PhD Handbook - Gymkhana - Indian Institute of Technology, Bombay

PhD Handbook 2013, IITB
PhD Handbook
2013 – 2014
Indian Institute of Technology
Bombay
Compiled and Edited by
PG Academic Council

PhD Handbook 2013, IITB
Disclaimer
Though the PG Academic Council has taken enough care while
compiling the PhD handbook, but neither the council nor the
institute canbe held resonsible for errors or inadequacies that
may inadvertently creep in. This handbook cannnot be used as
a basis for making a claim on facilities, concessions,
interpretation of rules, statutes or the similar kind. If there is
some critical informaiton to which a reader of this handbook
refers, it is with their own responsibility that is put to use, with
cross verification if need be.

i
PhD Handbook 2013, IITB
PhD Handbook
2013 – 2014
Indian Institute of Technology
Bombay
Compiled and Edited by
PG Academic Council
2013 – 2014

ii
PhD Handbook 2013, IITB
Copyright
Copyright © year by India Institute of Technology Bombay.
All rights reserved. Published by IITBombay, Powai., Mumbai, India.
No part of this publication may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, electronic,
mechanical, photocopying, recording, scanning, or otherwise, except as
permitted under Section 107 or 108 of the Indian Copyright Act, without
either the prior written permission of the Publisher, or authorization
through payment of the appropriate per-copy fee to the Copyright
Clearance Center, India., Adishakaracharya Marg, Powai, Mumbai
400076 (022) 2576-4000, fax (022) 2576-4100, or on the web at
www.iitb.ac.in. Requests to the Publisher for permission should be
addressed to the Academic Section, IIT Bombay, Powai, Mumbai, India.
Limit of Liability/Disclaimer of Warranty: While the publisher and
author have used their best efforts in preparing this book, they make no
representations or warranties with respect to the accuracy or
completeness of the contents of this book and specifically disclaim any
implied warranties of merchantability or fitness for a particular purpose.
No warranty may be created or extended by sales representatives or
written sales materials. The advice and strategies contained herin may
not be suitable for your situation. You should consult with a professional
where appropriate. Neither the publisher nor author shall be liable for
any loss of profit or any other commercial damages, including but not
limited to special, incidental, consequential, or other damages.
For general information on our other products and services please
contact our Institute respresentatives, deanrnd@iitb.ac.in.
IIT Bombay also publishes its books in a variety of electronic formats.
Some content that appears in print, however, may not be available in
electronic format.
PhD Handbook, 2013-14
Printed in the Mumbai, India.

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PhD Handbook 2013, IITB
Message from Dean AP
Research is one of the most important activities that the institutes
like IIT Bombay engage themselves in. The international status of an
academic institute depends most importantly on its research output.
This research output, on the other hand, is obtained mainly from the
hard work of research scholars. In that sense the research scholars
contribute most directly to the image of the institute. Further,
research scholars be-come a part of close family of not only the
institute but also the department and most importantly supervisors. A
lifelong relationship gets developed between the supervi-sors and
their Ph.D. students. We always remember our Ph.D. supervisor and
our Ph.D. students always remember us. With these words I welcome
all the Ph.D. students to IIT Bombay family.
The institute have provided excellent facilities to carry out research
in every department. It has also provided a large number of central
facilities, which can be used for carrying out research. This included
online access facility of most important research journals in the
world and to the hard copies of books and journals in the library. The
institute tries its best that the Ph.D. students have an all-round
development in addition to becoming a good researcher. It provides
opportunities of a lot of co-curricular and extra-curricular activities,
including cultural and sport facilities where you could take part.
I understand that during Ph.D. there are moments when you may
need help. IIT Bom-bay provides an excellent system by which there
would be volunteers who would be ready to help to redress it. Do not
hesitate to contact them in case you face any diffi-culty. You could
also contact Academic office or me or associate dean personally in
case there is still some issue, which is unsolved.
All the best for your stay in IIT Bombay.
Prof. Shiva Prasad,
Dean AP

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PhD Handbook 2013, IITB
Message from Associate Dean AP
It gives me immense pleasure to know that the Research Scholars’
Forum of IIT Bom-bay is bringing out the fourth edition of the PhD
handbook, compiling almost all the informa- tion needed by
incoming research scholars on academics, accommodation, health
facilities, extracurricular activities, safety, and security.
The PhD programme is the most valuable component of the
academic activities of the Institute and our research scholars are very
significantly contributing in our endeavor of extending the frontiers
of knowledge. We are continuously working on reviewing and
revising the academic programme, enhancing the research facilities,
and improv-ing other facilities for reducing research related stress
and improving the quality of on-campus life. The PhD handbook is a
contribution in this direction, and it is so much more valuable
because it is prepared by research scholars them- selves. In addition
to helping incoming students, it will lead to increased interaction
among research scholars.
We wish the research scholars’ community further growth and
progress.
Prof. P.C.Pandey,
Associate Dean AP

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PhD Handbook 2013, IITB
PhD Handbook TOC
Message from Dean AP ............................................................v
Message from Associate Dean AP............................................vi
Message from PG Academic Council.......................................ix
1. Academic Information ..........................................................1
1.3.1 Pre-synopsis...................................................2
1.3.2 Submission of thesis.......................................3
1.3.3 Defense...........................................................3
2. Central Library ......................................................................4
2.3.1 General Books................................................5
2.3.2 Reference books: ...........................................5
2.3.3 E-Resources: ................................................5
2.3.4 Access to libraries outside IIT Bombay: .......6
3. Research Fellowships and Scholarships ...............................7
Chapter 4..................................................................................12
Publications & Travel Assistance ...........................................12
Chapter 5..................................................................................16
Career Opportunities...............................................................16
Chapter 6..................................................................................21
Accommodation Facilities.......................................................21
6.5.1 Hostel mess..................................................22
6.5.2 TV room.......................................................23
6.5.3 Computer Room...........................................23
6.5.4 Xerox/Printer................................................23
6.5.5 Canteen.........................................................23
6.5.6 Gymkhana....................................................24
6.5.7 Hostel Library..............................................24
6.5.8 Sports Equipment.........................................24
6.5.9 Allotment.....................................................24
6.5.10 Charges.......................................................24
6.5.11 Duration of Stay ........................................24
6.5.12 Quality Improvement Program (QIP)........25
7. Student’s Activities .............................................................26
7.2.2 Pixel ............................................................27
7.2.3 Silverscreen ................................................27

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PhD Handbook 2013, IITB
7.2.4 FourthWall ...................................................27
7.2.5 Saaz..............................................................28
7.2.6 Staccato .......................................................28
7.2.7 In Sync ........................................................28
7.2.8 The Lit Club ................................................29
7.2.9 Vaani ............................................................29
7.2.10 IIT BBC......................................................29
7.2.11 The Group for Rural Activities (GRA) .....29
7.3.1 Clubs under STAB .....................................31
Krittika..................................................................31
7.4.1 E-Cell ..........................................................32
7.4.2 Student Alumni Relations Cell (SARC) .....33
8. Hospital ...............................................................................36
8.2.1 Ambulance facility ......................................36
8.2.2 Reimbursement of the cost of artificial
appliances .............................................................36
8.2.3 Crutches / Walker ........................................36
8.2.4 Dental Treatment .........................................37
9. Miscellaneous Facilities ......................................................39
Post Graduate Council Structure..............................................42

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PhD Handbook 2013, IITB
Message from PG Academic Council
Dear Friends,
Congratulations for gaining admission to one of India's premier
institutes of higher learning and research – Indian Institute of
Technology Bombay (IITB). You have realized your dream to pursue
your research at IITB through a lot of hard work and perseverance.
Today you are in a unique position to gain knowledge and hone your
skills. This opportunity should be well utilized to become better
individuals and contribute to the society and the nation at large. And
what could a better place for this transformation than an institute like
IITB. It is undoubtedly an honor and a privilege to be a student of
this institute.
As known widely, the institute has well equipped research
facilities and excellent teaching faculty which have contributed to its
great progress. You will also soon be a part of this distinguished
intellectual group. But, it is also required that you maintain its
decorum and come up to the expectations of this institute. PG
Academic council is here to assist you fulfilling these expectations.
PG Academic council is a representative of students' interests in all
the aspects that affect them. We will be there for you throughout the
course of your stay here. This is possible with the efforts of our
dedicated departmental research representatives of relevant
committees and dedicated academic core council members who
vouch to assist you both in academic and non-academic research
pursuits.
The life at IIT Bombay does not revolve only around
academics. The campus has lust green and pollution free
environment – thanks to Eco-friendly policies of the institute. So, we
hope, you will enjoy these natural settings of the campus. As the
saying goes “All work and no play make Jack a dull boy”, you
should take the opportunity to discover and enhance your
extra-curricular skills. If you rightly manage your time, you can not
only accomplish your work but also have time to participate in
various activities happening in the institute. Most scholars start their
research life in labs, which soon become their second home for
completing research related activities such as working on
experiments, analysis and results, writing reports, meeting PhD

