AcuityLogic Q3.2012.7 Enhancements

AcuityLogic Q3.2012.7 

Enhancements 

In this document: 

• AcuityLogic POS Enhancements, 1 

• AcuityLogic Admin Enhancements, 6 

• AcuityLogic BackOffice Enhancements, 8 

• AcuityLogic Billing Enhancements, 11 

Eyefinity announces the newest version of AcuityLogic! In addition to resolving 

known issues in previous versions of AcuityLogic, this updated version improves 

upon AcuityLogic’s robust attributes and offers useful new features and expanded 

functionality. For additional information on AcuityLogic features, training, and 

integration with ExamWRITER, contact Eyefinity at www.eyefinity.com or 

800.942.5353. 

NOTE 

This document was last updated on February 26, 2013. This 

document is subject to change at any time without notice. 

AcuityLogic 

POS 


This section includes the following topics: 

• Outside Doctors, 1 

• Commissions Detail Report, 1 

• Sending Custom Measurements, 2 

Outside Doctors 

Outside doctors, if recorded, are now printed on eyeglass, hard contact lens, and 

soft contact lens orders and are denoted in parentheses after the doctor’s name 

as an outside doctor. 

Commissions Detail Report 

In addition to printing a detailed commissions report in AcuityLogic BackOffice, 

you can now print this report in AcuityLogic POS. 

® 

AcuityLogic Q3.2012.7 Enhancements 1

AcuityLogic Q3.2012.7 Enhancements 

AcuityLogic POS Enhancements 

 

To print the Commission Detail Report 

1. Open AcuityLogic POS. 

2. Click Management. 

3. Click the Commission tab. 

4. Select appropriate commission search criteria and click Generate Detailed 

Report. 

5. Click Print Detailed Report to print the report that you generated. 

Sending Custom Measurements 

For more information 

about VSP Options 

Reformulation 2013, 

see the VSP Options 

Reformulation 2013 

for AcuityLogic 

document at 

www.officemate.ne 

t/pdfs/AcuityLogic/ 

VSP_Options_Reform 

ulation_2013.pdf. 

In preparation for VSP Options Reformulation 2013, you will be able to fill in a 

patient’s frame wrap angle, vertex, and pantoscopic tilt angle measurements on 

lab orders for specific lenses in AcuityLogic POS. Your administrator will mark 

eligible lenses as customizable in AcuityLogic Admin. 

When you add custom measurements to an order in AcuityLogic POS, you can 

choose to add the Custom Measurements product to the order. The product 

displays as a Misc. Extra line item with a price of $10. Your administrator can 

adjust the price of the Custom Measurements item in AcuityLogic Admin, or 

deactivate the item so that it does not show up as a line item at all. 

2 AcuityLogic Q3.2012.7 Enhancements



For a full list of all 

eligible lenses, visit 

VSPOnline at 

eyefinity.com to 

download the VSP 

Product Index. 

Starting March 1, 2013, VSP will reimburse you the $10 fee for custom 

measurements when you send orders for specific progressive lenses with custom 

measurements to VSP labs through eClaim. 

NOTES • If you add custom measurements to an eyeglass order, the 

measurements will print on the lab order and will be sent 

electronically to VSP labs through eClaim. Custom measurements 

will not be sent electronically to any other lab. If other labs you use 

can accommodate custom measurements, record the custom 

measurements in the Lab Instructions section on the lab order, or 

send the lab the printed lab order. 

• VSP labs will only accept custom measurements for certain 

eligible lenses. If you include custom measurements on 

non-eligible lenses, your claims may be rejected. 

• VSP will only reimburse you for eligible progressive lenses. VSP 

labs will accept custom measurements for specific single vision 

lenses, but VSP will not reimburse you for those measurements. 

 

To add custom measurements to eyeglass orders 

1. Open AcuityLogic POS. 

2. Create an eyeglass order. 

3. On the Eyeglass Order tab, select a VSP lab from the Lab drop-down menu 

and click Next. 

4. On the Lenses tab, record the lens and prescription information, and record 

the patient’s measurements in the Customized Progressive 

Measurements fields. 

