DTS Financial Field Procedures Guide - DTMO

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APPENDIX M: PROCEDURES FOR AUTHORIZED TRIPS HOME A traveler should follow the JFTR/JTR (U4174-A2 / C4678-A2) and local procedures for en route travel. If changes occur, a traveler must notify the AO if there are additional travel costs, and update the trip record (authorization or voucher). There are two recommended ways to accomplish an Authorized Trip Home (ATH) in DTS: • Two documents, with one created as an Arrangements Only trip type. • Single document, one authorization for official travel and the ATH. Single DTS document procedure scenarios: Scenario A: The ATH is authorized before the start of the TDY. 1. Traveler makes the overall TDY departure and return transportation reservations in DTS. After the TDY reservations have been selected, the traveler may follow the local procedures for offline booking outside of DTS or use the Request Assistance button to request transportation for the ATH portion. Enter the recommended verbiage for the CTO Request Assistance: CTO, please assist traveler with transportation arrangements for the Authorized Trip Home on a separate PNR for offline ticketing: This does not change the reservations made online in DTS for the overall trip. 2. The CTO arranges the ATH reservations in a separate Passenger Name Record (PNR) and provides the ATH itinerary and cost to the traveler outside of DTS. This may incur a higher CTO fee. 3. Traveler updates the authorization by entering the additional round trip transportation arrangements and reimbursable costs, including any applicable CTO fees, under the Other Transportation screen in the Travel module of the authorization. Refer to local business rule procedures for offline ticketing requirements. If the form of payment for the transportation is a Centrally Billed Account (CBA), enter the ticket number, air expense, and CTO fee on the Other Transportation screen in the Travel module. 4. Apply the applicable per diem rate and duty condition of “Authorized Trip Home” in the Expenses module in the Per Diem Entitlements screen for the applicable days. This provides 75% M&IE for the days en route to and from the PDS or home and zeros out the lodging per diem except for the return day to the TDY location from the PDS or home. 5. Sign the authorization. Scenario B: ATH is authorized while the traveler is on TDY. 1. Travel arrangements are made with the CTO outside of DTS following the local CTO procedures for offline ticketing. The authorization must be amended to enter the transportation costs, including any applicable CTO fees under the Other Transportation screen in the Travel module of the authorization. If the form of payment for the transportation is the CBA, the ticket number must be entered with the air expense under the Other Transportation screen in the Travel module. 2. Update the authorization with the applicable per diem rate of Authorized Trip Home for the applicable days. 3. Sign the amended authorization to route for approval. Refer to local DTS business rules for other necessary specifics and variations to these general procedures. Financial Field Procedures Guide, Version 11.2 Updated 8/3/12 Page M-1 This document is controlled and maintained on the www.defensetravel.dod.mil website. Printed copies may be obsolete. Please check revision currency on the web prior to use.
Appendix M: Procedures for Authorized Trips Home Two documents procedure Two authorizations, TDY and ATH, can be created to make all travel arrangements in DTS, lowering the CTO fee for ATH. The overall trip is accomplished as outlined above, except the ATH reservation is made in DTS. Create a second authorization using the trip type Arrangements Only to make the ATH reservations, requiring approval for ticketing. By using the Arrangements Only trip type, financial transactions will not be generated and a voucher cannot be created, preventing overpayments. As outlined above, the TDY authorization must be updated to enter the additional round trip transportation arrangements and reimbursable costs, including any applicable CTO fees on the Other Transportation screen in the DTS Travel module. If the form of payment for the transportation is a CBA, the Arrangements Only Other Transportation entries can be used as a source to enter the ticket number with the air expense in the TDY authorization, along with the CTO fee with the ticket number or reference number provided by the CTO. Page M-2 Financial Field Procedures Guide, Version 11.2 Updated 8/3/12 This document is controlled and maintained on the www.defensetravel.dod.mil website. Printed copies may be obsolete. Please check revision currency on the web prior to use.
Page 1 and 2: Defense Travel System Financial Fie
Page 3 and 4: Revision History This page is left
Page 5 and 6: Table of Contents CHAPTER 16: CONCL
Page 7 and 8: CHAPTER 2: Funds Control - Finance
Page 9 and 10: CHAPTER 3: Debt Management Monitor
Page 11 and 12: Chapter 4: Authorizing Official Rec
Page 13 and 14: Chapter 4: Authorizing Official 4.3
Page 15 and 16: Chapter 5: Certifying Officer Table
Page 17 and 18: CHAPTER 7: Non-DTS Entry Agent (NDE
Page 19 and 20: CHAPTER 9: Foreign Military Sales i
Page 21 and 22: CHAPTER 10: Travel Funding By Other
Page 23 and 24: CHAPTER 12: Other Finance Functiona
Page 25 and 26: CHAPTER 13: Obligations and Disburs
Page 27 and 28: CHAPTER 14: Error Codes The Defense
Page 29 and 30: CHAPTER 16: Conclusion The use of D
Page 31 and 32: Appendix A: Acronyms TAC TO Travel
Page 33 and 34: Appendix B: Requesting Ad Hoc Repor
Page 35 and 36: Appendix C: Accountable Official an
Page 37 and 38: Appendix D: Antideficiency Act •
Page 39 and 40: APPENDIX F: POLICIES AND PROCEDURES
Page 41 and 42: APPENDIX H: PROCEDURES FOR IMPLEMEN
Page 43 and 44: APPENDIX I: PROCEDURES FOR TRAVEL W
Page 45 and 46: Appendix J: Procedures for Processi
Page 47: APPENDIX L: PROCEDURES FOR USE OF G

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