minutes of a regular meeting oswego village ... - Oswego Illinois
minutes of a regular meeting oswego village ... - Oswego Illinois
minutes of a regular meeting oswego village ... - Oswego Illinois
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MINUTES OF A REGULAR MEETING<br />
OSWEGO VILLAGE PRESIDENT AND BOARD OF TRUSTEES<br />
OSWEGO PUBLIC WORKS FACILITY<br />
100 THEODORE DRIVE, OSWEGO, ILLINOIS<br />
OCTOBER 24, 2005<br />
CALL TO ORDER AND PLEDGE OF ALLEGIANCE<br />
Trustee Pajor called the <strong>meeting</strong> to order at 7:00 p.m. and led the Pledge <strong>of</strong> Allegiance.<br />
ROLL CALL<br />
Present: Trustees Brian LeClercq, Rodger Long, Charlie Pajor, Braden Rock, Ronald Weilert<br />
and Lori West. President Craig Weber was absent.<br />
Staff present; Dwight Baird, Chief <strong>of</strong> Police; Jeanne Hoch, Village Clerk; Mark Pries, Finance<br />
Director; Jerry Weaver, Director <strong>of</strong> Public Works; Elliot Eldridge, Building and Zoning<br />
Director; Sue Miller, Office Manager; Brian Schiber, Village Engineer; and David Silverman,<br />
Village Attorney.<br />
Attorney Silverman suggested that in President Weber’s absence the Board appoint a member<br />
to serve as President Pro Temp.<br />
A motion was made by Trustee LeClercq and seconded by Trustee Weilert to appoint Trustee<br />
Pajor to serve as President Pro Temp in President Craig Weber’s absence.<br />
Aye: Brian LeClercq Ronald Weilert<br />
Lori West<br />
Rodger Long<br />
Braden Rock Charlie Pajor<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.<br />
RECOGNITIONS/APPOINTMENTS<br />
1. Mayor’s Village Pride Awards<br />
a. Residential Landscaping: Ruth Wiedert for 70 Monroe Street<br />
President Pro Temp Pajor presented Ms. Wiedert with her award for Residential Landscaping.<br />
Ms. Wiedert described her garden and thanked the Board for this award.<br />
2. Extraordinary <strong>Oswego</strong>an – John Witcpalek, Best Boss<br />
Mr. Witcpalek was unable to attend this <strong>meeting</strong>; he will be rescheduled for the November 14,<br />
2005 <strong>meeting</strong>.<br />
3. Extraordinary <strong>Oswego</strong>ans – Cathy and Mike Schnable, Educators<br />
Mr. and Mrs. Schnable were honored as extraordinary educators; they have a combined 54<br />
years <strong>of</strong> teaching for the <strong>Oswego</strong> Community School District. Mrs. Schnable obtained a grant<br />
to start the Early Bird Pre-Kindergarten Program in 1986 beginning with 9 boys and expanding<br />
to over 160 children being served today. Mr. Schnable has coached extensively throughout the<br />
District including Football, Basketball, Cross-Country and Track at the High School and Jr.<br />
High levels and six years at Aurora University. Mr. and Mrs. Schnable have been actively<br />
involved in the <strong>Oswego</strong>land Park District as well.
Minutes <strong>of</strong> a Regular Meeting<br />
<strong>Oswego</strong> Village President and Board <strong>of</strong> Trustees<br />
October 24, 2005<br />
Page 2 <strong>of</strong> 12<br />
PUBLIC FORUM<br />
President Pro Temp Pajor opened the Public Forum at 7:05 p.m.<br />
Eric Weis <strong>of</strong> 455 E. Barberry Circle, Yorkville introduced himself as the current First Assistant<br />
States Attorney for Kendall County. Mr. Weis explained that he is running for the States<br />
Attorney position in Kendall County. He noted that he was born and raised in <strong>Oswego</strong>, now<br />
lives in Yorkville, and has the experience and leadership to serve the residents <strong>of</strong> Kendall<br />
County.<br />
Judy Wilson <strong>of</strong> 143 Osage Court requested to speak about the proposed Reata development.<br />
She requested that if Osage Court was opened to the Reata development that it not be opened to<br />
Truman Drive. Opening Osage Court to Truman Drive would only create more traffic. She<br />
noted the lack <strong>of</strong> sidewalks and streetlights in the county subdivision that Osage Court is in.<br />
There was no other member <strong>of</strong> the public that wished to speak; the Public Forum was closed at<br />
7:15 p.m.<br />
CONSENT AGENDA<br />
1. Minutes – September 12, 2005 Regular Village Board Meeting<br />
2. Bill List – October 24, 2005<br />
3. September 2005 Budget Comparison Analysis<br />
4. Letter <strong>of</strong> Credit Reductions<br />
a. Churchill Club Parcel 3 (Douglas Road Improvements) – Release <strong>of</strong> Existing Letter<br />
<strong>of</strong> Credit in the Amount <strong>of</strong> $179,851.20<br />
b. Villas at Southbury (Pod 7) – Reduce the Letter <strong>of</strong> Credit from $1,475,517.18 to<br />
$511,423.28<br />
c. Farmington Lakes Pods A & B (Single Family) Reduce from $3,890,846.58 to<br />