NOTE 

The customized fields accommodate the following ranges: 

• Frame Wrap: 0.0–30.0 

• Pantoscopic Tilt: -5.0–25.0 

• Vertex: 5.0–25 




5. Click Next. 

The Custom Measurements Confirmation dialog box appears. 

6. Select Yes or No based on the following criteria: 

 

 

If you’re creating a VSP order for an eligible progressive lens on or after 

March 1, 2013, click Yes. This will add the Misc. Extra product Custom 

Measurements to the order with its default fee. The CM option coverage 

code will be sent to VSP so that you will be reimbursed for the custom 

measurements. 

If you’re creating a non-VSP order or a single vision lens order, or if 

you’re creating an order before March 1, 2013, click No. The Misc. Extra 

product Custom Measurements will not be added to the order, and the 

patient will not be charged a fee for the custom measurements. The CM 

option coverage code will not be added to the insurance claim. 

Non-VSP order or 

single vision lens 

VSP order for eligible 

progressive lens 

After clicking Yes or No on the Custom Measurements Confirmation dialog 

box, the Frame tab opens. 




7. Select a frame and click Next. 

8. On the Extras tab, select any tints, edges, coatings, and miscellaneous 

items, if needed. 

If you clicked Yes in step 6, Custom Measurements is selected from the 

Misc. 1 drop-down menu. 

9. Click Next. 

10. On the Summary tab, record any additional information, if needed, and click 

Complete Order to Pricing. 

A line item for Misc. Extras will display on the order for the custom 

measurements. Please keep the following in mind: 

If you clicked Yes in step 6, a line item for Misc. Extras will display on the 

order for the custom measurements. Please keep the following in mind: 

 

 

VSP will start reimbursing you for custom measurements for eligible 

progressive lenses on March 1, 2013. 

VSP labs will accept custom measurements for specific single vision 

(SV) lenses, but VSP will not reimburse you for those measurements. 

Your administrator can adjust the price for the Misc. Extra Custom 

Measurements item in AcuityLogic Admin, or deactivate the product so 

that it does not show up as a line item at all. 

11. Add any necessary additional items and apply packaging options, pricing 

options, and insurance, as needed. 



AcuityLogic Admin Enhancements 

12. Click Save. 

13. Invoice and process the order. 

The lab order and the custom measurements are sent to the VSP lab through 

eClaim. You can also view custom measurements on printed lab orders. 


Admin 



• Custom Measurements, 7 



AcuityLogic Admin Enhancements 

Custom Measurements 

For more information 

about VSP Options 

Reformulation 2013, 

see the VSP Options 

Reformulation 2013 

for AcuityLogic 

document at 

www.officemate.ne 

t/pdfs/AcuityLogic/ 

VSP_Options_Reform 

ulation_2013.pdf. 


• Custom Measurements Overview, 7 

• Custom Measurements Product, 7 

• Custom Measurement Option Coverage Code, 8 

Custom Measurements Overview 

As part of the VSP Options Reformulation that goes into effect on March 1, 2013, 

VSP will offer reimbursements for customized lens measurements for specific 

progressive eyeglass lenses. VSP labs will also accept custom measurements for 

specific single vision lenses, but VSP will not reimburse you for those 

measurements. This section explains how your system has been updated so that 

AcuityLogic can process custom measurements. Eyefinity has marked all eligible 

lenses as customizable, so you will be able to add custom measurements to these 

lenses in AcuityLogic POS. 

Custom Measurements Product 

The Miscellaneous Extra product “Custom Measurements” has been added to 

AcuityLogic Admin and is assigned a default price of $5 per eye (the total price 

will be $10). When you add custom measurements to an order in AcuityLogic 

POS, you can choose to add the Custom Measurements product to the order. The 

product displays as a Misc. Extra line item with a price of $10. You can adjust the 

price of the Custom Measurements item in the Product module in AcuityLogic 

Admin, or deactivate the item so that it does not show up as a line item at all. 

On the night of February 28, Eyefinity will map the option coverage code “CM” to 

the Custom Measurement item so that the correct coverage codes are sent to 

VSP. 