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PhD Handbook 2013, IITB
advisor/guide, etc. Among all the people you meet in the institute,
your PhD advisor has the most important role to play in your
research life. Keeping in touch with your PhD advisor regularly will
help you shape your research pursuits and contribute your research
findings to the scholarly community.
Like graduate programs, doctoral program also begins with
comprehensive coursework suggested by the faculty advisors of the
respective departments. Some departments also have a PhD
qualifying examination and/or course grade cutoff to verify the
caliber and capability of the PhD student to continue the research
work. In addition to faculty advisor, most departments also have
student companions to help you with the academic and non-academic
issues. And if you attend all classes attentively and meet the
department requirements, you also have better prospects to seek good
employment opportunities. All scholars are provided with a unique
LDAP ID, which gives you access to all the student resources such as
ASC, IITB mail box (GPO), library etc. Most importantly mails
addressed with subjects “Events”, “Student-Notices”, “Seminars”
should not be deleted without reading them, as they talk about the
various events and student activities happening in the campus. In
addition to these, we also have excellent library with wide collection
of books and bibliography.
Sports and cultural activities (facilitated through SAC) are
also centers of vibrant life at IITB. We have trained sportsmen to
teach various sports such as tennis, badminton, swimming, squash
with excellent practice courts and training rooms. We encourage you
to participate in student cultural activities such dramatics, music,
dance and foreign language courses to explore your talents, while
following your research pursuits. We have compiled all the
information necessary on academics and non-academics aspects of
your stay here at IITB. However, feel free to get in touch with us for
any help and guidance on any issue that may surface. We heartily
welcome you to an experience at our institute that will pave the way
for a splendid and deserving future.
Welcome to research at IITB!
Wishing you all the very best,
PG Academic Council 2013-14

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PhD Handbook 2013, IITB
Part –A
Academic

1 PhD Handbook 2013, IITB
1. Academic Information
1.1 The Kickstart Window
First things first, all research scholar should sign and submit the joining
form available in the kit provided during orientation program with all
the mandatory certificates and documents to the respective academic
units(Departments/Centers/IDP). All scholars also need to throughly
read the details provided in the PhD Rules and Regulation handbook of
the institute. Next step is to get familiarized with access to student
mailbox [GPO: http://gpo.iitb.ac.in/src/login.php] and IITB academic
and administrative portal http://asc.iitb.ac.in/acadmenu/index.jsp. In
addition to these, we also have institute course management interface
Moodle: https://moodle.iitb.ac.in/login/index.php. Which mainly serves
you for class notes, presentations/shared documents, submission of
assignments and other instructions from your course instructors for
which you have registered. Discuss with your friends, seniors, faculty
advisors and respective course instructors about your interested courses
and plan according to your credit require- ments. Credit requirements
vary depending upon your qualified degree (e.g. M.Tech /B.Tech
/B.E /M.Sc or equivalent). Please check the PhD rulebook to confirm
your depart- ment specific credit requirements. Institute also has a
compulsory course on Communica- tion Skills (HS 699) which is a
pass/fail (PP/NP) graded course for all PhD students. And almost all
departments have a mandatory departmental seminar course. You can
register for audit courses which provides you with ample opportunities
to learn, while retaining your current CPI(Cumulative Performance
Index). You can find all important academic forms like application
forms, report formats and other details at IITB academic homepage
http://www.iitb.ac.in/academic/downloadForms/phdforms.jsp. Apart
from academics, interactions with peers also play a major role in
establishing your research career.
1.2 Annual Progress Seminar
A Ph.D. student need to present an Annual Progress Seminar (APS) to

2 PhD Handbook 2013, IITB
the Research Progress Committee (RPC) describing his/her work which
has been carried out throughout the past one year. This seminar is
usually presented during the month of August/January depending on the
semester (Autumn/Spring) of joining the Ph.D. program. Some
departments have different rules about the date of progress seminars.
For example, the last date of presenting progress seminars in
Mechanical Engineering is 31st July/31st Dec. Chemical Engineer- ing,
a research scholar has to present a progress seminar every six months
after first year of the Ph.D. RPC comprises of supervisor and
co-supervisor (if any) along with atleast two other faculty members,
which can be either from your department or other departments, in your
field of research. This committee will act as the internal examiner for
the evaluation of thesis. You will be required to submit a report to RPC
members, at least a week or two before your APS. You can find all the
necessary forms required for APS at IITB academics homepage. You
should consult your guide to decide upon the structure and content of
the report. You can make your advance preparations by consulting your
peers on report formats etc.
1.3 Reserach Roadmap
Phd program requires a mandatory course work credits to be met, in
order to fullfill the respective department requirements. Most
departments require a minimum CPI of 6.0 and above without any FF/
FR grades not more than once. Some departments also have a PhD
qualifier examination conduct at the end of finishing your course work,
which need to be passed in order to confirm your PhD registration. You
need to fill the registration confirmation form available in IITB website
and also get it signed by your supervisor, RPC members and Head of the
department before submitting it to academic office along with necessary
documents. Timely completion with minimal satisfactory remarks are
very essential for every APS to avoid hassles related to stipends and
other formalities like fines. You may be given a second chance if you
werent able to get the satisfactory remark from RPC members.
1.3.1 Pre-synopsis
A comprehensive internal assessment of your research work which

3 PhD Handbook 2013, IITB
shows your contribution towards research accomplished during your
PhD. RPC evaluates your research contribu- tions and will allow you to
submit synopsis and thesis within four months from date of presynopsis
presentation. Prior to the submission of the synopsis and thesis, the
following requirements have to be completed by the student:
1. At least two papers published/accepted for publication in
reputed journals. Or,
2. One paper published/accepted for publication in reputed journal
along with a paper published /accepted for publication in
proceedings of an International conference.
1.3.2 Submission of thesis
After presenting the presynopsis seminar and incorporating the changes
suggested by RPC members, one submits the final thesis and synopsis
with multiple copies in department office. Before submitting the thesis,
you also should get clearances from hospital, depart- ment, accounts
section and hostel. And submit 4 copies of the thesis to the department,
central library, adviser and yourself. A copy of abstract also needs to be
submitted to the library using Electronic Theses and Dissertations
(ETD) submission link on library web-page http://www.library.iitb.ac.in/
in order to maintain digital reporsitory of thesis with the central library.
1.3.3 Defense
On the basis of referee’s comments, RPC will recommend for the final
viva-voice. Please read this part in PhD rule book when you are
preparing defend your thesis.

4 PhD Handbook 2013, IITB
2. Central Library
The IIT Bombay central library is an organized and structured
solicitation of information resources made accessible for reference or
borrowing to students as well as academic staff through remarkable
facility and an emerging feature since the IITB constitution. The central
library has been proliferated by accommodating up-to-date research
information in terms of purchasing new books with consents of students
and professors, as well as purchasing journals and volumes of research
bodies like IEEE, Elsevier and many more. The central library maintains
copies of academic and research books, student dissertations, maps,
even digital media such as CDs, cassettes, videotapes, DVDs, Blu-ray
Discs, e-books, and audio books. Besides the hard binding or in host
digital information facility, our central library has subscribed to a
number of important bibliographic databases in the field of science and
technology, for example, IEC Standard documents, Indian standard
documents, science of synthesis documents etc. These important
databases are accessible only within IITB domain.
2.1 Important links for IITB central library
1. IITB library: http://www.library.iitb.ac.in/index.php
2. E-databases:
http://www.library.iitb.ac.in//index.php?
option=com_content&task=view&id=25&Itemid=41
The central library serves as a house for 2,29,077 Books/CDs/Videos,
1,14,893 bound volumes of journals, 1330 print journals subscriptions
along with 11,390 other technical special collection. In addition to this,
library provides the facilities to access resources from libraries of other
government institutes as well access to various e-resources.
2.2 Available Library Timings
The library remains open on all days of the year, except on 26th January,
15th August and 2nd October and national holidays. The timings for
issuing books are:

5 PhD Handbook 2013, IITB
1. Non-examination days:
1. Monday - Friday: 9:00 am to 11:00 pm
2. Saturday and Sunday: 9:00 am to 5:00 pm
2. Examination days:
1. Monday - Sunday: 9:00 am to 1:00 am
2.3 Book Issues
2.3.1 General Books
At any time, a maximum of 15 books can be issued by a research
scholar. A book is typically issued for 30 days, after which it can be
reissued if no one else has a claim on it. This reissue facility is also
available online for four consecutive times, and later the student has to
visit library and reissue the book from the counter, and then again the
student can reissue the book online for four consecutive times.
2.3.2 Reference books:
Reference books are marked R and rare reference books are marked RR.
Only one reference book can be issued at a time from the first floor
issue counter, between 9:00 am to 6:00 pm on weekdays for a period of
1 day only.
2.3.3 E-Resources:
The central library provides web enabled access to over 450 books,
10,000 full text journals and 17 databases on institute-wide network
(24x7). The details are as follows:
1. Books: http://www.engineeringvillage.com/
2. Journals: Few important list of online journal access are as
follows:
1. IEEE Explore: http://ieeexplore.ieee.org
2. Elsevier’s Science Direct:
http://www.sciencedirect.com
3. ACM Digital Library:
http://portal.acm.org/portal.cfm

6 PhD Handbook 2013, IITB
4. JSTOR - The Scholarly Journal Archive:
http://www.jstor.org
5. Project MUSE -Scholarly Journals Online:
http://muse.jhu.edu
3. Electronic Databases: 17 and Compact Discs : 2000+
4. Electronic Theses & Dissertations: http://etd.library.iitb.ac.in
5. Institutional Archive: http://dspace.library.iitb.ac.in/dspace/
2.3.4 Access to libraries outside IIT Bombay:
In addition to the aforesaid educational services, the Central Library
offers inter-library loan service to its users for accessing resources
available at various libraries at Indian academia research platform, such
as all IITs, IISc, IIG, BARC, NITIE, NCST, TIFR, IGIDR, TISS, NICT,
and more. Our library has twenty dedicated staff members especially for
providing this service. The IIT Bombay library, in turn, also lends its
resources to the libraries of other government and academic institutions.
Under a collaborative arrangement, transport is available every
Wednesday to visit BARC library. However, visitors need to register
before hand for BARC security entry. The photocopies of research
articles that are being exchanged among several libraries are also
available for reading. Members interested in further details regarding the
information resource access may contact Circulation Counter for details.

7 PhD Handbook 2013, IITB
3. Research Fellowships and Scholarships
3.1 PhD Programme Categories
Institute provides a PhD programme broadly into full-time and part-time
categories. The categories are depicted in the Fig. 1. The fee
bifurcations, financial assistances and other facilities for each of these
categories are explained succinctly in the rest of section.
Fig. 1. Categories of PhD candidates in IIT Bombay

8 PhD Handbook 2013, IITB
3.2 PhD Scholar:
Any student who aspires to pursue research in the interested fields, in
any reputed institutes. The student needs to fullfill the requirements of
the IITB research committee norms to be eligible for a doctoral degree.
The major assistantships offered by the institute for PhD students are:
PhD Teaching Assistantship, PhD Research Assistantship, QIP
Scholarship Teaching Assistantship and CSIR/UGC Fellowship
Teaching Assistantship.
3.3 Teaching Assistantship (TA):
The duration of funding for teaching assistantship varies based on the
qualifying degree of the student. The details are listed in the table
below:
Sr.
No
1
2
Description
Assistantship for Ph.D. in
Engineering courses after
M.E./M.Tech/M.Arch/M.Sc.
(Engg.)or equivalent
examination. M.B.B.S. with
one year internship and
qualified in GATE or
AIIMS/MCI for MD/MS (for
medical graduates) For SOM -
BE/B.Tech and M.B.A
Assistantship for Ph.D. after
BE/B.Tech. B.Arch./B.Sc.
(Engg.)/M.Sc./MA or
equivalent degree and qualified
in the GATE or National Level
Test conducted by CSIR, UGC,
NBHM, etc. for SOM -
B.Sc./B.Com and M.B.A.
Amount
Rs. 18,000 / per month
for first two years and
Rs. 20,000 / p.m. for
subsequent two years,
and 20,000 / p.m.
Rs. 16,000 / per month
for first two years and
Rs. 18,000 / p.m. for
subsequent two years.
Maximum
Period
4 years
5 years

9 PhD Handbook 2013, IITB
The above assistantships expect weekly eight hours of academic
workload assisting in teaching or research activities of the respective
departments. The continuation of the assistantship (TA/RA) will be
subject to` satisfactory performance of the duties assigned by the
department/centre/school as well as satisfactory academic performance.
3.4 Research Assistantship (RA)
The Assistantship provided for the research assistants also varies based
on the educational qualification and is listed below.
Sr.
No
1
2
Description
M.E./M.Tech or equivalent
qualification.
B.Sc. (Tech)/BE/B.Tech. or
equivalent qualification
Amount
Rs. 20,000 / per month
for first two years and Rs.
22,000 / p.m. for
subsequent three years
Rs. 18,000 / per month
for first two years and Rs.
20,000 / p.m. for
subsequent two years
Maximum
Period
5 years
5 years
Research assistants have to maintain/supervise the laboratories and also
assist in teaching or research or other work assigned by the Head of the
department/centre/school or Convener of IDPC. They are required to
work for about 16 to 20 hours a week.
As per MHRD directives, the employees of any organization undergoing
Ph.D./Post Graduate Programs by availing study leave with or without
pay are not eligible for Teaching/Research Assistantships. Such
candidates, if found suitable, will have to complete their program as
self-financed/sponsored full time or part time, as the case may be.

10 PhD Handbook 2013, IITB
Students getting assistantships (TA/RA) from the institute can join
projects sponsored by external agencies like Aeronautics Research &
Development Board (ARDB), Department of Science & Technology
(DST) and Council for Scientific & Industrial Research (CSIR), and
obtain corresponding fellowships in lieu of TA/RA ship.
3.5 QIP Scholarship
The QIP students will be paid Rs. 9,000 per month for all 3 years with a
contingency amount of Rs. 10,000 per annum.
3.6 CSIR and UGC Fellowship
The CSIR/UGC fellowships are based on the qualification of candidate
in the JRF or SRF qualifying examinations. Both these fellowships are
provided for a maximum period of five years.
CSIR Fellowship
Sr.
No
Description Amount Contingency
1 Junior Research Fellow Rs. 16,000 /- p.m. for 2
years
Rs. 20,000 /-
p.a.
2 Senior Research Fellow Rs. 18,000 /- p.m. for 3
years
UGC Fellowship
Sr.
No
Description Amount Contingency
1 Junior Research Fellow Rs. 16,000 /- p.m. for 2
years
Rs. 12,000 /-
p.a.
2 Senior Research Fellow Rs. 18,000 /- p.m. for 3
years
Rs. 25,000 /-
p.a.
3.7 Other PhD Scholarship Opportunities
There is few more government and private scholarships awarded each
year. Each of these has its own selection procedures and requirements.

11 PhD Handbook 2013, IITB
The details of the current scholarships are updated in the academic
website.
1. For further details regarding government scholarships visit -
http://www.iitb.ac.in/newacadhome/gphd.jsp
2. For further details regarding private scholarships visit -
http://www.iitb.ac.in/newacadhome/phdscholar.jsp
3.8 IITB Research Collaboration with International
Universities
IIT Bombay has signed MoUs with various reputed universities
worldwide which make the students eligible for several joint ventured
student exchange programmes. At present,
From 2007 onwards, applicants to Ph.D. program for IIT Bombay also
have an opportunity to opt for a Ph.D. Program offered jointly by IIT
Bombay and Monash University, Australia. Exceptional students will be
enrolled at both the institutions and they will have at least two
supervisors, one in each institute. The student admitted in IIT Bombay
will be governed by the rules and regulations of the Senate of the
institute. The scholarship will be paid by the Monash University.
Candidates selected for the joint Ph.D. program will be required to
spend a minimum of 3 months for research work in Australia after they
have completed the required course work at IIT Bombay and the first
Annual Progress Seminar (APS) report formalities of the program.
Scholarship support will be available for the IITB-Monash Ph.D.
scholars for a maximum of 4 years in the program. English language
proficiency is an additional requirement of this program.
Yet another student exchange program is about to start with National
University of Singapore (NUS). The details of the program are being
worked out and will be intimated through student notices in due course.