$38,908.46<br />
5. Community Development Director and Senior Planner Positions – Approval <strong>of</strong> Job<br />
Descriptions<br />
6. Resolution Authorizing the RF (Revolving Loan Fund) Committee to Dispense Funds to<br />
Emmett’s Ale House – Resolution 05-R-28<br />
7. Kendall County Transportation Development Fee – Resolution to Adopt – Resolution 05-<br />
R-29<br />
Consent Agenda Item #4a was removed; there was no one present from this development. This<br />
will be placed on the Special Meeting agenda for November 7, 2005.<br />
Consent Agenda Item #5 was removed.<br />
Mr. Pries explained that the funds referred to in Consent Agenda Item #6 for Emmett’s Ale<br />
House were not Village funds. These are Federal funds to encourage economic development;<br />
these funds have been sitting idle for about 12 years. The money is available to those that meet<br />
the criteria up to $750,000 but not more than 50% <strong>of</strong> the cost <strong>of</strong> the project.<br />
Consent Agenda Item #7 was also removed, it will be voted on separately.<br />
There were no additional questions or discussion by the Board.<br />
A motion was made by Trustee LeClercq and seconded by Trustee West to approve the consent<br />
agenda including Resolution 05-R-28 (Authorizing the RF Committee to Dispense Funds) and<br />
removing item numbers 4a, 5 and 7.<br />
Aye: Brian LeClercq Lori West<br />
Ronald Weilert Braden Rock<br />
Charlie Pajor Rodger Long<br />
Nay: None<br />
Absent: None
Minutes <strong>of</strong> a Regular Meeting<br />
<strong>Oswego</strong> Village President and Board <strong>of</strong> Trustees<br />
October 24, 2005<br />
Page 3 <strong>of</strong> 12<br />
The motion was declared carried with six (6) aye votes.<br />
Kendall County Transportation Development Fee – Resolution to Adopt – Resolution 05-<br />
R-29<br />
This was discussed at the October 17, 2005 Committee <strong>of</strong> the Whole <strong>meeting</strong>. Approval would<br />
allow the collection <strong>of</strong> a transportation fee for County road improvements. The fee would be<br />
collected and held by the Village and would start at $1,175 per dwelling unit and would<br />
increase by 5% annually.<br />
There were no additional questions or discussion by the Board.<br />
Resolution No. 05-R-29 -- A motion was made by Trustee LeClercq and seconded by Trustee<br />
Weilert to approve Resolution No. 05-R-29 A Resolution to Amend Resolution No. 05-R-03<br />
and 05-R-06 (Transition Fee/Cost Allocation-Recovery Fee – Kendall County Transportation<br />
Development Fee Amendment) with a change in the annual increase from 3% to 5%.<br />
Aye: Brian LeClercq Ronald Weilert<br />
Lori West<br />
Rodger Long<br />
Charlie Pajor Braden Rock<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.<br />
OLD BUSINESS<br />
Meijer & C-Store (Lots 2 and 11 <strong>of</strong> Gerry Centennial Plaza) – Final PUD and Street and<br />
Traffic Identifiers Plan (Second Read <strong>of</strong> Ordinances)<br />
Mr. Schiber informed the Board that all <strong>of</strong> the documents have been received and that they had<br />
been approved. The truck delivery route is acceptable; the turning radius has been modified<br />
and the pavement thickness has been increased on the delivery route. The ordinances were<br />
omitted from the packet for this <strong>meeting</strong>, they were presented at the last <strong>regular</strong> <strong>meeting</strong> on<br />
October 10, 2005. President Pro Temp Pajor asked if the Board was comfortable voting on<br />
these ordinances when they were not in front <strong>of</strong> them. The Board agreed that to vote on these<br />
two ordinances.<br />
There were no additional questions or discussion by the Board.<br />
Ordinance No. 05 -- 133 -- A motion was made by Trustee Weilert and seconded by Trustee<br />
West to approve Ordinance No. 05-133 An Ordinance Granting Approval <strong>of</strong> a Final Planned<br />
Unit Development (P.U.D.) In The Village Of <strong>Oswego</strong>, Kendall County, <strong>Illinois</strong> for Lots 11 &<br />
2 <strong>of</strong> the Gerry Centennial Plaza (Meijer & C-Store) in the Village <strong>of</strong> <strong>Oswego</strong>, Kendall County,<br />
<strong>Illinois</strong>.<br />
Aye: Ronald Weilert Lori West<br />
Brian LeClercq Rodger Long<br />
Charlie Pajor Braden Rock<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.<br />
Ordinance No. 05 -- 134 -- A motion was made by Trustee Weilert and seconded by Trustee<br />
West to approve Ordinance No. 05-134, An Ordinance to Approve the Street and Traffic<br />
Identifiers Plan for Gerry Centennial Plaza in the Village <strong>of</strong> <strong>Oswego</strong>, Kendall County,<br />
<strong>Illinois</strong>.