Eyefinity will add 

the Custom 

Measurements 

item. 



AcuityLogic BackOffice Enhancements 

Custom Measurement Option Coverage Code 

For a list of all option 

codes, visit 

VSPOnline at 

eyefinity.com to 

download the VSP 

Product Index. 

The option coverage code “CM” has been added to your system and mapped to 

the appropriate CPT code. On the night of February 28, Eyefinity will map the CM 

code to the Custom Measurements Miscellaneous Extra product. The CM option 

code designates that custom measurements (frame wrap, pantoscopic tilt, and 

vertex distance) are included on orders. 


BackOffice 



• Outstanding Credit Balance Report (AC109), 8 

• Undelivered Orders Report (AC137), 9 

• Patient Demographic Report (AC144), 10 

NOTE 

If you don’t have the reports listed in this section and would like to 

have them added to AcuityLogic BackOffice, please contact 

AcuityLogic Support at AcuityLogicSupport@eyefinity.com. 

Outstanding Credit Balance Report (AC109) 

You can now choose a cut off date for the Outstanding Credit Balance (All Offices) 

report (AC109). Previously, the cut off date was always the date that the report 

was generated. 

NOTE 

If you run this report in AcuityLogic POS, you cannot select a cut off 

date; the cut off date will always be the date the report is generated. 

 

To generate the Outstanding Credit Balance Report 

1. Open AcuityLogic BackOffice. 

2. Click Accounting and select Reports. 

3. Click Outstanding Credit Balance (All Offices) (AC109). 

4. Select the offices you want to include in the report from the Office 

drop-down menu. 

5. Type or select a cut off date in the Cut Off text box. 




6. Click Generate Report. 

The report displays. The cut off date displays at the top center of the page 

and the run date displays in the top left corner of the page. 

Undelivered Orders Report (AC137) 

The Undelivered Orders report (AC137) now allows you to run the report for 

specific offices and organize the report by lab orders. 

 

To generate the Undelivered Orders report 



3. Click Undelivered Orders (AC137). 

4. Select the offices you want to include in the report from the Office 

drop-down menu. 

5. Type or select a cut off date in the text box. 

6. Select the Show By Orders check box to consolidate all line items into their 

respective orders (for example, instead of showing a row for each line item, 

the report will show a row for each order). 

7. Select other search criteria as needed. 


The report displays. 




9. If you experience any issues viewing patient names or amounts in the report, 

click Export to Excel so that you can view all data clearly. 

Patient Demographic Report (AC144) 

You can now generate and print the new Patient Demographic Report (AC144) 

report that displays the number of patients at an office. This information is 

organized by gender and age range. 

 

To generate the Patient Demographic Report (AC144) 

report 



3. Click Patient Demographic Report (AC144). 

4. Click in the Office drop-down menu and select the check boxes next to the 

offices that you want to include in the report. 


The report is displayed with the criteria that you selected. 



AcuityLogic Billing Enhancements 


Billing 


This section includes the following topic: 

• Multiple Modifiers for Line Items, 11 

Multiple Modifiers for Line Items 

You can now manually add up to four modifiers to each line item on a claim. 

Please note that only one modifier per line item will automatically populate in 

AcuityLogic Billing, even if more modifiers are assigned to the item in AcuityLogic 

Admin. If a line item requires additional modifiers, add them manually by following 

the instructions in this section. 

If you bill claims through Gateway EDI, all modifiers that are on a claim will be 

included in the EDI file. 

 

To add multiple modifiers to line items 

1. Open AcuityLogic Billing. 

2. Click Claim Management. 

3. Search for a claim and click the Claim # hyperlink for that claim. 

The Claim Detail window opens. 

4. Click Edit Claim. 

The Edit Claim window opens. 

5. In the Services box, click the Edit (pencil) icon next to the line item you want 

to edit. 

6. Record the appropriate modifiers in the M1, M2, M3, and M4 text boxes. 

7. Click the Update (check mark) icon to save your changes.

AcuityLogic Q3.2012.7 Enhancements

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