moj-improvement-plan-april-2014

1. Assessment
Case Study: Transforming the Way We Work
Our office environments are ever evolving. In the last three years we have cut the MoJ
headquarters London estate from 18 buildings to four and moved from traditional cellular
office spaces to open planned environments, emphasising flexible working. This has saved us
over £30m each year and reduced our carbon footprint.
Transforming the Way We Work (TW3) is a key part of Civil Service Reform aimed at enabling
civil servants to work seamlessly across locations and time. We are committed to creating a
modern workplace and are developing new facilities and ways of working to better reflect the
greater agility of our staff and meet the Civil Service Reform challenge. Our Estate Directorate
piloted a new office layout and adopted a smarter way of working from February 2014 with
new workspaces and encouraging staff to choose the place of work best suited to the work
they were delivering.
Greater use of flexible technology and disciplined reduction of paper and business storage
enabled the Directorate to re-engineer its office environment and accommodate more staff,
thereby freeing up space. In turn this will enable rationalisation of the London estate and
attain our ambition of a single MoJ headquarters, generating greater savings for the taxpayer.
An evaluation of the space will be conducted to inform future phases of the TW3 Estates
programme and more agile work settings will be piloted across the Department to make sure
that the diverse needs of the workforce are support by a greater variety of work environments.
14 | Improvement Plan