September 11, 2008 - PACT Charter School

P a r e n t s A l l i e d w i t h C h i l d r e n a n d T e a c h e r s
Technology Committee Meeting Minutes of September 11, 2008
Submitted by Guy Winters
Approved
ATTENDANCE
Committee Members Arrive Depart
Steve Berzins 6:30 8:20
Nancy Lloyd 6:40 8:20
Josh Pangier 6:30 8:20
Joe Robertson
Tom Schwartzbauer 6:30 8:20
Guy Winters 6:30 8:20
Dave Gustafson 6:30 8:20
Guests Arrive Depart
The Technology Committee Meeting of Thursday September 11, 2008 was called to order at 6:35 p.m. by
Guy Winters.
I. APPROVE MINUTES
Minutes from the August meeting were approved with no changes by consensus.
II. APROVE AGENDA
Agenda 'New Business' amended to include the “School Vision Goals” paired choice matrix
exercise requested by the School Board.
Agenda is approved as amended by consensus.
III.
IV.
OPEN MIC
NONE
TECHNOLOGY COORDINATOR REPORT:
Guy presented:
• NWEA Assessments
• Art Room graphics computers
• Document Management
• Josh suggested further development on calendar system (to merge multiple views by user
interest)
V. OLD BUSINESS
A. Technology Plan
- Two-page summary prepared.
- Reviewed by Steering Committees. Josh reported that it passed in Steering.
- Scheduled for Board review/approval at their September 18, 2008 meeting. Guy will
present.
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B. “Annual Statement Concerning Possible Conflict of Interest” Forms
Statements and policy reviewed, completed by all committee members in attendance.
VI.
NEW BUSINESS
A. School Vision Goals: Paired Choice Matrix
Tom presented the School Board’s list of School Vision Goals for committee analysis and
response. Tom led the committee through a “Huston Matrix” exercise in which each pair of
choices are compared and the preferences in all pairs are summed to generate a ranking of all
choices.
a b c d e f g h i j Score Rank Goal
A X 0 0 0 1 0 0 0 0 0 1 9 Expand PACT Model
B 1 X 0 0 1 0 0 0 0 0 2 8 Expand Facilities
C 1 1 X 1 1 0 0 0 1 0 5 4 Charter/Sponsor Relationship
D 1 1 0 X 1 0 0 0 0 0 3 7 Ramsey Relationships
E 0 0 0 1 X 0 0 0 0 0 0 10 Charter School Community
F 1 1 1 1 1 X 0 1 1 0 7 3 Sense of Ownership
G 1 1 1 1 1 1 X 1 1 1 9 1 Academic Achievement
H 1 1 1 1 1 0 0 X 0 0 5 4 Academic Options
I 1 1 0 1 1 0 0 1 X 0 5 4 Improve Technology
J 1 1 1 1 1 1 0 1 1 X 8 2 Character and Integrity
Our three top-ranked goals:
1. Increase academic achievement for all students
2. Build an internal community of character and integrity.
3. Increase ownership, commitment, and follow through of parents, teachers, staff, and
students.
B. Committee Focus
This discussion was the majority of the meeting. The discussion began with Joe offering up a
number of potential options as to directions for the Committee to proceed in. This centered on
options of school-wide wireless network access or file servers being logical entry points and
next steps as the growth of the technology in the school continues. Fairly quickly though the
discussion came back to the real need for a serious plan that could offer timelines, costs and a
more tangible feel for the total direction of technology in the school and logical directions that
the Committee feels that this needs to progress in.
C. Committee Calendar
i. Annual Calendar
July
August
Review Summer Projects
Set training for staff, students, community
Review annual budget
Review priorities for new school year
September
Annual Goal Setting
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P a r e n t s A l l i e d w i t h C h i l d r e n a n d T e a c h e r s
Conflict of Interest Forms
Review Committee Description
Review AUP
Review Tech Policies
Backup Policy
Records Destruction
Et Cetera
October
November
State and Federal Funds Anticipated
December
New Year’s Budget Proposal
January
Plan tech survey of staff, etc.
February
Review 5-year Tech Plan and recommend changes
March
Plan areas needing tech change
April
Review current year implementation and effectiveness
Finalize current year-end spending
Set priorities for next year
May
June
ii. Technology Goals for 2008-2009
1. Complete Tech Plan, gain School Board and Minnesota Department of Education
approval.
2. Set and begin to implement annual committee calendar.
3. Complete file server project. Note cost not to exceed $35k as recommended to
JSC at their Sept 25 th meeting.
4. Increase bandwidth for improved school wide Internet access.
D. Goals for 2008-2009
1. Complete Tech Plan, gain School Board and Minnesota Department of Education approval.
2. Set and begin to implement annual committee calendar.
3. Complete file server project.
Dave made a motion to request bids on file server system with hot swap and backup facilities,
cost to not exceed $35,000.00, cost to be provided to JSC for their Sept. 25 th meeting. Motion
passed unanimously.
VII.
FUTURE BUSINESS
A. Web Site Technology
B. Technology Purchasing
C. Security Policy
D. School Wide Email
E. Document Knowledge Management
F. Internet Safety Policy (per CIPA Guidelines)
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P a r e n t s A l l i e d w i t h C h i l d r e n a n d T e a c h e r s
VIII. ADJOURNMENT
The Technology Committee Meeting of September 11, 2008 was adjourned at 8:20 p.m. by
consensus.
Future Technology Committee Meetings:
TBD
Committee Attendance
Member Name Conflict Dec Jan Feb Mar Apr Jun Aug Sep
Of 20 24 21 27 24 6 14 11
Interest 2007 2008 2008 2008 2008 2008 2008 2008
Start Time - 6:30 6:30 6:30 6:30 6:30 6:40 6:40 6:30
End time - 7:50 7:30 7:45 8:45 8:40 8:35 8:35 8:20
X Steve Berzins 9/11/08 P P P P P P P P
Deanna Fosness P P P P P A A A
X Dave Gustafson 9/11/08 P p P P P P P P
Aly Isom P P A P A A A A
X Nancy Lloyd 9/11/08 P P P P P P P P
X Josh Pangier 9/11/08 P P P P P P P P
X Joe Robertson P P P P P P P A
X Tom Schwartzbauer 9/11/08 P P P P P A A P
X Guy Winters 9/11/08 P P P P P P P P
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