Mobile BTS Vehicle - Nepal Telecom

Nepal Telecom 

Nepal Doorsanchar Company Limited 

Tender No. NDCL/26/066-67 

for 

Supply and Delivery 

of 

Mobile BTS Vehicle 

July, 2010 

Material Management Dept. TEL : 977-1-4227878 

Central Office, P.O. Box 5406 FAX : 977-1-4227260 

Doorsanchar Bhawan, Bhadrakali Plaza, P.O. Box No. - 5406 

Kathmandu, 

E-mail: ntc.mmd@ntc.net.np 

Nepal. 

Website: http://www.ntc.net.np

NEPAL TELECOM 


Table of Content 

S. 

N. Section Description 

Page 

No. 

Commercial Specifications 

1 I Important Notice to Bidders (INB) 1 

2 II Invitation for Bids (IFB) 3 

3 III Instructions to Bidders (ITB) 5 

4 IV Conditions of Contract (COC) 19 

5 V Sample Forms 

Bid Form (Sample Form No. - 1) 33 

Bid Security Form (Sample Form No. - 2) 34 

Manufacturer's Authorization Letter (Sample Form No.-3) 35 

Performance Security Form (Sample Form No. - 4) 36 

Bank Guarantee for Advance Payment Form (Sample Form No. - 5) 37 

Schedule of Requirement 

6 VI Schedule of Requirements 38 

7 VII Price Schedule and Quantity Thereof 41 

Technical Specifications 

8 VIII Technical Specifications 48 

9 Annex – I Telecom Equipments and Accessories to be included in a Mobile 80 

BTS Vehicle 

10 Annex – II Dimensions of the Equipment and Accessories as per NT's 

83 

Requirement 

11 Annex – III Nepal Telecom's Licensed band for wireless Service & traffic 85 

model 

12 Annex – IV 1.8 m KU band setellite antenna, mounting system and microwave 86 

antenna 

13 Annex – V List of Tools for tool box 87 

14 Annex – A List of Banks 88 

15 Annex – B List of Bid Openning Documents 89 

16 Annex – C Supply Record 90 

17 Annex – D Satisfactory Performance Certificate 91 

Tender No. NDCL/26/066-67 for Supply and Delivery Mobile BTS Vehicle 

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NEPAL TELECOM 


Section I: Important Notice to Bidders (INB) 

The Bid prepared by the Bidder, and all correspondence and documents relating to the Bid exchange by 

the Bidder and Purchaser, shall be written in English Language. 

Part A 

Bidders are requested to study the tender document carefully. Absence of any of the following 

document will result in the rejection of the Bid. 

(a) A clause by clause comments on Conditions of Contract and Technical Specifications. 

(b) All the pages containing Conditions of Contract and Technical Compliance Statement shall be signed 

and stamped with official seal by the bidder (Authorized Person). 

(c) Detailed technical description and the performance characteristics of all the offered equipment shall 

be included along with the bid document. 

(d) Bidders Eligibility, Field proven-ness and Supply records of the offered equipment as specified in 

Clause No. – 16 of Section III: Instructions to Bidders (ITB). 

All documents supporting as evidence for the clauses of eligibility of products shall be Authentic 

Documents (true copy of certificates with the letter head of the issuing authority duly signed with date 

by the authorized person, stamped with official seal and with name, designation of the signatory in the 

letter) regarding Bidder’s/Manufacturer’s experience and field proven-ness of Mobile BTS Vehicle as 

mentioned in the Clause No. – 16 of Section III: Instructions to Bidders (ITB) and attested by Notary 

Public. Attestation shall be in English Language 

(e) Quality Assurance Certificate ISO 9000 and ISO 14000 Series Certificates relating to the manufacturing 

of the offered Mobile BTS Vehicle. 

(f) Equipment Dimensioning Rule and calculations as per requirements specified in Technical 

Specification (where applicable). 

Part B 

The Original Copies of the following documents shall be submitted by the bidders for bid opening 

purpose, without which the bid shall be rejected. 

(a) 

Bid Form duly signed with date by the authorized person and stamped with official seal as per Sample 

Form No. - 1 “Bid Form” of Section V enclosed in the bid document. 

(b) Bid Security furnished in accordance with Clause No. – 7 of Section III: Instructions to Bidders (ITB) 

and as per Sample Form No. - 2 “Bid Security Form” of Section V enclosed in the bid document. 

(c) 

Price Schedule duly signed with date by the Authorized Person and stamped with official seal in 

accordance with Section VII: Price Schedule and Quantity Thereof for Mobile BTS Vehicle. 

(d) Manufacturer's Authorization Letter as specified in Clause No. – 16 of Section III: Instructions to 

Bidders (ITB) and certificates on proof of being the manufacturer for the offered goods in the form of 

Registrations certificates attested by Notary Public. 

(e) 

(f) 

Consortium agreement signed by all consortium members. (if Applicable) 

Back to Back agreement with O&M manufacturer of Offered Goods. (if Applicable) 

(g) The Power of Attorney and signature specimen of the Authorized Person in a separate sheet shall be 

submitted along with the Bid. 

Tender No. NDCL/26/066-67 for Supply and Delivery of Mobile BTS Vehicle 

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Part C 

In order to simplify the process of Bid opening and also to economize the time consumed during the 

Bid opening, the Bidders are required to submit the above documents mentioned in Part -B in a 

separate sealed envelope marked as "DOCUMENT FOR BID OPENING". Otherwise, the Bidder 

shall be fully responsible for the probable consequences that may result therein after. 

Important Conditions of Contract (COC) 

(a) 

Part D 

The Bidder shall Fully comply with the clauses related to Delivery (Clause No. 5) and Warranty 

(Clause No. 6) of Section IV: Conditions of Contract (COC). 

(b) The bid shall be rejected if the bidder fails to comply with Payment Terms as per clause No. 7 of 

Section IV: COC. 

(c) The bid shall be rejected if the bidder fails to comply with Performance Security as per Clause No. - 4 

of Section IV: COC. 

(d) The bid shall be rejected if the bidder fails to comply with Taxes and Duties as per Clause No. - 11 of 

Section IV: Conditions of Contract. 

(e) 

Bid with any deviation in the major clauses marked with asterisk (*), shall be rejected. 

Technical Compliance Statement 

Part E 

In order to assist the evaluation process, the bidders shall mention the relevant Clause No., Page No., 

Chapter/Section/Volume of the offered bid document and/or the brochure and catalogue, wherever 

applicable, for the purpose of verification of their technical compliance statement. 

The bidders are also requested to furnish signed and sealed list of all the documents as per Annex B: List of 

Bid Openning Documents and documents to prove the Bidder's / Manufacturer's eligibility as per clause 

no. 16.2 of Section III: Instruction to Bidders (ITB) along with the bid opening document. 

End of Section I: Important Notice to Bidders (INB) 


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Section II: Invitation for Bids (IFB) 

Date: July__ , 2010 

Tender No. NDCL/26/066-67 

1. Nepal Telecom (Nepal Doorsanchar Company Limited) has been providing various telecom services to 

its customers using different networks- PSTN, GSM/WCDMA, CDMA/IPCDMA, Internet and 

broadband networks. 

Nepal Telecom (Nepal Doorsanchar Company Limited) invites sealed bids for the Tender No. 

NDCL/26/066-67 for Supply and Delivery of Mobile BTS Vehicle. The Bidders, who meets the 

eligibility criteria mentioned in the Clause No 16 of Section III: Instruction to Bidders can participate in 

this Tender. The evaluation shall be performed in three stages i.e. Preliminary Examination, Detail 

examination and Financial Evaluation. Responsiveness of the bids shall be determined after the 

Preliminary and Detail Evaluation of the Bids. Financial Evaluation determines ranking of the bids 

based on the evaluated price. 

2. Interested bidders may obtain further information from the office of: 

Nepal Telecom (Nepal Doorsanchar Company Limited), 

Material Management Department, 

Central Office, Doorsanchar Bhawan, 

Bhadrakali Plaza, Kathmandu, Nepal. 

Tel. No. : 977 1 4210309 

Fax No. : 977 1 4227260 

E-mail : ntc.mmd@ntc.net.np 

Website : http://www.ntc.net.np 

3. A complete set of bidding documents may be purchased by any interested bidder on the submission of a 

written application to the above and upon payment of a non-refundable fee of NRs. 40,000.00 

(Nepalese Rupees: Forty Thousand only) or US$ 540.00 (US Dollars: Five Hundred Forty only) or 

Euro 445.00 (Euro: Four Hundred Forty Fiver only). 

If interested bidder wishes to collect the document by courier service, additional US$ 70.00 (US 

Dollars: Seventy only) or Euro 60.00 (Euro Sixty only) or NRs. 6,000.00 (Nepalese Rupees: Six 

thousand only) will be charged to the bidder. 

4. Bids must be accompanied by a Bid Security of US$ 125,000.00 (In words: United States Dollars: One 

Hundred Twenty Five Thousand only) or Euro 102,000.00 (In words: Euro: One Hundred Two Thousand 

only) or NRs. 9,250,000.00 (In words: Nepalese Rupees: Nine Million Two Hundred Fifty Thousand 

only). 

5. The Bid Security must be furnished or counter guaranteed by one of the banks listed in Annex A: List 

of the Approved Banks by Nepal Telecom. 

The Bidder may submit the Bid Security issued or counter guaranteed by the bank not listed in 

Annex A with the Nepal Telecom's prior written consent. In such a case, Bidder shall make a request to 

accept the bank other than listed above, fifteen (15) days prior to the deadline for the submission of 

bids. However, Nepal Telecom reserves the right to accept or reject the bidder's request without thereby 

incurring any liability to the affected bidder or any obligation to inform or explain the affected bidder 

of th grounds for Nepal Telecom's action. 

6. If bidder wishes to submit the Bid Security in the form of cash, the cash should be deposited in Deposit 

Account of Nepal Telecom and submit the receipt of the deposited amount of cash along with the bid. 

Name of the bank and account number shall be provided as per the request of the potential bidder. 


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7. Bid documents will be available in soft copy (in CD) as well as in hard copy. The offer shall also be 

provided in the hard copy (documentation form) as well as in the form of soft copy in CD (in Word, 

Excel and PDF Format). Soft copy will be used for the easiness of bid preparation and for the easiness 

of bid evaluation only. In case of discrepancy between the two, the hard copy shall prevail. 

End of Section II: Invitation for Bids (IFB) 


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1. Cost of Bidding 

Section III: Instructions To Bidders (ITB) 

The Bidder shall bear all cost associated with the preparation and submission of its bid, and the Nepal 

Telecom will in no case be responsible or liable for those costs, regardless of the conduct or outcome of 

the bidding process. 

2. Bidding Document 

2.1 The goods/ services required, bidding procedures and conditions of contract are prescribed in the 

bidding documents. In addition to the Invitation for Bids, the bidding document shall include: 

(a) Instruction to Bidders (ITB) 

(b) Conditions of Contract (COC) 

(c) Schedule of Requirements (SOR) 

(d) Technical Specifications 

(e) Bid Form and Price Schedule 

(f) Bid Security Form 

(g) Contract Form 

(h) Performance Security Form 

(i) Manufacturer’s Authorization Letter 

(j) Addendum/Calrifications issued in accordance with Clause No. 3, if any. 

The Bidder is required to examine all instructions, commercial terms and conditions, forms, technical 

specifications, schedule of requirements etc. as included in the bidding document. Failure to furnish all 

information as required by the bidding documents or submission of an incomplete and/ or partially 

quoted bid will remain at the bidder’s risk and may result in the rejection of its bid. 

The bidder shall be duly authorized by the producer or manufacturer of the goods to supply the goods 

in Nepal, in case the bidder did not manufacture or otherwise produce it. 

3. Clarification of Bidding Documents 

3.1 A prospective bidder requiring any clarification of the bidding documents may notify the Nepal 

Telecom in writing at the mailing address indicated in the invitation for bids. The Nepal 

Telecom will respond in writing to any request for clarification of the bidding documents 

received not later than fifteen (15) days prior to the deadline for the submission of bids. Written 

copies of the Nepal Telecom's response (including an explanation of the query but without 

identifying the source of the inquiry) will be sent to all prospective bidders who have purchased 

the bidding document. 

3.2 Pre-Bid Conference 

Nepal Telecom shall conduct Pre-Bid Conference in order to clarify issues and queries raised by 

bidders. The Pre-Bid Conference shall be held twenty (20) days prior to the deadline for the 

submission of bids. The bidders who have purchased the original bid document shall be eligible 

to participate in Pre-Bid Conference. The number of the participants from each bidder 

organization shall not exceed four (4). Exact date, venue and time of Pre-Bid Conference shall 

be notified to bidders at appropriate time. 

4. Amendment of Bidding Document 

4.1 The Nepal Telecom, may, for any reason, whether at its own initiative or in response to a 

clarification requested by a prospective bidder, may issue clarification and corrections seven (7) 

days prior to the deadline for the submission of bids without affecting the condition and 

specifications. 


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4.2 Such clarifications and corrections will be notified in writing to all prospective bidders who have 

purchased the bidding documents. Inclusion of such clarification and corrections will be binding on 

them. 

4.3 In order to provide bidders reasonable time in which to take the amendment into account in 

preparing their bids, the Nepal Telecom may at its discretion extend the deadline for submission of 

bids. 

5. Composition of Bid Document 

The bid documents shall comprise documents and forms duly filled with date and signed by Authorized 

Person as mentioned in the Section I: ‘Important Notice to Bidders’. 

5.1 Submission of the following documents and forms along with bid document are mandatory, without 

which, the bid shall be rejected. 

(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

(g) 

(h) 

(i) 

(j) 

Bid Form (Sample form No. - 1) in accordance with Section V: Sample Forms; duly filled 

with date and signed by Authorized Person. 

Bid Security furnished in accordance with Clause No. - 7 of Section III: Instructions to 

Bidders (ITB) and the Bid Security Form (Sample form No. - 2) duly filled with date and 

signed by Authorized Person. 

Price Schedule in accordance with Section VII and Clause No. – 6 of Section III: 

Instructions to Bidders (ITB) duly filled with date and signed by authorized person. 

Manufacturer's Authorization Letter (as per Sample form No. - 3 of Section V) if the 

Bidder is not a manufacturer of the offered goods/ items and certificates on proof of being 

manufacturer of the offered products. (Please refer to Clause No. - d: Part-B of Section I: 

Important Notice to Bidders.) 

The Power of Attorney and Signature specimen of the Authorized Person in a separate 

sheet shall be submitted along with the Bid. (Please refer to Clause No. – g of Part-A and 

Part-B of Section I: Important Notice to Bidders.) 

A clause by clause comments on Conditions of Contract and Technical Specification. 

(Please refer to Clause No. - a.: Part-A and Part-E of Section I: Important Notice to Bidders.) 

Bidders Eligibility, Equipment Field Proven-ness and Supply records of the offered 

Mobile BTS Vehicle. (Please refer to Clause No. – 16.1 & 16.3 of Section III: Instructions to 

Bidders) 

All documents supporting as evidence for the clauses of eligibility of products shall be 

Authentic Documents (true copy of certificates with the letter head of the issuing authority 

duly signed with date by the authorized person, stamped with official seal and with name, 

designation of the signatory in the letter) regarding Bidder’s/Manufacturer’s experience and 

field proven-ness of offered Mobile BTS Vehicle as mentioned in the Clause No. – 16 of 

Section III: Instructions to Bidders (ITB). All the submitted certificates shall be attested by 

Notary Public and attestation shall be in English Language. 

All pages containing Conditions of Contract and Technical Compliance Statement shall be 

signed by the Bidder (Authorized Person) and stamped with official seal. 

Consortium agreement among the bidder and key manufacturers of Mobile BTS Vehicle (if 

Applicable). 

Teaming with back to back agreement document between the bidder and each of the 

technology partners, manufacturer participating in the bid (if Applicable). 

5.2 The Bidder shall submit the above documents from (a) to (e) in 3 rd envelope sealed and marked as 

“Document for bid Opening” and remaining documents shall be enclosed in 1 st envelope 


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“Original” and 2 nd envelope “Copy” as mentioned in Clause No – 9: of Section III : Instructions 

to Bidders. 

5.3 Compliance Statements to Commercial and Technical Requirement 

5.3.1 In the offer, the Bidder shall include clause by clause statement and sufficient 

documentation such that the Nepal Telecom can validate the compliance statements. In the 

statement of compliance, the bidder shall state:- 

a. “Fully Compliant" if systems and functions offered fully meet the tender requirement. 

b. “Partially Compliant” if the systems and functions offered meets the requirement 

partially. The bidder shall state the reason why the offer is partially compliant. 

However, if the bidder is able to fulfill the specified requirement later, the time schedule 

for this shall be stated. In such cases, the bidder shall clearly mention the extent to 

which other requirements or specifications are affected. 

c. “Non Compliant” if the systems and functions can not meet the requirements. The 

bidder shall also state reasons for it. 

d. Compliance statements such as ‘Agreed’, ‘Noted’, ‘OK’, Tick mark, Do (”) and 

‘Understood’ etc. shall not be acceptable and shall be considered “Non Compliant” 

Bidders shall mention, along with the compliance statement, the relevant Clause No., Page 

No., Chapter/Section/Volume of the offered bid document and/or the brochure and 

catalogue, wherever applicable, for the purpose of verification of their commercial and 

technical compliance statement. 

5.3.2 In case of absence or unclear statements of compliance for any specified requirement, the 

Nepal Telecom will interpret that particular requirement as being "Non Compliant ". 

5.3.3 If the bidder has stated ‘fully compliant’ against technical clauses with comments resulting 

in material deviation, such statement shall be considered as "Non Compliant ". 

5.3.4 If the bidder has stated partially or non compliant to some of the clauses, the successful 

bidder shall provision for all such requirements with alternative solutions and 

customizations and make the bid fully compliant to all NT requirements at the time of 

negotiation. 

6. Bid Price and Bid Currency 

The bidder shall quote the unit prices and total bid prices of the goods it proposes to supply under the 

contract on the appropriate price schedule attached to this document. 

6.1 The prices shall be quoted in US Dollars or in EURO on CIF Nepal Border and total price of 

Inland Delivery to final destination in Nepalese Rupees basis if applicable. For this purpose, 

“Nepal Border” means India/Nepal border of Jogbani/Biratnagar, Raxaul/Birgunj, 

Sunauli/Bhairahawa, Rupaidiya/Nepalgunj, Gaurifanta/Dhangadhi and China/Nepal border of 

Zhangmu (Khasa)/Tatopani. The prices shall be exclusive of taxes/duties such as VAT, Local 

Development Tax, Custom Duties, and Security Tax etc. applicable at the port of entry in Nepal. 

6.2 The Bidder shall be responsible to pay withholding tax (TDS – Tax Deduction at Source) as per 

the Income tax law of government of Nepal applicable at the time of the payment. 

6.3 The Bidders from Nepal shall quote in Nepalese currency on CIP Nepal Telecom's respective 

stores basis and payments will be made accordingly. This price shall be inclusive of taxes/duties 

such as VAT, Local Development Tax, Custom Duties, and Security Tax etc. applicable in Nepal. 

Such Bidder must submit up to date firm / company registration cerificate and tax clearance 

certificate from Government of Nepal. 

6.4 The Bidder from outside Nepal, if wishes to supply goods with Nepal as country of origin or 

wishes to quote in Nepalese currency fully or partially, shall quote in Nepalese currency. This 


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price shall be inclusive of taxes/duties such as VAT, Local Development Tax, Custom Duties, and 

Security Tax etc. applicable in Nepal. Such Bidder must submit Tax Invoice with VAT number. 

6.5 If the Supplier who has quoted the price in foreign currency wishes to receive the payment in 

Nepalese currency, the exchange rate applicable for such conversation shall be as per the 

exchange rate of the Bid Opening Date. 

6.6 In case of Nepalese companies bidding on behalf of a Principal Manufacturer / Bidder (other than 

Nepalese Manufacturer / Bidder), the Nepalese Bidder: 

1. Shall furnish authenticated document showing the Bidder (Nepalese Company) has been 

authorized to submit a Bid, and subsequently negotiate and sign the contract. 

2. Shall quote the prices as stated in clause no.-6.1 of Section III: Instructions To Bidders 

(ITB). 

3. Shall submit Power of Attorney to submit and sign the Bid offer (if applicable). 

4. The Nepalese Bidder furnishing the Bid Security on behalf of the Principle 

Manufacturer/Bidder shall preferably state the Bidder’s name as “M/S____ (Name of 

Bidder) bidding on behalf of M/S_____ (Name of Principal Manufacturer/Bidder)”. The 

name and address of principal company must be mentioned in the bid and the payments will 

be made accordingly to the principal company or the foreign company (not to the Nepalese 

Company). 

5. Nepal Telecom shall open L/C in the name of Principle Manufacturer/Bidder and payment 

shall be made to the Principal Manufacturer/Bidder only after deducting TDS (Tax 

Deduction at Source) applicable at the time of payment as per Income Tax law of Nepal. 

6.7 The prices shall be fixed and will not be subjected to any variation 

6.8 The unit price of all goods, services and inland transportation (if applicable) shall be quoted in 

Section VII: Price Schedule and Quantity Thereof for offered items. In column related to price in 

Price Schedule, except monetary value, Bidder shall not qoute any other text such as "Included 

Above", "Not Applicable", "Not Available", "Free of Cost" etc. 

6.9 “Discount” and “Free of Cost” goods, services, delivery etc, if any, offered by the Bidders shall 

not be considered. Therefore, Bidders desiring to offer discount or Free of Cost goods, services, 

delivery etc. shall modify their offers suitably while quoting and shall quote clearly net price 

taking all such factors like discount, free of cost etc. into account. 

