University Calendar for Postgraduate Students 2012/13 - Queen's ...

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22 Study Regulations 1.4 Appeals to Central Student Appeals Committee 1.4.1 The Central Student Appeals Committee (CSAC) shall be drawn normally from a panel of 24 members, i.e. one nomination per School, one nomination each from the Institute of Professional Legal Studies, the Institute of Theology, St Mary’s University College and Stranmillis University College, plus the Director of Academic and Student Affairs or his/her nominee who shall chair meetings. Members of the Committee should have some previous experience, either as an Adviser of Studies or as a member of an SSPC. A quorum shall normally comprise the Chairperson plus at least three members, to include at least one male and one female member where possible and at least one representative from each of the broad subject groupings within the University, i.e. Arts, Humanities and Social Sciences; Engineering and Physical Sciences; and Medicine, Health and Life Sciences. Members shall serve three-year terms for a maximum of two consecutive terms. The University reserves the right to modify the membership as required to reflect the diversity of the Northern Ireland Community. 1.4.2 Current Heads of School shall not be eligible for membership. Where a CSAC member has previously dealt with an appellant’s case, that member shall withdraw from the meeting during consideration of that appeal. 1.4.3 The Committee shall meet three times per year in July, October and March with additional meetings on an ad hoc basis, if waiting for the next meeting would be detrimental to the student. The decision to arrange an ad hoc meeting will be made by the Chair of CSAC. Appeals against the decision of a Board of Examiners General Principles 1.4.4 There is no appeal against the academic judgement of examiners. 1.4.5 Marks will not be awarded to compensate for exceptional circumstances. Exceptional circumstances will normally only influence the consequences of assessment decisions, eg, whether a student is permitted to retake a module. Grounds for Appeal 1.4.6 Students may request an appeal on any of the following grounds to Academic Affairs: i. New evidence has become available which could not have been provided to the Board of Examiners Meeting. Evidence that a student chooses to withhold from the Board of Examiners will not normally constitute new evidence. However, where new evidence is provided which is of a highly sensitive and confidential nature this will be referred to the Director of Academic and Student Affairs who will determine if it constitutes grounds for appeal. ii. There has been a procedural irregularity. iii. There was inadequate supervision of the thesis/ dissertation element of the Postgraduate programme. An appeal will not be considered on this ground unless there is good reason to show why such issues were not raised by the student promptly at the time they first arose. 1.4.7 The notice of appeal must be made by the student in writing on the appropriate form within ten working days of the publication of the assessment outcome or notification of the decision of the Board of Examiners. The grounds for appeal, with reasons, should be clearly stated, and supporting evidence must be included with the form. 1.4.8 A former student may not lodge an appeal after he or she has graduated from the University. However, a student may proceed to graduate while submitting an appeal, provided it is submitted within ten working days of the formal publication of the result. Should a change to a result be required following the appeal, the transcript will be altered accordingly and, where appropriate, an amended parchment issued. 1.4.9 Students who give notice of an appeal may normally, pending the outcome of the appeal, attend such classes or practical sessions as are deemed necessary for their continuing progression, provided they have attained the academic prerequisites for attendance. Such attendance shall be without prejudice to the outcome of the appeal and attendance shall not constitute enrolment/registration. Appellants must notify the Head of School that they will be attending classes or other sessions pending the outcome of an appeal. Where circumstances merit it, the Head of School may refuse permission for the student to attend classes pending the appeal. Students may not participate in external placements pending the outcome of an appeal. 1.4.10 The CSAC may: i. Reject the appeal, with reasons, and confirm the original decision against which the decision is made. ii. Uphold the appeal in part or in full. iii. Permit the student to re-sit or repeat a module or repeat the year in whole or in part. iv. Refer the matter back to the Board of Examiners (in cases of appeals against degree classifications or other awards) 1.4.11 CSAC decisions shall be final and shall be binding on both the School and the appellant. 1.4.12 Where a School supports an appeal in the light of new evidence that has become available which was not available for Board of Examiners meeting or in light of changed circumstances, the CSAC Chairperson may invoke Chairperson’s Powers to uphold the appeal and exercise the Committee’s powers in consultation with the School concerned but without recourse to a full meeting of CSAC. 1.4.13 The CSAC shall observe the following procedures: i. Academic Affairs shall give the student at least five working days notice either by email to the student’s University email address or by letter, of the date and time of the meeting which they are asked to attend. ii. Students may be accompanied by a registered student of the University (including a Sabbatical Officer from the Students’ Union) or by a member of staff of the University or University Chaplaincy. No legal representation shall be permitted. iii. If students do not appear in person before the Committee at the appointed time without good cause, the Committee has the right to consider the case and to reach a decision in the absence of the student on the basis of the written submission alone, and without
Study Regulations 23 further notice. It is the responsibility of the student to establish ‘good cause’ to the satisfaction of the Committee. iv. The Committee shall require a representative of the relevant School to appear before it to provide information relating to the structure of the course, student performance and the basis on which the decision of the Board of Examiners was taken. The student and the School representative shall be present while the other presents evidence. If the School representative is unable to attend, the Committee may proceed in his or her absence. v. Only members of the Committee and of the secretariat shall be present while the CSAC makes its decisions. vi. An individual record of each decision will be taken and retained. vii. The decision shall be confirmed in writing by letter and email to the student, with reasons, within five working days of the decision having been taken. The student shall be informed that there is no further internal right of appeal against the decision of the CSAC. The letter shall inform the student of the right to petition the Board of Visitors. 1.4.14 Students who have been required to withdraw from the University must apply to the University’s Admissions and Access Service should they subsequently wish to re-register, and must inform the University of their previous dealings with the CSAC. Failure to disclose a previous requirement to withdraw may lead to the withdrawal of any offer of admission or dismissal from the University. Students who have been required to withdraw from the University must spend at least two semesters away from the University before they can be re-admitted. In all cases a School has the right to refuse a student permission to re-register. 1.4.15 There is no further internal appeal against a decision of the CSAC. 1.4.16 Guidelines for petition to the Board of Visitors are outlined in Section XIII, Further Information.
Page 1 and 2: General Regulations University Cale
Page 3 and 4: Contents 2 Appendices Appendix 1: R
Page 5 and 6: 4 General Information Senior Office
Page 7 and 8: Student Charter 7 II. Queen’s Uni
Page 9 and 10: 1.15 Registration: the act of enrol
Page 11 and 12: 2.4 Students with disabilities As o
Page 13 and 14: Regulations for Students 13 The the
Page 15 and 16: Regulations for Students 15 5. Gene
Page 17 and 18: Study Regulations 17 IV. Study Regu
Page 19 and 20: Study Regulations 19 Board. The Pro
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Page 25 and 26: 26 Study Regulations 6. The Right t
Page 27 and 28: Study Regulations 29 Grounds of App
Page 29 and 30: Study Regulations 31 Please list th
Page 31 and 32: 34 Study Regulations Conceptual Equ
Page 33 and 34: 38 Study Regulations for Research D
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Policies and Procedures 107 13. Con
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Policies and Procedures 109 19.2.3
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Further Information 111 XIII. Furth
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GENERAL REGULATIONS: University Cal
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