Minutes <strong>of</strong> a Regular Meeting<br />
<strong>Oswego</strong> Village President and Board <strong>of</strong> Trustees<br />
October 24, 2005<br />
Page 4 <strong>of</strong> 12<br />
Aye: Ronald Weilert Lori West<br />
Brian LeClercq Rodger Long<br />
Charlie Pajor Braden Rock<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.<br />
NEW BUSINESS<br />
Prairie Crossings (Kleronomos Property) – 1.5 Mile Jurisdictional Review<br />
Chris Funkhouser <strong>of</strong> Schoppe Design and Attorney John Philipchuck were present to represent<br />
the Applicant, Wiseman-Hughes. Attorney Philichuck explained to the Board that this property<br />
is closer to the Plainfield Village limits; Plainfield ceded jurisdiction for this development to<br />
the Village <strong>of</strong> <strong>Oswego</strong>; Wiseman-Hughes will be selling the lots to custom and semi-custom<br />
builders. Aaron Rucker’s memo stated that the applicant has proposed a 136-acre residential<br />
development consisting <strong>of</strong> 81 estate-style single family lots with 58-59 acres <strong>of</strong> open space.<br />
The property is located within 1.5 miles <strong>of</strong> the <strong>Oswego</strong> Village limits. The Plan Commission<br />
considered this request at their <strong>meeting</strong> on October 6, 2005; the Community Development<br />
Committee reviewed the request at their <strong>meeting</strong> on October 13, 2005. President Pro Temp<br />
Pajor explained that the Plan Commission and Community Development Committee concerns<br />
were access to Plainfield Road and Cherry Road. Attorney Philipchuck stated that they would<br />
abide by any County request for roadway improvements to Plainfield Road; Cherry Road is a<br />
Township road and they would abide by the Township requests as well. Board discussion<br />
included the fact that as a development through the County, no fees could be collected; lots<br />
sizes in comparison to the adjacent Southfield Estates development; increasing the lot sizes<br />
adjacent to the Southfield Estates development and decreasing lot sizes as they move away<br />
from Southfield Estates; waiting to consult the County Water Study when completed to<br />
determine if this area could support well and septic systems; smaller lot sizes and greater<br />
densities that would be necessary if developed in the Village; and the inability <strong>of</strong> the County to<br />
negotiate school and transportation fees. There was Board concern that continuing to add<br />
shallow wells would affect the water levels. Attorney Silverman asked if the County has<br />
land/cash for the schools. Attorney Philipchuck responded that they do; he also noted that this<br />
property is not contiguous with the Village <strong>of</strong> <strong>Oswego</strong> and it could be some time before it<br />
becomes contiguous; filing a legal objection would impede the development <strong>of</strong> this property.<br />
The Board did not support the development <strong>of</strong> this subdivision in the County. Attorney<br />
Silverman explained that the Board could not file a legal objection because a resolution had not<br />
been prepared; they could agree to file a legal objection and have the resolution prepared for the<br />
next <strong>meeting</strong>.<br />
The Board agreed to file a Legal Objection; this will be presented as a Resolution to File a<br />
Legal Objection to the Zoning Map Amendment at the Special <strong>meeting</strong> to be held on November<br />
7, 2005.<br />
Reata <strong>of</strong> <strong>Oswego</strong> – Annexation Agreement; Annexation; Rezoning; and Preliminary PUD<br />
and Subdivision Plat (First Read <strong>of</strong> Ordinances)<br />
Attorney Philipchuck was present to represent Saratoga Homes. Attorney Philipchuck noted<br />
that at the last <strong>meeting</strong> the Board heard from the Traffic Engineer and that all requested<br />
changes had been made to the Annexation Agreement; the density has been reduced by one (1)<br />
lot to achieve the desired lot widths. Attorney Philipchuck requested that this proceed to<br />
Second Read <strong>of</strong> Ordinance so that a full Board would be in attendance for the vote. Board<br />
discussion included the desire for larger lots; the fact that this is an infill project and the
Minutes <strong>of</strong> a Regular Meeting<br />
<strong>Oswego</strong> Village President and Board <strong>of</strong> Trustees<br />
October 24, 2005<br />
Page 5 <strong>of</strong> 12<br />
limitations associated with infill projects; and addition <strong>of</strong> the County Transportation Fee<br />
language to the Annexation Agreement. Mr. Philipchuck agreed that the County Transportation<br />
Fee language would be added.<br />
This will proceed to Second Read <strong>of</strong> Ordinance at the Regular Meeting on November 14, 2005.<br />
The Townes at Southbury (Pod 3) -- Preliminary PUD and Subdivision Plat (First Read <strong>of</strong><br />
Ordinance)<br />
Attorney Dan Kramer and Chris Lannert <strong>of</strong> the Lannert Group were present to represent the<br />
applicant. Karen James’ report explained that Ocean Atlantic has requested approval <strong>of</strong> the<br />