6.10 The quoted unit prices of all the spares shall remain valid until two (2) years from the date of 

completion of Warranty Period as mentioned in the Clause No. 6 of Section IV: COC and 

applicable in all subsequent purchases on later dates within or after the warranty period. 

6.11 Unit Prices of the offered goods, services and inland transportation in all lots, phases and 

packages shall be same. 

6.12 The terms FOB,CIF, CIP, etc., shall be governed by the rules prescribed in the current edition of 

INCOTERMS published by the International Chamber of Commerce, Paris. 

Any bid not submitted as per the Clause No. - 6.1 - 6.7 shall be rejected. 

7. Bid Security 

7.1 Pursuant to clause No. - 4 of Section II, the bidder shall furnish, as part of its bid, Bid Security of 

of US$ 125,000.00 (In words: United States Dollars: One Hundred Twenty Five Thousand only) or 

Euro 102,000.00 (In words: Euro: One Hundred Two Thousand only) or NRs. 9,250,000.00 (In 

words: Nepalese Rupees: Nine Million Two Hundred Fifty Thousand only). 

The bid security must be furnished or counter guaranteed by one of the Nepalese Commercial 

Banks as mentioned in Clause No. - 4 of Section II: Invitation for Bid. 


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If bidder wishes to submit the Bid Security in the form of cash, the cash should be deposited in 

Deposit Account of Nepal Telecom and submit the receipt of the deposited amount of cash along 

with the bid. Name of the bank and account number shall be provided as per the request of the 

potential bidder. 

7.2 Bid Security shall remain valid up to January 19, 2011. 

7.3 Any bid not secured in accordance with clause Nos. 7.1 and 7.2 shall be rejected. 

7.4 The bid security is required to protect the Nepal Telecom against the risk of bidder's nonperformance. 

7.5 The Bid Securities of all the bidders will be discharged upon signing of the Contract and after 

furnishing the Performance Security by the Successful Bidder, pursuant to Clause No. – 4 of 

Section IV: Conditions of Contract (COC). 

7.6 The Bid Security shall be forfeited 

(a) 

(b) 

If the Bidder withdraws its bid during the period of bid validity specified by the bidder on 

the Bid Form; 

OR 

If the Bidder, having been notified of the acceptance of its’ bid by the Nepal Telecom during 

the period of bid validity, either fails or refuses to sign the contract agreement within fifteen 

(15) days from the date of issuance of Letter of Intent (LOI); or fails or refuses to furnish the 

Performance Security in accordance with clause No. - 4 of Section IV: Conditions of 

Contract. 

7.7 If due to certain reasons, bid submission date is extended, the validity of the Bid Security 

shall be extended accordingly without which bid shall be rejected. 

8. Period of Validity of Bids 

8.1 Bids shall remain valid up to December 20, 2010. 

Bids, not valid until the date mentioned above, shall be rejected. 

8.2 In exceptional circumstances, the Nepal Telecom may solicit the Bidder's consent to an extension 

of the period of validity. The request and the responses thereto shall be made in writing. The Bid 

Security provided under Clause No. - 7 of Section III: ITB shall also be suitably extended. A 

Bidder may refuse the request without forfeiting its Bid Security. A Bidder granting the request 

will not be required nor permitted to modify its bid. 

8.3 If due to certain reasons, bid submission date is extended the validity of the bid shall be 

extended accordingly without which bid shall be rejected. 

9. Formats, Sealing, Marking and Signing of Bids 

9.1 The Bidders are required to submit the bids in three (3) separate envelopes each envelope sealed 

properly as follows: 

(a) 

1st envelope with seal and marked as "Original", shall contain original documents as per 

Part - A of Section I: Important Notice to Bidders (INB). 

(b) 2nd envelope with seal and marked as "Copy", shall contain copy documents as per Part - 

A of Section I: Important Notice to Bidders (INB). 

(c) 

3rd envelope with seal and marked as "Document for Bid Opening", shall contain original 

documents as per Part - B of Section I: Important Notice to Bidders. 

In the event of any discrepancy between original and copy document, the original hard copy 

document shall prevail. 


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9.2 The original and the copy or copies of the bid shall be typed or written in indelible ink and shall 

be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the Contract. 

All pages of the bid, except for un-amended printed literature, shall be initialed by the authorized 

person or persons signing the bid. But, the pages containing conditions of contract and technical 

compliance statement shall be signed and stamped with official seal by the bidder (authorized 

person). Please refer to Clause No. - b: Part-A of Section I : Important Notice to Bidders also. 

9.3 Any interlineations, erasures, or overwriting shall be valid only if they are initialed by the 

authorized person or persons signing the bid. Please refer to Clause No. - b: Part-A of Section I : 

Important Notice to Bidder also. 

9.4 (a) The inner and outer envelopes shall be addressed to the Nepal Telecom at the following 

address: 

Nepal Telecom, 

(Nepal Doorsanchar Company Limited), 



Tel. No. : 977 1 4210309 

Fax No. : 977 1 4227260 

(b) Bearing “Invitation for Bids Tender No. NDCL/26/066-67 for Supply and Delivery of 

Mobile BTS Vehicle” with all Accessories and the words “Do Not Open Before Opening 

Date” i.e. August 20, 2010 and indicate the name and address of the bidder to enable the 

bid to be returned unopened in case it is declared “LATE”. 

9.5 If the outer envelope is not sealed and marked as required by Clause No. – 9.4, the Nepal 

Telecom will assume no responsibility for the bid's misplacement or premature opening of the bid 

submitted. The bid thus received will be rejected. 

9.6 In order to facilitate evaluation of the bid, the bidder shall provide the complete bidding 

documents in hard copy as well as soft copy including Price Schedule, Schedule of Requirements, 

Compliance Statements of both Commercial and Technical requirements, other calculations etc. 

In case of discrepancy between hard copy and soft copy, hard copy shall prevail. 

10. Deadline for Submission of Bids 

10.1 Bids must be received by the Nepal Telecom at the address specified under Clause No. - 9.4 (a) 

not later than 11: 45 a.m. on August 20, 2010. 

However, if the submission date is declared to be public holiday, the submission date will be 

postponed for the next working day at the said time. 

10.2 Nepal Telecom may, at its discretion, extend this deadline for the submission of bids by amending 

the bidding documents at any time prior to opening date of the Bid. 

11. Modification, and Withdrawal of Bids 

11.1 The Bidder may modify or withdraw its Bid after the Bid's submission, provided that written 

notice of the modification or substiturion or withdrawal is received by the Purchaser prior to the 

deadline for submission of Bids prescribed in Clause 10 of this section. 

11.2 The bidder's modification or withdrawal notice shall be prepared, sealed and marked and 

dispatched in accordance with the provisions of Clause 9 and 11.1 of this section, with the outer 

and inner envelopes duly marked as "WITHDRAWAL" or "MODIFICATION" as appropriate. 

11.3 No Bid may be withdrawn, modified after the deadline of submission of Bids. 

11.4 No Bid may be withdrawn in the interval between the deadline for submission of Bids and the 

expiration of the period of Bid validity specified by the Bidder on the Bid Form. Withdrawal of a 


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12. Late Bids 

Bid during this interval may result in the Bidder's forfeiture of its Bid Security, pursuant to tlhe 

sub-clause 7.6 of this section. 

Any bid received by Nepal Telecom after the date and the time of submission of bids pursuant to 

Clause No. - 10 of Section III: Instructions to Bidders (ITB) shall be rejected. 

13. Opening of Bids by the Nepal Telecom 

13.1 The Nepal Telecom will open bids, in the presence of bidder's representatives who choose to 

attend at 12.00 noon on August 20, 2010 at the Nepal Telecom, Central Office, 

Doorsanchar Bhawan, Bhadrakali Plaza, Room No. - 201. In case, the bid opening date happens 

to be an official holiday, the Nepal Telecom will open the bids in the following working day. The 

bidder representatives who are present shall sign a bid opening checklists evidencing their 

attendance. 

13.2 First, envelopes marked "WITHDRAWAL" shall be opened, read out and recorded and the 

envelope containing the corresponding bid shall not be opened but return to the bidder. No bid 

shall be withdrawn unless the corresponding Withdrawal Notice contains a valid authorization to 

request the withdrawal and is read out and recorded at bid opening. 

13.3 Next, envelopes marked "MODIFICATION" shall be opened, read out and recorded with the 

corresponding bid. No bid shall be modified unless the coressponding Modification Notice 

contains a valid authorization to request the modification and is read out and recorded at bid 

opening. Only envelopes that are opened, read out and recorded at bid opening shall be 

considered further. 

13.4 The Bidder's names, bid prices, modifications, bid withdrawals and the presence or absence of the 

requisite bid security and such other details as Nepal Telecom at its discretion, may consider 

appropriate will be announced at the opening. 

13.5 The Nepal Telecom shall prepare minutes of the bid opening. 

14.1 Delivery Schedule 

Delivery of all the goods shall be made to the Nepal Telecom's respective stores as mentioned in 

Clause No. – 5 of Section IV: Conditions of Contract (COC) and quantity mentioned in Section VI: 

Schedule of Requirement for Mobile BTS Vehicle. 

If the offered delivery period is more than the period specified in clause no. 5.1 of Section IV: 

Conditions of Contract (COC), the price adjustment will be made by loading the bid price by one half 

(0.5%) percent of the total quoted price per week for the delayed period up to four (4) weeks. 

Bids with deviation in delivery period mentioned in Clause No. - 5 of Section IV: Conditions of 

Contract (COC) by more than four (4) weeks shall be rejected. 

14.2 Warranty 

The Bidder shall comply with the warranty clauses as mentioned in Clause No. – 6 of Section IV: 

Conditions of Contract (COC). 

15. Payment 

Bid with any deviation in payment term as mentioned in Clause No. – 7 of Section IV: Conditions of 

Contract (COC) shall be rejected. 

16. Bidder’s/Manufacturer’s eligibility and experience and Equipment Field Proven-Ness 

16.1 Bidders Eligibility. 

16.1.1 Bidder shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued 

by Government of Nepal. The Bidder and Manufacturer who are black listed or are under the 


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process of being black listed shall not be eligible to participate this bidding process. The bid 

offered by such Bidder and Manufacturer shall not be considered for the bid evaluation. 

16.1.2 Bidder shall not have ownership with competitors of Nepal Telecom in Nepal and must not have 

planned to have ownership until the completion of all the contractual obligations. 

16.1.3 Bidder found to be involved in fraudulent activity such as carteling in order to manipulate the bid 

price, submission of fake certificates and fake information may be blacklisted and Bid submitted 

shall be rejected 

16.2 Manufacturer’s Experience and Equipment Field Proven-ness 

16.2.1 The manufacturer must have a manufacturing experience of at least five (5) years in 

manufacturing of Mobile BTS Vehicle under the offered brand name. The bidder shall furnish the 

legal document to authenticate their manufacturing experience. 

16.2.2 All Goods and related services to be supplied under the Contract shall have their origin. For 

purposes of this Clause, “origin” shall be considered to be the place where the Goods are 

mined, grown, produced or from which the Services are provided. Goods are produced when, 

through manufacturing, processing, or substantial and major assembly of components, a 

commercially-recognized product results that is substantially different in basic characteristics 

or in purpose or utility from its components. 

The Bidder shall submit the Contry of Origin Certificate issued by Chamber of Commerce. 

16.2.3 If the Bidder, bidding for the Mobile BTS Vehicle which are manufactured by companies under 

the license or joint-venture with other company of renowned brand, the offered product shall be 

considered to be manufactured by the joint venture company or the company that actually 

manufactures the product and not of the parent company. Hence, manufacturing experience, 

supply records, user's satisfaction certificate, sales turnover etc. shall be considered only of the 

joint-venture company or the company that actually manufactures the product and not of the 

parent company. 

16.2.4 The Mobile BTS Vehicle of the offered brand shall have been used satisfactorily for a minimum 

period of five (5) years on the date of bid opening. 

16.2.5 Proof of Compliance: Beside the information submitted by the Bidder along with the bid, 

Nepal Telecom may seek additional and adequate information about the operational experience 

and performance satisfaction of the users of identical mobile BTS vehicle, operated in any two 

telecom or other organizations in the country other than the manufacturer's own country. 

Therefore, Nepal Telecom, after documentary evaluation of the responsive bid, may notify the 

most competitive bidder to arrange for either field visit to at least two sites having identical 

systems in operation whose certificates have been provided or factory inspection to determine 

the physical, technical and production capability of the manufacturer to perform the contract or 

both. Based on the satisfactory evaluation and the report submitted by the technical team, 

Nepal Telecom may qualify / disqualify the offer and award bid accordingly. 

In close co-ordination with Nepal Telecom, the bidder shall facilitate to arrange for such visit. 

Nepal Telecom shall borne all the expenses of Nepal Telecom's Inspectors for such visit. 

16.2.6 The Bidder/Manufacture must have a minimum total sales turnover of and above USD 20 

millions in the last three (3) fiscal years which shall be supported by audited financial 

statements. 

16.2.7 In case of global companies, the bid must be fully supported by the Head Quarters (HQ). 


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16.3 Manufacturer’s Authorization Letters 

The Bidder shall submit Manufacturer’s Authorization Letter for the offered goods/ items (as per 

Section V: Sample Form No. - 3 “Manufacturers Authorization Letter” enclosed in the bid 

document) from the manufacturer of Mobile BTS Vehicle. 

If the Bidder itself claims to be the manufacturer of the goods/ items, such bidder shall provide 

the proof of being the manufacturer and need not provide the authorization for the goods/ items it 

manufactures. 

Non-submission of Manufacturer's Authorization Letter(s) from the Manufacturer(s) or 

shall result in rejection of the bid. 

16.4 Satisfactory Performance Certificate (SPC) 

Original certificates, incorporating adequate information as specified in Annex D: Satisfactory 

Performance Certificate enclosed in the bid document and clause 16.2.4 of this section, from 

three (3) telecom operators (or user administrations) and two of them shall be from countries other 

than the Mobile BTS Vehicle manufacturer's own country in certification of the satisfactory 

performance of the Mobile BTS Vehicle in actual service shall be furnished along with the bid. 

The Nepal Telecom reserves the right to verify with the said administrations, the satisfactory uses 

of the goods supplied to them. 

The Bidder shall provide the names and addresses of the three administrations whose certificates 

have been provided. The names, telephone numbers and fax numbers of the contact persons shall 

also be provided. 

17. Bid Evaluation and Award Criteria 

17.1 In case a bidder offers one or more alternate or optional offer(s) in addition to the main offer, 

the Nepal Telecom will consider only the main offer for evaluation purpose, and under no 

circumstances, evaluation will be influenced by anything mentioned in alternate or optional 

offer(s). 

However, based on cost-benefit and/ or technical analysis, the Nepal Telecom, if deemed 

necessary, may consider alternate or optional offer(s) during contract negotiation with the 

successful bidder. 

17.2 Preliminary Examination 

17.2.1 Preliminary Examination of the Bids shall be done in accordance with Clause No. 5.1 

of Section III: ITB. Nepal Telecom will examine the bids to verify whether the bid is 

valid & complete, whether the bid is accompanied by valid bid securities, whether 

required sureties have been furnished, whether the documents have been properly 

signed, and whether the bids are generally in order. 

17.2.2 Nepal Telecom may waive any minor informality, nonconformity, or irregularity in a 

bid, which does not constitute a major material and quality deviation and without 

which the purpose of bidding will be fulfilled provided such waiver does not 

prejudice or affect the relative ranking of any bidder but bids with any deviations to the 

clauses marked with asterisk (*) shall be considered as major deviations and the bid 

with such major deviations shall be rejected. 

17.2.3 Prior to the detailed evaluation, Nepal Telecom will determine the substantial 

responsiveness of each bid to certain critical provisions stipulated in the Nepal Telecom 

tender document. For the purpose of this clause, a substantially responsive bid is the 

one, which conforms to all the terms and conditions of the bidding documents without 

major material deviations. Deviations from, or objections or reservations to critical 

provisions, such as those concerning Bid Security, Payment Terms, Applicable Law 

and Taxes and Duties and the technical requirements marked with asterisk (*) will be 


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deemed to be major deviations as mentioned in Clause No. – e of Part – D of Section I : 

INB. 

Further, if there are many minor deviations to the bid, and if these items together 

constitute a major material deviation or affects the required purpose of a module/submodule, 

such bid shall be rejected. 

Nepal Telecom’s determination of a bid’s responsiveness will be based on the contents 

of the bid itself without recourse to any extrinsic evidence. 

17.2.4 If a bid has one or more major deviations, it will be rejected by the Nepal Telecom and 

will not substantially be made responsive by the bidder by correction of the 

nonconformity. 

17.3 Detailed Technical Evaluation 

17.3.1 Detailed Technical evaluation shall be carried out for those bids, which are found to be 

responsive after preliminary examination as per above clause 17.2. Detailed Technical 

evaluation shall be based on clause by clause compliance statements or comments on 

Technical Specifications as well as technical details, catalogues, brochures etc. 

furnished by each bidder. 

17.3.2 If a bid has one or more major deviations, it will be rejected by the Nepal Telecom and 

will not substantially be made responsive by the bidder by correction of the 

nonconformity. 

17.4 Detail Commercial Evaluation 

17.4.1 Detailed Commercial Evaluation shall be carried out for those bids, which are found to 

be responsive after Detail Technical Evaluation as per above clause 17.3. Detailed 

Commercial Evaluation shall be based on clause by clause compliance statements on 

condition of contract (Section IV). 

17.5 Detail Financial Evaluation 

17.5.1 Once the bids are considered substantially responsive after detailed Technical and 

Commercial evaluation, all those responsive bids shall be judged from Financial 

Evaluation (with or without Proof of Compliance Test of perspective bid) only and no 

weight-age shall be given to other technical details or parameters or additional features 

and facilities of the offered products. 

17.5.2 For the Financial Evaluation the following factors shall be taken into consideration for 

evaluation purpose: 

17.5.2.1 Arithmetical errors 

Arithmetical errors will be rectified on the following basis 

17.5.2.1.1 If there is a discrepancy between the unit price and the total price 

which is obtained by multiplying the unit price and quantity, the 

unit price shall prevail, and the total price will be corrected. 

17.5.2.1.2 If there is a discrepancy between words and figures, the amount 

in words will prevail. 

17.5.2.2 Offered Quantity 

If the offered quantity is not sufficient to meet the Nepal Telecom’s 

requirement, required quantity will be loaded to fulfill the requirement and 

price will be adjusted accordingly taking into consideration the offered unit 

price of the same bidder. 


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If some required items are missing in the offer, then the highest price for 

such missing item(s) among the qualified bidder will be considered for 

evaluation purpose and loaded to bring all bidders in equal footing. 

17.6 Clarification of Bids 

However, if the bidder who misses/short supplies the required items happens 

to be the successful bidder, the missed/short supplied items shall be provided 

free of cost to the Nepal Telecom. 

If major items, without which the purpose of bidding will not be 

fulfilled, are missing, the bid shall be considered non-responsive and 

shall be rejected. 

17.5.2.3 Delivery Period 

If the offered delivery period is more than the period specified in clause No. 

– 5.1 of Section IV: Conditions of Contract, the price adjustment will be 

made by loading the bid price by one half (0.5%) percent of the total quoted 

price per week for the delayed period up to four (4) weeks. Bids with 

deviation in delivery period by more than four (4) weeks will be rejected. 

17.5.2.4 Unit Price 

Unit Prices of the offered goods, services and inland transportation in all lots, 

phases and packages shall be same. In case of discrepancies in the Unit 

prices, the highest Unit Price among the all shall be considered for all lots, 

phase and packages for evaluation purpose. However, lowest unit Price 

among the responsive Bidders shall be considered for the calculation and 

preparation of final Contract Price if the bidder happens to be the Successful 

Bidder. 

If the unit price is not quoted, the evaluation will be done with loading the 

highest price among the responsive bidders and the lowest unit price among 

the responsive Bidders shall be considered for the calculation and 

preparation of Final Contract Price if the bidder happens to be a Successful 

Bidder. 

17.5.2.5 Discount 

If, in case, the bidder quote lump sum Discounts and “Free of Cost (FOC)” 

items in the Schedule of Price, the Discounts and Free of Cost shall not be 

considered and Unit Price of the discounted and FOC items shall be 

considered for the evaluation purpose. However, discounts and FOC shall be 

considered while calculating and preparing final contract amount if the 

bidder happens to be a Successful Bidder. 

If the Bidder does not accept the correction of the errors, its bid will be rejected, and 

its bid security shall be forfeited. The Nepal Telecom reserves the rights to award the 

tender to the next lowest bidder or may go for re-tender whichever is convenient 

To assist in the examination, evaluation and comparison of Bids, Nepal Telecom may ask the Bidder 

for a clarification/Additional Information/Proof of Authenticity of the submitted document. The 

request for clarification and the response to it shall be in writing, and no change in the prices and 

substance of the Bid shall be sought, offered, or permitted. 


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If the Bidder fails to submit the requested clarification/Additional Information/Proof of Authenticity 

of the submitted document within a stipulated time, the clause for which the request is sought is 

considered to be non compliant by Bidder. 

17.7 Proof of Concept (POC) Test 

(Not Applicable) 

17.8 Contract Award 

Based on evaluation as per above clause Nos. – 17.1, 17.2, 17.3, 17.4, 17.5, 17.6 and 17.7 the lowest 

responsive bid will be selected as the successful bid. 

As financial evaluation shall be done as per Clause No. – 17.5, total evaluated price may differ from 

the price quoted by the bidder in it’s price schedule. Financial comparison shall be based on 

“Evaluated Price” and not “Offered Price”. However, the final total contract price shall be finalized 

during contract negotiation with the successful bidder. 

Nepal Telecom shall issue a Letter of Intent (LOI) to all Bidders mentioning evaluated price and the 

name of the lowest evaluated Bidder with whom Nepal Telecom intended to sign the Contract. 

