University Calendar for Postgraduate Students 2012/13 - Queen's ...

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Study Regulations for Research Degree Programmes 41 or supervisory team, apply in relation to the adviser, as appropriate. 6.1.2 External supervisors shall normally only be appointed where a student has been given permission to work away from the University for an extended period, or is undertaking an external PhD (see regulation 3). The external supervisor shall be in addition to the internal supervisor(s), and must meet the criteria for appointment set out below. The student shall be expected to maintain effective contact with both the external and the internal supervisors. The principal supervisor retains overall responsibility for the supervision of the research. 6.1.3 Each member of the supervisory team shall normally be a member of the University teaching or research staff, who is experienced in and actively engaged in research, who holds a research degree at the same level as, or higher than, the degree being supervised or who has appropriate equivalent experience or professional qualifications or status, and who has an understanding of University and School policies and procedures concerning research students and supervisory responsibilities. 6.1.4 At least one of the student’s supervisors shall have successfully supervised a Doctoral thesis to completion, either individually or as part of a supervisory team. 6.1.5 At least one member of the supervisory team shall be currently engaged in research in the relevant discipline(s), so as to ensure that the direction and monitoring of the student’s progress is informed by up to date subject knowledge and research developments. 6.1.6 The following categories of staff are eligible to be considered for appointment as principal supervisors (or advisers for PhD by Published Works): professors, readers, senior lecturers, lecturers (but not lecturers on probation). The principal supervisor must be from the School where the student is carrying out the research. Staff in the University Colleges may be appointed as supervisors under the terms of the Agreements between the University and the University Colleges. 6.1.7 The following categories of staff are eligible to be considered for appointment as second supervisors: those listed in 6.1.6 above, lecturers on probation who have completed the University’s training course for supervisors, and honorary title holders. The second supervisor may, if appropriate, be from a different School to the one in which the student is carrying out the research. 6.1.8 If, for any reason, a principal supervisor shall be unavailable for contact by a student for a significant period which impinges negatively on the progress of the student’s project, a permanent replacement shall normally be appointed as a main supervisor. 6.1.9 A supervisor may not normally be the principal supervisor for more than six full-time research students (or equivalent) at any one time. 6.1.10 Supervisory responsibilities can be changed at the request of a student or a supervisor, taking into account the requirements of sponsors. Normally, any change of supervisor shall be by mutual agreement between the student and the University. If, for any reason, a change of supervisor(s) is required during the period of the research, the above criteria shall apply to the appointment of the new supervisor(s). 6.1.11 At an initial supervisory meeting between the student and supervisory team, the following shall be agreed: i. Roles and responsibilities of the student and each member of the supervisory team. ii. The frequency, duration and format of formal meetings. 6.2 Research Plan Both full-time and part-time research students must agree a research plan with their supervisor(s) at the outset of the research (which should be updated as appropriate throughout the period of study) and attend courses and perform research work as specified in the research plan. 6.3 Initial Review The Head of School shall review with supervisors, the feasibility of the project and the research plan, taking into account the required timeframe for the degree, normally within three months of first registration. This shall not be required for PhD by Published Works. 6.4 Regular Progress Monitoring 6.4.1. There shall be at least six formal meetings per year between the supervisor(s) and student to monitor progress against the research plan. The second (and third, if appropriate) supervisor shall attend at least three of these meetings. Minutes of the meetings shall be retained as records. 6.4.2. A supervisor who has concerns about a student’s progress at times other than the normal annual progress review period outlined in regulation 6.5, shall inform the student in writing of the areas of concern and invite the student to a meeting to discuss the concerns. Following the meeting, and taking account of all known circumstances, the supervisor(s) may do one of the following: i. Agree a plan of action for the student, with a review date, and monitor the student’s attendance, progress and performance during that period. If the student’s performance has not improved within the specified period, the supervisor(s) shall notify the Head of School or nominee and submit a report for review by the SPRC. ii. In exceptional circumstances, notify the Head of School or nominee and submit a report for review by the SPRC, without undertaking a period of monitoring. 