Preliminary PUD and Subdivision Plat for the Townes at Southbury (pod 3). The property is<br />
currently zoned R-4 General Residence District and generally located south <strong>of</strong> Herren’s Run<br />
Subdivision and west <strong>of</strong> Southbury Blvd. Approval would establish the development<br />
parameters for a multi-family residential subdivision consisting <strong>of</strong> 105 units on 13.88 acres<br />
with 4.13 acres <strong>of</strong> additional open space. The Plan Commission considered this request during<br />
a Public Hearing on October 6, 2006; the Community Development Committee reviewed the<br />
request at their <strong>meeting</strong> on October 13, 2005. Mr. Lannert presented the plans for both The<br />
Townes at Southbury and the Seasons at Southbury (the Seasons is the next agenda item). He<br />
noted that all staff comments have been satisfied except one (1), the detention between<br />
Herren’s Run and this development; this development added open space to the overall plan; the<br />
townhome units will have a minimum <strong>of</strong> 33% with trellises and shutters in the back. Mr.<br />
Lannert presented the only outstanding issue being the pavement width; the Annexation<br />
Agreement states 28 foot back-to-back pavement, they are requesting 24 foot back-to-back<br />
pavement. He explained that if there is 28 foot pavement they lose the guest parking that is<br />
clustered throughout the development. The Board asked Chief Baird and Jerry Weaver if they<br />
anticipated any problems with the reduced pavement. Chief Baird responded that if there were<br />
only 24 foot pavement there would be no parking on the street and it must be posted before any<br />
occupancy permits were issued. Mr. Weaver and Mr. Schiber cited safety as the main reason<br />
for wanting the 28 foot pavement. Mr. Lannert noted that each unit has a 2-car garage and<br />
another 2 cars could be parked in the driveway and the Homeowners Association would be<br />
responsible for the snow plowing <strong>of</strong> the guest parking areas, sidewalks and driveways. The<br />
Board did not support the reduced pavement width in either pod (6 or 3); there was no<br />
additional Board discussion or questions.<br />
Ordinance No. 05 -- 135 -- A motion was made by Trustee LeClercq and seconded by Trustee<br />
Weilert to waive Second Read and approve Ordinance No. 05-135 An Ordinance Granting a<br />
Preliminary Planned Unit Development (P.U.D.) and Subdivision Plat for Ocean Atlantic<br />
Corporation in the Village <strong>of</strong> <strong>Oswego</strong>, Kendall County, <strong>Illinois</strong> commonly known as the<br />
Townes at Southbury (Pod 3) with the requirement <strong>of</strong> 28-foot back-to-back pavement width<br />
and no parking on the street.<br />
Aye: Brian LeClercq Ronald Weilert<br />
Lori West<br />
Braden Rock<br />
Charlie Pajor Rodger Long<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.<br />
Seasons at Southbury (Pod 6) – Preliminary PUD and Subdivision Plat (First Read <strong>of</strong><br />
Ordinance)<br />
Attorney Dan Kramer and Chris Lannert <strong>of</strong> the Lannert Group were present to represent the<br />
applicant. Karen James’ memo explained that Ocean Atlantic had requested approval <strong>of</strong> the
Minutes <strong>of</strong> a Regular Meeting<br />
<strong>Oswego</strong> Village President and Board <strong>of</strong> Trustees<br />
October 24, 2005<br />
Page 6 <strong>of</strong> 12<br />
Preliminary PUD and Subdivision Plat for Seasons at Southbury (pod 6). This is currently<br />
zoned R-4 General Residence District and generally located west <strong>of</strong> Southbury Blvd. south <strong>of</strong><br />
the clubhouse. Approval would establish the development parameters for a multi-family<br />
residential subdivision consisting <strong>of</strong> 192 units on 20.29 acres with 3.32 acres <strong>of</strong> open space.<br />
The Plan Commission considered this request during a Public Hearing on October 6, 2005; the<br />
Community Development Committee reviewed the request at their <strong>meeting</strong> on October 13,<br />
2005. Attorney Kramer explained that he thought that the staff recommendation was for 24<br />
foot back-to-back pavement in this courtyard project. Mr. Lanner presented the plan showing<br />
the buildings sprinkled throughout with central open space; trails; the clubhouse to the north<br />
and retention to the south. They are maintaining the full setbacks from the property lines and<br />
have reduced the number <strong>of</strong> units and there is guest parking throughout. There will be no<br />
parking posted on both sides <strong>of</strong> the 24 foot streets; police will enforce; the homes will have 2-<br />
car garages with driveways that would accommodate another 2 cars. President Pro Temp Pajor<br />
noted that the roads would be built to the Village’s specs. Attorney Kramer noted that the<br />
Preliminary Plan is in compliance with the original PUD. Board discussion included the<br />
number <strong>of</strong> subdivisions in the Village with private streets; what standards those are built to; and<br />
roadway width. Mr. Weaver stated that there were three (3) subdivisions with private roads,<br />
