FS 63-100 General Provisions - Department of Public Social Services

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eplaces the State Hearing process. • The Case Comments screen in LEADER must be documented as to the action taken at an agency conference. FS 63-301.6 - PA Households What is a Public Assistance (PA) household? Households in which all members are applying for public assistance (PA) shall be informed that they may apply for Food Stamp benefits at the same time and shall be required to complete only one application for both programs. The Food Stamp eligibility and benefits levels for these households shall be based solely on Food Stamp eligibility criteria. Households, whether jointly processed and/or eligible because of their PA status, shall be certified in accordance with the notice, procedural and timeliness requirements of the food stamp regulations. FS 63-301.61 - Single Interview What is the definition of a single interview? If a person applies for both CalWORKs and Food Stamps (including mixed CalWORKs/FS households), the EW must conduct a single interview for both CalWORKs and Food Stamp purposes. The EW is to conduct a single interview when a person applies for both GR or RCA/ECA and Food Stamps, whenever possible. Following the interview, the EW shall process both applications (including CalWORKs mixed, GR mixed or Refugee mixed assistance). NOTE: When the cash grant application is withdrawn/ denied and a signed Food Stamp application is still pending, the cash grant EW will continue to process the Food Stamp application for approval or denial. Food Stamps may not be denied solely because of the cash grant denial. Expedited Service An exception to the mandatory CalWORKs/FS single interview requirement is permitted when processing CalWORKs households for Expedited Service. Separate interviews may be conducted for Food Stamps and CalWORKs to avoid delay in the processing of Expedited Service. The CalWORKs EW shall open and process both applications and conduct both interviews on these cases. FS 63-301.62 - Verification Procedure What is the verification procedure? Factors of eligibility applicable to Food Stamp requirements only are verified via procedures described in FS 63-300.5 Verification. The PA verification rules may
e applied to factors needed for both the PA and Food Stamp eligibility determination. However, Food Stamp benefits shall not be delayed if the Food Stamp verification requirements are met and the PA requirements cannot be met. SAWS 1 Application When an applicant wants to apply for PA/FS the “Food Stamp box” on the SAWS 1 is checked “yes” and a SAWS 2 is completed. If during the interview the applicant decides he/she does not want Food Stamps, application withdrawal procedures apply. When an applicant household does not wish to apply for Food Stamps, the Food Stamp box is checked “no.” If this box is not checked on the SAWS 1, a Food Stamp application must be taken. Initial PA Payment The anticipated PA payment shall be used in determining Food Stamp eligibility only if the PA payment has been authorized and will be issued within the month. Retroactive PA Payments That portion of the initial PA grant payment issued for a previous month (i.e., retroactive payment) is disregarded as a lump sum payment. FS 63-301.7 - Categorically Eligible PA Households What is a categorically eligible PA household? Any household, in which all Food Stamp eligible members receive or are authorized to receive PA benefits, shall be considered eligible for Food Stamps because of their status as PA participants. The following shall also be considered categorically eligible: • The eligibility factors which shall be accepted for Food Stamp eligibility without verification: • gross and net income limits; • social security number information; • sponsored non-citizen information; or • residency. • When determining whether a household is to be considered PA categorically eligible, the EW shall verify the following factors, only when questionable:
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FS POLICY Table of Contents FS 63-1
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FS 63-401.11 An Individual Living A
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FS 63-407.2 Work Registration Exemp
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FS 63-501.63 Notice Requirements FS
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FS 63-800 Corrective Actions FS 63-
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FS 63-100 - GENERAL PROVISIONS FS 6
Page 14 and 15: Batch This is the overnight (daily)
Page 16 and 17: Demagnetized Card This is when the
Page 18 and 19: have been approved for such payment
Page 20 and 21: no more than 16 residents, that is
Page 22 and 23: ever filed, or • An application f
Page 24 and 25: Online This is the same day or emer
Page 26 and 27: ecords or other inventory or accoun
Page 28 and 29: Transitional Food Stamps (TFS) Food
Page 30 and 31: CalWORKs and Food Stamps, the SAWS
Page 32 and 33: If a claim is made against a househ
Page 34 and 35: At the time of application or recer
Page 36 and 37: FS 63-300.41 - Failing First Appoin
Page 38 and 39: • Personal loans Deductions • D
Page 40 and 41: months. These household’s shall b
Page 42 and 43: FS 63-300.54 - Sources of Verificat
Page 44 and 45: Statement from physician or psychol
Page 46 and 47: If exemption is based on receipt of
Page 48 and 49: See Sanctions/Penalties/POI for det
Page 50 and 51: apply to GR/FS cases. When Processi
Page 52 and 53: equirements. NOTE: Although the eff
Page 54 and 55: Denial action shall be taken immedi
Page 56 and 57: • If the process is completed wit
Page 58 and 59: • Temporary accommodation in anot
Page 60 and 61: signature and return mailing. Late
Page 62 and 63: eceive their first month’s prorat
Page 66 and 67: • The household shall contain onl
Page 68 and 69: • Is disqualified for Intentional
Page 70 and 71: through collateral contacts or read
Page 72 and 73: section the length of time the part
Page 74 and 75: Each case must be decided based on
Page 76 and 77: elderly-disabled person’s househo
Page 78 and 79: possession, use or distribution of
Page 80 and 81: Meet Definition of Boarder boarder?