6.4.3. In either case, where a supervisor report is made to the SPRC for review of the student’s progress, the student shall also be given the opportunity to submit a report. The SPRC shall inform the student of the outcome of the progress review, and the appropriate registration status. 6.5 Annual Progress Review 6.5.1 The School shall appoint a Progress Review Panel for each student. This should normally include the principal supervisor and two independent members of staff. The progress of each student must be reviewed annually until the research degree is awarded. The SPRC may specify more frequent reviews at its discretion. For students who are required to differentiate to Doctoral status (e.g. PhD students), it is recommended that reviews are held within nine months to allow for any remedial actions arising from the review to be completed within the year. Registration at the beginning of an academic year shall be dependent on the completion of a satisfactory progress report at the end
42 Study Regulations for Research Degree Programmes of the previous academic year. The normal outcome of the annual progress review is that the student progresses to the next year, unconditionally or subject to the completion of specific targets. 6.5.2 The annual progress review procedure shall be deemed equivalent to a Board of Examiners and therefore the University’s Academic Offences procedures shall apply to any reported or suspected research misconduct (see Section VIII: Academic Offences including Research Misconduct). 6.5.3 The exact format of the annual progress review shall be determined by discipline and year of study, but must contain the following three elements: i. Written submission from the student. ii. A mechanism by which the student can be questioned about his/her work by the Progress Review Panel (this may include a presentation by the student and/or a viva voce examination). iii. A documented outcome of the review and the progression decision. 6.5.4 The Progress Review Panel shall make one of the following recommendations regarding progression, for the approval of the SPRC: i. That the student’s performance is satisfactory, and that the student be permitted to proceed to the next stage. For students who are required to differentiate to Doctoral status (e.g. PhD students), this shall comprise a recommendation to permit registration on the appropriate research degree programme. ii. That, notwithstanding some concerns, which the student and supervisory team should note, the student’s overall performance is satisfactory, and that the student be permitted to proceed to the next stage. For students who are required to differentiate to Doctoral status (e.g. PhD students), this shall comprise a recommendation to permit registration on the appropriate research degree programme. iii. That the student’s performance is unsatisfactory, and that a further assessment be held within a specified period to determine whether progress on the programme shall be recommended. For students who are required to differentiate to Doctoral status (e.g. PhD students), this may comprise a recommendation that the student be permitted a second attempt at differentiation. Students may not normally make more than two attempts at differentiation. iv. That the student’s performance is unsatisfactory and that a submission for the appropriate Master’s degree examination (MPhil, or as specified in Professional Doctorate programme regulations) be recommended instead of a submission for a Doctoral degree examination, for students registered on a Doctoral programme. v. That the student’s performance is unsatisfactory and that no submission for a Doctoral degree or Master’s degree examination be recommended, and that registration be terminated. 6.5.5 For students who are completing the final year of their normal period of study, the Progress Review Panel shall confirm whether or not the student has completed all the necessary research and should be permitted to register as thesis-only (see regulation 2.3 iii). If all the necessary research is not complete, the Progress Review Panel may specify a further period of full-time or part-time registration to complete the research before the student can register as thesis-only. 6.5.6 The SPRC shall consider Progress Review Panel recommendations and shall invite any student who has received a recommendation under (iv) or (v) above to appear before it before the decision is confirmed. The SPRC shall inform each student of the outcome of the progress review exercise, and the appropriate registration status. 6.5.7 Students who are dissatisfied with the outcome of the progress review may appeal to the CSRAC (see regulations 8.1-8.10). 