12 PhD Handbook 2013, IITB
Chapter 4
Publications & Travel Assistance
As per the instructions, after the 177th meeting at the senate (held on
19th October, 2005), a research work must be carried out at the institute
under the guidance of supervisor(s) for at least two years in the
case of all students (except external students) and three years in the
case of external students after their date of registration. A researcher
has to fulfill the minimum one of the below requirements needed prior
to submission of synopsis and thesis:
1. At least two papers published/accepted for publication in
refereed journals of repute
2. Or, at least one paper published/accepted for publication in a
refereed journal of repute and at least one paper
published/accepted for publication in the proceedings of an
international conference.
The concerned post graduate committees (PGCs) will have the authority
to decide upon the quality of journal and standard of publications and its
equivalence. The list of reputed journals and conferences are usually
available in the office in each department. The complete rules &
regulations for the Ph.D. program can be found in the following URL:
http://www.iitb.ac.in/academic/rules/RulesforPh.D.201128june.pdf
4.1 Travel Assistance
IIT Bombay encourages research scholars to attend national and
international conferences/workshops/seminars by providing partial/full
funding. In addition to this, the institute provides supports towards
conference registration fee.
1. For further details regarding institute funding, visit:
http://www.iitb.ac.in/academic/International_Conferences.pdf
2. The necessary forms and instructions are available at the
website.
http://www.iitb.ac.in/academic/finalAsstWeb/financialAsst.htm
3. One can also approach to Dean, R&D for travel grants. For
details visit IRCC website: http://www.ircc.iitb.ac.in/

13 PhD Handbook 2013, IITB
The details of funding schemes available for research scholars for
attending conferences are described in the following subsections.
4.2 National Conferences
For national conferences, the students need to apply to Dean, Academic
Programs (Dean (AP)), with the approval of their thesis advisor and
Head of the Department. One can obtain funding for more than one
conference/workshop/seminar per year. Students can also avail travel
assistance from the department development fund. For this, they have to
contact the Head of the concerned department.
4.3 International Conferences
For international conferences, one can avail funding from IIT Bombay
once in the first three years of his/her Ph.D. Funding for a second time
and in the 4th year of the Ph.D. program is possible only if the student
has published at least one article in the first three years of his/her
research. The exact details of the application process along with the
necessary documents are available online:
http://www.iitb.ac.in/academic/finalAsstWeb/financialAsst.htm
Other than IIT Bombay, various other funding agencies, namely, CSIR,
INSA, DST, IARCS and J. N. Tata Memorial Trust can be approached
for the international travel grant.
Students can also avail travel assistance from the department
development fund. For this, they have to contact the Head of the
Department of the respective department.
Research scholars who have been awarded external fellowships (for
example, fellowships by IBM, Infosys, Philips India, Microsoft
Research India etc.) can avail the travel grants available to them in the
fellowship scheme.

Note:
14 PhD Handbook 2013, IITB
Any revisions on the funding amounts will be intimated to student
community through student notices.
4.4 Journals
As per the discussion and assurance of Dean, R&D and Deputy Director
in the RS Open session held in the academic year 2005-06, if required,
IRCC will pay the fees for journal publications. One should apply to
Dean, R&D for this.
4.5 Other funding agencies for international travel
1. Department of Science and Technology (DST),
http://serb.gov.in/pdfs/format/ITS-format.pdf
2. Council of Scientific and Industrial Research (CSIR),
http://csirhrdg.res.in/sy.htm
3. Indian Association for Research in Computing Sciences
(IARCS)
http://www.iarcs.org.in/activities/grants.php
4. Indian National Science Academy (INSA)
http://insaindia.org/download.htm
5. Sir Dorabji Tata Trust ,
http://www.dorabjitatatrust.org/id/75/Young Researcher
Award/
6. Mahindra Trust
Private Companies (like Infosys, IBM and TCS). One has to apply to the
university relations/HR section of the respective companies.
4.6 International Travel/Visa/Financial Assistance
Tips
Make sure that your passport is ready with ECNR (Emigration Check

15 PhD Handbook 2013, IITB
Not Required) stamp. While applying for visa, one needs to fill up the
form with confidence and correct information. The following are
important documents that you must keep ready before applying for any
financial assistance and/or visa:
1. An invitation letter from the organizer
2. A visa assistance letter from the organizer
3. A copy of your paper
4. A copy of the call for papers of the conference
5. A copy of the list showing your talk/paper
6. No objection certificate from Dean AP/ Head of the Department
Some countries, especially USA, UK, require details of funding during
the visa interview. You should have a confirmation letter showing
adequate assistance for the travel from any organization during the
interview.
Some European countries require police verification before granting any
visa. Since police verification is a tedious process and is time
consuming, one should keep enough time in hand for the visa process
(at least two months in advance).
It is better to have a proper travel plan before the visa interview.
Tentative booking of air tickets is also advisable before the interview.
If you are applying to government funding agencies like DST, CSIR,
INSA, etc., make sure to submit a travel plan from Air India for the
flight fares (through Air India, most possibly) and also for other
associated flights.
For the visa interview, you should reach in time with all necessary
documents. There is no need to panic during the interview. Sensitive
terms like “bio”, “nuclear”, etc., should be avoided to speed up the visa
process. Before answering the queries/questions, you should carefully
and patiently “listen” to the questions.

16 PhD Handbook 2013, IITB
Chapter 5
Career Opportunities
Prospective doctoral students (research scholars) have several career
options to choose, which can be broadly classified into 5 sectors mainly:
1. R& D Industry: Public/private sector firms
2. Post Doctoral Fellowship (PDF) abroad or in India
3. Academic faculty positions either government/private
institution/abroad
4. Entrepreneurship (starting his/her own company)
5. NGO's/International organizations(UNICEF, World Bank, etc)
5.1 Public/Private Sector Firms
Doctoral students (RS) are eligible to apply for various job openings
either via placement office in the IIT Bombay campus (“on campus”) or
by forwarding their resume to industries (“off campus”). Doctoral
scholars who are in the final stage of their work are eligible for campus
placements. However, all research scholars planning to participate
should produce a No Objection Certificate (NOC) from their PhD
guides and Head of respective department for registration. All campus
placements are handled by the placement office (4th floor, Gulmohar
Building). The placement office comprises of Professor-In-Charge,
Placements; placement office staff, placement managers, company
coordinators and department placement coordinators. The placement
season usually begins in the month of December in the current academic
year and goes on till the month of June.
Only those research scholars who are in the Teaching Assistant (TA),
Research Assistant (RA), Project Staff (PS), fellowship categories and
full time self-financed category are eligible for campus placement, since
research scholars from other categories (Sponsored, QIP, DRDO,
Army/Navy/Air Force) usually have to work for their employer after
their Ph.D. program. A research scholar can apply for placements for a
maximum of two placement seasons (two years). We have so far placed
16 PhD scholars in various sectors based on number of registrations.

17 PhD Handbook 2013, IITB
Some of the R&D companies such as Michelin, Taiwan
Semiconductors, etc have hired the scholars.
Usually, a prospective employer hires a doctoral student for a Research
& Development (R&D) position. It is advisable to prepare your resume
carefully, clearly indicating the abstract of your thesis, publications,
patents, talks and TA/RA/PS responsibilities. Most R&D companies not
only look for your academics but also communication skills,
extracurricular activities as well. So do mention them, if you have
participated in any. After examining the resumes carefully, a company
shortlist candidates for a written test, followed by group discussion and
few rounds of interviews (both technical and non-technical). You may
also be called to appear for the interview at the company’s office
(outside Mumbai). You will need to follow up with the following
people to speed up the process:
1. Institute Ph.D. Placement Manager
2. Company Coordinator for Sciences
3. Company Coordinator for Engineering
4. Company Coordinator for Inter Disciplinary Programs (IDPs)
5. For further details, visit: http://placements.iitb.ac.in/, Email:
placementcell@iitb.ac.in
5.2 Post Doctoral Fellowship
Those who wish to continue their research work beyond Ph.D., can do
so by applying to a post doctoral position at any university abroad
(usually USA or Europe) or in India. This is a fixed duration program
which usually lasts for 1-3 years, usually funded through Post Doctoral
Fellowship (PDF). The duties of a post doctoral researcher include
performing active research in collaboration with their employer (a
professor or a researcher), guiding doctoral/master students and also
taking lectures. A research scholar should consider Post Doctoral
Fellowship option, if they aim to be a professor in a reputed institute.
And openings for various PDF positions are generally obtained through
alumni networks, collaboration projects/MoUs or departmental relations