Page 82 and 83: If a Food Stamp household requests
Page 84 and 85: AR/AC Designations be an AR/AC? Mea
Page 86 and 87: eplacements for the striking employ
Page 88 and 89: See Naturalized Citizen for details
Page 90 and 91: members. The income, resources and
Page 92 and 93: new version. • All Green Cards is
Page 94 and 95: 403.1 Citizens and Eligible Non-Cit
Page 96 and 97: Computation of Sponsor’s Income T
Page 98 and 99: Administration’s (SSA) records th
Page 100 and 101: In determining if good cause exists
Page 102 and 103: assumed for students participating
Page 104 and 105: including those who are in the fina
Page 106 and 107: egistered for that program FS 63-40
Page 108 and 109: caretaker must be work registered a
Page 110 and 111: Comply. FS 63-407.3 - EW Requiremen
Page 112 and 113: the 2 months prior to the month of
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Disqualification disqualification a
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FS 63-407.7 - Employment FS 63-407.
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FSWP Requirements Each GR-E/FS reci
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the sanction, the EW shall require
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To document inconclusive responses,
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• Is GAIN registered; • Is rece
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certification ends. If the househol
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• Leaves the household; • Is no
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that the in-kind income being repor
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An individual denied eligibility fo
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eceived by the household or they ar
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convenience only (pay bills for the
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• Resources which are transferred
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All earned income as specified belo
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income if the GR fraud determinatio
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• Educational benefits provided t
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paying half of the rent. If the pay
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Origination Fees and Insurance Fund
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cleaning/security deposits, telepho
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EXAMPLE 2 A member of the Food Stam
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may contact the employer. FS 63-502
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• Additional charges imposed by a
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to a prorated SUA. Combined If the
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Actual utility costs may be used wh
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Report Month The month in a monthly
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Determining Prospective Eligibility
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one or more persons excluded as an
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$200.00 = Paid by the excluded pers
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Stamp household, except under the f
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herself and her child. They live wi
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same manner as for all other Food S
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P&I $224.00 Less Excess Shelter 43.
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• Tell the participant that if he
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application must be made by the GLA
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• Penalty/Disqualification. Resid
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which a person is considered either
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• Actual verified costs, includin
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and • It is responsible, under th
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processing standards in FS 63-301.5
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Reporting to Quarterly Reporting, e
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An adequate-only termination notice
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• The expiration of a household
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Special Food Stamp Notices of Disqu
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Denied (DFA 377.1A) When a DFA 377.
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ecertification? Application Verific
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FS 63-600 COUPON ISSUANCE, USE & RE
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3 rd thru 9 th Character LEADER Cas
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Statement get an EBT card? All prim
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When there is a loss of actual food
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Replacement Requests Made Late in t
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is a copy of a manually issued Noti
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only to be done if the household is
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NOTE: The date of discovery is the
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Repayment Notice. The EW must ensur
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appropriate disposition. When the c
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send a computerized notice of actio
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household along with a PA 1820, Foo
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to a restoration of lost benefits,
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applicable); • Keeping records of
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Disqualification Penalties-Who Is D
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Intake and Approved EWs The Intake/
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case is active, the effective date
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FS 63-900.52 - Certification Sites
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accessible funds in checking and sa
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Denied. The interviewer shall also
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participants to receive their benef
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Responsibilities employee is filing
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who is elderly or disabled. Standar
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FS 63-100 General Provisions - Department of Public Social Services

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