Seven days after the issuance of LOI, Nepal Telecom shall issue Letter of Acceptance (LOA) to 

initiate negotiation between the successful bidder and Nepal Telecom. Upon successful negotiation, 

Nepal Telecom shall award the contract to the successful bidder. 

18. Nepal Telecom's Right to accept or reject any or all Bids 

Not withstanding Clause No. – 17, the Nepal Telecom reserves the right to accept or reject partially or 

fully any bid, or award one or more than one bidders not exceeding the price of the lowest responsive 

bidder and to annul the bidding process and reject all bids, at any time prior to award of contract, 

without thereby incurring any liability to the affected bidder, or bidders or any obligation to inform the 

affected bidder or bidders of the grounds for the Nepal Telecom's action. 

19. Nepal Telecom's Right to Vary Quantities 

The Nepal Telecom reserves the right at the time of award of contract to increase or decrease by up to 

twenty percent (20%) of the quantity of goods and services specified in the Schedule of Requirement 

without any change in unit price or other terms and conditions. 

20. Signing of Contract 

After the receipt of the Letter of Acceptance (LOA) from Nepal Telecom, the successful bidder shall 

send it’s authorized representatives within fifteen (15) days for contract negotiation and signing the 

contract. At the time of signing the contract, the Supplier shall submit a Performance Security in the 

form of bank guarantee for ten percent (10%) of the amount of the contract in the same currency as that 

of the contract or equivalent in US$. 

Non-submission of performance security at the time of signing the contract may lead to the cancellation 

of the contract. 

21 Local Agent 

21.1 A foreign Bidder wishing to have or already having a local agent should state the following: 

i. Name and address of the Agent/Representative, 

ii. The Agent/Representative providing type of services, 

iii. Amount of commission if the Agent/ Representative is entitled to get such payment and if 

he/she participate in the procedure of payment, 

iv. Other agreement with Agent/Representative, if any, 

v. Bidder should certify in the Letter of Authorization as follows: 

"We certify that the statement and disclosure made by us on the above are complete and true 

to the best of our knowledge and belief" 


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If the agent has not been appointed: 

I. Source of information about tender invitation, 

II. The remuneration given to the individual or firm/company or organization to work on his 

behalf for submitting tender, representation in the bid opening and other required action in 

connection with the tender, 

III. Transfer or handover an evidence of foreign currency exchanged which required to be 

submitted with the tender, 

IV. If the bank account of any Nepali citizen has been used for the exchange of foreign currency 

specify the name of the individual and his address. If the foreign currency has been 

exchanged by self then the certificate of currency exchange 

21.2 If a foreign Bidder in his Bid, has not provided the information mentioned in Sub Clause 15.8 or has 

submitted his bid stating that the Bidder does not have a local agent and later it is proved that the bidder 

has a local agent or it is proved that the commission mentioned in the Bid is less than the commission 

received by the local agent then the Purchaser shall initiate proceedings to black list such bidder. 

22 Nepal Telecom’s right to Reject or Accept the Lot-I, Lot-II and Lot-III 

Nepal Telecom’s right to Reject or Accept Lots under Phases 

If the Bidder fail to complete the Delivery, Installation, Testing and Commissioning of the Lot-I within the 

stipulated time and if not in level of satisfaction to the Nepal Telecom, Nepal Telecom reserves the right to 

reject the Goods and Services under the subsequent Lots or terminate the contract. 

In the event of the termination of contract, Nepal Telecom may award the contract to the second lowest 

bidder subject to successful POC and negotiation or go for the new tendering. 

Nepal Telecom shall place order for the subsequent Lots only after the issuance of Provisional Acceptance 

Certificate (PAC) for the goods and services under the Lot-I or the Purchase Order for the respective lots. 

However, depending on the progress of the project and necessity of Nepal Telecom in due course of time, 

Nepal Telecom may not issue purchase order for one or more lots or may change order of the lots. 

Nepal Telecom shall have the right to alter the quantities of the Lot I, Lot II and Lot III from -20% to 

+20% while placing the order for the subsequent lots and phases. 

23 One Bid per Bidder 

Each Bidder/Manufacturer shall submit only one bid, either individually or as a partner. A 

Bidder/Manufacturer who submits or participates in more than one bid shall cause all the proposals 

with the Bidder’s/Manufacturer’s participation to be disqualified. 

24 Corrupt or Fraudulent Practices 

24.1 Government of Nepal requires that Purchaser, as well as Bidders observe the highest standard of ethics 

during the procurement and execution of such contracts. In pursuance of this policy, the Government of 

Nepal: 

a) defines, for the purposes of this provision, the terms set forth below as follows: 

(i) 

(ii) 

“corrupt practice” means the offering, giving, receiving or soliciting of any thing of 

value to influence the action of a public official in the procurement process or in 

contract execution; and 

“fraudulent practice” means a misrepresentation of facts in order to influence a 

procurement process or the execution of a contract to the detriment of the GoN, and 

includes collusive practice among Bidders (prior to or after Bid submission) designed 


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to establish Bid prices at artificial non-competitive levels and to deprive the Borrower 

of the benefits of free and open competition; 

b) will reject a proposal for award if it determines that the Bidder recommended for award has 

engaged in corrupt or fraudulent practices in competing for the contract in questions 

c) will declare a firm ineligible for a stated period of time, to be awarded a GON/Donor funded 

contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices 

in competing for, or in executing, a GoN/Donor funded contract. 

25 Conduct of Bidders 

25.1 The Bidder shall be responsible to fulfil his obligations as per the requirement of the Contract 

Agreement, Instruction to Bidders and GoN’s Procurement Act and Regulations. 

25.2 The Bidder shall not carry out or cause to carryout the following acts with an intention to influence the 

implementation of the procurement process or the procurement agreement : 

a. give or propose improper inducement directly or indirectly, 

b. distortion or misrepresentation of facts, 

c. engaging in corrupt or fraudulent practice or involving in such act, 

d. interference in participation of other competing bidders, 

e. coercion or threatening directly or indirectly to cause harm to the person or the property of any 

person to be involved in the procurement proceedings, 

f. collusive practice among bidders before or after submission of bids for distribution of works among 

bidders or fixing artificial/uncompetitive bid price with an intention to deprive the Purchaser the 

benefit of open competitive bid price. 

g. contacting the Purchaser with an intention to influence the Purchaser with regards to the bids or 

interference of any kind in examination and evaluation of the bids during the period from the time 

of opening of the bids until the notification of award of contract 

26 Blacklisting Bidders 

26.1 Without prejudice to any other rights of the Purchaser under this Contract , the Public Procurement 

Monitoring Office (PPMO) may blacklist a Bidder for his conduct up to three years on the following 

grounds and seriousness of the act committed by the bidder: 

a) if it is proved that the bidder committed acts contrary to the Sub - clause 30, 

b) if the bidder fails to sign an agreement pursuant to clause 20, 

c) if it is proved later that the bidder has committed substantial defect in implementation of the 

contract or has not substantially fulfilled his obligations under the contract or the completed 

work is not of the specified quality as per the contract , 

d) if convicted by a court of law in a criminal offence which disqualifies the bidder from 

participating in the contract. 

e) if it is proved that the contract agreement signed by the bidder was based on false or 

misrepresentation of bidder’s qualification information, 

f) other acts mentioned in the Section III: ITB and Section IV: COC 

End of Section III: Instructions to Bidders (ITB) 


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Section IV: Conditions of Contract (COC) 

Clause No. 

Table of Clauses 

1 Definitions 

2 Country of origin 

3 Standards 

4 Performance Security 

5 Delivery 

6 Warranty 

7 Payment 

8 Contract Amendments 

9 Assignment 

10 Applicable Law 

11 Taxes and Duties 

12 Liquidated Damages 

13 Force Majeure 

14 Insurance 

15 Patent Rights 

16 Documents 

17 Inspection and Test 

18 Training 

19 Additional Orders 

20 Termination of Contract 

21 Arbitration 

22 IP Indemnification 

23 Country of Origin, Make and Model of the offered Goods 

24 Nepal Telecom reserves right to accept or Reject 

25 Confidentiality 

26 Contingency amount 





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Clause 

No. 

Section IV: Conditions of Contract (COC) 

Particulars of Nepal Telecom’s Requirements 

1 Definitions 

In this contract the following terms shall be interpreted as indicated: 

(a) “The Contract” means the agreement entered into between the Nepal Telecom and the 

Supplier, as recorded in the contract agreement form signed by the parties, including all 

amendments and appendices thereto and all documents incorporated by reference 

therein; 

(b) “The Contract Price” means the total contract price of all the goods and services 

included in the contract which will be payable to the supplier on the fulfillment of all 

obligations under the contract; 

(c) “The Contract Unit Price” means the price of individual item listed in the price 

schedule of the contract. 

(d) “The Goods” means all of the goods, which the Supplier is required to supply and 

deliver to the Nepal Telecom under the contract; 

(e) “Nepal Telecom (NT)” means the purchaser, Nepal Doorsanchar Company Limited 

(f) “MMD” means the Material Management Department of the Nepal Telecom 

(g) “The Supplier” means the individual or firm supplying the goods under this contract; 

2 Country of Origin 

The bidder shall mention country of origin of all the goods offered in accordance with 

the Section VII: Price Schedule and Quantity thereof of the tender document and shall 

not be deviated from the offered country of origin in the offered bid. 

3 Standards 

The goods supplied under this contract shall conform to the standards mentioned in the 

technical specifications. 

4 Performance Security 

4.1 The successful bidder shall submit a bank guarantee equivalent to ten percent (10%) of 

the total contract amount (including inland transportation cost, if applicable) as 

Performance Security at the time of signing the Contract as per Sample Form No. – 4 of 

Section V of tender document, enclosed in the bid document. The currency of the bank 

guarantee shall be in currency of contract or equivalent amount in US$. The validity of 

the bank guarantee shall cover one month more than the warranty period as 

mentioned in the Clause No. – 6 "warranty" of Section IV: Conditions Of Contract of 

tender document. 

The Performance Security shall be issued or counter guaranteed by one of the 

banks as mentioned in clause No. – 4 of section II: Invitation for Bids of tender 

document. 

4.2 The proceeds of the Performance Security shall be payable to Nepal Telecom as 

compensation for any loss resulting from the Supplier's failure to complete its obligations 

under the Contract. Nepal Telecom can terminate the Contract if the Supplier fails to 

fulfil the obligations as per the Contract. Upon termination of the Contract, the 

Performance Security submitted under the Contract will be forfeited and the loss 

incurred by Nepal Telecom due to termination of the Contract shall be borne by the 

Supplier. 

4.3 The Performance Security will be discharged by the Nepal Telecom not later than thirty 

(30) days following the date of completion of the Supplier's performance obligations, 

including any warranty obligations, as stated in the Clause No. - 6 "Warranty" of 

Section IV: Conditions Of Contract of tender document under the Contract. 

4.4 If the bidder bidding on behalf of the principal company/ manufacturer (other than 

Nepal) shall furnish the performance bond/ guarantee/ security in the currency quoted in 

the bid price or in US$ from the principal company/ manufacturer. 

Bidder shall state as: 

Fully Compliant 

/Partially 

Compliant 

/Non Compliant 


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NEPAL TELECOM 


Clause 

No. 


5.0* Delivery & Installation 

5.1 Delivery 

All the goods under this tender shall be delivered in three lots viz. Lot I, Lot II and 

Lot III. 

Lot I 

The delivery of all the goods under Lot I shall be made to Nepal Telecom's Central 

store as mentioned in Section VI: Schedule of Requirement of tender document 

within one hundred twenty (120) days from the date of signing of Contract. 

Lot II & Lot III 

Goods under Lot II and Lot III shall be delivered to Nepal Telecom's respective store 

as per Section VI: Schedule of Requirement within one hundred twenty (120) days 

from the date of issuance of Purchase order for the respective Lot. 

Installation 

Lot I 

The Bidder shall install the BTS (where applicable) and other accessories provided 

by Nepal Telecom within four (4) weeks from the date of isuance of Delivery 

Completion Certificate. The bidder shall carryout all the required modification 

necessary to operate the offered Mobile BTS Vehicles as per NT's requirement. The 

bidder shall be fully responsible to test and commision the offered Mobile BTS 

Vehicle in co-ordination with NT's technical personnel. 

All the changes carried out in the lot I, shall be incorporated in the technical 

requirement for the goods under Lot II & III. 

Lot II & Lot III 

The Bidder shall install the BTS (where applicable) and other accessories provided 

by Nepal Telecom within four (4) weeks from the date of isuance of Delivery 

Completion Certificate. The bidder shall carryout all the required modification 

necessary to operate the offered Mobile BTS Vehicles as per NT's requirement. The 

bidder shall be fully responsible to test and commision the offered Mobile BTS 

Vehicle in co-ordination with NT's technical personnel. 

5.2 Issuance of Certificates 

Issuance of Delivery Completion Certificate (DCC) 

After complete successful delivery of goods, physical checking and testing shall be 

performed by the Nepal Telecom's technical team within thirty (30) days to confirm that 

the delivered goods meet the technical specification as per Section VIII: Technical 

Specifications of tender document and meet the number of quantity as per Section VI: 

Schedule Of Requirements of tender document and issue the Delivery Completion 

Certificate (DCC). DCC shall be issued for each lot seperately. 

Provisional Acceptance Certificate (PAC) 

After successful testing and commissioning of the Mobile BTS Vehicle, the 

Provisional Acceptance Test (PAT) shall be conducted. Upon successful 

acceptance test Provisional Acceptance Certificate (PAC) shall be issued as per 

the technical requirement for issuance of PAC. 

Stabilization Completion Certificate (SCC) 

After PAC issuance, the entire Mobile BTS Vehicle shall be put under observation 



/Partially 

Compliant 



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NEPAL TELECOM 


Clause 

No. 


at fully operational state for thirty (30) days. 

Final Acceptance Certificate (FAC) 

After the issuance of SCC, FAC shall be issued within thirty (30) days. 



/Partially 

Compliant 


Warranty Completion Certificate (WCC) 

Nepal Telecom shall issue lot wise Warranty Completion Certificate (WCC) 

within thirty (30) Days after the satisfactorily completion of warranty and 

Technical Support Services period of the respective lot. 

5.3 Physical Counting 

After successful delivery of goods, physical counting and checking will be 

performed by the Nepal Telecom's physical verification team within fifteen (15) 

days to confirm that the delivered goods meet the number of quantity as per 

Section VI: Schedule Of Requirements and Section VII Schedule of Price. 

Nepal Telecom shall issue Lot wise Hardware Delivery completion Certificate, 

within 30 days against, all the materials delivered for mentioned sites according 

to Packing List/Bill of quantity without any major deficiency. 

In case of non delivery of the minor hardware, Nepal Telecom shall issue the 

DCC mentioning list of the minor non delivered equipment and payment shall 

be made by deducting the price of the minor non delivered equipment. Please 

also refer to Clause No. 5.2. 

5.4 The Supplier shall arrange for Pre-Shipment Inspection by the internationally 

recognized surveyor, certifying/confirming the goods, their quantity and weight, 

prior to the packaging and loading in the container in case of containerized 

cargo or at the port of loading in case of break bulk cargo as per the shipping 

document (or commercial invoice) in accordance to the Nepal Telecom contract 

document. 

The Supplier shall provide the detailed information related to the proposed 

Surveyor prior to opening of letter of credit. 

5.5 The Supplier shall use the conference vessels or liner vessels for the shipment of 

the goods. 

5.6 The Supplier shall engage bank listed/approved transporter and duly endorsed 

by the bank listed in Clause No. – 4 of Section II: Invitation for Bids (IFB) of 

tender document for the Inland transportation. 

5.7 Nepal Telecom’s right to Reject or Accept the Lot-I, Lot-II and Lot-III 

If the Bidder fail to complete the Delivery, Installation, Testing and 

Commissioning of the Lot-I within the stipulated time and if not in level of 

satisfaction to the Nepal Telecom, Nepal Telecom reserves the right to reject the 

Goods and Services under the subsequent Lots or terminate the contract. 

In the event of the termination of contract, Nepal Telecom may award the 

contract to the second lowest bidder subject to successful POC and negotiation 

or go for the new tendering. 

Nepal Telecom shall place order for the subsequent Lots only after the issuance of 

Provisional Acceptance Certificate (PAC) for the goods and services under the 

Lot-I or the Purchase Order for the respective lots. However, depending on the 


Page 22 of 91

NEPAL TELECOM 


Clause 

No. 


progress of the project and necessity of Nepal Telecom in due course of time, 

Nepal Telecom may not issue purchase for one or more lots or may change order 

of the lots. 



/Partially 

Compliant 


Nepal Telecom shall have the right to alter the quantities of the Lot I, Lot II and 

Lot III from -20% to +20% while placing the order for the subsequent lots and 

phases. 

6.0* Warranty 

6.1 The warranty shall remain valid for a period of thirty six (36) months from the date of 

issuance of Final Acceptance Test Certificate for each lot 

6.2 The Nepal Telecom shall promptly notify the Supplier in writing of any claims arising 

under this warranty. 

6.3 Upon receipt of such notice, the Supplier shall, with all reasonable speed, repair or 

replace the defective goods or parts thereof (as applicable), without any costs to the 

Nepal Telecom within sixty (60) days of receiving such notice. 

6.4 If the Supplier, having been notified of the claim, fails to remedy the defects(s) within a 

reasonable period, the Nepal Telecom shall take remedial action as may be necessary, at 

the supplier's risk and expense and without prejudice to any other rights which the 

Nepal Telecom may have against the supplier under the contract. 

6.5 During the delivery and testing, if some of the items found missing, short-supplied or 

damaged, the Supplier shall supply / replace these items without any cost to the Nepal 

Telecom, and all the costs including customs and other local taxes shall be borne by the 

Supplier. 

6.6 During the warranty period, the supplier shall make goods (or replace with new items if 

applicable) all defects in the equipment (hardware and software, as applicable) as 

specified by the Nepal Telecom, with all reasonable speed and at no additional cost to 

Nepal Telecom. 

The cost of material, freight, insurance and any other duties and costs during the 

warranty period such as expert visit to Nepal site, cost of both way freight for repair of 

faulty component/system, custom duty for importation of repaired item or replacement 

item etc. shall be borne by the Supplier. 

The supplier shall provide expert staff onsite in Nepal as may be required during the 

warranty period to remedy any deficiency that may develop. Until the completion of the 

warranty period, the supplier shall at all times and under all conditions be entirely 

responsible for the satisfactory performance of the system. 

6.7 Warranty Completion Certificate (WCC) 

The warranty completion certificate (WCC) shall be issued only after successful 

completion of the warranty period. 

7 Payment 

7.1 100% payment of the foreign currency component for the goods and services shall be 

made through Irrevocable Letter of Credit (L/C) for the foreign currency component. 

The L/C for the amount of the Goods and Software only will be opened first. The 

amount for the service portion (if any) will be added afterwards by amending the 

original L/C. 

All payment under this contract shall be made only after deduction of withholding tax 

(TDS – Tax Deduction at Source) as per the Income tax law of Government of Nepal 

applicable at the time of the payment. 

Nepal Telecom shall open irrevocable L/C within fifteen (15) days from the date of 

signing the Contract, provided error free pro-forma invoice has been received within 

seven (7) days. Delay in submission of the correct pro-forma invoice may result in delay 

in opening of letter of credit which ultimately may delay the implementation of the 


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system and shall attract liquidated damage. 

The Supplier shall provide separate pro-forma invoices for the goods and services. The 

breakdown costs of the freight and insurance along with the costs of goods to be 

delivered shall be clearly mentioned in the commercial invoice. 

7.2 Payment for goods (Lot-I, Lot-II and Lot-III): 

7.2.1 Advance Payment: 

Twenty percent (20%) of the Contract price of the Goods for each lot only will be paid 

through Letter of Credit against submission of Advance Payment Guarantee as per 

Sample Form No. 5 for the equivalent amount by the Supplier to the NEPAL 

TELECOM. The validity of such bank guarantee shall be 12 months from its issuance 

date. 

7.2.2 On issuance of Delivery Completion Certificate: 

Fifty percent (50%) payment of the Price of the goods for each lot only shall be paid 

through Irrevocable Letter of Credit (L/C) open in favor of the Supplier in a bank in its 

country, after complete successful delivery of the goods to Nepal Telecom's respective 

store within thirty (30) days from the date of issuance of Delivery Completion 

Certificate (DCC) as per clause no. 5 of this section and submission of claim along 

with all documents as per clause 16.1 of this section. 

7.2.3 On the issuance of Provisional Acceptance Certificate (PAC) 

Twenty percent (20%) payments of the Total Contract Price of the goods for each lot only 

shall be made through irrevocable letter of credit (L/C) within thirty (30) days from the date 

issuance of the Provisional Acceptance Certificate (FAC) by the Nepal Telecom and 

submission of the claim to release the twenty percent payment by Supplier. 

7.2.4 On the issuance of Final Acceptance Certificate (FAC) 

Remaining ten percent (10%) payments of the Total Contract Price of the goods for each lot 

only shall be made through irrevocable letter of credit (L/C) within thirty (30) days from the 

date issuance of the Final Acceptance Certificate (FAC) by the Nepal Telecom and 

submission of the claim to release the twenty percent payment by Supplier. 

7.3 Payment for Services 

7.3.1 In-Plant Test (Factory Inspection) 

100% payment of the In-plant Test shall be made through irrevocable L/C upon claim 

along with invoice and completion certificate presented by the Supplier after the 

successful completion of the In-plant Test. Nepal Telecom will certify such claim within 

thirty (30) days of submission. 

7.3.2 Training 

100% payment of the training shall be made through irrevocable L/C upon claim along 

with invoice and completion certificate presented by the Supplier after the successful 

completion of the training. Nepal Telecom will certify such claim within thirty (30) 

days of submission. 