some have requested that the Village take them over; all <strong>of</strong> these were not built to the Village<br />
standards this one will be in all aspects except roadway width. The Board did not support the<br />
reduced 24 foot pavement width. Mr. Schiber also noted that at the time <strong>of</strong> Final Engineering<br />
review, some <strong>of</strong> the islands in the ROW may have to be changed to accommodate emergency<br />
vehicle maneuverability.<br />
This will proceed to Second Read <strong>of</strong> Ordinance on November 14, 2005.<br />
Wells 9 and 10 – Public Hearing and WRT Agreement Amendment (First Read <strong>of</strong><br />
Ordinance) and Wells 9 and 10 – Waiver <strong>of</strong> Public Bidding Process Resolution<br />
These two agenda items were addressed together.<br />
President Pro Temp Pajor asked if there was anyone from the Public who wished to comment;<br />
there was no one from the public that wished to speak. Mr. Pries presented that this was<br />
discussed at the Committee <strong>of</strong> the Whole <strong>meeting</strong> on October 17, 2005, the Amendment to the<br />
WRT Agreement for Wells 9 and 10 has been reviewed by the Village Attorney, Village<br />
Engineer, Public Works Director and Finance Director. Mr. Pries noted a correction on page<br />
one (1); the dated should read October 24, 2003, not 2005. This Amendment covers the radium<br />
removal processing for Wells 9 and 10. Mr. Pries explained that first a Public Hearing must be<br />
held, then the waiver <strong>of</strong> public bid resolution must be passed and finally the ordinance<br />
approving the agreement. An amendment must be done each time a new well is added.<br />
There were no additional questions or discussion by the Board.<br />
Resolution No. 05 -R-30 -- A motion was made by Trustee Long and seconded by Trustee<br />
Weilert to approve Resolution No. 05-R-30 A Resolution Waiving Public Bid for the Radium<br />
Removal System in the Village <strong>of</strong> <strong>Oswego</strong>, Kendall County, <strong>Illinois</strong>.<br />
Aye: Rodger Long Ronald Weilert<br />
Lori West<br />
Brian LeClercq<br />
Charlie Pajor Braden Rock<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.
Minutes <strong>of</strong> a Regular Meeting<br />
<strong>Oswego</strong> Village President and Board <strong>of</strong> Trustees<br />
October 24, 2005<br />
Page 7 <strong>of</strong> 12<br />
Ordinance No. 05 - 136 -- A motion was made by Trustee Long and seconded by Trustee<br />
Weilert to approve Waive Second Read and Approve Ordinance No. 05-136 an Ordinance<br />
Authorizing the Execution <strong>of</strong> the First Amendment to the WRT Radium Removal System<br />
Agreement and Lease Between the Village <strong>of</strong> <strong>Oswego</strong>, WRT Environmental (<strong>Illinois</strong>) LLC,<br />
and R.M.D. Operations LLC with the date change on page one (1) to October 24, 2003.<br />
Aye: Rodger Long Ronald Weilert<br />
Lori West<br />
Braden Rock<br />
Charlie Pajor Brian LeClercq<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.<br />
Harrison Street and Municipal Parking Lot – MFT Resolution<br />
Mr. Weaver presented the three (3) bids received for the Harrison Street and Municipal Parking<br />
Lot work. The bid opening was held on October 24, 2005. The bids were as follows:<br />
D Construction $244,267.00<br />
Alliance Contractors, Inc. $315,483.00<br />
R.A. Ubert Construction $325,471.56<br />
The Engineers estimate <strong>of</strong> cost was $388,483.00.<br />
The lowest bid was D Construction. Board discussion was held concerning D Construction’s<br />
past history with the Village and asked what the penalty if the job is not completed on time.<br />
Mr. Weaver noted that they will be watched closely and that there is a $500 per day penalty if<br />
not finished on time. The Board questioned what needed to be done to take the next lowest<br />
bidder. Attorney Silverman responded that there needed to be evidence on record that they are<br />
not a “responsible” bidder. The Board asked that their comments be relayed to D Construction.<br />
There were no additional questions or discussion by the Board.<br />
Resolution No. 05 -R-31 -- A motion was made by Trustee Long and seconded by Trustee<br />
West to approve Resolution No. 05-R-31 A Resolution for Improvement by Municipality<br />
Under the <strong>Illinois</strong> Highway Code for MFT funds in the Amount <strong>of</strong> $430,000.00.<br />
Aye: Rodger Long Lori West<br />
Ronald Weilert Braden Rock<br />
Charlie Pajor Brian LeClercq<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.<br />
Municipal Parking Lot (Harrison Street) – Bid Award<br />
This was discussed along with previous agenda item.<br />
Resolution No. 05 -R-32 -- A motion was made by Trustee Long and seconded by Trustee<br />
Weilert to approve Resolution No. 05-R-32 A Resolution Awarding Contract for the Harrison<br />
Street Improvements and Municipal Parking Lot to the lowest bidder (to D. Construction).<br />
Aye: Rodger Long Ronald Weilert<br />
Lori West<br />
Braden Rock<br />
Charlie Pajor Brian LeClercq<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.