18 PhD Handbook 2013, IITB
with external institution/university based on recommendations of the
guide and Head of the Department. Some of the foundations which
support international fellowships are as follows:
1. Alexander von Humboldt Foundation:
http://www.humboldt-foundation.de/en/
2. Max Planck Institutes: http://www.mpg.de/en
Academic Faculty positions in various Government /Private
Institutions:
After defending their Ph.D. thesis, a research scholar can directly apply
for a teaching position (assistant or associate professor) in reputed
institute in India. Several institutes/organizations actively seek
candidates with doctoral degrees for teaching or teaching-cum-research
positions such as IITs, NITs, AICTE, IIITs, RGUKT, NISERs and also
private institutes such as VIT, NMIMS, etc. For more details, contact the
Head of the Department of the institution in which you are interested.
Most academics institutes are now looking for scholars with excellent
communication skills and innovative mindset apart from their research
achievements to improve the quality of education and pedagogy.
5.3 The Entrepreneurial Spirit
Research scholars can also consider starting their own company (“be
your own boss”). The Society for Innovation and Entrepreneurship
(SINE) administers a business incubator which provides support for
technology based entrepreneurship at IIT Bombay. SINE extends the
role of IIT Bombay by facilitating the conversion of research activity
into entrepreneurial ventures. The SINE office is located at 3rd floor of
CSRE building.
For further details, visit: http://www.sineiitb.org/ , Email:
sine@sineiitb.org
Non-Governmental Organizations/International Organizations:
Doctoral students also have wide opportunities to impart their research
expertise to bring change in the society. Organizations such as Pratham,

19 PhD Handbook 2013, IITB
TeachForIndia, UNICEF, World Bank etc. are also looking for
multi-talented research scholars to make a difference in the lives of
several underprivileged students of the nation and also take up
international assignments which require a very specialized domain
expertise to identify the criticality of the issues.
1. Teach ForIndia: http://www.teachforindia.org
2. Pratham: http://www.pratham.org

20 PhD Handbook 2013, IITB
Part-B
Non-Academic

21 PhD Handbook 2013, IITB
Chapter 6
Accommodation Facilities
6.1 Hostels
Hostels at IIT Bombay are one of the best hostels around to stay in.
They double up as living and refreshing place for all students. There are
total 14 hostels in the campus, including 2 women’s hostels. Two more
hostels have been newly constructed, H15 and H16. One wing of H15
(C-Wing) is allotted to UG girl students. Apart from these, one more
hostel, namely, Tansa House is allotted to Projects staff members. New
PhD students are expected to cooperate in sharing room in their first
year (at least). Please note that consumption of liquor/narcotic substance
is strictly prohibited inside the campus/hostel premises, and considered
as a serious offence.
For further details, visit: http://www.iitb.ac.in/students/hostels.html
6.2 Allotment of Hostel
During admission procedures, one should select the ‘hostel required’
option in application form of admission to the institute. They would be
directly allotted a hostel. Students who have not mentioned of availing
hostel accommodation in application form, but are desirous of getting a
hostel accommodation at any stage during their Ph.D. program, can
contact Hostel Coordination Unit (HCU, contact number 2572-8900).
You may give your preference for a particular hostel. However, it may
not always be possible to allot your preference to you.
6.3 Hostel Fees
Students desiring hostel accommodation have to pay fees in every
semester for:
1. Hostel rent (included in the semester fees)
2. One time payable security deposit (refundable)
3. Mess advance

22 PhD Handbook 2013, IITB
6.4 Hostel Management
Each hostel has an administrative body which includes the warden,
assistant warden, hall manager and mess manager. Almost all day to day
hostel matters are sorted out and managed by the students’ council in the
hostel. The elected student’s body is composed of the general secretary,
councillors and secretaries. They are available to address the hostel
related problems of students. Election is held every year during
March-April to elect hostel’s council body. Any hostel inmate may take
part in this process. A council body usually consists of the following:
1. Warden and Associate Warden
2. General Secretary: Responsible for overall coordination and
functioning of the council.
3. Maintenance Council: Takes care of maintenance related issues
in the hostel premises.
4. Cultural Council: Organizes various cultural activities
throughout year in the hostel.
5. Mess Council: Responsible for manage mess related issues.
6. Sports Council: Manages sports related activities and makes
sure hostel’s representation in inter hostel sports events.
7. Tech. Council: Organizes workshop/orientation programs in
technical areas and also encourages hostel participation in
Institute/Hostel tech events.
8. Web/Comp Council: Maintains computer center and web
page/forum of the hostel.
6.5 Hostel Facilities
The hostels are well equipped with various facilities. The rules
governing the use of these facilities vary from hostel to hostel and are
dictated by the hostel council.
6.5.1 Hostel mess
Food is provided four times a day: breakfast, lunch, tiffin and dinner.
The food menu varies for every hostel and is decided by the hostel
managements and student body. Mess menu is expected to change every

23 PhD Handbook 2013, IITB
month to provide different regional/seasonal food flavors to the inmates.
6.5.2 TV room
Common TV room with cable connection, large TV screen and mostly
high quality sound system is available in each hostel, and can be used
anytime round the clock. Some occasion is marked by screening of
movies/sport matches by the hostel council.
6.5.3 Computer Room
A number of computers with high speed internet access, head-phones,
speakers etc. are available in each hostel for common use. They can be
accessed 24x7. But you should contact the system administrator, a
member of the student council of the hostel, for your account in the
hostel computer room. Generally every newcomer is provided one
account during the hostel orientation program.
6.5.4 Xerox/Printer
Open till late night, can really be a lifeline during exams and project
submission days. Photocopying and printing is done at nominal charges
with discounts on bulk order.
6.5.5 Canteen
Apart from hostel mess, a separate canteen is present in almost each
hostel to care of your late night hunger pangs. They remain open even in
the wee hours catering to most of the food items one can think of. They
say these are life-savers when you are bored of the regular mess foods.
These are private food joints and are to be paid separately from the
hostel mess advance as per personal expenses. Commonly, canteens also
store utility items for regular use. Apart from the canteens, we also have
a restaurant in Gulmohar building near Hostel-10, a Nescafe coffee
shack near School of Management (SOM), a Brewberry cafe in Hostel
8, a dhaba in front of Hostel 1, and another food joint – Campus Hub -
near Hostel 5.

24 PhD Handbook 2013, IITB
6.5.6 Gymkhana
Equipped with most gym equipments, it is a busy place for all health
freaks. Student Activity center (SAC) also has one centralized
gymnasium.
6.5.7 Hostel Library
Each hostel has a good collection of books which can be issued for a
prescribed period. The days and timings for book issue vary from hostel
to hostel. Apart from books, newspapers and magazines in different
languages are also available.
6.5.8 Sports Equipment
Equipments for various games and sport activities, e.g., cricket, football,
basketball, hockey, volleyball, badminton, carrom and chess are
available in hostels. These can be issued against the individual’s identity
card.
6.5.9 Allotment
The quarters are allotted by Hostel Coordination Unit (HCU) on first
come first serve basis. Those who have joined PhD program under some
project should approach IRCC instead of HCU for the accommodation.
Those who are unable to get accommodation at first attempt are placed
in waiting list and get accommodation as and when vacancy arises. The
allotment is done after application in prescribed form at HCU.
6.5.10 Charges
The charges include house rent, water, electricity charges, etc. These
charges have to be paid every month and are termed as Estate office
bills. These will be dispatched every month to the concerned department
where the research scholar can collect the same.
6.5.11 Duration of Stay
The quarters are allotted for maximum period of three years. Two
extensions of three months each may be given after that.

