Doing Business with the State of South Dakota
Doing Business with the State of South Dakota
Doing Business with the State of South Dakota
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
<strong>Doing</strong> <strong>Business</strong> <strong>with</strong><br />
<strong>the</strong> <strong>State</strong> <strong>of</strong><br />
<strong>South</strong> <strong>Dakota</strong><br />
<strong>South</strong> <strong>Dakota</strong> Office <strong>of</strong> Procurement Management<br />
Steven Berg - Director<br />
(presented by Kareen Dougherty – SDPTAC)<br />
www.state.sd.us/boa/opm
What do we do?<br />
• Establish <strong>State</strong>wide Contracts<br />
• Authorize Small Purchases<br />
• Administer Procurement Card Program<br />
• Electronic Procurement System
Small Purchases<br />
• <strong>State</strong> agencies make purchases up to $1000<br />
for non-contract items requires 1 quote, <strong>the</strong>n<br />
buy direct using Pcard or direct voucher.<br />
• $1000 to $10,000 require 3 written quotes and<br />
requisition. OPM authorizes purchase <strong>with</strong><br />
PO
Purchasing Card<br />
• Over 1300 <strong>State</strong> employees have been issued a<br />
P-card.<br />
• Approximately $1,000,000 purchased monthly<br />
<strong>with</strong> P-card<br />
• Consideration <strong>of</strong> P-card acceptance in bids
Electronic Procurement System<br />
• Implemented Mercury Commerce Solutions<br />
• Used for Bidder Registration and Bid Notification<br />
• Allows online bid/quote distribution and<br />
submission.<br />
• Eliminates or reduces costs for copies, postage, etc<br />
• Eliminates late bids<br />
• Eliminates or reduces most paper<br />
• Increases competition
Formal Solicitations<br />
• Items costing over $10,000 go out for<br />
formal sealed bids, unless <strong>the</strong>re is a sole<br />
source, emergency or “best interest <strong>of</strong> <strong>the</strong><br />
state” determination.
What do you need to do?<br />
• Become a registered bidder.<br />
http://www.state.sd.us/boa/opm/vendor_info.htm<br />
• Pay your annual bidder registration fee <strong>of</strong> $50<br />
• Download and read <strong>the</strong> SD Vendor Manual
Procurement Methods<br />
• Request for Quotes (RFQ)<br />
Informal – Agencies may do <strong>the</strong>se on <strong>the</strong>ir own, or OPM will<br />
issue an RFQ through <strong>the</strong> WebProcure system. Used for<br />
“exempt” items or purchases under $10,000.<br />
• Invitation for Bids (IFB)<br />
Formal – Only OPM can issue. These are sealed bids.<br />
• Request for Proposal (RFP)<br />
Usually for service contract – sometimes issued by agencies.<br />
Information Technology RFPs issued through WebProcure.
Receipt/Opening Bids<br />
• RFQ’s can be submitted by email, fax or mail, as<br />
instructed by buyer.<br />
• Formal bids may be submitted electronically through<br />
Mercury. No o<strong>the</strong>r form <strong>of</strong> electronic submission is<br />
allowed.<br />
• RFPs usually submitted by mail, but may be<br />
submitted through WebProcure as instructed.<br />
• 2:00 PM Formal Bid Openings. Bids due by <strong>the</strong><br />
opening date and time.
Awards<br />
• The lowest or most advantageous price upon<br />
grade, quality, or quantity and general<br />
conditions specified, shall be <strong>the</strong> determining<br />
factors.<br />
• “Best Value” criteria may be included in <strong>the</strong><br />
“general conditions specified…”.
WebProcure
Contact Us<br />
• Vendor Registration – Dawn Dalton (605)<br />
773-3405<br />
• Questions on specific commodities – Check<br />
our Website – Click <strong>the</strong> “Procurement Staff”<br />
link:<br />
www.state.sd.us/boa/opm/procurement_staff.htm
Office <strong>of</strong> Procurement<br />
Management Staff:<br />
Steven L. Berg, Director<br />
(605) 773-5270<br />
(Steven.Berg@state.sd.us)<br />
Charles R. Clark, Purchasing Specialist<br />
(605) 773-4276<br />
(Chuck.Clark@state.sd.us)<br />
Scott Nelson, Purchasing Specialist<br />
(605) 773-4275<br />
(Scott.Nelson@state.sd.us)<br />
Missy Schuetzle, Purchasing Specialist<br />
(605) 773-4277<br />
(Missy.Schuetzle@state.sd.us)<br />
Kathy Stasch, Purchasing Specialist<br />
(605) 773-6877<br />
(Kathy.Stasch@state.sd.us)<br />
Andy Mobley, Purchasing Specialist<br />
(605) 773-4278<br />
(Andy.Mobley@state.sd.us)<br />
Lisa Hubbard, Purchasing Specialist<br />
(605) 773-4580<br />
(Lisa.Hubbard@state.sd.us)<br />
Steve Boring, Purchasing Specialist –<br />
(605) 773-2162<br />
(Steve.Boring@state.sd.us)
Selling to Board <strong>of</strong> Regents
Contact Information:<br />
Kareen Dougherty<br />
<strong>South</strong> <strong>Dakota</strong> PTAC<br />
605-367-5252<br />
Kareen.Dougherty@usd.edu
Change language