
December 7, 2011
Present: Diane Amour, Anne Egan-Waukau, Jone Stromberg, Carmen Flores, Sommer Drake, Justin
Thundercloud
Also present: Jacqueline Schellinger, Amy Tromp, Julie Muellenbach, Eric Andersen, Linda Wandtke,
Donna Bruneau, Debbie Martindale
The meeting was called to order at 5:33 p.m.
There was no public comment.
Diane Amour read the Mission statement.
Amy Tromp led the group in prayer
Additions to the agenda:
Personnel matters
Linda Wandtke: AdvancED Presentation
Breakfast with Santa.
Mary Kees reported:
The accounting department has closed the books for the school for July, August and September,
2011.
Financial statements consolidating ICS and the ICS Support Organization, Inc. (the “SO”) for the
first quarter have been completed.
The Compliance Certificates for the Bond Issues for the quarter ended September 30, 2011 have
been completed and submitted to JP Morgan.
The Flexible spending Plan passed the discrimination testing for the 2011 short plan year.
Grant Thornton has submitted a revised engagement letter to prepare the federal and state tax
and/or information returns for the school. This letter was signed December 7, 2011.
Grant Thornton has filed the applicable tax return extensions for the school for the fiscal year
ended June 30, 2011.
Form 990-EZ for the SO has been filed for the fiscal year ended June 30, 2011. This return was
prepared by Quarles & Brady since they had done so for the prior year and the investments were
not transferred until July 1, 2011.
The Board of Directors of the SO has decided to use the school’s accounting staff to perform its
accounting service effective December 1, 2011.
The transfer of files, documents and related data from Vrakas/Blum has been completed.
Rene Meyer has received a well-deserved promotion from Accounting Manager to Controller for
the ICS.
Tom Oechler has accepted the offer to become the CFO for ICS and is scheduled to start
Monday, December 12 th .

Board of Directors Open Session
December 7, 2011
Page 2
Jacqueline Schellinger requested and Mary Kees agreed to continue to assist at ICS until the end of the
year to assist in the transition of duties to Mr. Oechler.
Mary Kees departed the meeting at 6:03 p.m.
The Board was adjourned to Executive Session at 6:03 p.m.
The Board resumed the Open Session at 6:40 p.m.
Linda Wandtke joined the meeting at 6:40 p.m. to present information regarding the AdvancED Standards
and Quality Schools overview for accreditation.
Linda Wandtke departed the meeting at 7:43 p.m.
A break was taken at 7:43 p.m to 7:56 p.m.
Open session resumed at 7:56 p.m.
It was moved by Justin Thundercloud and seconded by Jone Stromberg to adopt the Board
retreat minutes of November 13, 2011 as amended. (6-0-0)
It was moved by Jone Stromberg and seconded by Anne Egan-Waukau to adopt the Executive
Session minutes of November 16, 2011. (6-0-0).
Amy Tromp gave an overview of her November report. She noted revisions to the format of her report in
order to improve the flow of information provided.
The Board requested Amy Tromp prepare a report providing details of the Mentoring Program that was
planned by Artley Skenandore and Shelly Roman. The Mentoring Program should cover the academic
year and be premised on American Indian culture, values, and traditions. The Board also discussed
training for the mentors to ensure consistent and accurate articulation of the ICS policies and Core
Values.
Amy Tromp also announced that ICS received the “Catching the Dream” grant, a program to buy books
for the students to take home. An application for the grant may be submitted annually.
Jone Stromberg provided an overview of the Personnel Committee meeting of December 7, 2011.
Amy Tromp stated that on December 16-18, 2011 a language seminar will be held at North Star Casino. It
is a general program on how to teach language and is considered to be a valuable program to teach all
languages. She will forward the information to the Board.
Anne Egan-Waukau reported that she has been in contact with the school, however they have not
committed to the date(s) for the site visit in Minneapolis. She will keep the Board updated.

Board of Directors Open Session
December 7, 2011
Page 3
Amy Tromp and Julie Muellenbach reviewed the changes made to the proposed ICS Safety Plan.
It was moved by Anne Egan-Waukau and second by Diane Amour that the Indian Community
School, Inc. Safety Plan dated December 7, 2011, be adopted noted that it complies with the
Board’s policy that a current safety plan be continuously in effect. (6-0-0)
Justin Thundercloud and Sommer Drake are calling a meeting of the PTCC to be held on the same day
as the Winter Feast. The purpose of the meeting is to discuss how the PTCC will proceed and how to
expend the funds of the PTCC account.
There being no further business, the meeting adjourned at 9:11 p.m.
Respectfully submitted:
_____________________
Diane Amour
1/4/2012
_____________________
Date Approved