Note:
25 PhD Handbook 2013, IITB
If any PhD married student is living outside IIT campus, then he gets
30% of the fellowship as HRA from the institution.
QIP Quarters:
6.5.12 Quality Improvement Program (QIP)
The program aims upgrading the expertise and capabilities of the faculty
members of the degree-level institutions in the country by allowing
them to pursue their further studies in various departments of IIT
Bombay . Faculty members also get r oom in MTNL Guest House,
which is situated outside IIT campus. For further details:
1. Contact number for QIP Office: 022-25767048,
2. Email: bijnan@sc.iitb.ac.in, qip@iitb.ac.in
3. The accommodation information is available at :
http://www.sites.google.com/site/iitbqipforum/resources/GHRul
e_New.pdf?attredirects=0&d=1
4. QIP also has a forum for research scholars which extend all
possible help to make the stay of students comfortable. The QIP
website: http://www.sites.google.com/site/iitbqipforum/

26 PhD Handbook 2013, IITB
7.1 Cultural Activities
7. Student’s Activities
IIT Bombay is known not only for the excellence in academics but also
in extra-curricular activities both cultural as well as sports. The institute
provides excellent facilities to promote cultural activities among
students. The institute cultural council caters various cultural activities
throughout the year, and students show interest in all of them, in large
number, with equal zeal and enthusiasm. For the new comers, several
orientation programs are also conducted by the council to encourage the
fresh talent in the beginning of a fall semester, followed by the
workshops in the end of spring semester. For the PG community, a
special cultural event – PG - cult is also organized in March every year.
The council is broadly categorized in the following area:
1. Dance
2. Debate
3. Dramatic
4. Literary Arts
5. Music
6. Photography and Fine Arts
7. Film and Media
8. Web
For efficient handling of different aspects, student nominees are
appointed every year. The student nominee posts include:
1. Dramatics Secretary
2. Music Secretary
3. Dance Secretary
4. Literary Arts Secretary
5. Fine Arts Secretary
6. Debating Secretary
7. Photography Secretary
The institute also has various cultural associations like Bengali, Oriya,
Malayalam, Marathi, Tamil Kannada and Telugu cultural association
which conduct specific cultural activities all the year around.
For further details, visit: http://gymkhana.iitb.ac.in/~cultural/

27 PhD Handbook 2013, IITB
7.2 Clubs under Cultural Council
7.2.1 Rang
Rang, the fine arts club of IIT Bombay, was founded in 2003 with a
purpose to promote and increase the student participation in fine arts. It
serves as a platform for amateur inmates to showcase their work, and to
develop skills as well. In the past, use of eco-friendly materials was
encouraged to make Ganesh idol during Ganapti Utsav.
For further details, visit: http://gymkhana.iitb.ac.in/~finearts/index.html
7.2.2 Pixel
Pixel, the photography club of IIT Bombay, encourages participation of
photography enthusiastic students - both novice and experienced. It
conducts photography session to the beginners by experts in the field. It
hosts, together with Rang, Kaladarshan (KD) - the annual photography
and fine art exhibition, to showcase and promote the club activities.
For further details, visit: http://pixelsiitb.wordpress.com/
7.2.3 Silverscreen
Silverscreen is the film making club of IIT Bombay. Started in 2008 by
a few film enthusiasts, the club has ever since promoted the culture of
film making and film appreciation amongst the student community of
IIT-Bombay. The club has won several prestigious awards at various
inter-college competitions across India, film festivals and has had its
movies screened at high profile platforms. The flagship event of the club
is the 'IIT-Bombay Film Festival' where several of the movies shot by
the club during the year are screened along with acclaimed movies from
outside and interactive sessions with the industry professionals.
For further details visit: http://gymkhana.iitb.ac.in/~cultural/silverscreen
7.2.4 FourthWall
Fourth Wall is the dramatics club of IIT Bombay. Although a hub for all
fun lovers and amateurs, each year it produces a wide variety of
performances ranging from one act plays to street plays and mimes to

28 PhD Handbook 2013, IITB
broad ways and each time it astounds us all with its creativity and heart
winning acts. The club has won several awards and recognition in the
past. It also organizes various acting workshop by various eminent
theater personalities.
For further details visit: http://www.youtube.com/user/fourthwalliitb
7.2.5 Saaz
Saaz, the Indian music club of IIT Bombay is aimed at improving the
overall scene of Indian music in the institute. The club is proud of the
diverse forms of music that it portrays including classical,
semi-classical, ghazals, folk, fusion, light vocals, indi pop & various
instrumentals. It is open to any form of music ranging from classical to
famous Bollywood. The club hosts its flagship event Swar Sandhya in
March every year which sees huge students show up.
For further details visit: http://sites.google.com/site/iitbmusic/saaz
7.2.6 Staccato
Staccato, the western music club of IIT Bombay is one of the oldest
clubs here, founded about 15 years ago. ‘Staccato’ literally means a
form of musical articulation, signifying an unconnected note, which is
separated or detached from its neighbours by a silence. The club
typically has the band as its basic functional unit. Over the past years
there have been bands playing genres ranging from the blues, fusion and
funk to progressive rock, thrash and metal. The club believes that the
three ingredients for good music are ‘pitch, pocket and passion’.
For further details, visit:
http://gymkhana.iitb.ac.in/~cultural/music/stac.html
7.2.7 In Sync
In Sync is the dance club of IIT Bombay. Classical, hip-hop, folk or
contemporary, In Sync has it all. The “Annual In Sync Dance Show
(AIDS)” held in January is a must watch. The club conducts several
workshop targeting both novice and experienced dancer round the year.

29 PhD Handbook 2013, IITB
7.2.8 The Lit Club
Litzkrieg, the literary club of IIT Bombay. It organizes panel debates,
JAMs, extempore, radio plays round the year. The club hosts to the IIT
Bombay national debate, a prestigious event that has been participated
by National Law Universities, St. Xavier’s Mumbai to name a few
institutions. On national level club’s members have won several national
level awards in the past.
For further details, visit: http://gymkhana.iitb.ac.in/~cultural/lit/
7.2.9 Vaani
This club works to promote and expand the use of Hindi in the campus.
The club encourages Hindi writing and speaking. It conducts workshop
on Hindi debate.
For further details, visit: http://www.youtube.com/user/VaaniIITB
7.2.10 IIT BBC
It is the student wing to broadcast the happening in the campus.
IIT-Bombay Broadcasting Channel, the online video channel of
IIT-Bombay is aimed at giving the viewers a sneak peek into the events,
activities and life at IIT-Bombay. It is a joint venture by the Institute
Cultural Council and Insight, the media body of IIT-Bombay. Updates
from cult, sports, tech and academics among others are put up on regular
basis, on this channel. For further details visit:
http://www.youtube.com/user/IITBBC
7.2.11 The Group for Rural Activities (GRA)
This is a group of service minded people dedicated to uplifting rural
India. Child education at the Phulenagar slum just outside the campus is
one of the GRA activities. The GRA also maintains a wall magazine
outside the Central Library to create rural awareness. The group also
holds discussions, seminars, and attends various camps regarding the
NGOs and rural activities.
For further details, visit http://gymkhana.iitb.ac.in/~gra/

30 PhD Handbook 2013, IITB
7.3 Sports
IIT Bombay Sports encompasses recreational, training and competitive
activities round the year, in various sports and games. Be it formal
participation in sports/games like athletics, football, basketball,
volleyball tennis and cricket, or such activities as walking, jogging,
cycling, mountaineering, or going to the gymnasium, you will find
something to match your interests and abilities. There are also indoor
games like badminton, squash, boxing and weight-lifting and board
games as chess and carom that are well participated in the competitions.
Student nominees are selected each year that along with sports coaches
give you every input and help so that you can excel in your field.
Different sports events that are organized include:
1. An Inter Hostel General Championship (GC)
2. Intra Hostel and Open events
3. For post-graduates, a PG sports event is organized every year
which includes both individual and team games. Workshops and
camps for different sports are also organized where anyone on
the campus can register and participate.
4. The best sports players in the institute also get a chance to
represent IIT Bombay at various local tournaments/leagues and
inter-university competitions and at the Inter IIT Sports Meet.
For further details, visit: http://gymkhana.iitb.ac.in/~sports/
7.3 Students Technical Activities Body (STAB)
Student technical activities body (STAB) supports and promotes
technical activities as a hobby in the campus. If you are interested in
astronomy, or you are a Linux/Unix geek, always wanted to make robots
but could not, due to lack of resources, then STAB is the right place for
you. STAB encompasses several clubs of diverse interests to facilitate
enthusiastic student. It also organizes various orientation and specialized
workshops to the interested students. Tech GC is also held once in a
year, which is an inter hostel technical event, to encourage the quality
and healthy competition among hostels.
For further details, visit: http://stab-iitb.org/