7.4 Payment for Local Currency Portion (if applicable) 

a) Payment of Inland Transportation: 

100% Payment for local currency incurred in inland transportation of the 

goods in Nepal shall be made to the Supplier within Thirty (30) days upon a 

claim after the satisfactory receipt of all the goods at respective sites. 

b) Payment of the goods and services with country of origin Nepal: 

Payment for the Goods with Country of Origin Nepal shall be made in local 

currency. Payment shall be made against the issuance of Delivery 

Completion Certificate (DCC). The exchange rate applicable for 

conversation (if required) shall be as per the exchange rate of the Bid 

Opening Date. 



/Partially 

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The Supplier may authorize its Local Agent/ any other supplier to receive the 

payment of Nepalese Currency portion. The Bidder or authorized Local 

agent/any other supplier must submit Tax Invoice with VAT number. 

7.4 L/C Amendment and Effective Date 

In case the L/C has to be amended due to reasons attributable to the Supplier, the 

effective date of L/C will be the date on which L/C was originally established. 

If the L/C has to be amended due to reasons attributable to Nepal Telecom, the effective 

date of L/C will be the date on which L/C is amended. 

All the charges for L/C payable outside Nepal shall be borne by the Supplier. 

In case L/C amendment is requested by the Supplier for the reasons attributable to the 

Supplier, all bank charges for such amendment (reconfirmation charge, negotiation 

charge etc.) inside and outside Nepal shall be borne by the Supplier. 

8 Contract Amendments 

No variation in or modification of the terms of the Contract shall be made except by written 

amendment signed by the both parties. 

9 Assignment 

The Supplier shall not assign, in whole or in part, its obligations to another party to perform 

under this Contract, except with the Nepal Telecom's prior written consent. 

10 Applicable Law 

The Contract shall be governed and interpreted in accordance with prevailing laws of 

Nepal Government. 

11 Taxes and Duties 

11.1 The Supplier shall be entirely responsible for all taxes/duties stamp duties, license fees 

and other such levies imposed outside Nepal. The taxes/ duties such as custom duties, 

VAT, local development tax, security tax etc. applicable at the time of importation of 

goods in Nepal, for the value not exceeding the total contract price will be borne by the 

Nepal Telecom. 

However, it will be the Supplier's responsibility to pay Taxes/duties as mentioned above 

for the amount increased beyond the total contract price. 

11.2 The Supplier shall be responsible to pay withholding Tax (TDS-Tax Deducted at 

Source) as per the income tax law of Government of Nepal applicable at the time of 

payment. 

11.3 Taxes and deduction of Payment 

All the payment under this contract shall be made only after deduction of withholding 

tax amount (TDS- Tax deducted at Source) in accordance with the Clause No. – 11.2 of 

Section IV: Conditions of Contract (COC). 

Liquidated damages, short fall of goods and any other charges payable to the Nepal 

Telecom shall be deducted at the time of the payment. 

12 Liquidated Damages 

12.1 If the Supplier fails to complete the delivery within the time period specified in the 

contract as per Clause no. 5 of this section, the Nepal Telecom shall, without prejudice 

to its other remedies under the Contract, deduct from the Total Contract Price payable to 

the Contractor, as liquidated damages, a sum equivalent to 0.5% percent of the Contract 

Price of the goods and services, which could not be delivered/commissioned, for each 

week of delay until actual delivery/commissioning or up to a maximum deduction of 

10% of the Total Contract Price. Once the maximum is reached, Nepal Telecom may 

consider termination of the Contract. 

The Liquidity damage clause is imposed for the timely delivery of the goods/services. 

The calculation of LQD shall be done in weekly basis and for this purpose one week 

shall constitute seven days or less (i.e. even a delay of one day will be considered as a 



/Partially 

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delay by one week). 

13 Force Majeure 

13.1 The Supplier shall not be liable for forfeiture of its Performance Security, liquidated 

damages or termination for default, if and to the extent that, it's delay in performance or 

other failure to perform its obligations under the contract is the result of an event of 

Force Majeure. 

13.2 For purposes of this clause, "Force Majeure" means an event beyond the control of the 

Supplier or Purchaser and not involving the Supplier's or Purchaser's fault or 

negligence. Such events may include, but are not restricted to, acts to the Nepal 

Telecom either in its sovereign or contractual capacity, wars or revolutions, fires, 

floods, epidemics, quarantine restrictions and freight embargoes. 

13.3 If a Force Majeure situation arises, the Supplier shall promptly notify the Nepal 

Telecom in writing of such condition and the cause thereof. Unless otherwise directed 

by the Nepal Telecom in writing, the Supplier shall continue to perform its obligations 

under the Contract as far as is reasonably practical, and shall seek all reasonable 

alternative means for performance not prevented by the Force Majeure event. 

14 Insurance 

14.1 The goods supplied under the Contract shall be fully insured in a currency of Contract 

against any loss or damage incidental to manufacture or acquisition, transportation, 

storage and delivery in the manner specified in the Clause No. - 14.3 of this section. 

14.2 The insurance policy shall be issued by the Internationally recognized or insurance 

company incorporated in Nepal. Name of the Insurance company and claim procedure 

shall be finalized during the contract negotiation. 

14.3 The insurance shall be in an amount equal to 110 % of the CIF value of the goods from 

"warehouse to warehouse" on "all risks" basis (as per Institute Cargo Clauses – A) 

including risks of theft, pilferage, non delivery (TPND), strike, riots, civil commotion 

(SRCC) and war clauses. All the items shall be fully insured by the Supplier up to the 

final destinations. 

14.4 The insurance policy shall remain valid till sixty (60) days after the delivery of all the 

goods at the Nepal Telecom's respective stores. 

14.5 Any item/part damage/ lost shall be replaced by the Supplier free of charge at first and 

the insurance claim shall be made by the Consignee or the person authorized by the 

consignee to recover the cost of damaged/ lost goods. 

15 Patent Rights 

The Supplier shall indemnify the Nepal Telecom against all third - party claims of 

infringement of patent, trademark or industrial design rights arising from use of the 

goods (equipment and software) or any part thereof in Nepal. 

16 Documents 

16.1 Upon shipment, the Supplier shall notify the Nepal Telecom and the Insurance company 

by fax and email the full details of the shipment including contract number, description 

of goods, quantity, the airway bill/ bill of lading, or truck receipt number and date, port 

of loading, date of shipment, port of discharge, L/C number etc. The Supplier shall send 

by courier service a copy of following documents to the Nepal Telecom with a copy to 

the Insurance company: 

i. Five (5) copies of the Supplier's invoices showing goods description, quantity, 

unit price, total amount and L/C number. 

ii. Original and four (4) copies of the negotiable clean airway bill, bill of lading, or 

truck receipt marked freight prepaid and four (4) copies of non-negotiable 

airway bill/ bill of lading or truck receipt with LC number. 

iii. Five (5) copies of packing list identifying contents of each package; 

iv. Insurance Certificate; 



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v. Manufacture’s /Supplier’s guarantee certificate; 

vi. Certificate of origin issued by Chamber of Commerce 

vii. Manufacturer's factory test report 

viii. Inspection certificate issued by the Manager of Material Management 

Department (MMD), Nepal Telecom as per the Inspection Report submitted by 

Nepal Telecom Inspector. 

ix. Pre-Shipment Inspection Certificate certified/ issued by the recognized 

International Surveyor. 



/Partially 

Compliant 


However, the requirement of the certificate and name of the international surveyor 

will be finalized during contract negotiation. 

16.2 A set of above mentioned non-negotiable documents shall be received by the Nepal 

Telecom within seven (7) days from the date of dispatch of goods and if not received, 

the supplier shall be responsible for any consequential expenses and effects. 

17 Senior Management Study Visit, Inspection and Test 

17.1.0 Senior Management Study Visit to Manufacture and Operational site 

17.1.1 Supplier shall make the necessary arrangement for NT's Senior Management Team visit 

to manufacturer sites and the sites where the proposed Mobile BTS Vehicle are in 

operation. Such visit will be made to study/assess the performance and readiness of the 

offered system. NT's Senior Management Team shall consist of members for a period of 

seven (7) working days (excluding traveling time) on the Supplier's invitation. 

17.1.2 The Supplier shall provide accommodation, local transport, medical insurance and any 

other applicable charges for the NT's Senior Management Team. However, the per diem 

allowance & round trip air ticket for the Nepal Telecom’s Management Team shall be 

borne by the Nepal Telecom. 

17.2.0 Inspection and Test 

17.2.1 The inspection and testing of the goods shall be conducted by the Nepal Telecom 

Inspector (technical personnel) at the manufacturer’s site at the manufacturing stage in 

accordance with the manufacturer's standard inspection and acceptance test procedures 

as mutually agreed before the signing of the contract. The delivery of the goods shall be 

accepted only after receiving their inspection report certifying the quantity of goods. 

17. 2.2 Nepal Telecom shall depute two (2) inspectors (technical personnel) per lot for the inplant 

acceptance test (factory inspection) of the goods for a period of Seven (7) working 

days (excluding traveling time) on the Supplier's invitation. The Supplier/ Contractor 

shall notify the Nepal Telecom, the starting date of the inspection by the Nepal Telecom 

Inspectors at least one (1) month prior to the shipment. 

17. 2.3 The Nepal Telecom’s right to inspect, test and where necessary, reject the goods after 

the goods arrival in Nepal shall in no way be limited or waived by reason of the goods 

having previously been inspected, tested and passed by the Nepal Telecom or its 

representative prior to the goods’ shipment from the country of origin. 

17. 2.4 The Supplier shall provide all the necessary test equipment, tools and help to test the 

goods without any cost to the Nepal Telecom. Any non-compliance found during the 

testing shall be corrected by the Supplier before the shipment. 

17. 2.5 The Supplier shall provide accommodation, local transport, medical insurance and any 

other applicable charges for the Nepal Telecom’s Inspectors. However, the per diem 

allowance & round trip air ticket for the Nepal Telecom’s inspector shall be borne by 

the Nepal Telecom. 

18 Training 

18.1 Senior Engineer Training 

The Supplier shall provide training to two (2) Nepal Telecom Senior technical 

personnels for five (5) working days (excluding travelling time) at manufacturer’s 


Page 27 of 91

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Clause 

No. 


premises on the offered equipment. 

ERV Training 

The Supplier shall provide training to four (4) Nepal Telecom technical personnels for 

twenty (20) working days (excluding travelling time) at manufacturer’s premises on the 

offered equipment in two (2) lots. 

HCMV and LCMV Training 

The supplier shall provide training to Twenty Five (25) Nepal Telecom technical 

personnels for Seven (7) working days (excluding travelling time) at Kathmandu in 

Three (3) lots. 

18.2 Senior Engineer Training 

The Supplier shall provide accommodation, local transport, medical insurance and any 

other applicable charges outside Nepal for the Nepal Telecom's Trainees. However, the 

per diem allowance & round trip air ticket for the Nepal Telecom's trainees shall be 




/Partially 

Compliant 


ERV Training 

The Supplier shall provide accommodation, local transport, medical insurance and any 

other applicable charges outside Nepal for the Nepal Telecom's Trainees. However, the 

per diem allowance & round trip air ticket for the Nepal Telecom's trainees shall be 


HCMV and LCMV Training 

The Supplier shall arrange and bear the cost relating to the training centre, local 

transport for field visit, refreshment and lunch, stationery for the Nepal Telecom's 

Trainees. 

18.3 The training shall be sufficiently comprehensive and include hands-on practical 

operations to allow trainees to carry out installation, operation and maintenance of the 

Mobile BTS Vehicle independently. The trainees shall also be trained in proper upkeep 

of monitoring instruments including normal maintenance of the equipments. Repair of 

equipment to component level shall be covered in general. Sufficient diagrams and 

explanatory material shall be prepared by the Supplier and distributed to the trainees 

during the training sessions. 

18.4 All instructors shall possess high technical ability to impart training. They shall have a 

good command on English language. 

18.5 Textbooks for Training 

The Supplier shall prepare necessary textbooks for trainees. All the textbooks shall be 

written in English and shall cover all the aspects of the components, cable connections 

and equipment described above. 

18.6 Achievement of Training 

The personnel so trained are expected to: 

(a) Train other the Nepal Telecom Personnel in Nepal. 

(b) Install, operate, test, maintain and repair the offered equipment. 

19 Additional Order 

Nepal Telecom shall have the right to order additional goods and services up to twenty 

percent (20%) of the total contract price during the contract validity period i.e. until 

expiry of warranty. The unit prices for additional orders shall not exceed the contract 

unit prices. 


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No. 


20 Termination of Contract 

20.1.0 Terminations for Default 

Nepal Telecom may, without prejudice to any other remedy for the breach of contract, 

by written notice of default sent to Supplier, terminate this contract in whole or in part: 

(a) If the bidder fails to sign an agreement 

(b) If the supplier fails to deliver any or all of the Goods within the time period (s) 

specified in the Contract, or any extension thereof granted by the purchaser. 

(c) If the Supplier fails to perform any other contractual obligation (s) under the 

contract; 

(d) If the Supplier, in either of the above circumstances, does not cure its failure within 

a period of thirty (30) days (or such longer period as the Purchase may authorize in 

writing) after the receipt of the default notice from the Purchaser. 

(e) If it is proved that the Contractor has committed substantial defect in 

implementation of the contract or has not substantially fulfilled his obligations 

under the contract or the completed work is not of the specified quality as per the 

contract , 

(f) If convicted by a court of law in a criminal offence which disqualifies the bidder 

from participating in the contract. 

(g) If it is proved that the contract agreement signed by the bidder was based on false or 

misrepresentation of bidder’s qualification information, 

(h) Other acts mentioned in the Bidding documents. 

20.1.1 After this, necessary action will be carried out to black list the Supplier and the notice of 

black listed shall be circulated to all departments of Nepal Telecom. The Supplier who 

has been black listed shall not be eligible to participate in any tender and sealed 

quotations of the Nepal Telecom. 

20.1.2 Nepal Telecom shall also forward the necessary paper to the Public Procurement 

Monitoring Office (PPMO) to black-list the Contractor. Without prejudice to any other 

rights of the Purchaser under this Contract, the PPMO may blacklist a Bidder for his 

conduct up to three years. 

20.2 Terminations for Convenience 

Nepal Telecom, by written notice sent to the Supplier, may terminate the 

Contract, in whole or in part, at any time for its convenience. The notice of 

termination shall specify that termination is for the Purchaser’s convenience, the 

extent to which performance of the Supplier under the Contract is terminated, 

and the date upon which such termination becomes effective. 

The Goods that are complete and ready for shipment within seven (7) days after 

the Supplier’s receipt of notice of termination shall be accepted by the 

Purchaser at the Contract terms and prices. For the remaining Goods, the 

Purchaser may elect: 

a. to have any portion completed and delivered at the Contract terms and 

prices; and/or 

b. to cancel the remainder and pay to the Supplier an agreed amount for 

partially completed Goods and Services and for materials and parts 

previously procured by the Supplier. 

20.3 Termination for Insolvency 

Nepal Telecom may at any time terminate the Contract by giving written notice 

to the Supplier if the Supplier becomes bankrupt or otherwise insolvent. In this 

event, termination will be without compensation to the Supplier, provided that 



/Partially 

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such termination will not prejudice or affect any right of action or remedy which 

has accrued or will accrue thereafter to the Nepal Telecom. 

21 Arbitration 

21.1 If any dispute arises between the contracting parties in connection with or arising out of 

contract or the execution of the contract, whether the execution of works after the 

completion of works and whether before or after the repudiation or termination of the 

contract including any disagreement by either party with any action, inaction 

certification, the matter shall be settled by arbitration under United Nation Commission 

on International and Trade Law (UNCITRAL) Arbitration Rules. 

21.2 Arbitration shall take place in Kathmandu, Nepal and shall be conducted in English 

Language. 

21.3 The Arbitral Tribunal shall consists of three arbitrators appointed as follows: 

(a) Each contracting parties shall appoint only one arbitrator from their sides 

(b) The third arbitrator shall be appointed by agreement of the above mentioned two 

arbitrators. 

22 IP Indemnification: 

Unless otherwise agreed upon in writing between the parties, the Supplier shall 

provide Goods free from any infringement of third party’s intellectual property 

right or copyright, including but not limited to patents, trade secrets (hereinafter 

called "Intellectual Property Rights") in the country of the place of destination. 

In the event a third party asserts legitimate claims against the NT based on an 

infringement of an Intellectual Property Rights with respect to the Goods 

provided by Supplier and then used in compliance with this Contract, the 

Supplier shall be liable to the Purchaser (NT) as follows: 

a) The Supplier shall at his own option and expenses either acquire the legal 

right to use the Goods, modify the Goods so as not to infringe the 

Intellectual Property Rights or replace the relevant Goods. If Supplier fails 

to correct the infringement, the Purchaser (NT) is entitled to terminate the 

Contract in whole or in part. In the event the purchaser terminates the 

contract in part the purchaser may procure goods and services similar to 

those required goods and the supplier shall be liable to the Purchaser for 

any excess cost for such similar goods and services. In such a case Supplier 

shall compensate the loss incurred during the period of interruption. 

b) Supplier's aforesaid obligations shall apply only if the Purchaser (NT) has 

notified the Supplier in writing of the claims asserted by the third party. 

23 Country of Origin, Make and Model of the offered Goods 

Bidder shall not deviate from the Country of Origin, Model Number, Part Number 

and Manufacturing Company, Country of Shipment mentioned in the Section VII: 

Price Schedule (SOP) until and unless manufacturer discontinues the 

manufacturing of the equipment or the equipment is upgraded to higher version. 

Supplier shall submit sufficient documents that prove the manufacturing of the 

good is discontinued or good is upgraded to higher version. Nepal Telecom 

reserves right to accept or reject the deviation. 

24 Confidentiality 

Supplier shall not disclose to third parties, and shall use their best efforts to ensure 

that their employees keep secret, all the proprietary information obtained directly 

or indirectly by the Supplier, including without limitation, documents or 



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No. 


improvements or design, processes, know-how and other unpublished information, 

except as may be authorized in writing by Nepal Telecom. 

25 Contingency amount 

Ten Percent (10 %) of total Contract Price shall be provisioned for contingency 

fund. The Contingency fund shall be used to procure the goods and services not 

covered in the scope of this Contract but required for the unexpected upgradation 

(not covered in the Contract) of the system in course of operation. The 

contingency fund shall also be used for the Bonus scheme and the extension of 

the Pre-Warranty and Warranty service due to reasons attributable to Nepal 

Telecom. 


26.1 Government of Nepal requires that Purchaser, as well as Bidders observe the 

highest standard of ethics during the procurement and execution of such 

contracts. In pursuance of this policy, the Government of Nepal: 

a) defines, for the purposes of this provision, the terms set forth below as follows: 

(i) 

“corrupt practice” means the offering, giving, receiving or soliciting of 

any thing of value to influence the action of a public official in the 

procurement process or in contract execution; and 

(ii) “fraudulent practice” means a misrepresentation of facts in order to 

influence a procurement process or the execution of a contract to the 

detriment of the GoN, and includes collusive practice among Bidders 

(prior to or after Bid submission) designed to establish Bid prices at 

artificial non-competitive levels and to deprive the Borrower of the 

benefits of free and open competition; 

b) will reject a proposal for award if it determines that the Bidder recommended 

for award has engaged in corrupt or fraudulent practices in competing for the 

contract in questions 

c) will declare a firm ineligible for a stated period of time, to be awarded a 

GON/Donor funded contract if it at any time determines that the firm has 

engaged in corrupt or fraudulent practices in competing for, or in executing, a 

GoN/Donor funded contract. 


27.1 The Bidder shall be responsible to fulfil his obligations as per the requirement 

of the Contract Agreement, Instruction to Bidders and GoN’s Procurement Act 

and Regulations. 

27.2 The Bidder shall not carry out or cause to carryout the following acts with an 

intention to influence the implementation of the procurement process or the 

procurement agreement : 

a) give or propose improper inducement directly or indirectly, 

b) distortion or misrepresentation of facts, 

c) engaging in corrupt or fraudulent practice or involving in such act, 

d) interference in participation of other competing bidders, 

e) coercion or threatening directly or indirectly to cause harm to the person or the 

property of any person to be involved in the procurement proceedings, 

f) collusive practice among bidders before or after submission of bids for 

distribution of works among bidders or fixing artificial/uncompetitive bid price 



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with an intention to deprive the Purchaser the benefit of open competitive bid 

price. 

g) contacting the Purchaser with an intention to influence the Purchaser with 

regards to the bids or interference of any kind in examination and evaluation of 

the bids during the period from the time of opening of the bids until the 

notification of award of contract 


28.1 Without prejudice to any other rights of the Purchaser under this Contract, the 

Public Procurement Monitoring Office (PPMO) may blacklist a Bidder for his 

conduct up to three years on the following grounds and seriousness of the act 

committed by the bidder: 

a) if it is proved that the bidder committed acts contrary to the Sub - clause 30, 

b) if the bidder fails to sign an agreement pursuant to clause 20, 

c) if it is proved later that the bidder has committed substantial defect in 

implementation of the contract or has not substantially fulfilled his obligations 

under the contract or the completed work is not of the specified quality as per 

the contract , 

d) if convicted by a court of law in a criminal offence which disqualifies the bidder 

from participating in the contract. 

e) if it is proved that the contract agreement signed by the bidder was based on 

false or misrepresentation of bidder’s qualification information, 

f) other acts mentioned in the Section III: ITB and Section IV: COC 

End of Section IV: Conditions of Contract (COC) 



/Partially 

Compliant 



Page 32 of 91

NEPAL TELECOM 


Section V: Sample Forms 

Bid Form 

Sample Form No. - 1 Date : _____, 2010 

Tender No: NDCL/26/066-67 for Supply and Delivery of Mobile BTS Vehicle. 

