DTS Financial Field Procedures Guide - DTMO

APPENDIX L: PROCEDURES FOR USE OF GOVERNMENT
TRANSPORTATION REQUEST AS METHOD OF PAYMENT
The traveler creates an authorization in DTS, but travel arrangements must be made directly with the
Commercial Travel Office (CTO) outside of DTS. In the Ticketed Transportation section of the Travel
module, the traveler or NDEA selects the one transportation type:
• TB - Prepaid Bus
• TP - Prepaid Plane
• TR - Prepaid Rail
• TV - Prepaid Vessel
Note: If one of these types is selected, DTS will automatically switch to Government Transportation
Request (GTR) for the method of reimbursement.
The cost cited for transportation using one of these modes must always be $0, otherwise, the obligation
will not be processed in DTS (see below). A GTR transaction that has a cost other than zero will be
rejected from the GEX. The GTR cost should be noted in the Comments field on the authorization. Once
the authorization is completed and signed by the traveler, it should be routed to the Transportation Officer
(TO) with all the information necessary to make the travel arrangements.
Note: A conditional routing for travel mode must be established that includes the TO as a Routing Official.
The traveler, AO and TO must follow existing service or agency procedures for preparation and distribution
of the GTR. The TO will have access to the authorization during routing for information necessary to
prepare the GTR and should annotate the GTR number in the comments section while reviewing the
authorization.
Local business rules must reflect specific procedures including CTO transaction fee billing for each site
where a GTR is used as a transportation form of payment.
Financial Field Procedures Guide, Version 11.2 Updated 8/3/12 Page L-1
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