6.5.8 Students registered for the PhD by Published Works shall normally have completed the programme within 1 year of registration, and therefore shall not be expected to engage in Annual Progress Review. However, it may be useful for the student to undergo a mock viva prior to submission in preparation for the oral examination. If an extension is granted beyond the normal 1 year period of study, due to extenuating circumstances, progress must be reviewed annually until the research degree is awarded. 6.6 School Postgraduate Research Committee (or equivalent) 6.6.1 Each School shall have a committee responsible for implementing University policy on admission of postgraduate research students, appointment of supervisors and internal examiners, differentiation, progress monitoring and review, and any other policies or issues affecting postgraduate research students. The Committee shall normally include the Head of School (or nominee) and up to eight other members of academic staff. A quorum shall comprise the Chairperson and three other members, as far as possible to include at least one male and one female member. Where appropriate (e.g. when considering students who are undertaking an interdisciplinary project) the School may invite staff from another School to assist in its deliberations. The School shall give consideration to achieving a representative panel to reflect the diversity of the Northern Ireland community. Minutes shall be taken as a formal record of SPRC meetings, and retained. 6.6.2 Students asked to appear before a SPRC may be accompanied by a registered student of the University (which shall include a Students’ Union Sabbatical Officer) or by a member of staff of the University or University Chaplaincy. Any such person accompanying the student shall have the right to make representation on the student’s behalf but normally shall not be permitted to answer questions addressed to the student. No legal representation shall be permitted. 6.6.3 On consideration of any case referred to it, a SPRC shall have the power to do any one or more of the following as it considers appropriate: i. To advise students of the course of action considered to be in their best interests with a view to completing a degree or other programmes of the University. This may include temporary withdrawal or transferring to another programme, if appropriate. ii. To require students to follow a specified course of action to meet specified targets, provided such targets do not normally exceed what would be required for the student to restore his/her good academic standing.
Page 1 and 2: General Regulations University Cale
Page 3 and 4: Contents 2 Appendices Appendix 1: R
Page 5 and 6: 4 General Information Senior Office
Page 7 and 8: Student Charter 7 II. Queen’s Uni
Page 9 and 10: 1.15 Registration: the act of enrol
Page 11 and 12: 2.4 Students with disabilities As o
Page 13 and 14: Regulations for Students 13 The the
Page 15 and 16: Regulations for Students 15 5. Gene
Page 17 and 18: Study Regulations 17 IV. Study Regu
Page 19 and 20: Study Regulations 19 Board. The Pro
Page 21 and 22: Study Regulations 21 1.3.31 When a
Page 23 and 24: Study Regulations 23 further notice
Page 25 and 26: 26 Study Regulations 6. The Right t
Page 27 and 28: Study Regulations 29 Grounds of App
Page 29 and 30: Study Regulations 31 Please list th
Page 31 and 32: 34 Study Regulations Conceptual Equ
Page 33 and 34: 38 Study Regulations for Research D
Page 35: 40 Study Regulations for Research D
Page 43 and 44: 48 Study Regulations for Higher Doc
Page 45 and 46: 50 Study Regulations for Higher Doc
Page 47 and 48: Procedures for Dealing with Academi
Page 53 and 54: Fitness to Practise 59 body, the Un
Page 55 and 56: Fitness to Practise 61 1.48 Upon th
Page 57 and 58: Fitness to Practise 63 further ques
Page 59 and 60: Conduct Regulations 65 v. That of t
Page 61 and 62: Conduct Regulations 67 the regulati
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Page 65 and 66: Conduct Regulations 71 8.2 No membe
Page 67 and 68: Conduct Regulations 73 they may be
Page 69 and 70: Conduct Regulations 75 Table 2: Sta
Page 71 and 72: Other Regulations 77 iii. All users
Page 73 and 74: Other Regulations 79 Handbook ‘Wh
Page 75 and 76: 82 Policies and Procedures XII. Pol
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96 Policies and Procedures Annex 2:
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98 Policies and Procedures Indicato
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100 Policies and Procedures Outline
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102 Policies and Procedures Student
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Policies and Procedures 105 3. Lead
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Policies and Procedures 107 13. Con
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Policies and Procedures 109 19.2.3
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Further Information 111 XIII. Furth
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Further Information 113 General Gui
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Appendices Appendices 121
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GENERAL REGULATIONS: University Cal
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