To: 


Nepal Doorsanchar Company Limited, 



Bhadrakali Plaza, Kathmandu, 

NEPAL . 

Gentlemen: 

Having examined the bidding documents including addenda Nos.: ------------(Insert number), the receipt of which 

is hereby duly acknowledged, we, the undersigned, offer to Supply and Delivery of Mobile BTS Vehicle in 

conformity with the said Bidding Documents for the sum of ------------------- (Specify bid price in figure and 

words)and Inland transportation in NRs. (if applicable) ------------------ (Specify bid price in figure and words) or 

such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part 

of this bid. 

We undertake, if our bid is accepted, to complete delivery of all the items specified in the Contract within ----- 

(specify days) days calculated from the date of signing of the Contract. 

If our bid is accepted we will obtain the guarantee of a Bank in a sum equivalent to Ten (10) % of the Contract 

Sum for the due Performance of the Contract. 

Commission and gratuities, if any, paid to or to be paid by us to agents-relating to this Bid, and to contract 

execution if we are awarded the Contract, are listed below : 

Name and Address of Local Agent Amount & Currency Purpose of Commission Gratuities 

____________________ ______________ ______________ 

(if none, state “none”) 

Our bid is valid up to , 2010 and it shall remain binding upon us and may be accepted at any time before 

the expiration of this validity. 

Until a formal contract is prepared and executed, this bid, together with your written acceptance thereof in your 

notification of award shall constitute a binding contract between us. 

We understand that you are not bound to accept the lowest or any bid you may receive. 

Dated: ----------------(Specify date) 

Signature : ______________ Signature : ______________ 

Name : ______________ Name : ______________ 

Designation : ______________ Designation : ______________ 

(Witness) 

Duly Authorised to sign 

Address : ______________ bid for and on behalf of 

Official Seal : ______________ 

(In the Capacity of), 

Official Seal : ______________ 

_________________________________________________________________________________________________________________________ 

Note : 

This Bid Form shall be duly filled, signed, dated and stamped with official seal. Bid Form not duly filled and without 

signature, date and official stamp shall be rejected and will not be considered for evaluation. 


Page 33 of 91

NEPAL TELECOM 


Sample Form No. - 2 


Bid Security Form 

Whereas --------(name of the Bidder) [ hereinafter called "the Bidder"] has submitted its Bid dated ----- 

(date of submission of bid) for tender No. NDCL/26/066-67 for Supply and Delivery of Mobile BTS 

Vehicle (hereinafter called "the Bid"). 

KNOW ALL PEOPLE by these presents that WE,---------(Name of Bank) of Nepal, having our registered 

office at -------(Address of Bank) [hereinafter called "the Bank"], are bound unto Nepal Doorsanchar 

Company Limited [hereinafter called "the Purchaser"] in the sum of ------(currency and amount) for 

which payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors, and 

assigns by these presents. Sealed with the common seal of the said Bank this--------(specify date). 

THE CONDITIONS of this obligation are: 

1. If the Bidder withdraws its Bid during the period of Bid validity specified by the Bidder on the Bid Form; 

OR 

2. If the Bidder, having been notified of the acceptance of its Bid by the Purchaser during the period of Bid 

validity: 

(a) Fails or refuses to sign the Contract agreement within stipulated time, or 

(b) Fails or refuses to furnish the Performance Security, in accordance with the clause No. - 4 of Section IV : 

Conditions of Contract (COC), 

We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand, without 

the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the 

amount claimed by it is due to its owing to the occurrence of one or both of the two conditions, specifying the 

occurred condition or conditions. 

This guarantee will remain in force up to 

Bank not later than the above date. 

, 2010 and any demand in respect there of shall reach the 

________________________________ 

[Signature and Official Seal of the Bank] 

Note: 

1. The list of banks located in Nepal as per Clause No. – 4 of Section II: Invitation for Bids (IFB) have been short 

listed and acceptable to Nepal Telecom for the purpose of Bid security. 

2. The Bidder/Manufacture shall furnish the Bid Security as per the format given above. 

3. The Nepalese bidder bidding on behalf of Principle Manufacturer/Bidder are requested to modify the first 

paragraph of the Bid Security Form as following: 

Whereas _________ (Name of the Bidder) bidding on behalf of ____________ (Name of the 

Principle Manufacturer/Bidder) has submitted its Bid dated -----(date of submission of bid) for 

tender No. NDCL/26/066-67 for Supply and Delivery of Mobile BTS Vehicle (hereinafter 

called "the Bid"). 


Page 34 of 91

NEPAL TELECOM 



Manufacturer's Authorization Letter 


TO: 





Bhadrakali Plaza, 

Kathmandu, Nepal 

WHEREAS ------------------------------------------- (Specify name of the Manufacturer or Producer) who are 

established and reputable manufacturers or producers of ---------------------------------------------------------------- 

(Specify name and/or description of goods) having factories at ------- (Specify Address of Factory or Producing 

House) 

Do hereby authorise -------------------------------(Specify Name and Address of Bidder/Agent) to submit a Bid, 

and subsequently negotiate and sign the Contract with you against Invitation for bids (IFB) No. 

NDCL/26/066-67 for Supply and Delivery of Mobile BTS Vehicle for the above goods manufactured by us. 

We hereby extend our full guarantee and warranty for the Goods offered for supply by the above firm against 

this Invitation for Bids. 

______________________________________ 

[Signature for and on behalf of Manufacturer or Producer] 

[Name] ---------------------- 

[Designation] ------------------ 

Date : 

_______________________________________________________________________________ 

Note : 

The Manufacturer’s Authorization Letter shall be on the letterhead of the manufacturing concern and 

shall be signed by a person competent and having the power of attorney to bind the manufacturer. 

It is mandatory to submit Manufacturer’s Authorization Letter for the Mobile BTS Vehicle as per clause 

16 of Section-III, Instruction to Bidders. 


Page 35 of 91

NEPAL TELECOM 



Performance Security Form 





Central Office, Doorsanchar Bhawan 

Bhadrakali Plaza, Kathmandu, Nepal 

WHEREAS ------(name of supplier) [hereinafter called "the Supplier"] has undertaken, in pursuance of 

Contract No. NDCL/26/066-67 to Supply and Delivery of Mobile BTS Vehicle [hereinafter called "the 

Contract"] 

AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with a 

bank guarantee by a reputable bank for the sum specified therein as security for compliance with the 

Supplier's performance obligations in accordance with the Contract 

AND WHEREAS we have agreed to give the Supplier a guarantee: 

THEREFORE WE hereby affirm that we are guarantors and responsible to you, on behalf of the Supplier, up 

to a total of ------(specify currency and amount of guarantee in figure and words), and we undertake to pay 

you, upon your first written demand declaring the Supplier to be in default under the Contract and without 

cavil or argument, any sum or sums within the limits of ------(specify currency and amount of guarantee) as 

aforesaid, without your needing to prove or to show grounds or reasons for your demand for the sum specified 

therein. 

This guarantee is valid until the ----------------- (Specify Date) 

Signature and Official Seal of the Guarantors 

[Name] -------------------------- 

[Designation] -------------------------- 

[Date]-------------------- 

[Address]--------------- 

_______________________________________________________________________________________ 

The list of banks located in Nepal as per Clause No. – 4 of Section II: Invitation for Bids (IFB) have been short listed 

and acceptable to Nepal Telecom for the purpose of Performance Security. 


Page 36 of 91

NEPAL TELECOM 



Bank Guarantee for Advance Payment 

Sample Form: 5 

To: 

Nepal Doorsanchar Co. Ltd.(Nepal Telecom), 


Central Office, Doorsanchar Bhawan, Bhadrakali Plaza, 

Kathmandu, NEPAL. 

[Name of Contract] 

Gentlemen and/or Ladies: 

In accordance with the payment provision included in the Conditions of Contract to provide for advance payment, ………. 

[Name and address of Supplier] (hereinafter called "the Supplier") shall deposit with the Purchaser a Bank Guarantee to 

guarantee its proper and faithful performance under the said Conditions of Contract in an amount of ……… [Amount of 

guarantee in figures and words]. 

We, the bank, agree unconditionally and irrevocably to guarantee as primary obligator and not as Surety merely, the payment to 

the Purchaser on its first demand without whatsoever right of objection on our part and without its first claim to the Supplier, in 

the amount not exceeding ……. [Amount of guarantee in figures and words]. 

We further agree that no change or addition to or other modification of the terms of the Contract to be performed thereunder or of 

any of the Contract documents which may be made between the Purchaser and the Supplier, shall in any way release us from any 

liability under this guarantee, and we hereby waive notice of any such change, addition, or modification. 

This guarantee shall remain valid and in full effect from the date of the advance payment under the Contract until …. [ Specify 

date]. 

Yours truly, 

Signature and seal of the Guarantors:________________________________________________ 

[Name of bank or financial institution]________________________________________________ 

[Address]___________________________________________ 

[Date]____________ 

________________________________________________________________________________ 

The list of banks located in Nepal as per clause no. 4 of section II: Invitation for Bids (IFB) has been short listed & 

acceptable to Nepal Telecom for the purpose of Bank Guarantee for Advance Payment. 

End of Section V: Sample Forms 


Page 37 of 91

NEPAL TELECOM 



S.No. 

Description 

Section VI: 

Schedule of Requirement of Mobile BTS Vehicle. 

Kathmandu Biratnagar Bhiarahawa Hetauda Pokhara Nepalgunj Dhangadhi Total 

Lot 

I 

Lot 

II 

Lot 

III 

Lot 

II 

Lot 

III 

Lot 

II 

Lot 

III 

Lot 

II 

Lot 

III 

Lot 

II 

Lot 

III 

Lot 

II 

Lot 

III 

Lot 

II 

Lot 

III 

1 Emergency Response Vehicle (ERV) 1 1 1 3 

2 

High Capacity Mobile Vehicle 

(HCMV) 

1 2 1 1 5 

3 Low Capacity Mobile Vehicle (LCMV) 1 1 1 1 1 1 1 1 8 

4 Training 

a. Senior Engineer Training – 2 

persons 5 working days (Factory 2 2 

Premises) 

b. ERV Training – 4 persons 20 

working days (Factory Premises) 

2 2 4 

c. HCMV and LVMV Training – 25 

persons 7 working days 5 10 10 25 

(Kathmandu) 

5 NT's Senior Management Team 5 

6 

Factory Inspection - 6 persons 7 

working days (Factory Premises) 

2 2 2 6 

7 Warranty for 36 Months 1 1 

8 

Project Cost (Customization in NT 

premises, Support etc) 

1 1 

Note : 

a. If the destination and quantity require change, the Nepal Telecom shall notify the Supplier in appropriate time. 

b. This is a sample schedule of requirement prepared by NT, however the bidder shall prepare the actual schedule of requirement with detail 

breakdown for each type of Mobile BTS Vehicle and offer accordingly. 

c. The bidder shall provide all the items which are not mentioned above but necessary to run the system for each tyupe of Mobile BTS 

Vehicle. 


Page 38 of 91

NEPAL TELECOM 


Details of each set of Mobile BTS Vehicle. 

Type I -Emergency Response Vehicle (ERV) 

S.No. 

Description 

Unit 

Quantity 

1 Vehicle for mounting the Mobile BTS with 

the following accessories. 

Set 1 

2 Diesel Generating Set Unit 1 

3 SMPS Rectifiers Set 1 

4 Spare Rectifier Module Unit 1 

5 Maintenance free battery Set 1 

6 Air Conditioning Unit Set 1 

7 Switching system with HLR, VLR, POI 

(with 1+1 STM Card) 

Set 1 

8 BSC system Set 1 

9 BTS system- CDMA S111/GSM S444 Set 5 

10 KU band Satellite mounting system at the 

top of Enclosure/Shelter 

Set 1 

11 Indoor 19” rack for satellite modem, MW 

IDU and HDSL modem 

Set 1 

12 15 m Mast as per technical specification Set 1 

13 CDMA or GSM sectoral antenna Unit 3 

14 GPS antenna if required Unit 1 

15 Other ancillaries necessary to mount various 

equipment such as BTS (CDMA and GSM), Set 1 

various antennas etc. 

16 Working table and chair set Set 1 

17 1m satellite antenna mounting pole on 

Enclosure/Shelter top 

Unit 1 

18 Electromechanical control system for 

microwave antenna adjustment 

Set 1 

19 Installation material (Lightening arrestor 

with bracket, cable (Coaxial, GPS, Power, 

Earthing etc), Grounding kits, coaxial 

Set 1 

connectorsetc 

20 Standard tools as per Annex V Set 1 

21 Emergency Camping gear Set 1 

Remarks 

Type II - High Capacity Mobile Vehicle (HCMV) 

S.No. 

Description 

1 Vehicle for mounting the mobile BTS with 


Set 1 



4 Spare Rectifier Module Unit 1 


6 Air Conditioning Unit 

Set 1 

Unit Quantity Remarks

NEPAL TELECOM 




Set 1 



Set 1 

9 15 m Mast as per technical specification Set 1 







Unit 1 

13 Electromechanical control system for 

microwave antenna adjustment 

Set 1 




Set 1 

connectorsetc 


Type III - Low Capacity Mobile Vehicle (LCMV) 

S.No. 

Description 

Units 

Quantity 

1 Vehicle for mounting the mobile BTS with 


Set 1 



4 Spare Rectifier module Unit 1 


6 Air Conditioning Unit Set 1 



Set 1 



Set 1 

9 Suitable Mast to hold 4 units of OMNI 

directional antenna in Set 

Set 1 







Unit 1 




Set 1 

connectors etc 


Remarks

NEPAL TELECOM 


Name of Bidder : 

Tender No. NDCL/26/066-67 for Supply and Delivery of Mobile BTS Vehicle. 

SN 

Description 

(with Model No. and Make) 

Section VII : 

Price Schedule and Quantity Thereof for Mobile BTS Vehicle 

Country of 

Origin 

1 Emergency Response Vehicle (ERV) 3 Set 

2 High Capacity Mobile Vehicle (HCMV) 5 Set 

3 Low Capacity Mobile Vehicle (LCMV) 8 No. 

4 NT's Senior Management Team - 7 working days 5 Person 

5 

Factory Inspection - 6 persons 7 working days 

(Factory Premises) 

6 Person 

6 Training 

6.1 

Senior Engineer Training – 2 persons 5 working days 

(Factory Premises) 

Quantity 

Unit 

2 Person 

ERV Training – 4 persons 20 working days (Factory 

6.2 

Premises) 

4 Person 

HCMV and LVMV Training – 25 persons 7 working 

6.3 

days (Kathmandu) 

25 Person 

7 Warranty for 36 Months 1 Lot 

8 

Project Cost (Customization in NT premises, Support 

etc) 

1 Lot 

Total 

Unit price 

FOB port or 

specify port of 

loading in 

US$ or 

EURO 

Unit price 

for 

Insurance 

in US$ or 

EURO 

Unit price 

for freight 

in US$ or 

EURO 

Unit price 

CIF Nepal 

Boarder in 

US$ or 

EURO 

Unit price CIF Nepal 

Boarder in US$ or 

EURO in words 

Total price CIF Nepal Boarder in US$ or EURO (in figures) : _______________________ _________ 

(in words) : __________________________________________________________________________ 

Total price for inland delivery to final destination in NRs. (in figures) : _______________________ 

(in words) : ____________________________ 

Signature of the bidder : _________________ Bidder's official seal : 

Full Name : ____________________________ 

Date : ____________________ 

designation : __________________________ 

Note: 

a. In case of discrepancy between unit price and total price, the unit price shall prevail. 

b. In case of discrepancy between the amount in words and figures, the amount in words shall prevail. 

c. Bidder from Nepal shall furnish the price schedule as per Section-III: ITB, Clause No. 6.3 indicating custom, VAT, and other taxes applicable at the entry point. 

Total price 


Boarder in 

US$ or 

EURO 

Unit price of 

Inland 

delivery to 

final 

destination 

in NRs. 

Total price of 

Inland delivery to 

final destination in 

NRs 


Page 41 of 91

NEPAL TELECOM 


Breakdown of Price Schedule of each items included in Emergency Response Vehicle (ERV) 



SN 

Description 


Country of 

Origin 

Quantity 

Unit 

1 Vehicle for mounting the Mobile 

BTS with the following accessories. 

1 Set 

2 Diesel Generating Set 1 Unit 

3 SMPS Rectifiers 1 Set 

4 Spare Rectifier Module 1 Unit 

5 Maintenance free battery 1 Set 

6 Air Conditioning Unit 1 Set 

7 Switching system with HLR, VLR, 

POI with 1+1 STM Card 

1 Set 

8 BSC system 1 Set 

9 BTS system- CDMA S111/GSM 

S444 

5 Set 

10 KU band Satellite mounting system 

at the top of Enclosure/Shelter 

1 Set 

11 Indoor 19” rack for satellite modem, 

MW IDU and HDSL modem 

1 Set 

12 15 m Mast as per technical 

specification 

1 Set 

13 CDMA or GSM sectoral antenna 3 Unit 

14 GPS antenna if required 1 Unit 

Unit price FOB 

port or specify 

port of loading 

in US$ or 

EURO 

Unit price for 

Insurance in 

US$ or EURO 

Unit price 

for freight 

in US$ or 

EURO 

Unit price 


Boarder in 

US$ or 

EURO 

Unit price CIF 

Nepal Boarder 

in US$ or 

EURO in 

words 

Total price 


Boarder in 

US$ or 

EURO 

Unit price of 


final destination 

in NRs. 




in NRs 


Page 42 of 91

NEPAL TELECOM 


15 Other ancillaries necessary to mount 

various equipment such as BTS 

(CDMA and GSM), various 

1 Set 

antennas etc. 

16 Working table and chair set 1 Set 

17 1m satellite antenna mounting pole 

on Enclosure/Shelter top 

1 Unit 

18 Electromechanical control system 

for microwave antenna adjustment 

1 Set 

19 Installation material (Lightening 

arrestor with bracket, cable (Coaxial, 

GPS, Power, Earthing etc), 

1 Set 

Grounding kits, coaxial 

connectorsetc 

20 Standard tools as per Annex V 1 Set 

21 Emergency Camping gear 1 Set 

Total 


(in words) : __________________________________________________________________________ 


(in words) : ____________________________ 


Page 43 of 91

NEPAL TELECOM 


Breakdown of Price Schedule of each items included in High Capacity Mobile Vehicle (HCMV) 



SN 

Description 


Country of 

Origin 

Quantity 

Unit 

1 Vehicle for mounting the mobile 


1 Set 



4 Spare Rectifier Module 1 Unit 





1 Set 



1 Set 

9 15 m Mast as per technical 

specification 

1 Set 




1 Set 

antennas etc. 





in US$ or 

EURO 


Insurance in 

US$ or EURO 

Unit price 

for freight 

in US$ or 

EURO 

Unit price 


Boarder in 

US$ or 

EURO 



in US$ or 

EURO in 

words 

Total price 


Boarder in 

US$ or 

EURO 

Unit price of 



in NRs. 




in NRs 



13 Electromechanical control system 

for microwave antenna adjustment 

1 Unit 

1 Set 


Page 44 of 91

NEPAL TELECOM 



arrestor with bracket, cable (Coaxial, 

GPS, Power, Earthing etc), 

1 Set 

Grounding kits, coaxial 

connectorsetc 


Total 


(in words) : __________________________________________________________________________ 


(in words) : ____________________________ 


Page 45 of 91

NEPAL TELECOM 


Breakdown of Price Schedule of each items included in Low Capacity Mobile Vehicle (LCMV) 



SN 

Description 


Country of 

Origin 

Quantity 

Unit 

1 Vehicle for mounting the mobile 


1 Set 



4 Spare Rectifier module 1 Unit 





1 Set 



1 Set 

9 Suitable Mast to hold 4 units of 

OMNI directional antenna in Set 

1 Set 




1 Set 

antennas etc. 





in US$ or 

EURO 


Insurance in 

US$ or EURO 

Unit price 

for freight 

in US$ or 

EURO 

Unit price 


Boarder in 

US$ or 

EURO 



in US$ or 

EURO in 

words 

Total price 


Boarder in 

US$ or 

EURO 

Unit price of 



in NRs. 




in NRs 



1 Unit 


Page 46 of 91

NEPAL TELECOM 



arrestor with bracket, cable 

(Coaxial, GPS, Power, Earthing 

1 Set 

etc), Grounding kits, coaxial 

connectors etc 


Total 


(in words) : __________________________________________________________________________ 


(in words) : ____________________________ 


Page 47 of 91

NEPAL TELECOM 


Section VIII 

(Technical Specification) 

Chapter – I : 

General Conditions 

for 

Mobile BTS Vehicle

NEPAL TELECOM 


Section VIII 

Chapter – I: General Conditions for Mobile BTS Vehicle 

Clause 

No. 

Particulars of Nepal Telecom's Requirements 

1 Introduction 

NT intends to provide the emergency response service and wireless 

coverage/capacity expansion service using various types of Mobile BTS 

Vehicle. The Mobile BTS Vehicle shall house the telecommunication 

equipment as described in Annex I. The Mobile BTS Vehicle shall be equipped 

with a folding Pole type mast system, in-house power supply system with Air 

conditioning system and Enclosure/Shelter of appropriate size to house the 

equipments as per the dimensions described in Annex II. 