31 PhD Handbook 2013, IITB
7.3.1 Clubs under STAB
Krittika
Krittika, the astronomy club of IIT Bombay, a common platform for
amateur astronomers and star gazers. The club has fortnightly lectures
and discussion sessions on various topics in Astronomy. Whenever the
skies are clear observation sessions are conducted. Krittika boasts of a
few telescopes, which are used during the astronomical events like
eclipses/occultation etc. Also, every semester the club conducts trips to
Observational sites, Planetarium which are an amazing experience.
Web 'n Coding Club
One of the biggest technical clubs of IIT Bombay to promote web and
coding skills. It organizes workshops, hands-on session, and various
inter hostel competition to train coding enthusiast for
international/national coding competition. It also encourages beginners
to take part in discussion with experienced seniors which help in
clearing doubts and developing skills. In the past, several interesting
workshops on Android-SDK, HTML-CSS, Python, JavaScript, PHP,
JavaApplets, Scilab, Perl, bash Scripting were held that helped both
beginners and experienced equally.
Aeromodelling Club
The Aeromodelling Club is a group for aviation and aeromodelling
enthusiasts in the institute. The activities of the club include RC Plane
making, lectures and talks on various aeromodelling and aviation topics
and simulator flying. Lectures and discussions are held every fortnight
and are open to all. The club also supports the freshers in making their
first model airplanes. Over the years many projects have been
undertaken including hovercrafts, and an underwater glider.
Electronics Club
This club serves students interested in the electronics either pursuing it
as a career or as a hobby under a common platform. Round the year
several interesting workshops, hands-on session, and lectures are

32 PhD Handbook 2013, IITB
organized by the faculty and the students. In this club, students get a
chance, to build their own circuits, to work in images processing to
name a few cool stuffs to learn and work with. Every summer
challenging projects are floated to the students which provide a great
opportunity to learn and develop new skills.
Maths and Physics Club
This is IIT Bombay’s hobby club for students who are interested in the
Maths and Physics. It is a platform for students to fulfill their desire to
unlock the mysteries and the laws of nature. The club conducts many
lectures by eminent speakers on both the subjects. There are also
quizzes and puzzle solving sessions conducted every year by the club.
Club activities also include various workshops like Rubik's cube
workshop, Latex workshop etc.
Robotics Club
The Robotics Club is a community of students who derive pleasure in
creating robots that is potent to work without human intervention. Each
member of this family is provided insight into mechanical, basic
electronic, monetary and informatory aid besides the indispensable
guidance of experienced members. Club will support and foster interest
in various aspects related to robotics in particular, mechanical design
through workshops and projects. Robo-geeks will be provided a
workspace, tools and other amenities to let their imagination loose.
Competitions of various levels like Formula-1, Maze solver are held
under this club which will develop your interest in Robotics.
Each of these clubs has a manager to co-ordinate the club activities.
Clubs encourages you to join their respective Google group to start and
take part in a discussion.
7.4 Cells
7.4.1 E-Cell
The Entrepreneurship Cell, IIT Bombay is a place for all those who

33 PhD Handbook 2013, IITB
avoid taking beaten paths and believe in leaving trails in all walks of
life. The Cell at IIT Bombay aims at manifesting the latent
entrepreneurial spirit of young students. The cell not only gives budding
entrepreneur the doors of opportunity, but also helps them to walk
through it by providing resources such as seed, funding mentoring,
networking with other entrepreneurs’ frequent interactive sessions and
competitions.
For further details, visit: http://ecell.in/
7.4.2 Student Alumni Relations Cell (SARC)
The formation of this cell aims at maintaining relations with the alumni.
The club is a common platform for current and past students to know
each other better, to exchange opinions, to define a path of unceasing
progress. Several events have been organized in the past to contact and
meet the alumni.
For further details, visit: http://www.sarc-iitb.org
7.5 Events
Although you will see some event or other is organized in the campus
round the year. However, there are some flagship events not only
popular among campus residents also are equally awaited by the outside
institutes also. These are events are as follows:
Mood Indigo
IIT Bombay’s annual cultural festival, Mood Indigo (or commonly
mentioned as Mood I, MI), is about competitions, workshops,
professional performances by renowned musicians and theater
personalities, aqua games, exhibitions, fashion shows, informal events –
all this and a lot more. Thousands of students from hundreds of different
colleges come to MI each year and set the campus afire with their zing
and talent. Pt. Hari Prasad Chaurasiya, Ustad Zakir Hussain, Lucky Ali,
Euphoria, Parikrama, Shankar Mahadevan and several other maestros of
our time have weaved their magic on the swaying audiences of Mood
Indigo. Quizzes, debates, dramas, music and fine arts competitions set
up a platform for the very best amongst the youth talent to slug it out for
fame and cash! Vogue, the fashion show at Mood I, has provided a break

34 PhD Handbook 2013, IITB
to many a budding model and designer. Mood I is one of the largest and
most awaited fest in the college calendars of India. Surely you won’t
like to miss out on Mood Indigo!!.
For further details, visit: http://www.moodi.org
Techfest
An independent body run by students of Indian Institute of Technology
Bombay, Mumbai, is the pioneer of science and technology festivals in
India. It is Asia's largest annual science and technology festival. Apart
from this, it has been involved in taking many path breaking initiatives
to promote eco-friendly technology and revolutionize the present day
Indian society. Techfest started in 1998 with the aim of providing a
platform for students to showcase their talents in the field of science and
technology and in the short period of 15 years has grown to become
Asia's largest festival of its kind. The last few editions of Techfest have
seen more than 85,000 participants from more than 2100 colleges across
India along with teams from countries like the USA, Australia,
Thailand, Singapore, Nepal, Iran, Bangladesh, Sri Lanka, UAE,
Denmark, Venezuela and Canada. Apart from student involvement,
Techfest 2011 also saw more than 6,000 faculty members and corporate
executives.
For further details, visit: http://www.techfest.org
PAF
Every year in March, a Performing Arts Festival (PAF) is organized.
PAF is also known as the “Mother of all cultural events”. Typically three
or four hostels (out of fourteen) are grouped together to compete from
one another. From script to dance, music to dram, everything is handled
by the students. PAF is renowned for its “Prod work” which involves the
making of sets and backdrops. A tremendous mixture of art and cultural
skills combined with life sized sets is what makes PAF an event to
remember. During PAF, the legendary hostel spirit which we talked
earlier, will flare you up.
Summer Cult Programs
We also have foreign language courses on Spanish, Japanese, French

35 PhD Handbook 2013, IITB
and German courses which are conducted every summer. However
admission to these programs are limited.
Institute Magazines
The institute publishes various magazines, both hard copies and soft
copies. Magazines like Raintree are published by the institute, whereas
Awaaz and InsIghT are published by the students. The details of the
magazines can be found at:
1. InsIghT: http://gymkhana.iitb.ac.in/~insight/
2. Aawaaz: http://gymkhana.iitb.ac.in/~aawaaz/
3. Raintree: http://www.iitb.ac.in/Raintree.html
4. Pulse: http://gymkhana.iitb.ac.in/~Pulse/pulse.pdf

36 PhD Handbook 2013, IITB
8. Hospital
IIT Bombay has a 60-bed hospital with full time doctors and visiting
specialists. The hospital has its own pathological labs, X-ray and ECG
facilities and a physiotherapy section. The medical facilities are
available free of cost to the students.
8.1 OPD Timing
This is just the for sake of simplicity in working hours (8 am to 6 pm on
working days and from 8 am to 1 pm on non-working days) of the
hospital attendant irrespective of this hospital facility is available 24x7
hours.
8.2 Hospital Facilities
8.2.1 Ambulance facility
This is available within the campus for emergency case at any time on
call (Extension no.: 1110) and for the transfer of patient from IIT
Hospital to other hospital and other hospital to IIT Hospital, subject to
the advice of AMA (Authorized Medical Attendant). If hospital
ambulance is not available for any emergency, outside ambulance is
called as decided by AMA on case-to-case basis.
8.2.2 Reimbursement of the cost of artificial appliances
Reimbursement of the cost of artificial appliances, as approved by the
Govt. of India, is admissible for purchase/replacement/repair and
adjustment of the approved items of appliances. Travelling Allowance to
visit the approved Centres under the advice of the AMA is also
reimbursable.
8.2.3 Crutches / Walker
The hospital lends crutches on a deposit of Rs.300/- or Rs.600/-
(depending upon type of crutches) and walker on a payment of deposit
of Rs.1000/- per walker for a specific period as advised to the patients
by the orthopaedic surgeon/specialist. A nominal penalty is charged if

