University Calendar for Postgraduate Students 2012/13 - Queen's ...

Conduct Regulations 73
they may be subject to examination, cross-examination
and re-examination by the parties. Copies of any
documents to be produced relating to the complaint
should be enclosed with the letter. The student is
required to provide to the Disciplinary Officer copies
of any documents to which he/she intends to refer
and the names of any witnesses he/she intends to call
normally at least 48 hours before the time set for the
hearing to enable consideration to be given to them.
(It is the responsibility of the student to arrange for his/
her witnesses to attend the hearing).
iv. Inform the student that failure to attend the hearing
without good cause (it is the responsibility of the
student to establish ‘good cause’ to the satisfaction of
the Disciplinary Officer) may lead to the Disciplinary
Officer considering the case and imposing a penalty in
the absence of the student without further notice.
The hearing by the Disciplinary Officer shall, as
appropriate, be in accord with the protocol as set out in
Section 9. The Disciplinary Officer may adjourn the hearing at
any time.
The student shall be allowed five working days in which to
prepare his/her case. All information on which the student
intends to rely should normally be made available for the
members of the panel at least two working days before the
date set for the interview, including names of witnesses he/
she intends to call. It is the responsibility of the student to
arrange for his/her witnesses to attend the interview. If all the
parties involved in the case are in agreement, an accelerated
timeframe may be applied.
The Disciplinary Officer shall deal with the case and either
dismiss the charge or impose one or more penalties within
the limits specified in paragraph 13.6 below.
i. Dismiss the case.
ii.
Conditional discharge – that no further action be
taken against the student, provided he/she fulfils the
conditions laid down by the Disciplinary Officer.
iii. A written warning indicating the possible
consequences of any further misconduct.
iv. A fine not exceeding £250.
v. The imposition of temporary exclusion from the
Students’ Union.
vi. Payment for any loss or damage that resulted directly
or indirectly from the student’s misconduct.
vii. Referral of the case to the University’s Committee of
Discipline, in consultation with Academic Affairs.
viii. Referral of the case to Academic Affairs, for the Fitness
to Practise procedure to be invoked.
The standard penalties to be applied for specific offences
are set out in Annex 1.
The Disciplinary Officer shall communicate his/her decision
to the student giving reasons for the decision, in writing,
normally within five working days of the decision being made.
The student shall also receive a copy of the minutes of the
hearing on request. The student’s right to appeal a decision
shall also be stated in the communication (see 6.16–6.17). An
annual summary of cases will be prepared by the Disciplinary
Officer to be forwarded to the Director of Academic and
Student Affairs in August/September of each year.
Where a student has been found to have committed
misconduct, details will be retained on a University database.
If the student has a previous disciplinary record, this will be
taken into account when considering the penalty or penalties
to be applied.
Powers of the Disciplinary Officer
13.6 Having considered the allegation of misconduct, the
Disciplinary Officer may dispose of the case using one of the
following or any combination.