Minutes <strong>of</strong> a Regular Meeting<br />
<strong>Oswego</strong> Village President and Board <strong>of</strong> Trustees<br />
October 24, 2005<br />
Page 8 <strong>of</strong> 12<br />
Grove and Plainfield Road Traffic Signal – Bid Award<br />
Mr. Weaver presented the Smith Engineering letter stating the results <strong>of</strong> the bid opening for the<br />
Grove and Plainfield Road Traffic Signal project. The three bids received were as follows:<br />
Bodine Electric <strong>of</strong> Decatur $121,472.90<br />
Vigil Cook and Son, Inc. $124,786.01<br />
Tri-Tech Electric, Inc. $153,424.50<br />
The lowest responsible bidder was Bodine Electric <strong>of</strong> Decatur. Award <strong>of</strong> the bids must first be<br />
voted on, and then a resolution will be presented for an additional $10,000.00 in MFT money<br />
for the project.<br />
There were no additional questions or discussion by the Board.<br />
A motion was made by Trustee West and seconded by Trustee Weilert accept the lowest<br />
responsible bid <strong>of</strong> $121,272.90 by Bodine Electric <strong>of</strong> Decatur for the traffic signal at Grove<br />
Road and Plainfield Road.<br />
Aye: Lori West Ronald Weilert<br />
Braden Rock Charlie Pajor<br />
Rodger Long Brian LeClercq<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.<br />
Resolution No. 05 -R-33 -- A motion was made by Trustee West and seconded by Trustee<br />
Weilert to approve Resolution No. 05-R-32 A Resolution for Improvements by Municipality<br />
Under the <strong>Illinois</strong> Highway Code for the installation <strong>of</strong> temporary traffic signals at the<br />
intersection <strong>of</strong> Plainfield and Grove Roads for an additional $10,000.<br />
Aye: Lori West Ronald Weilert<br />
Braden Rock Charlie Pajor<br />
Rodger Long Brian LeClercq<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.<br />
Town Center Tower Removal – Bid Award<br />
Mr. Weaver presented the letter from Smith Engineering giving the bid results for the Village<br />
Center Water Tank Replacement Project. The three (3) bids received were as follows:<br />
CB & I $1,160,000.00<br />
Maguire Iron, Inc. $1,118,000.00<br />
Caldwell Tanks $1,510,000.00<br />
Mr. Weaver presented Maguire Iron, Inc. <strong>of</strong> Sioux Falls, SD as the lowest responsible bidder.<br />
There were no additional questions or discussion by the Board.<br />
A motion was made by Trustee Long and seconded by Trustee LeClercq to accept the lowest<br />
responsible bid <strong>of</strong> $1,118,000.00 by Maguire Iron, Inc. <strong>of</strong> Sioux Falls SD for the Village Center<br />
Water Tank Replacement Project.<br />
Aye: Rodger Long Brian LeClercq<br />
Charlie Pajor Braden Rock<br />
Ronald Weilert Lori West<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.
