Section 15 - Institute of Technology Blanchardstown

2.4.5 Development Office
Activities of the Development Office are divided into four sections, with
overall responsibility for each section resting with the Head of
Development. The four sections are: Estate Manager, Part-Time, Industrial
Liaison, and International Projects. Each of these is
documented below.
Estates Office
Functions
This section is responsible for the planning and procurement of new
facilities, together with the maintenance and operation of existing
facilities and grounds. This includes cleaning, maintenance, security,
caretaking, and emergency procedures.
Services provided to the public
• A list of assets held by the Institute (e.g., furniture, equipment, PCs,
etc.)
• Provision of strategic guidance and administrative support for the
physical development and maintenance of the Institute’s campus
and for the management of associated facilities and services
• Initiation and management of tendering processes, including the
selection and appointment of contractors with regard to contracts
relating to building and facilities
• Liaison with and support for the Institute in the negotiation,
selection, appointment, and management of all services and
facilities which are contracted out
• Preparation and submission of planning applications to the planning
authority
• Interaction with the public takes place, furthermore, in the course of the
procurement of building contracts and services.
Records
• Procurement documents for building construction and services
• Construction project proposals and progress reports
• Assets register
• Tender documentation
• Tender reports
• Minutes of site meetings
• Bookings and space allocation records
• Contract correspondence
• Safety files
• Cleaning schedules
• Overtime requests
• Facility audits
• Maintenance requests
• Requisitions, quotations, and invoices
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