DTS Financial Field Procedures Guide - DTMO

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APPENDIX C: ACCOUNTABLE OFFICIAL AND CERTIFYING OFFICER APPOINTMENTS DD Form 577 (Figure C-1) must be used to appoint and terminate the appointment of all Certifying Officers (COs) and Departmental Accountable Officials (DAOs). Instructions for completing the DD Form 577 are on the back of the form. Specific DTS guidance follows: Block 13: • A Certifying Officer is a person who applies the APPROVED stamp to: • Authorizations that include a non-ATM advance or scheduled partial payments (SPPs) • Voucher from authorization • Local voucher Note: In the DTS CBA Reconciliation module, the equivalent action is the CBA Specialists who approves the Centrally Billed Account (CBA) invoices for payment) • A Departmental Accountable Official is a person involved in the travel management process who provides information, data, or services to COs and include: Block 14: • A person who applies the APPROVED stamp to Authorizations that do not include a non-ATM advance or scheduled partial payments (SPPs) • Defense Travel Administrator (DTA) personnel: e.g., Lead DTA (LDTA), Organization DTA (ODTA), Finance DTA (FDTA), Budget DTA (BDTA), and Debt Management Monitor (DMM) • Routing Officials (ROs): anyone in a routing list who applies a stamp other than APPROVED • “The must comply with all requirements of the Privacy Act of 1974. Any use of DTS information for other than official business may subject the to possible criminal penalties and/or administrative sanctions.” Block 15: • DoD Financial Management Regulations (DoD FMR), Vol. 5, Chapter 33, and, Vol. 9, Chapter 2. Per the DoD FMR, DAOs must maintain signed letters of appointment in their offices. These letters and signed letters of revocation of appointment must be archived for six years and three months after the DAO no longer holds the position in accordance with each organization's records management guidance. The FDTA is responsible to maintain a file of approved letters of appointment for Authorizing Officials (AOs) appointed as COs for travel claims at the organizational and/or installation level. The FDTA must provide a letter signed by the installation or activity commander to the appropriate disbursing office(s) stating that all AOs acting as COs for travel claims have been appointed and delegated in writing in accordance with DoD FMR, Vol. 5, Chapter 33. This requirement does not apply if the disbursing office can be provided with the capability to verify electronically that COs for electronic vouchers have been duly appointed in writing. Financial Field Procedures Guide, Version 11.2 Updated 8/3/12 Page C-1 This document is controlled and maintained on the www.defensetravel.dod.mil website. Printed copies may be obsolete. Please check revision currency on the web prior to use.
Appendix C: Accountable Official and Certifying Officer Appointments Figure C-1: DD Form 577 (Sample) Page C-2 Financial Field Procedures Guide, Version 11.2 Updated 8/3/12 This document is controlled and maintained on the www.defensetravel.dod.mil website. Printed copies may be obsolete. Please check revision currency on the web prior to use.
Page 1 and 2: Defense Travel System Financial Fie
Page 3 and 4: Revision History This page is left
Page 5 and 6: Table of Contents CHAPTER 16: CONCL
Page 7 and 8: CHAPTER 2: Funds Control - Finance
Page 9 and 10: CHAPTER 3: Debt Management Monitor
Page 11 and 12: Chapter 4: Authorizing Official Rec
Page 13 and 14: Chapter 4: Authorizing Official 4.3
Page 15 and 16: Chapter 5: Certifying Officer Table
Page 17 and 18: CHAPTER 7: Non-DTS Entry Agent (NDE
Page 19 and 20: CHAPTER 9: Foreign Military Sales i
Page 21 and 22: CHAPTER 10: Travel Funding By Other
Page 23 and 24: CHAPTER 12: Other Finance Functiona
Page 25 and 26: CHAPTER 13: Obligations and Disburs
Page 27 and 28: CHAPTER 14: Error Codes The Defense
Page 29 and 30: CHAPTER 16: Conclusion The use of D
Page 31 and 32: Appendix A: Acronyms TAC TO Travel
Page 33: Appendix B: Requesting Ad Hoc Repor
Page 37 and 38: Appendix D: Antideficiency Act •
Page 39 and 40: APPENDIX F: POLICIES AND PROCEDURES
Page 41 and 42: APPENDIX H: PROCEDURES FOR IMPLEMEN
Page 43 and 44: APPENDIX I: PROCEDURES FOR TRAVEL W
Page 45 and 46: Appendix J: Procedures for Processi
Page 47 and 48: APPENDIX L: PROCEDURES FOR USE OF G
Page 49: Appendix M: Procedures for Authoriz

DTS Financial Field Procedures Guide - DTMO

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