Minutes <strong>of</strong> a Regular Meeting<br />
<strong>Oswego</strong> Village President and Board <strong>of</strong> Trustees<br />
October 24, 2005<br />
Page 9 <strong>of</strong> 12<br />
Kendall County Ground Water Study – Approval <strong>of</strong> Agreement<br />
President Pro Temp Pajor presented the Kendall County Ground Water Study to be done by the<br />
<strong>Illinois</strong> State Geological Survey, to the Board; this was discussed at the Committee <strong>of</strong> the<br />
Whole <strong>meeting</strong> on October 17, 2005. The agreement asks for a two (2) year commitment <strong>of</strong><br />
$11,515 annually from the Village.<br />
There were no additional questions or discussion from the Board.<br />
A motion was made by Trustee LeClercq and seconded by Trustee Long to Approve the<br />
University <strong>of</strong> <strong>Illinois</strong> Standard Research Agreement and the dispersal <strong>of</strong> $11,515.00 annually<br />
for two (2) years for the Kendall County Ground Water Study.<br />
Aye: Brian LeClercq Rodger Long<br />
Braden Rock Ronald Weilert<br />
Charlie Pajor Lori West<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.<br />
Surplus Property – Town Center Tower (First Read <strong>of</strong> Ordinance)<br />
Mr. Pries explained that in order to remove the Town Center Tower from the Village’s asset<br />
records and dispose <strong>of</strong> it; it must be declared surplus property. This is the same procedure that<br />
the Village uses to remove any <strong>of</strong> its major assets from service.<br />
There were no additional questions or discussion by the Board.<br />
Ordinance No. 05 - 137 -- A motion was made by Trustee LeClercq and seconded by Trustee<br />
West to approve Waive Second Read and Approve Ordinance No. 05-137 an Ordinance<br />
Authorizing the Disposal <strong>of</strong> Surplus Property (Town Center Water Tower) Owned by the<br />
Village <strong>of</strong> <strong>Oswego</strong>, Kendall County, <strong>Illinois</strong>.<br />
Aye: Brian LeClercq Lori West<br />
Ronald Weilert Braden Rock<br />
Charlie Pajor Rodger Long<br />
Nay: None<br />
Absent: None<br />
The motion was declared carried with six (6) aye votes.<br />
Village Property – Appraisal Bids<br />
President Pro Temp Pajor presented the two (2) proposals for appraisals <strong>of</strong> Village property.<br />
The proposals are as follows:<br />
Jay M. Heap & Associates $5,000.00<br />
Pete Darata <strong>of</strong> D & D Associates $3,550.00<br />
There were no additional questions or discussion by the Board.<br />
A motion was made by Trustee Weilert and seconded by Trustee Long to Accept the proposal<br />
from D & D Associates in the Amount <strong>of</strong> $3,550.00.<br />
Aye: Ronald Weilert Rodger Long<br />
Brian LeClercq Charlie Pajor<br />
Braden Rock Lori West<br />
Nay: None<br />
Absent: None
Minutes <strong>of</strong> a Regular Meeting<br />
<strong>Oswego</strong> Village President and Board <strong>of</strong> Trustees<br />
October 24, 2005<br />
Page 10 <strong>of</strong> 12<br />
The motion was declared carried with six (6) aye votes.<br />
PRESIDENT’S REPORT<br />
Police Department Parking Lot Expansion -- Chief Baird presented a spread sheet showing<br />
the probable construction cost <strong>of</strong> $75,888.00 which includes a 10% contingency. Alternate Bid<br />
#1 was $85,018.45 and included filling cracks and seal coating and striping; Alternate Bid #2<br />
was $112,298.45 and included grinding edge <strong>of</strong> pavement along the curb and a 2 inch overlay.<br />
Board discussion included the budgeted $27,000; construction requirements; tree removal; if<br />
anything could be done with the wood from the removed trees; potential savings in other areas<br />
<strong>of</strong> the police budget and phasing the project. It was determined that after several tries, there<br />
was no one that wanted the wood and that the tree removal and engineering costs could be<br />
taken from this years budget with the remaining costs coming from the FY 05/06 budget. The<br />
Board requested that Mr. Pries, Mr. Schiber and Chief Baird look at financing, construction and<br />
saving options and report back at the next <strong>meeting</strong>.<br />
Veterans Day Proclamation -- President Pro Temp Pajor presented the Veterans Day<br />
proclamation.<br />
CORRESPONDENCE<br />
There was no correspondence presented.<br />
STAFF REPORT<br />
Village Attorney – No Report<br />
Village Administrator – No Report<br />
Chief <strong>of</strong> Police – Chief Baird reported that Officer Blessing received a public safety grant in<br />
the amount <strong>of</strong> $33,537; this would be for five (5) safety campaigns. Chief Baird will email<br />
the Board informing them <strong>of</strong> the location <strong>of</strong> the Disaster Preparedness Center and give a brief<br />
run-down <strong>of</strong> the plan so the Board is more comfortable if something should happen in this<br />
area. The ID machine is almost up and running; this machine will be able to make employee<br />
ID’s with a hologram. The Public Works, and Building and Zoning employees would be the<br />