Bidder shall state as 

Fully Compliant/ 

Partially Compliant/ 

Non-compliant 

The requirement of Mobile BTS Vehicle is categorized as following: 

Type I: Emergency Response Vehicle (ERV) 

Type II: High Capacity Mobile Vehicle (HCMV) 

Type III: Low Capacity Mobile Vehicle (LCMV) 

All the Mobile BTS Vehicle shall be equipped with : 

a. Enclosure / Shelter of appropriate size 

b. Folding Pole type un-guyed Mast System, 

c. In-built Power Supply System with Air conditioning 

i. Diesel Generator 

ii. SMPS Rectifier 

iii. Maintenance Free Battery 

iv. Air-conditioning system 

d. Appropriate vehicle to mount all the accessories necessary for Mobile 

BTS. 

e. Standard tool box with a tool set as per Annex V. 

1.1 The bidder shall deliver all the equipment to the Nepal Telecom's Respective 

Store as mentioned in the Section VI: Schedule of Requirement. Then the 

Bidder shall collect the equipment to be provided by Nepal Telecom. 

Finally the bidder, in coordination with the Nepal Telecom’s representative, 

shall install, test and commission the complete system. All cost associated 

with such processes till commissioning of the system shall be borne by the 

bidder.

NEPAL TELECOM 


Clause 

No. 

2.1 Type I: Emergency Response Vehicle 


2.1.1 This type of Mobile BTS Vehicle shall be used as an emergency response 

vehicle. The offered vehicle shall be a complete system comprising of a 

vehicle, inbuilt power supply system with air-conditioning, wireless 

telecommunication solution using BTS, BSC, MSC including HLR, VLR as 

required, of the appropriate technology. The wireless portion shall 

compulsorily function in the NT licensed band either for CDMA or GSM as per 

Annex III. 




Non-compliant 

All the call processing, switching shall be done from the system installed in 

the vehicle itself, independent of any other system. 

The offered core system shall have capability to interconnect minimum of 10 

additional CDMA S111/GSM S444 BTS to be stationed at various temporary 

locations. The offered core system shall support simultaneous operation of all 

the interconnected BTS at ultimate load with switching, call processing, and 

operational requirement. The bidder shall quote the price of additional 5 such 

BTS with all the necessary accessories. 

The offered solution shall have end to end 3G features and capabilities 

(supporting video conferencing and high speed data transmission) installed 

and in ready to go condition. 

All the interconnections shall be based on IP. For the interconnectivity with 

the existing PSTN and other wireless network viz. GSM and CDMA, the 

offered solution shall have provision of POI with 1+1 STM optical connection 

upgradable to minimum of 1 more STM connection. 

2.1.2 For the wireless coverage, the vehicle shall be equipped with a folding pole 

type mast of height 15m. The mast shall have pre-installed sectored antenna 

for wireless coverage with the gain of at least 18 dBi along with other antenna 

and accessories if necessary. 

2.1.3 For the POI connectivity the offered Mobile BTS Vehicle shall have the 

provision of mounting a KU band Satellite antenna and a GPS antenna (if 

necessary) on top of the Enclosure/Shelter. 

2.1.4 The offered solution shall be capable of providing the wireless 

telecommunication service using the commercially available GSM or CDMA 

handsets. The offered solution shall be capable of providing service to new 

subscribers not registered in the existing system as well as the authorized 

existing subscribers. Such configurations shall be adjustable using an OMC 

system inbuilt in the vehicle. 

2.1.5 The bidder shall furnish the detailed description, procedure and capability of 

the offered system to demonstrate the above mentioned objectives along 

with the bid document.

NEPAL TELECOM 


Clause 

No. 


2.1.6 All the electrical equipments shall be housed in Enclosure/Shelter mounted 

on the vehicle. The offered Enclosure/Shelter shall have enough working 

space for 2 technical personnel. The Enclosure/Shelter shall have additional 

19” rack to house a satellite modem and other equipments. 

2.2 Type II: High Capacity Mobile Vehicle (HCMV) 

2.2.1 This type of Mobile BTS Vehicle shall be used as High Capacity Mobile Vehicle. 

The offered vehicle shall be a complete system comprising of a vehicle and 

inbuilt power supply system with air-conditioning. 

2.2.2 For the wireless coverage, the vehicle shall be equipped with a folding pole 

type mast of height 15m. The mast shall have sufficient space and 

arrangement for the installation of 3 sectored Dual system antennas for GSM 

and CDMA system and a microwave link antenna of 1.2m dia. 

2.2.3 The Enclosure/Shelter shall have enough space allocated to house 2 BTS racks 

of GSM and CDMA system. 

2.2.4 The offered Enclosure/Shelter shall have enough working space for 2 

technical personnel. 

2.2.5 The Enclosure/Shelter shall have additional 19” rack to mount a satellite 

modem, microwave radio IDU and a DSL modem. 

2.2.6 The offered Enclosure/Shelter shall have provision of mounting a KU band 

Satellite antenna and a GPS antenna with a support pipe of size 

Ф27mm×300mm at the top of the Enclosure/Shelter. 

2.3 Type III: Low Capacity Mobile Vehicle (LCMV) 

2.3.1 This type of Mobile BTS Vehicle shall be used as a Low Capacity Mobile 

Vehicle. The offered vehicle shall be a complete system, comprising of a 

vehicle and inbuilt power supply system. 

2.3.2 For the wireless coverage, the vehicle shall be equipped with four Omni 

directional antenna supporting structure of suitable height (preferably 

extending 0.5m to 1m above the top of the Enclosure/Shelter) at the four 

corners of the Enclosure/Shelter top or a vehicle body top. The antenna 

supporting structure with the mounted antenna shall be collapsible. 




Non-compliant 

There shall be a provision for installation of a microwave link antenna of 1.2m 

diameter, a KU band Satellite antenna and a GPS antenna with a support pipe 

of size Ф27mm×300mm at the top of the Enclosure/Shelter or a vehicle body. 

2.3.3 The vehicle shall have enough space to accommodate 2 Micro BTS racks of 

GSM and CDMA system as per Annex II. 

2.3.4 The offered vehicle shall have enough working space for 1 technical 

personnel. 

2.3.5 The vehicle shall have additional 19” rack to mount a satellite modem, 

microwave radio IDU and a DSL modem. 

3.0 Ambient Conditions 

(environmental conditions : applicable to all equipment) 

3.1 Climatological Conditions of Nepal 

Climatological conditions at major places of Nepal are mostly observed to be:- 

mean of daily maximum (annual) = 31.1 degree Celsius

NEPAL TELECOM 


Clause 

No. 


mean of daily maximum in Summer = 38.1 degree Celsius 

,, minimum (annual) = 11.4 degree Celsius 

,, ,, in Winter = 2.0 degree Celsius 

maximum temperature reached 

= 43.7 degree Celsius 

minimum temperature reached 

= - 4.2 degree Celsius 

maximum vapour pressure reached = 40.0 mb 

3.2 Guaranteed Performance Conditions: 

The offered equipment shall be capable of maintaining its guaranteed 

performance when operated continuously and under any natural combination 

of the following environmental conditions: 

i. Temperature : -5°C to +55° C ambient. 

ii. Humidity : At any relative level up to 100%. 

iii. Dust : With a build up of dust on operational surfaces to a 

level which may occur in the rural environment of 

Nepal. 

iv. Altitude : At any altitude up to 5000 metres above mean sea 

level. 




Non-compliant 

End of Section VIII : Chapter – I: General Conditions Mobile BTS Vehicle

NEPAL TELECOM 


Chapter – II : 

Detail Technical Specification 

for 

Enclosure / Shelter

NEPAL TELECOM 


Section VIII 

Chapter – II: Detail Technical Specifications for Enclosure / Shelter 

S/N 

Description 

1 The Enclosure/Shelter shall be used to house sensitive electronic mobile 

communications equipment, such as BTS, Radio equipment, Batteries, 

Rectifier etc. 

Enclosures/Shelters shall be designed to be lightweight to make it suitable 

for easy transportation. The proposed Enclosure/Shelter shall have its 

footprint within the offered BTS carrying vehicle/s footprint. 

Incase, the bidder offers the vehicle with the original body or pre-fabricated 

body (jeep or van etc) from the vehicle manufacturer, the passenger 

compartment of the vehicle shall be modified to meet the requirement 

specified herewith for the Enclosure/Shelter. 

2 Enclosure/Shelter shall have the internal dimensions to meet the space 

requirement to house the equipments as per the dimensions described in 

Annex II. 

3 The cladding material of Enclosure/Shelter's base, walls and roof shall be 

high-strength steel. 

4 The panels shall be insulated with minimum 60 mm thick Polyurethane foam 

having a minimum density of 40 kg/m 3 & thermal conductivity of 0.023 

W/mK using panel press and high pressure PU foaming equipment with a 

minimum pressure of 90 bar. 

5 The foaming materials used shall be fire retarding and self extinguishing as 

per ASTMD 1692 and shall conform to IS11239 BS 5608 and ASTMC 591 

specification. The foam insulation material shall be CFC free. 

6 The wall panels shall be strong enough to support the equipment (each 

weighing about 75Kg) to be mounted on a metal bracket fixed on the wall 

panels. 

7 The load bearing capacity of the roof shall comply with the items listed to be 

mounted on the roof in Annex II along with two technical personnel each 

weighing 80 Kgs. 




Non-compliant 

The load bearing capacity of the floor panels shall not be less than 1500 

Kg/sqm. 

The roof shall be projected beyond the four side walls to give rain 

protection. 

8 Enclosure/Shelter shall be stable enough to withstand the wind load up to 

170 km per hour or to withstand earthquake effect as per seismic zone V of 

IS 1893, part 1, 2002 or equivalent. 

9 Enclosure/Shelter shall be of IP 54 protection class (watertight, no dust 

infiltration) 

10 Enclosure/Shelter shall have precise steel fixtures to provide openings for 

cable entry, air conditioning etc.

NEPAL TELECOM 


S/N 

Description 

11 Enclosure/Shelter shall be painted with corrosion resistant exterior finish (15 

years warranty, in continental climate). The colour of the inner and outer 

cladding of the panels shall be decided during contract negotiation with the 

successful bidder. 

12 Enclosure/Shelter shall have Protection mechanism against power surges, 

EMI, EMP and RFI through the use of power filters, surge suppressors and 

other appropriate technologies. 

13 The door shall be a single panel and shall be constructed of the same 

materials as wall, roof and floor panels. Appropriate gaskets shall be 

provided on all sides of the door to ensure perfect heat insulation. 




Non-compliant 

The hydraulic door closer shall be provided to ensure slow and automatic 

door closing. All the hinges, screws etc. shall be made up of stainless steel or 

brass materials. 

The door shall be strongly secured by means of three-point cylinder locking 

system and shall have dust proof enclosure. 

The door shall have pickproof security stubs. The door panel shall open 

outward. A rain guard shall be provided to prevent the entry of rainwater 

through the open door. 

The door shall carry "NT" logo. 

The size of the door shall be at least 1000mm by 2000 mm. The equipped 

door size shall be wide enough to allow easy movement of all the 

equipments described in corresponding annexes and provided by the bidder. 

14 Enclosure/Shelter shall have provision for separate power supply 

port/socket to connect the external power supply from the generator or city 

supply via the suitable power feeding plug. 

15 Enclosure/Shelter shall have a single point grounding system provided at the 

exterior of the Enclosure/Shelter such that during operation, the grounding 

of the vehicle shall be done using Earthing probe and interconnection cable. 

The bidder shall provide appropriate Earthing probe with tool such that 

probing and retraction of the probe is possible within the minimal time. 

The indoor grounding bar for the installed equipments grounding 

termination shall be extended from the above mentioned external 

grounding point. 

16 Enclosure/Shelter shall be able to withstand the outside temperature 

ranging from -5 to +55 degree Celsius. An internal temperature of 23 degree 

Celsius (manually adjustable) is to be maintained irrespective of the outer 

temperature variation using a suitable split type Air-conditioning system. 

The air conditioning system shall be pre installed within the 

enclosure/Shelter such that it does not cause any disturbances for 

equipment installation and operator movement within the 

enclosure/Shelter.

NEPAL TELECOM 


S/N 

Description 

17 The Enclosure/Shelter shall have pre-wired light fixture with minimum of 

two CFL with suitable wattage running from the -48V DC supply. 

18 The Enclosure/Shelter shall be provided with anti static flooring. 

19 The Enclosure/Shelter shall have a cable entry points with suitable glands to 

allow the entry of ½” coaxial cable, 2 IF cable, 1 GPS cable and 3 other cable 

entry for cable of various sizes less than ½” in diameter. The numbers of ½” 

coaxial cable shall be as per Annex I. 

20 These entry systems shall be separate from the power supply 

interconnections. 

21 The Enclosure/Shelter shall have a cable ladder installed to hold ½” coaxial 

cable as per Annex I, 2 IF cable, 1 GPS cable and 3 other cable of various sizes 

less than ½” in diameter. 

22 The Enclosure/Shelter shall be equipped with Internal duct so that power 

cable, Transmission cable, Grounding cable are run through it from the 19” 

rack to the BTS equipment, DC PDB to equipment, Grounding point to 

equipment etc. 

23 The Enclosure/Shelter shall be equipped with a fire extinguisher system. 

24 The Enclosure/Shelter shall be equipped with a working table and chairs. 

25 The Enclosure/Shelter shall have provision of mounting a KU band Satellite 

antenna as per annex IV and a GPS antenna on the top of the 

Enclosure/Shelter. 

26 The Enclosure/Shelter shall be equipped with a detachable climbing ladder 

to the top of the Enclosure/Shelter. 

27 The Enclosure/Shelter shall be equipped with working lights at the top and 

surrounding the vehicle. 

28 All electrical wiring shall be labeled for easy operation and maintenance. All 

the systems as-built drawing shall be available on the working table. 

29 For the mounting of the indoor lightening arrestor set related to the RF cable 

grounding inside the Enclosure/Shelter, the bidder shall provide a lightening 

arrestor mount. The sample of the lightening arrestor set will be provided at 

the time of negotiation. 

30 The Enclosure/Shelter shall be equipped with at least 3 AC 220 V outlets. 

31 The Enclosure/Shelter shall have a provision of atleast one foldable bunker 

(sleeper) for sleeping/resting to allow the technical personel to rest if 

necessary. 

32 The Enclosure/Shelter of the Emergency Response Vehicle (ERV) shall have 

emergency camping gear consisting of but not limited to collapsible tent, 

inflatable bed/mat etc. for four persons. 




Non-compliant 

End of Section VIII : Chapter – II : Detail Technical Specifications for 

Enclosure / Shelter

NEPAL TELECOM 


Chapter – III : 


for 

Folding Pole Type 

Mast System for ERV and HCMV

NEPAL TELECOM 


Section VIII 

Chapter – III: Detail Technical Specifications for Folding Pole Type Mast System for 

ERV and HCMV 

S/N 

Description 

1 The mast shall be unguyed type. 

2 The mast shall be of folding/unfolding Pole type. 

3 The mast shall be of folding type such that the Mobile BTS Vehicle's sectored 

antenna, Microwave antenna, RF cable, IF cable can be affixed permanently 

even during the folding (or folded) position. 

4 The Raising and Lowering of the completely unfolded mast shall be done 

hydraulically or electrically. For emergency purpose, manual winch 

mechanism shall be provided for raising and lowering the unfolded mast. The 

folding and unfolding mechanism shall be designed such that the 

folding/unfolding personnel will not have to borne any vertical force from the 

mast structure. 

5 The complete footprint of the folded mast shall lie within the footprint of the 

Mobile BTS Vehicle. 

6 The height of the fully extended mast excluding the lightning arrestor portion 

shall be 15m AGL. 

7 Lightning arrestor of 1.5 m length shall be mounted at the top of the tower to 

provide the lightening protection cage for the entire vehicle, 

Enclosure/Shelter and other parts if present. The lightening arrestor shall be 

grounded at the grouting position itself such that separate grounding cable is 

not required. 

8 The wind loading on the mast shall be based on a ground level wind velocity 

of 170 km.p.h. and increasing with height in accordance with British Standard 

BSI CP3: chapter V: Part 2: September 1972 or the latest revision. 

9 The fully extended mast under the condition of negligible wind shall not 

deviate from the vertical position by more than 1/8% of the height of the 

structure. 

10 The mast shall be designed such that sway of the structure from the vertical 

shall not exceed 0.9 % of the height under full wind load. 

11 The bidder shall furnish the design information of the maximum deflection, 

tilt and twist at the top of the structure when subjected to the maximum 

design wind velocity along with the bid document. 

12 All steel work and fittings used in the assembly of pole shall be galvanized by 

the hot dip galvanization process after fabrication as per ASTM A 123. 

13 The thickness of galvanization shall be more than 500 grams per M 2 . 

14 Pole members shall be painted using two different colours after galvanization. 

The paint shall be firmly adherent and shall have outstanding resistant 

property against water, chemical, brine and crude oil. 

15 The upper 1.5m portion of the mast shall be equipped with electromechanically 

adjustable Antenna Mounting System (AMS) to hold a 1.2m 

plain antenna. 

The electro-mechanical adjustment shall have the following capabilities 

i. ±45º Azimuth adjustment 

ii. ±10º Elevation adjustment 




Non-compliant

NEPAL TELECOM 


S/N 

Description 

iii. The electro-mechanical adjustment control box shall be easily 

accessible. 

iv. The AMS shall have a grounding point equipped with a 10mm nut and 

bolt mechanism to realize the grounding of the ODU of microwave 

radio. 

16 The remaining 240º portion of the topmost 1.5 m section shall be equipped to 

hold 2 nos. of sectored antenna of the length 1.5m. 

17 The 1m portion starting from 1.5 m to 2.5m from the top shall be left free to 

maintain the electromagnetic separation required to maintain the system free 

from interference. 

18 The appropriate portion starting from 2.5 m from the top shall be equipped to 

hold 3 nos. of offered dual system sectored antenna. 

19 The mast shall be equipped with a light activated DC tower light at the top. 

20 The folded mast shall not limit the azimuth and elevation adjustment of 

the installed 1.8m KU band antenna system. 

21 The offered mast shall be capable of folding completely along with the 

installed sectored and microwave antenna system without any damage 

to the antenna and feeder system. 

22 The mast & horizontal run (to be provided by the bidder) shall have 

clamping arrangement in each running meter to accommodate the said 

nos. of ½” coaxial cable and IF cable as per Annex I. 

23 The bidder shall provide ½” coaxial cable, antenna side connectors and 

BTS side connectors as per sample to be provided during negotiation. 

The bidder shall also provide grounding kits for coaxial cable to be 

terminated at the antenna end and at the cable entry point. The 

grounding termination bar near the sectored antenna and the cable entry 

point shall be provided. The quantity of each item shall be as per 

Annex I. 




Non-compliant 

End of Section VIII : Chapter – III : Detail Technical Specifications for 

Folding Pole Type Mast System for ERV and HCMV

NEPAL TELECOM 


Chapter – IV : 


for 

In-built Power Supply System 

& 

Air Conditioning System

NEPAL TELECOM 


Section VIII 

Chapter – IV: Detail Technical Specifications for In-Built Power Supply System & Air 

Conditioning System 

The Mobile BTS Vehicle shall have independent in-built Power Supply System & Air conditioning system consisting of 

the following: 

a. Diesel Generating Set 

b. SMPS Rectifier 

c. Maintenance Free Battery 

d. Air conditioning system 

Part A: Diesel Generating Set (Gen set) 

S/N 

Description 

1. Diesel Generating Set : 




Non-compliant 

The Diesel Generating set for the Mobile BTS Vehicle shall be single phase 220 Volts, 

50 Hz A.C. 

2.0 Capacity & type 

The capacity of the Diesel Generating set shall not be less than 1.5 times of the total 

load of all the equipment to be housed in the Enclosure/Shelter. The bidder shall 

submit the detailed power calculation (AC & DC) along with the bid document. 

The Generating set shall be suitable for telecommunications and electronic 

equipment. 

2.1.0 Diesel Generating Sets and Auxiliary Equipment 

The generating set shall be completely factory assembled Diesel Generating set with 

all necessary accessories, auxiliaries, cables and control equipment resulting in a 

complete self contained unit capable of operation. 

The set shall be arranged for electric starting with start, stop and test button. 

2.1.1 The generating set shall be enclosed in the sound attenuated, weatherproof enclosure 

separate from BTS shelter and mounted on extendable structure at suitable place on 

the vehicle. It shall be provided in ready to use condition. 

The overall noise level shall be less than 75 dB(A) at one meter from the enclosure 

surface. 

2.2.0 Diesel Engine and Accessories 

The generating set shall be equipped with 4 strokes, naturally aspirated or turbocharged, 

vertical in line or “V” type heavy duty Industrial Diesel Engine. 

The engine shall be manufactured in accordance to the B.S. 5514. 

2.2.1 Engine Speed Governing System 

Engine speed shall be governed by a governor, to maintain generator frequency 

within 2 Hz of normal frequency rating from no-load to full load generator output. 

2.2.2 Engine Fuel System 

i) The engine shall be provided with all necessary equipment such as fuel filter, 

connecting pipes etc.. 

ii) A hand pump for bleeding the fuel system shall be incorporated. 

2.2.3 Day Tank 

Each Gen-set shall be supplied with a day tank to contain enough diesel to run it for 

at least 24 hours on full load. The tank shall be fitted with a fuel level indicator.

NEPAL TELECOM 


S/N 

Description 

2.2.4 Engine Lubricating Oil System 

i) Lubricating Oil Filters shall be full-flow type (throw-away type). 

ii) Duration between the two regular maintenance (i.e mainly the change of the 

lubrication oil) shall be more than 200 hours or more than 6 months. 

2.2.5 Engine cooling system 

The Engine shall be water-cooled. 

2.2.6 Engine Safety Shutdown controls and Alarms 

Engine safety shutdown control shall be provided that will function to immediately 

shut-off delivery of fuel to the engine cylinders and generate visual and audible 

alarm, when actuated by a condition of 

(i) Low water level 

(ii) High water temperature 

(iii) Low lubricating oil pressure 

(iv) Over speed 

2.3.0 Battery Charger 

The battery charger shall be enclosed, solid-state type, mounted in the control cubicle. 