37 PhD Handbook 2013, IITB
the crutches or walker is not returned in time.
8.2.4 Dental Treatment
The facilities available in our hospital is extended free of charge to the
entitled persons except dental prosthesis. Dental treatment from a
private dentist or hospital even under the advice of AMA or under
emergency is not admissible. Major dental operations done in
Govt./Municipal Hospital under the advice of AMA will be reimbursed.
Cost of dentures as well as treatment for orthodontia is inadmissible.
8.3 Hospital Rules for Students
All students of the Institute are entitled to free medical attendance &
treatment available in the institute hospital in the campus.
Cost of medicines purchased from the market as well as
pathological/radiological charges incurred in recognized hospitals on the
advice of the AMA is reimbursable.
Expenditure on indoor treatment, under the advice of the AMA in a
recognized hospital in an entitled class of accommodation equivalent to
Group C employees will be reimbursed by the institute subject to a
ceiling of Rs.50,000/- at a time (for one illness episode).
8.4 Hospitals Empanelled for treatment of students:
1. All the hospitals recognized for staff for 100% reimbursement.
2. Godrej Memorial Hospital
3. P.D.Hinduja National Hospital
4. Fortis Hospital (Wockhardt)
5. L.H.Hiranandani Hospital
Treatment of chronic cases or prolonged illness requiring special
medical treatment for a long period will be responsibility of the
parents/guardians of the students.

Note:
38 PhD Handbook 2013, IITB
1. Prolonged illness may be that which requires treatment in any
authorized hospital for a period of over 30 days.
2. Any treatment taken outside the headquarters during vacation
will be the responsibility of the parents. The institute will not
reimburse such expenditure.
3. The medical facilities (OPD only) are extended to the spouse
and children of full-time married research scholars, on the basis
of certification of dependency issued by the Hostel
Coordinating Unit.
4. QIP Research Scholars are treated at par with the other students
of this institute. They are entitled to medical
attendance/treatment and reimbursement as other students, as
stated in the previous paragraphs. The spouse and children of
QIP Scholars are treated as entitled persons so far as the
treatment/facilities available in the institute hospital. No
reimbursement is admissible to them.
8.5 Entitlement of students for the approved
Hospitals
1. Shushrusha Hospital: General Ward
2. Lions Club Diagnostic Centre: General Ward
3. Tata Memorial Hospital: General/Free Ward
4. Kaushalya Hospital, Thane: General Ward
The reimbursement of medical claims on account of accidents should be
made from medical insurance for students through Dean, SA (Students’
Affairs).

39 PhD Handbook 2013, IITB
9.1 Security
9. Miscellaneous Facilities
IIT Bombay has a huge and efficient security force, offering its services
to all the buildings, including the residential areas, the gates, etc.
Security kiosks are present at accessible distance from all points in the
campus. The telephone numbers of security are as follows:
1. Security Control Room: 1100, 1122, 1112, MTNL: 2576 7912,
2572 8000 (24 hrs)
2. Security Officer: 8987 (Office), 8017 (Residence)
9.2 Computer Center (CC)
Computer Centre provides computational facilities to all users in the
institute. Eligible students, staff and faculty from all departments,
schools and centres in the campus can obtain accounts on the High End
Systems. CC provides electronic mail, World Wide Web, DNS, FTP and
other services. CC also provides various advanced and special purpose
software such as Ansys, Matlab, Mathematica for all the campus users.
For details, visit: http://www.cc.iitb.ac.in/
9.3 Computing Facilities
Computer centre provides exhaustive computing facilities round the
clock. Users with a valid identity card can use the computer centre any
time without any difficulty. Computer centre also provides Compaq
HPC server machine, Linux clusters, FTP services, etc. for computation
and for various other purposes.
9.4 Bighome Storage
Computer Centre has decided to allot a fixed disk space for any LAN
user who has a roll number, for personal use. This storage server is
called BIGHOME, and it also contains all the files and settings from
your CC user hall. CC has decided to allot 250 MB for under graduate
students (includes all B.Tech, Dual Degree and Int. M.Sc.), 300 MB for
post graduates, 400 MB for research scholars (Ph.D. students), 400 MB

40 PhD Handbook 2013, IITB
for project staff and 500 MB for faculty use.
The most useful thing about this space available to you is that, instead of
being a static storage that you can access only from fixed points in
network, this space can be used from any computer inside the LAN. In
order for any computer to recognize this space of yours, you have to
connect to the storage server BIGHOME, a process known as
MOUNTING in Linux and Mapping a network drive in Windows
parlance.
For further details, visit:
http://www.cc.iitb.ac.in/component/content/article/31-articles/55-faq-big
homw-storage-facility.html
9.5 Web Page Upload
Users with Bighome account can create webpages and can upload their
webpages through computer centre.
For further details, visit:
http://www.cc.iitb.ac.in/component/content/article/31-articles/60-how-to
-create-hompage-on-homepagesiitbaci.html
9.6 Transportation Facilities
Internal Transport
For moving around within IITB, one may avail local transport service
(popularly known as “tum-tum”). These mini-buses run on
predetermined routes and charge a fixed charge for going from any point
to any other point on the route. Monthly passes are also available for
using tum-tums.
Motorized Vehicles
Students are not permitted to operate and maintain motorized vehicles of
any type in the campus, except on medical grounds.
9.7 IITB Guest House
Tucked away in the pristinely beautiful campus of one of the most

41 PhD Handbook 2013, IITB
prestigious institutions of India, the Indian Institute of Technology
Bombay (IITB), the IIT Bombay guest house consisting of the Jalvihar,
the Vanvihar and a set of faculty apartments, remains a pleasant haven
for the institute’s guests, whether guests from academia, or the institute's
alumni, or the parents/wards of its students.
Link for booking a room:
http://www.iitb.ac.in/GuestHouse/reservation/index.html

42 PhD Handbook 2013, IITB
Post Graduate Council Structure
PG Core Council 2013 – 2014 Details:
Yashwanth Reddy
Department of Aerospace Engg.
General Secretary Academic Affairs email:- gsecaapg@iitb.ac.in
(Member of Senate, PGPC)
Contact No:- 9167469792
Gulshan Kumar
Institute Doctoral Representative
(Member of Senate, PGPC)
Shivam Baria
Institute Master Representative
(Member of Senate, PGPC)
Gelli Ravi Kumar
Executive Member, PhD
Kiran Kumar Eranki
Executive Member, PhD
Department of Metallurgical Engg.
& Materials Science
email :- i dr@iitb.ac.in,
gulshan008@iitb.ac.in
Contact No:- 9220164992
Department of Mechanical Engg.
email:- imr@iitb.ac.in
Contact No:- 9820481936
Department of Electrical Engg.
email:-
gelli.ravikumar018@gmail.com
gravikumar@iitb.ac.in
Contact No:- 8976598396
Educational Technology
email:- erankikiran@gmail.com
Contact No:- 9820693810

43 PhD Handbook 2013, IITB
PhD Academic Unit representative of Academic Affairs
(AURAA) Members, 2013-14 Details:
Name Department
e-Mail
Contact No.
/Center
/School
Sandeep Bio Science sandeep25789@gmail.com 9930490854
Kumar and Bio
Engg.
Sumeet Civil Engg. kulkarnisumeet17@gmail.com 8268959692
Kulkarni
Siva M CTARA sivamuthuprakash@gmail.com 8879182895
Rahul Earth
georkchalld@gmail.com 8879184167
Kumar Sciences
Jayakrish Educational mail.2.jkmadathil@gmail.com 9819469268
nan Technology
Venkat Electrical jvnsr.005@gmail.com 9769505642
Jakka
Ashish
Mishra
Puja
Sahu
Durga
Prasad
Venktash
Engg.
Energy
Science and
Engg.
ashishmanimishra@gmail.com 9869816620
IEOR pujasahu.ps@gmail.com 8097694215
Metallurgica
l
Engineering
& Materials
Science
System &
Control
Engg.
durga.mems@gmail.com 9869841867
gsvenky89@gmail.com 9920136904

44 PhD Handbook 2013, IITB
Editorial Team
Gelli Ravikumar
Gulshan Kumar
Kiran Kumar Eranki
Special Thanks to all AURAA-PhD members for
soliciting the valuable information