first to get the ID’s.<br />
Director <strong>of</strong> Public Works – Mr. Weaver reported that as <strong>of</strong> Wednesday, Well 10 had power<br />
and he hopes to have it on-line by the end <strong>of</strong> the year. He also presented a request from BFI<br />
to begin garbage pick up on October 31, 2005 at 5:00 a.m. so that they will be <strong>of</strong>f the streets<br />
by 4:00 p.m. before the trick-or-treaters start. This would affect the following subdivisions:<br />
Arbor Gate, Ashcr<strong>of</strong>t, Deerpath Creek, Deerpath Trails, Lakeview, Morgan Crossing, Old<br />
Reserve Hills and White Pines. The Board supported this request.<br />
Director <strong>of</strong> Building & Zoning – Mr. Eldridge reported that the Building and Zoning<br />
Committee will be reviewing Code amendments and the violation schedule for the property<br />
maintenance code at their next <strong>meeting</strong>.<br />
Village Engineer – No Report<br />
Community Development Director – No Report
Minutes <strong>of</strong> a Regular Meeting<br />
<strong>Oswego</strong> Village President and Board <strong>of</strong> Trustees<br />
October 24, 2005<br />
Page 11 <strong>of</strong> 12<br />
Finance Director – Mr. Pries explained that the2004 calendar year MFT Report that the<br />
Board received was for informational purposes only. He also stated that after the Town<br />
Center Renovation Project Meeting this morning there is a need to issue another $3.2 million<br />
in bonds for this project. He explained that the Village can issue a limited amount <strong>of</strong> debt<br />
each year and that the issuance <strong>of</strong> a 20-year bond at 4% or under would result in an annual<br />
expense <strong>of</strong> $236,000.00. This would require a 30-day notice to the paper. Discussion was<br />
held concerning the anticipated increase in sales tax dollars; the unexpected increase in the<br />
cost <strong>of</strong> materials for this project; bypassing the Finance Committee to save time; and the<br />
ability to use any surplus to pay other debt. The Board expressed concern with spending<br />
anticipated revenues. The Board requested additional information for the <strong>meeting</strong> on<br />
November 7, 2005. Mr. Pries requested that the Board goals be discussed at the November<br />
21, 2005 Committee <strong>of</strong> the Whole <strong>meeting</strong> so that Gary Adams, the new Administrator could<br />
also participate. Mr. Pries requested that the Board sign letters to the Governor requesting<br />
that if past DECA grant monies were released that they consider distributing funds to the<br />
Village <strong>of</strong> <strong>Oswego</strong>.<br />
Office Manager – Ms. Miller and Michele Bergeron thanked the Police Department, the<br />
Public Works Department, the Youth Committee and all others who worked on the Village’s<br />
Oktoberfest celebration.<br />
Village Clerk – Ms. Hoch reported that she attended the Clerk’s Institute the week <strong>of</strong><br />
October 9 through 14, 2005. This is her second year in a three (3) year program. After<br />
successful completion next year she will receive her Certified Clerk designation<br />
Economic Development Executive Director – No Report<br />
STANDING COMMITTEE REPORTS<br />
Community Development – No Report<br />
Building and Zoning – Mr. Eldridge will email issues to the Committee; there will probably<br />
not be a <strong>meeting</strong> until after the first <strong>of</strong> the year.<br />
Finance and Technology – Trustee West informed the Board that the next <strong>meeting</strong> will be<br />
held on Wednesday, November 2, 2005 at 6:00 p.m.<br />
Legislation and Policy – Trustee LeClercq noted the need to update the Village Zoning<br />
Ordinance; and asked if it would be better to do that through the Building and Zoning or<br />
Legislation and Policy Committee. The Board decided that Building and Zoning Committee<br />
might be the best; but it should be presented to the Committee <strong>of</strong> the Whole also.<br />
Public Safety – Trustee Rock noted the next <strong>meeting</strong> on November 16, 2005 at 6:00 p.m. at<br />
the <strong>Oswego</strong> Law Enforcement Center.<br />
Public Works – No Report<br />
PRESIDENT / TRUSTEE INITIATIVES<br />
There were no President/Trustee initiatives presented.
Minutes <strong>of</strong> a Regular Meeting<br />
<strong>Oswego</strong> Village President and Board <strong>of</strong> Trustees<br />
October 24, 2005<br />
Page 12 <strong>of</strong> 12<br />
EXECUTIVE SESSION<br />
A motion to enter into Executive Session for pending and probable litigation, personnel or<br />
property acquisition was made by Trustee West and seconded by Trustee Long, and upon a<br />
roll call vote, all members present voting aye, the Board entered into Executive Session at<br />
9:20 p.m.<br />
ADJOURNMENT<br />
A motion to adjourn was made be Trustee LeClercq and seconded by Trustee Rock, and upon<br />
a voice vote, all members present voting aye, the <strong>meeting</strong> was adjourned at 10:15 p.m.<br />
Jeanne L. Hoch<br />
Village Clerk