2.4.0 Generator (Alternator) 

The electric output of the generator shall be as below : 

2.4.1 Output voltage : 220 + 5 % Volts AC, Single Phase 

Frequency : 50 + 2 Hz 

2.4.2 The power factor of the generator shall be 0.8 

2.5.0 Generator (Alternator) Protection 

2.5.1 Generator Safety Shutdown controls and Alarms Control shall be provided that will 

function to immediately shut-off delivery of fuel to the engine cylinders and generate 

visual and audible alarm, when actuated by a condition of 

(a) Over or under voltage (220 + 10 % Volts) 

(b) Over or under frequency (beyond 50 + 3 Hertz) 

(c) Over load (adjustable) 

2.6* The generator rotor shall be mounted on an extended shaft, which shall be coupled 

rigidly to the engine crankshaft. 

2.7 Radio Frequency Interference and TV Interference Suppression shall be 

incorporated in the generator design. 

2.8.0 Gen-Set Control Cubicle 

2.8.1 All accessories and equipment in the Control Cubicle shall be front accessible for 

ease of maintenance or servicing. All the necessary power cable, signal cables etc. 

shall be connected. The cables (power, signal etc.) and bus bar shall be made up of 

copper as per the International Standard. 

2.8.2 Mains Supply 

The vehicles when parked in the premises of Nepal Telecom, mains supply shall be 

used to charge batteries and to operate the BTS station for testing, trainining and/or as 

a temporary BTS station. 

Also, if the city supply is available in the field, the Mobile BTS Vehicle may use the 

mains supply. 

Hence, the control cubicle shall have provision to connect the mains supply. 

2.8.3 Transfer Switch 

Transfer switch of suitable capacity shall be furnished to select the power supply 

between the mains supply and generating set supply. This Transfer Switch may be 

integral part of the control cubicle or a separate cabinet. 

All the incoming and outgoing power cable connectors and other exposed high 

voltage cable shall be shielded with suitable transparent insulating cover. 

2.8.4 The Control Cubicle shall have the following components: 

(i) Lubrication oil pressure gauge (electric type). 

(ii) Coolant Temperature Indicators (electric type). 




Non-compliant

NEPAL TELECOM 


S/N 

Description 

(iii) An analogue Cumulative Running Time Meter to display the engine runs time 

upto 9999.9 hours or more. The running time meter shall be able to record the 

run time whenever the engine operates (i.e. during automatic mode, manual 

mode or during test mode.) 

(iv) Ammeter (for load current) 

(v) City supply voltage 

(vi) Generator output voltage 

(vii) Starter battery voltage 

(viii) ammeter to indicate starter battery charge current 

(ix) Frequency Meter (mains supply) 

(x) Frequency Meter (Gen-set supply) 

The control Cubicle shall have Indication lamps to indicate the following 

(i) mains voltage present 

(ii) generator voltage present 

(iii) load fed by mains supply 

(iv) load fed by generator supply 

2.8.5 Start/stop control: 

The control panel shall have start, stop and test button for starting, stoping and testing 

of the Generating set. 

2.8.6 Alarms 

Both audio and visual alarm signals shall be generated whenever there is any fault in 

the Engine, Generator, Generator Control cubicle or the AC distribution panel. 

An Audible alarm mute push button shall also be provided. 




Non-compliant

NEPAL TELECOM 


Part B: Switch Mode Power Supply (SMPS) Rectifier System 

S/N Description 

Bidder shall state 

as Fully 

Compliant/ 

Partially 

Compliant/ Noncompliant 

1.0 The SMPS rectifier system shall be used to provide - 48V DC supply to 

telecommunications equipment as well as to charge the backup batteries. 

1.1 The rectifier system shall comprise of - 48V DC SMPS rectifier modules to meet 

the required capacity. It shall also have one additional rectifier module as spare. 

Each individual rectifier module shall be capable of operating independently. 

1.2 The rectifier system may consist of a seperate Rectifier cabinet or 

accommodated (housed) in the racks provided in the enclosure/shelter to save 

space. It shall be equipped with all necessary input protective devices for 

modules. 

1.3 The rectifier system shall consist of AC distribution system for input distribution 

and protection. 

1.4 The rectifier system shall consist of DC distribution System for output DC 

distribution and protection. 

2.0 Input requirement: 

2.1 The nominal operating AC input voltage for the SMPS rectifier module shall be 

220 V Sine wave (single phase). 

2.2 The individual SMPS rectifier modules shall be able to operate on AC input 

voltage range of 220 V - 25 % / + 15 % ( ie. from 165 V to 253 V ) 

2.3 The rated frequency of the rectifier shall be 50 Hz. 

2.4 The operating frequency range of the rectifier module shall be 45Hz to 55Hz. 

2.5* Rated current: 

The sizing of the SMPS rectifier shall be done based on following formula and 

supplied accordingly: 

SMPS Rectifier Capacity (A) =1.5 * {Battery capacity (AH) / (CH * CE) + daily 

Load Current (A)} 

Where, CH (Charging hour) = 10 hours. 

CE= Charging efficiency 

Battery capacity (AH) shall be as per Battery sizing rule described in Section 

VIII: Chapter IV, Part C, clause No 22. 

Daily load current shall include power consumption of all the equipments DC 

power consumption. 

The calculated rectifier capacity shall be configured in a way that no 

individual rectifier module shall be less than 25 A and configured in N+1 

Configuration. Where, N stands for number of rectifier modules required to 

meet the calculated rectifier capacity. 

3.0 Output requirement: 

3.1 The rated output DC voltage of SMPS rectifier modules shall be - 48 VDC. 

3.2 Output voltage range : 

The factory set value for nominal float voltage of SMPS rectifier modules shall 

be 53.5 V (adjustable between 42 V to 58 V). 

The factory set value of nominal boost charge voltage of SMPS rectifier 

modules shall be 56.5 (adjustable between 42 V to 58 V).

NEPAL TELECOM 



3.3 The voltage regulation of the SMPS rectifier shall be + 0.5 % from no load to 

full load. 

4.0 Protection (Output side): 

The SMPS rectifier modules shall be: 

4.1 Protected against short circuit 

4.2 Protected against reverse polarity. 

4.3 Protected against high output voltage. The factory set value shall be 57 V 

(adjustable up to 58 V) and lead to instantaneous shutdown of rectifier 

modules if the output voltage exceeds the preset value. 

4.4 Protected against low output voltage. The factory set value shall be 44 V 

(adjustable up to 42 VDC) and lead to instantaneous shutdown of rectifier 

modules if the output voltage drops below the preset value. 

4.5 Protected against high temperature (shall be built inside SMPS modules). 

4.6 Protected against high input current. 

5 The power factor shall be greater than 0.9 

6 The individual SMPS modules shall have efficiency of at least 90% 

7 Special features of SMPS rectifier modules : 

7.1 The rectifier modules shall be designed to accommodate in a suitable rack in a 

cabinet system. 

7.2 The individual module shall operate in a stand-alone mode as well as in 

parallel mode. When operating in parallel mode it shall have a facility of load 

sharing (< 10% of rated output current) between the rectifier modules in a 

system. 

7.3 The modules shall have current limit facility adjustable from 20% -100% of 

rated output current. 

7.4 The module shall have soft start facility during starting period. 

7.5 Each rectifier modules shall have cooling facility, either by forced ventilation or 

natural convection. 

7.6 Each rectifier modules shall be facilitated for selection of: 

a. Float charge mode ( adjustable ) 

b. Boost charge mode (adjustable ) 

8 Central display, control and alarms : 

8.1 The rectifier system shall have visual display units. In addition to visual display, 

audible and visual alarms shall also be provided in a system to indicate fault in 

module or in a system. 

8.2 Major fault alarms (audio and visual) in a system like output fuse failure, 

battery fuse failure and rectifier module shutdown etc. shall be provided. 

8.3 The rectifier system shall have instrument to measure the following: 

a. Individual module current 

b. Individual module voltage 

c. Total load current/voltage 

d. Battery charging / discharging current/voltage 

e. Display of all indicated alarms 


as Fully 

Compliant/ 

Partially 

Compliant/ Noncompliant

NEPAL TELECOM 



8.4 In normal operation, the system shall deliver the current to the loads and 

maintain the batteries at full charge. 

8.5 Whenever the generator (or mains) supply is absent or out of limit, the 

rectifier control unit shall cutoff the input to the individual module array. The 

control unit shall continue the load power supply via the storage battery 

automatically. 

8.6 When the generator (or mains) supply is restored and the input parameters 

are within specified limit, then the rectifier shall resume the input supply to 

the individual module array. The load supply shall be resumed through the 

module supply and battery discharge process shall be stopped and charging 

process shall start. 

9 DC distribution unit : 

DC PDB shall be installed near the equipment area with minimum of 13 DC 

distribution points with fuses of following Rating: 

a) 2 X 63A DC MCB 

b) 2 X 32A DC MCB 

c) 2 X 16A DC MCB 

d) 5 X 6A DC MCB 

e) For the Battery connection, at least two points shall be provided with 

appropriate size HRC Fuse 

9.1 The DC output distribution shall be made from copper bus bars through fuses / 

MCB's for different loads and the battery connection. 

9.2 All distribution points shall be provided in the front side of the system. 

9.3 Sufficient space shall be provided in the system for DC distribution cable 

connection, bends etc. 

9.4 Sufficient space shall be provided between positive and negative bus bars. 

9.5 Provision for individual load current measurement shall be provided. 

9.6 All internal connection within the DC distribution bus bars, distribution points, 

controls etc. shall be done with insulated flexible copper cables of appropriate 

size. 

10 AC distribution units : 

10.1 Input AC system shall be of Single-phase 2-wire system. 

10.2 AC distribution system shall comprise of sufficient AC distribution points via 

over current protective devices. 


as Fully 

Compliant/ 

Partially 

Compliant/ Noncompliant 

10.3 AC distribution system shall be provided with voltage, current, frequency 

measurement and display units. 

10.4 AC distribution system shall be provided with one set of lightning surge 

protection device (Class C type) to protect the rectifier modules. A set of 

lightening protection device shall consist of protection unit for each phase and 

the neutral.

NEPAL TELECOM 


Part C: Maintenance Free Valve Regulated Lead Acid Battery 

S/N Description Bidder shall state as 



Non-compliant 

1 The offered batteries shall be completely maintenance free throughout 

the battery life and suitable for telecommunications application. 

2 The individual cell shall be enclosed type. 

3 The container box shall be of suitable material with plate groups and 

separators, assembled and filled with electrolyte. 

4 The container shall be made up of a range of co-polymers based on 

acrylonitrile / styrene, a high grade and acid resistant plastic material and 

shall be consistent with the life of the battery. 

5 The container shall be secured against electrolyte leakage. 

6 The Container shall be fitted with Pressure releasing valve capable of 

preventing explosions. 

7 The container/lid shall carry the identification marks indicating 

a. Cell Type 

b. Ampere hour Capacity at 10 hr Rate 

8 The cell lids / Covers shall be made up of suitable plastic Material 

compatible with the container material for heat sealing. 

9 The complete design shall include pillars to the lead seal which shall be 

designed to remain gas tight and electrolyte tight during the designed life 

of the cell. 

10 The container lid shall carry the identification of positive (+ve) and (–ve) 

terminal adjacent to the respective terminals. 

11 Separators used shall be of AGM (Absorbent Glass Mat) type. 

12 The valve shall be made up of suitable material. This shall be explosion 

resistant and self releasing and pressure regulating type. 

13 The offered cell shall have negative plates with maintenance free lead 

alloy. 

14 Connectors for individual cell connection (Series and parallel) shall be 

maintenance free screw in insulated flexible cable of suitable length so 

that cells can be connected in any orientation (Horizontal / Vertical) with 

insulated terminal covers. 

15 The offered batteries shall be designed for continuous full load operation 

under condition from -5 0 C temperature up to 50 0 C. 

16 The assigned capacity rating shall be expressed in ampere hours (after 

correction to 25 degree Celsius) stated by manufacturer to be obtained 

when the cell is discharged at 10 hour rate to the final discharge voltage. 

17 Discharge characteristics including the 100, 50, 10, 1 hour rates of 

discharge shall be provided in the offer. 

18 The service life of the offered batteries shall be expressed in nos. of 

cycles at 20 % depth of discharge (DOD) and shall not be less than 3500 

cycles at 20 % DOD. 

19 Self-discharge rate of batteries shall not be more than 1% per week. 

20 The offered battery stand/cabinet shall be of acid proof type 

21 The Battery backup time shall be of 2 Hours for all the Telecom 

equipments.

NEPAL TELECOM 





Non-compliant 

22* The capacity of the each storage battery shall be calculated based on 

following formula at 25 degrees C ambient temperature: 

* Battery capacity (Ah) @ C10 = (Daily Load (Ah) * days of 

autonomy) / 0.8 (DOD at 80%)

NEPAL TELECOM 


Part D: Split Type Air-Conditioning Equipment 




Non-compliant 

1 Air-Conditioning Unit shall be used to maintain the inside temperature of the 

Enclosure/Shelter (where telecommunications equipments are installed) at a predefined 

temperature. 

2 The Air Conditioning Unit shall be Split Type Air - Conditioning Unit preferably 

with DC Inverter type compressor. 

3 The cooling capacity of the Air - Conditioning Unit shall be enough to maintain 

the Enclosure/Shelter at predefined temperature i.e. 23 0 C with all the 

equipment as detailed in Annex I (type I & II) & according to power 

consumption as per Annex II operating at full load along with two technical 

persons working in the Enclosure/Shelter. 

The bidder shall also furnish the detailed calculation during the bid submission. 

4 The refrigerant used in the air conditioning units shall be CFC Free 

environmental friendly refrigerant (preferably R-410A). 

5 The compressor shall be of rotary or scroll type. 

6 The Input voltage for the Air-Conditioning Unit shall be Single Phase AC supply 

with voltage of 220 V and Frequency of 50 +/- 2 Hz. 

7 The Evaporator (indoor) of the air handling unit shall be air cooling type. The 

evaporator shall be constructed with copper pipes and Aluminum fins. It shall 

have the provision for collecting and draining the condense water. 

8 The Condensing (outdoor) Units shall have the air cooled type condenser. The 

condenser shall be constructed with copper pipes and Aluminum fins. The 

Condensing Unit shall be able to operate on out side ambient temperatures 

from -5 0 C to 55 0 C. 

9 The air filter shall be easily removable and washable type. 

10 Control Unit (Controller) 

The Control Unit (Controller) may be an integral part of the indoor unit or wall 

mounted, fully enclosed dust-tight design having concealed hinges and locking 

handle. 

The control unit (controller) shall automatically control the operation of airconditioning 

unit in telecommunications equipment room in auto mode. 

The Controller shall have a selectable switch to operate the air conditioning 

unit in three different modes. They are: 

a. Auto mode 

b. Manual or Test Mode 

c. Off mode 

The air conditioning unit shall operate with manual as well as remote switch. 

11 The Controller shall have micro-processor based controller unit with LED 

display and functional buttons. It shall be user friendly and easy to use. 

12 The Controller shall continuously monitor real time temperature inside the 

equipment room. 

13 The Controller shall have facility to set the normal operating temperature that 

is needed to be maintained inside the room between 20 to 25 o C. 

End of Section VIII : Chapter – IV : Detail Technical Specifications for 

In-Built Power Supply System & Air conditioning system

NEPAL TELECOM 


Chapter – V : 


for 

Vehicle

NEPAL TELECOM 


Section VIII 

Chapter – V: Detail Technical Specifications for Vehicle 

S/N 

Description 

1 The vehicle (truck, van, jeep etc) shall be suitable for mounting a separate 

shelter or having inbuilt enclosure meeting the requirements described in 

section VIII chapter II, Detail technical specifications for Enclosure/Shelter, 

mast with antennas, in built power supply system and all the other 

accessories necessary for mobile BTS. These vehicle shall be road ready, 

complete in every detail requiring no additional modifications. 

2 The vehicle shall be capable of easily being transported over graveled road, 

unimproved roads and off-road situations.They shall be able to operate on 

the worst gradient of 30% under the maximum temperature and humidity of 

45 degree C and 100% respectively. 

3* The vehicle shall have all the regular feature of a normal vehicle. It shall 

comply with the latest “Vehicle Mass Emmission Standard” of Nepal. 

4 The vehicle shall be Right hand drive (i.e. the steering shall be in the right hand 

side of the vehicle). 

5 The diesel engine of the vehicle shall be four stroke, water cooled heavy 

duty industrial diesel engine. 

6 The engine shall be provided with high capacity replaceable oil filter. The 

engine shall have a dry type heavy duty air intake filter. 

7 The fuel tank shall be able to carry enough fuel to drive the vehicle with full 

load to a minimum distance of 200 km. 

8 The maximum width of the vehicle shall be less than 2500 mm. 

9 The maximum length of the vehicle shall be less than 6000 mm. 

10 The ground clearance of the vehicle shall not be less than 250 mm. 

11 The vehicle offered for Type III Rapid coverage/capacity expansion vehicle 

(Low capacity Mobile BTS) shall be four wheel drive (4WD). Transmission of 

the gearbox shall preferably be manual. 

The vehicle shall have two speed transfer gearbox for selecting between two 

wheel and four wheel drive. 

12 The vehicle shall have four or five normal forward gear positions and one 

reverse gear position. The gearbox shall have synchromes on all forward 

gears. 

13 Steering system 

The vehicle shall have power steering. 

14 Pay Load 

The pay load capacity of the vehicle shall be 1.5 times more than the total load 

of enclosure/shelter, mast with atennas, diesel generating set, different 

cables and all the other necessary accessories etc. mounted on it as per 

Annex I &II. 

15 Spare Parts 

The bidder shall provide list and quote for one set of all necessary spare parts 

required for all the vehicles which has to be replaced during the course of 

normal operation for 20,000 km. 

The bidder shall also provide the unit price of the offered spare parts. 




Non-compliant

NEPAL TELECOM 


S/N 

Description 

16 The seating arrangements shall be provided for three persons including driver 

in the driver's cab. 

17 There shall be two doors opening, one in the each side of the cab. 

18 The vehicle shall have two fog lights along with the head light to facilitate 

the smooth movement of the vehicle during the dense fog weather. 

A pair of fog light shall also be mounted in the rear end of the vehicle. 

Details of the fog light shall be provided along with the bid document. 

19 The vehicle shall be provided with a durable, compact flood light assembly 

consitsting of minimum of two flood light, mounted on the roof or top of a 

vehicle and quite substantial in size and lighting ability and universally 

aimable in any direction 

20 The vehicle shall have a warning light assembly rotating or oscillating the light 

beam (yellow) mounted on its roof. 

21 The vehicle shall have standard tools for the vehicle. 

22 The vehicle offered for ERV and HCMV shall have extendible anchoring legs at 

the four corners of the vehicles/Shelters to provide stability during operation. 

During operation, the dead load and wind load of the entire vehicle with all the 

equipments and accessories shall be borne by the extendible legs freeing 

application of such loads directly on the wheels. 

23 The vehicle shall have spare wheel. 

24.0 Winch Machine 

24.1 The vehicle shall be equipped with a power driven winch with a suitable 

transmission mechanism. The pulling capacity of the winch shall be 1 

ton. 

24.2 The vehicle shall be equipped with a rear pintle trailer hook and socket 

for trailer lights. The towing capacity of the pintle trailer hook shall be 

mentioned in the bid 




Non-compliant 

End of Section VIII : Chapter – V : Detail Technical Specifications for 

Vehicle

NEPAL TELECOM 


Chapter – VI : 

Services

NEPAL TELECOM 


CHAPTER-VI: SERVICES 

Clause 

No. 

Particulars of Nepal Telecom’s Requirements Bidder shall state as : 



Non Compliant 

8.1. GENERAL DESCRIPTION Training 

The Purpose of system training is to enable NT personnel to acquire 

the expertise concerning system design, operation & maintenance, 

trouble shooting and repair of the offered Mobile BTS Vehicle 

system e.g. ERV, HCMV & LCMV. 

8.2. TRAINING FOR Mobile BTS Vehicle 

The Bidder shall make arrangements of System training for 

Operation & Maintenance for the offered ERV at manufacturer’s 

premises. For the offered HCMV & LCMV, the bidder shall offer 

system training for operation and maintenance of the system, locally 

in Kathmandu. 

8.2.1. Training period and number of trainees 

Senior Engineer Training: The training shall be conducted for two 

* (2) NT Senior technical personnel for 2 working days. 

ERV: The training shall be conducted for four (4) NT technical 

personnel for 20 working days. The training shall be offered in two 

(2) lots 

HCMV & LCMV: The training shall be conducted for twenty five 

(25) NT technical personnel for 7 working days. The training shall 

be offered in three (3) lots. 

8.2.2. Training course 

The training course shall be organized to be intensive to impart 

knowledge necessary for the purpose of Operation and Maintenance 

and contents shall include at least: 

Senior Engineer training: 

• Overview of the offered ERV, HCMV & LCMV Mobile BTS Vehicle. 

• Overview of MSC, HLR, VLR, BSC, BTS, Rectifier, Generator, Mast, 

A/C and all other accessories. 

ERV: 

• Overview of the Mobile BTS Vehicle. 

• Overview of MSC, HLR, VLR, BSC, BTS, Rectifier, Generator, Mast, 

A/C and all other accessories. 

• Working details of hardware and software. 

• Operation and maintenance of the system, fault diagnostics 

• Testing and Commissioning 

• System database and its management 

• System optimization and performance measurement 

HCMV & LCMV: 

• Overview of the Mobile BTS Vehicle. 

• Overview of Rectifier, Generator, Mast, A/C and all other accessories. 

• Working details of hardware and software(if any). 

