VEW media pack.indd - International Confex

The world’s only virtual trade exhibition for the events industry
VIRTUAL
EVENT
WORLD.CO.UK
14th February – 14th December 2011
Business : Education : Network
Working partners:

In the internet age, we need to ensure that people aren’t being left
behind as more and more services and business move online. But this
issue isn’t just about fairness, promoting digital inclusion is essential for a
dynamic modern economy.
The Prime Minister - David Cameron
Holding just one virtual meeting typically saves organisations at
least £298, 247 miles of travel and at least three hours travel time.
BT Business 2009
In these straitened times, holding virtual meetings represents a
great opportunity to cut costs and boost productivity.
If every business aimed for just 10 additional virtual meetings a
year, they could save a staggering £14 billion collectively.
Phil Flaxton, CEO, Work Wise UK
Now is the time to develop your own virtual strategy to
whatever degree will best drive your organisational objectives,
and require the entire marketing ecosystem, including agencies
and technology providers, to enable you to reach those goals.
2010 Virtual Market Outlook – GPJ & Virtual Edge.org

Exhibition Stands
Booking a space at a live exhibition can be long winded and complicated. Virtual Event World
is simple, fast and effective. Simply select your stand and upload your content and branding.
No H&S declarations, risk assessment, show guide entry, exhibitor registrations AND the costly
stand builds!
Silver Stand: £2,750
› Location to be agreed
› 10MB of content upload space on your stand and one
video
› Monthly reports outlining stand statistics and basic contact
Gold Stand: £2,950
› Prime position, except Hall One
› 20MB of content upload space on your stand and one video
› Monthly reports outlining stand activity and delegate data of
those visiting your stand (company name and delegate)
Platinum Stand: £3,250
› Hall One position
› Guaranteed entry to monthly networking events
› 50MB of content upload space for your stand and two
videos
› Comprehensive monthly reports outlining full data analysis
information of delegates visiting your stand (company name)
› Pre-event training and online help for the duration of the
event
› Fully immersive 3-D meeting environments for one month
› Opportunity to include one piece of marketing material in
the goodie bag
› Pre-event and on-going training for the duration of the event
› Fully immersive 3-D meeting environments for one month
including full contact details (email, business type, delegate
and telephone number)
› Opportunity to include one piece of marketing material in
the goodie bag and host one seminar
› Stand highlighted on the fl oor plan to gain maximum interest
› Fully immersive 3-D meeting environments for one month
Creating your stand is a very simple process with our unique platform with a clear step-by-step guide and on demand support.
Once you have completed and confi rmed your stand choice and full payment has been cleared, you will gain access to your
selected stand to be able to upload your content and videos, such as PDFs, web links, association logos, partners information,
case studies, white papers, video content, interviews, adverts, demonstrations, prize draws, competitions and press cuttings.
The more information you have on show, the greater the experience for the attendee and the more interest you will generate.
This will be the easiest, fastest and most effective exhibition stand you will manage.

Sponsorship Opportunities
Similar to any live event, this media-rich platform holds a full seminar facility, exhibition hall,
meeting rooms, media centre and numerous networking opportunities without the cost and time
of physically attending. There are a wide variety of bespoke marketing solutions to ensure your
brand stands out and if you would like something that is not listed, please enquire and we shall
endeavour to help;
Goodie Bag Material – £595 per file
Include your business card, information pack, video or fi les into the attendees virtual goodie bag. A guarantee for event
professionals all over the word to hold your information on their desktops! (maximum number applies)
Press Centre Sponsor – £199 per month (exclusive)
Perfect for agencies or trade press to capitalise on hungry attendees looking for up-to-date news or press releases
Seminar Hosting and Branding – £1,500
Invite your key customers and potential new business to your very own seminar whereby you can captivate your audience with
your latest news and service offerings. Full training and support will be provided and can last up to one hour. The seminar room
will be branded in your logos and colours and will be available for the full duration of the event as a pod-cast. The format can
be Avatar-based or supplied as an edited video fi le and all attendees who visit the seminar are passed on to you for ‘Follow-up’,
adding to your prospects list.
Seminar Sponsor – £450 per session
Sponsor a seminar hosted by an industry professional or an industry debate created by the VEW team. The seminar will be live
but also available as a pod-cast for the duration of the event ensuring a long-term branding exercise. Receive full branding with
click through rates and all attendees details who enter the seminar – great for data capture.
Networking Bar Sponsor – £750 per month
The hub of the show will be the Bar! Drink a virtual coffee or beer with industry professionals or leave and read notes on the
“white board.” There will also be a monthly networking event hosted by Stand Out magazine to maximise your brand awareness
and data capture. You will receive all attendees information who visit the Bar so is not only great for increased web traffi c, SEO
and branding but also creating an extensive database.

Venue Sponsor – £6,500 (exclusive)
The beauty of Virtual Event World is that we can host the show in any event space. One lucky venue has the opportunity
to play host to this worldwide event. Receive a fl y-over of your venue before delegates enter the reception area making
this sponsorship the most prominent available. Sponsorship includes a silver stand and all attendees data who enters the
environment.
Reception Sponsor – £750 per month (exclusive)
All delegates must enter any of the event spaces via the reception area. Be the bold brand that appears in the reception area
increasing your SEO, web traffi c and worldwide brand recognition. Receive monthly reports on click through rates and the ability
to change your signage on a regular basis. Static or fl ash artwork are available.
Show Partnership – £11,995 (exclusive)
Available to only one organisation, this package ensures maximum branding and opportunities throughout Virtual Event World.
Package includes,
› Run of page branding on the web site including registration page before delegates enter the show
› A platinum stand in the most prominent position available on the fl oor plan
› Full show partner status including branding on all marketing material for Virtual Event World
› One live seminar with full support and training, including an e-shot pre-event to maximise footfall
› One piece of material in the goodie bags for the duration of the event
› Announcement of partnership in all marketing outlets, both digitally and paper based
› One solus eshot to entire e-database
Web Advertising
Secure your button or skyscraper on the Virtual Event World web-site with hyperlinks to increase web traffi c and improve SEO.
Skyscraper advertisements – £450 per month
Button advertisements – £200 per month

Meet the team
We wish you a very fruitful experience at Virtual Event World and look forward to working with you pre, during and post-event to ensure you
achieve your marketing goals and reach wider markets that were not previously imaginable. We want to ensure you receive the highest levels of
customer service and utilise our marketing and industry knowledge to maximise your ROI.
Neil Fagg
Show Director
neil@virtualeventworld.co.uk
01795 509101
Jo Sapsford
Sales Director
jo@virtualeventworld.co.uk
01795 509113
Sarah Bourne
Account Manager
sarah@virtualeventworld.co.uk
01795 509113
Nicc Warner
Sponsorship Manager
nicc@virtualeventworld.co.uk
01795 509101
Gavin Newman
Virtual Director
gavin@virtualeventworld.co.uk
0844 567 8979
Chris Dutton
Technical Director
chris@virtualeventworld.co.uk
0845 606 0521
Terry Thorpe
Technical Support
terry@virtualeventworld.co.uk
0845 606 0521
Caroline Clift
Marketing Director
caroline@virtualeventworld.co.uk
01795 509113
Vickie Crawford
Accounts
vickie@cimltd.co.uk
John Denning
CEO
jdenning@cimltd.co.uk