• Operation and maintenance of the system, fault diagnostics 

• Testing and Commissioning 

• System database and its management 

• System optimization and performance measurement

NEPAL TELECOM 


Clause 

No. 




Non Compliant 

8.2.3. Training textbooks 

Bidder shall prepare necessary quantity of Training Handbook for 

trainees. All the textbooks shall be written in English and be 

described in respect of the actual system of this Project, not for 

general system or other project. Bidder shall also provide Electronic 

Format of each text books (i.e. in a CD). 

8.3. * TRAINING COST 

8.3.1. The Bidder shall state in his bid proposal the cost of training for the 

above 4 trainees for 15 working days and 25 trainees for 7 working 

days. 

8.3.2. Senior Engineer & ERV training: 

The Supplier shall provide accommodation, local transport, medical 

insurance and any other applicable charges outside Nepal for the 

Nepal Telecom's Trainees. However, the per diem allowance & 

round trip air ticket for the Nepal Telecom's trainees shall be borne 

by the Nepal Telecom. 

8.3.3 The trainees shall be insured for medical treatment and all kinds of 

risk during their stay in the manufacturer’s country. The insurance 

cost shall be included in the training cost. 

8.3.4. HCMV & LCMV training in Kathamndu: 

The Supplier shall arrange and bear the cost relating to the training 

centre, local transport for field visit, refreshment and lunch, 

stationery for the Nepal Telecom's Trainees. 

8.4. SYSTEM TESTING 

The system testing shall be carried out in the following two stages: 

• Factory test 

• Acceptance test (PAT & FAT) 

8.5. FACTORY TEST 

Factory test and inspection of all the equipment and materials 

including spare units shall be carried out at manufacturer's factory 

before shipment to ensure that the equipment are complete in all 

respects and will comply with the terms of the contract. 

8.5.1 The Bidder shall carry out the factory test in presence of NT’s 

inspecting Officer (hereafter called Inspector). Inspector may, at his 

* discretion, reject the whole or any part of the equipment and/or 

materials which does not comply with terms of contract.

NEPAL TELECOM 


Clause 

No. 

8.5.2 

* 




Non Compliant 

NT shall send two inspectors per each lot for the factory inspection 

of system for a period of 7 working days. The bidder shall quote for 

all cost for the inspectors including accommodation and local 

transportation. The per diem allowance & round trip air ticket will 

be borne by NT. The inspector shall be insured for medical 

treatment and all kinds of risk during his/her stay in the 

manufacturer’s country. 

8.5.3 The Bidder shall submit to NT for approval of the schedules, 

inspection procedures and test procedures including recording forms 

not later than one (1) month before the scheduled starting date of the 

test. 

8.5.4 The Bidder shall submit the manufacturer’s own test data to 

inspector. 

8.5.5 Inspection items shall comprise at least the following items: 

• Numerical inspection of the whole equipment and materials 

• Inspection for mechanical composition of equipment and 

materials 

• Performance inspection and test of main equipment and 

materials 

8.5.6 The Bidder shall provide all the facilities, test equipment, tools and 

personnel necessary for testing and inspection at the factory. 

8.5.7 No equipment shall be packed before the specified factory 

inspections and tests have been completed and certified by the 

* inspector. 

8.5.8 Two copies of the data of factory inspections and tests shall be 

submitted to NT within one month after the completion of the 

respective tests. The data shall also include the manufacturer’s own 

test data of equipment and materials. 

8.6. PROVISIONAL ACCEPTANCE TEST (PAT) 

PAT shall comprise of Physical counting and Technical verification 

and shall be carried out by Nepal Telecom as detailed below. The 

supplier shall clarify/rectify all the queries about the system 

performance/ discrepancies found during provisional acceptance 

testing. 

8.6.1. Physical Verification: 

Physical verification shall consist of physical counting of the 

material delivered including spare against the bill of quantities in the 

Contract Agreement and the packing list. 

During the Physical verification, the quantities of the materials 

present shall be as per the bill of quantities mentioned in the 

Contract. The materials shall also be checked against the packing list 

of the shipping documents to see that all delivered materials are used 

as per specification.

NEPAL TELECOM 


Clause 

No. 




Non Compliant 

8.6.2. Technical Verification: 

To carry out the technical verification, the standard test sets and test 

procedures shall be submitted by the successful bidder in the form of 

“Acceptance Test Document” within 30 days from signing of the 

contract. NT shall thoroughly study and make necessary change 

request to the successful bidder. The final document after such 

corrections shall be approved by Nepal Telecom. All the tests and 

test procedures shall be carried out based on the final approved 

“Acceptance Test Document” Procedure. However, the Nepal 

Telecom acceptance test team shall have the liberty to perform any 

test to verify if any or all the technical requirements specified in the 

Technical Specifications are correctly implemented. 

If any modifications in the software, hardware, firmware, database 

etc. are deemed necessary during the Acceptance testing, all or 

relevant tests performed before these modifications shall be 

repeated. 

The test shall include at least the following: 

ERV: 

• Mast folding unfolding test. 

• Generator test. 

• Power system capacity and backup test. 

• Mobile BTS Vehicle test. 

• Environment control system test. 

• MSC, BSC, HLR, VLR, BTS and other system test. 

• Performance tests of equipment. 

• Overall functional test of: - call setup, numbering etc test. 

• Any other relevant Additional checks and measurements deemed 

necessary by the Nepal Telecom’s acceptance test team. 

HCMV & LCMV: 

• Mast folding unfolding test (for HCMV). 

• Generator test. 

• Power system capacity and backup test. 

• Mobile BTS Vehicle test. 

• Environment control system test (for HCMV). 

• Performance tests of equipment. 

• Any other relevant Additional checks and measurements deemed 

necessary by the Nepal Telecom’s acceptance test team. 

8.6.3. A copy of factory test results for all the offered units/equipments 

shall be provided before start of PAT. These sheets shall contain 

equipment serial numbers or any other necessary information 

needed to ensure that the equipment tested is the same as that tested 

in factory.

NEPAL TELECOM 


Clause 

No. 




Non Compliant 

8.6.4. If any minor deficiencies are noticed, the bidder shall rectify such 

deficiencies as soon as possible then only the Provisional 

Acceptance Certificate shall be issued. In case of the major 

deficiencies are noticed within the observation period, the Bidder 

shall rectify all the deviations/deficiencies within the 2-weeks of the 

written complaint received from the NEPAL TELECOM. 

8.6.5. During the Provisional Acceptance test, over the specified period 

agreed between NEPAL TELECOM and the Bidder, if the 

performance and all other results of acceptance test are within the 

specifications, NEPAL TELECOM will issue the Provisional 

Acceptance Certificate (PAC), otherwise Rejection Letter (RL) will 

be issued within fourteen (14) days from the date of completion of 

the provisional acceptance testing. 

8.6.7. Issuance of Provisional Acceptance Certificate shall not prejudice 

any claim with respect to any defect or malfunction, which may 

subsequently develop during the Final Acceptance Test and 

Warranty period. 

8.7. STABILIZATION PERIOD & FINAL ACCEPTANCE TEST 

(FAT) 

8.7.1 Upon successful completion of the Provisional Acceptance Tests 

and issuance of the Provisional Acceptance Certificates, the 

Stabilization Period (Observation Period) of 30 days shall 

commence for the installed and commissioned mobile BTS vehicle. 

8.7.2 The stabilization period shall be considered successful if the 

following requirement is met during 30 consecutive days. 

8.7.3 The service availability of mobile BTS vehicle system shall be more 

than 99.999% of the time. 

8.7.4 If the requirements mentioned in the preceding clause are not met, 

another stabilization period of 30 days shall be put into effect from 

the last date of rectification of such outage. 

8.8 ISSUANCE OF FINAL ACCEPTANCE CERTIFICATE(FAC) 

8.8.1 If the Stabilization Period of 30 days is successful, NEPAL 

TELECOM shall issue the Final Acceptance Certificate (FAC) 

within fourteen (14) days from the date of completion of the 

stabilization period. 

8.8.2 Issuance of Final Acceptance certificate will not prejudice any claim 

with respect to any defect or malfunction which may subsequently 

develop during the warranty period. 

8.9* REPAIR CONTRACT 

8.9.1 The Bidder/ Manufacturer shall submit a commitment letter from the 

manufacturer for repair & supply of a unit/card/module/sub-system 

for a period of 10 years after the warranty period.

NEPAL TELECOM 


Clause 

No. 




Non Compliant 

8.9.2 If the bidder is not the manufacturer, the bidder shall have to submit 

the commitment letter from the manufacturer and MOU signed with 

Original Equipment Manufacturer. 

8.9.3 The supplier shall quote the rate for the repair of each type of 

pluggable cards/units/modules and hence a detailed breakdown of 

units/modules of proposed equipment shall be provided along with 

the bid (with MTBF and MTTR data). 

8.9.4 The repair cost shall include one way transportation cost. 

8.9.5 The total cost of repairing 2 cards/units of each type for each type of 

equipment (Rectifier, generator, A/C, Mast control system, MSC, 

BSC, BTS, HLR) shall be considered for evaluation. 

End of Section VIII : Chapter – VI : Services

NEPAL TELECOM 


Annex I 

Telecom equipments & Accessories to be included in a Mobile BTS: 

(List of items for each set of mobile BTS) 

Type I - Emergency Response Vehicle (ERV) 

S/N Description Quantity Bidder 

Supply 

Indoor equipments/units 

1 

Mobile Switching system (MSC) with POI (1+1 

1 X 

STM Card) 

2 BSC system 1 X 

3 BTS system complete with antenna 1 X 

4 Additional complete BTS system without 

Antenna system (to be mounted and coupled 

with type I system (ERV) & antenna system) 

1 X 

5 AC/DC Power system with battery backup for 2 

hours 

1 X 


antenna and HDSL modem 

1 X 

7 A/C indoor unit 1 X 

8 Indoor Lightening arrestor set 1 X 

9 Indoor Lightening arrestor mounting bracket 1 X 

10 Standard tool box with tools 1 X 

11 Electromechanical control for MW antenna 

1 X 

adjustment 

12 Working Table with Chair set 1 X 

Outdoor equipments/units 

13 KU band Satellite mounting system at the top of 

1 X 

Enclosure/Shelter 

14 15 m Mast as per technical specification 1 X 

15 Antenna: 

NT Supply 

15.1 CDMA or GSM sectoral 3 X 

15.2 MW plain parabolic 1 X 

15.3 GPS antenna(if required) 1 X 

15.4 KU band satellite antenna 1 X 

16 Vehicle as per technical specification 1 X 

17 A/C outdoor unit 1 X 

18 Diesel Generator with appropriate fuel tank 1 X 

19 100m ½” coaxial cable, 6 nos. of antenna 

connectors, 6 nos. of BTS connectors & 12 nos. 

of coaxial grounding kit set per vehicle 

1 X

NEPAL TELECOM 


Type II - High Capacity Mobile Vehicle (HCMV) 

S/N Description Quantity Bidder NT Supply 

Supply 


1 CDMA BTS (2C3S) 1 X 

2 GSM BTS (S444) 1 X 


hours 

1 X 



1 X 


6 Indoor Lightening arrestor set 1 X 

7 Indoor Lightening arrestor mounting bracket 1 X 


9 Electromechanical control for MW antenna 

adjustment 

1 X 





1 X 

12 15 m Mast as per technical specification 1 X 

13 Antenna: 

13.1 Dual system CDMA & GSM antenna 

complying with the frequency band as per 

3 X 

Annex III, Gain 18 dBi and Beamwidth 65˚ 


13.3 GPS antenna 1 X 



15 A/C outdoor unit 1 X 



connectors, 12 nos. of BTS connectors & 24 

nos. of coaxial grounding kit set per vehicle 

1 X

NEPAL TELECOM 



S/N Description Quantity Bidder NT Supply 

Supply 


1 CDMA BTS (1C1O) 1 X 

2 GSM BTS (O2) 1 X 


hours 

1 X 



1 X 







1 X 

9 Suitable Mast to hold 4 units of OMNI 

directional antenna with the minimum 

horizontal separation of 3.7m for diversity 

application. 

1 X 

10 Antenna: 

10.1 CDMA OMNI 2 X 

10.2 GSM OMNI 2 X 


10.4 GPS antenna 1 X 



12 A/C outdoor unit 



connectors, 4 nos. of BTS connectors & 4 nos. 

of coaxial grounding kit set per vehicle 

1 X

NEPAL TELECOM 


Annex II 

Dimensions of the Equipments and Accessories as per NT’s requirement 

Type I - Emergency Response Vehicle (ERV) 


1 Satellite Modem 

(Comtech CDM- 

600L) 


(DXC) 


(Gilat Skyedge IP) 

4 Satellite Abis 

Optimizer 

(Memotec CXU 

1010) 

Dimension 

(l X b X h) 

mm 

Power 

consumption 

(Watts) 

482*457*44 290 5.3 

450*450*50 20 5 

180*190*54 20 1 

419*235*45 20 2.2 

5 MW IDU 480*260*45 55 4 

6 HDSL Modem 195*168*48 10 3 

7 MW radio antenna 1.2m dia. NA 30 

8 KU Band Satellite 

antenna 

Weight 

(Kgs) 

Remarks 

1.8m dia. NA 90 Including support 

structure 

Type II- High Capacity Mobile Vehicle (HCMV) 

S/N Description Dimension 

(l X b X h) 

mm 

Power 

consumption 

(Watts) 

Weight 

(Kgs) 

1 CDMA BTS (2C3S) 700*600*1900 2200 270 

2 GSM BTS (S444) 600*550*1600 3750 270 


(Comtech CDM- 

600L) 

482*457*44 290 5.3 


(DXC) 




Optimizer 

(Memotec CXU 

1010) 

450*450*50 20 5 

180*190*54 20 1 

419*235*45 20 2.2 

7 MW IDU 480*260*45 55 4 

8 HDSL Modem 195*168*48 10 3 



antenna 

11 GPS antenna Ø95mm*126m 

m 

Remarks 


structure 

NA 0.45

NEPAL TELECOM 



S/N Description Dimension 

(l X b X h) 

mm 

Power 

consumption 

(Watts) 

1 CDMA BTS 

(1C1O) 

Weight 

(Kgs) 

Remarks 

400*285*580 280 51 Wall mount 

2 GSM BTS (O2) 400*284*580 380 42 Wall mount 


(Comtech CDM- 

600L) 

482*457*44 290 5.3 


(DXC) 




Optimizer 

(Memotec CXU 

1010) 

450*450*50 20 5 

180*190*54 20 1 

419*235*45 20 2.2 

7 MW IDU 480*260*45 55 4 

8 HDSL Modem 195*168*48 10 3 

9 CDMA antenna 

OMNI 

Ø60mm*3245 

mm 

10 GSM antenna 

OMNI 

Ø60mm*3245 

mm 

NA 8 Min. horizontal 

separation 3.7 m 

required 

NA 11.2 Min. horizontal 

separation 3.5 m 

required 



antenna 


structure 

13 GPS antenna Ø95mm*126m 

m 

NA 0.45 

OMNI Antenna GPS Antenna Sectoral Antenna

NEPAL TELECOM 


Annex III 

Nepal Telecom’s licensed band for Wireless service & traffic model 

CDMA: 

800MHz: 

Uplink: 827 MHz – 835 MHz 

Downlink: 872 MHz – 880 MHz 

Voice traffic model: 

GOS 2% 

Erlang per subs 51mErl 

GSM: 

900MHz: 



1800MHz: 



Voice traffic model: 

GOS 2% 

Erlang per subs 35mErl

NEPAL TELECOM 


Annex IV 

1.8 m KU band satellite antenna, mounting system and microwave antenna 

This 

mounting 

pipe needs 

to be 

equipped at 

the top of 

the 

Enclosure 

/Shelter 

The required interface from the Enclosure/Shelter top is a pipe mount. The equipped mount must be 

a 3.5” schedule 40 pipe (4.0” or 10.16 cm O.D.). The equipped pipe mount shall be of the length 

42”(107 cm). 

The KU band antenna is a Prodelin 1.8 meter series 1184 ANTENNA SYSTEM complete with 

mounting accessories. 

MW Antenna

NEPAL TELECOM 


Annex V 

List of Tools for tool box 

S.N. Particular Qty. Remarks S.N. Particular Qty. Remarks 

1 Angular Plier 1 25 Measuring Tape 1 30m 

2 Cable Stripper 1 26 Measuring Tape 1 5m 

3 Cable Cutter 1 27 Hacksaw with blades 1 Small 

4 Centre Punch 1 28 Monkey Plier 1 

5 Chisel 1 29 Nose Plier 1 

6 Cleaning Brush 1 30 Open Wrench Set 1 8 to 19 

7 Connector 1 ½” 31 Painting Brush 1 

Making Tool 

8 Crimping Tool 1 Hex type 32 Paper cutter 1 

PCM 

9 Crimping Tool 1 6,8,10,16 33 Plier 1 

cable shoe 

mm 

10 Desolder gun 1 34 Safety Belt 1 

11 Drill Machine 1 35 Screw Driver Set 1 + type 

12 Drill Bits (metal) 1 6,8,10,12,14 36 Screw Driver Set 1 - type 

mm 

13 Extension Cable 1 20 meter 37 Slide Wrench 1 20 to 

34mm 

14 Extension Cable 1 5 meter 38 Socket Wrench Set 1 8 to 

19mm 

15 File 1 Flat/Round 39 Soldering iron 1 30 W 

16 Hammer 1 Metal 40 Steel scale 1 

17 Hammer 1 Plastic head 41 Tower Rachet set 1 13, 17, 

19, 24 

18 HexKey set 1 42 Wire Brush 1 

19 Hacksaw with 1 Big 43 Torch light (Dry cell 1 

blades 

operated size D) 

20 Helmet 2 44 First Aid kit 1 

21 Level Meter 1 Laser type 45 

22 Multimeter 1 Digital 46 

23 Compass 1 47 

24 Binocular 1 48

NEPAL TELECOM 


Annex – A 

List of the Approved Banks by Nepal Telecom 

SN Bank Name 

1 Standard Chartered Bank Ltd. 

2 Nabil Bank Ltd. 

3 Nepal Investment Bank Ltd. 

4 Himalayan Bank Ltd. 

5 Kumari Bank Ltd. 

6 Bank of Kathmandu Ltd. 

7 NIC Bank Ltd. 

8 Siddhartha Bank Ltd. 

9 Laxmi Bank Ltd. 

10 Lumbini Bank Ltd. 

11 NCC Bank Ltd. 

12 Machhapuchhre Bank Ltd. 

13 Everest Bank Ltd. 

14 Global Bank Ltd. Ltd. 

15 Development Credit Bank Ltd. 

16 NMB Bank Ltd. 

17 Nepal SBI Bank Ltd. 

18 Kist Bank Ltd. 

19 Prime Commercial Bank Ltd. 

20 Bank Of Asia Nepal Ltd. 

21 Sunrise Bank Ltd. 

22 Citizen Bank International Ltd.

NEPAL TELECOM 


Annex –B 

List of the Bid Openning Documents 

SN 

Description of the document 

Bid Form duly signed with date by the authorized 

1 

person and stamped 

2 Bid Security furnished in accordance with clause No. – 7 

Price schedule duly signed with date by the authorized 

3 

person and stamped with official seal 

4 Manufacturer's Authorization Letter 

The Power of attorney and signature specimen of the 

5 

authorized person 

6 Quality Assurance Certificate ISO-9000 & ISO-14000 

7 

Documents to prove the bidder’s/manufacturer eligibility 

as per clause 16 

8 16.1.1 

9 16.1.2 

10 16.1.3 

11 16.2.1 

12 16.2.2 

13 16.2.3 

14 16.2.4 

15 16.2.5 

16 16.2.6 

17 16.2.7 

18 16.3. 

19 16.4 

No of 

pages 

Remarks 

Signature of the Bidder: __________________________ 

Full Name: __________________________________ 

Designation: ________________________ 

Bidder's official seal and date: __________________

NEPAL TELECOM 


Annex – C 

Supply Record 

S.N. 

1 

2 

3 

4 

5 

6 

7 

8 

9 

10 

Mobile BTS Vehicle 

Model & Subscriber 

Capacity 

Supply 

Date 

in 

operation 

till (date) 

Purchaser's 

Name 

Purchaser's 

Country 

Address, Name, 

Tel., Fax, e-mail 

of the Contact 

Person

NEPAL TELECOM 


Annex –D 

Satisfactory Performance Certificate 

Date: ----- 

To, 


(Nepal Doorsanchar Company Limited), 




Tel. No. : 977 1 4227878, 4210309 

Fax No. : 977 1 4227260 

Website : http://www.ntc.net.np 

Satisfactory Performance Certificate 

We, _____________________ (specify the name of the Company), having our offices at 

_____________ (Specify Address of the Company) have been using the following Mobile BTS 

Vehicle manufactured by M/S _____________ (Specify name of the Manufacture) having the 

factory in _____________ (Specify address of the Manufacture) 

S.N. Mobile BTS Mobile BTS Vehicle 

in operation 

Vehicle Model Subscriber Capacity From upto 

1 

2 

3 

4 

______________________________________ _____ ___________ ___________ ___________ 

___________ ___________ ___________ ___________ ___________ ___________ ___________ 

___________ ___________ ___________ ___________ ___________ ___________ ___________ 

___________ ___________ ______ (Performance description and recommendation by the User) 

_____________________ 

Mr./Mrs. ..................... 

Designation 

Company Name 

Company Address 

(Company Seal) 

Details of the contact person. 

Mr./Mrs. ..................... 

Designation 

Phone No. 

Fax. No. 

e-mail address: 

Tender No. NDCL/26/066-67 for Supply and Delivery of Mobile BTS Vehicle

Mobile BTS Vehicle - Nepal Telecom

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