PIOJ Annual Report 2005 - Planning Institute of Jamaica

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P I O J A N N U A L ing with the overall objective, the topics were designed to encourage research and broaden the knowledge base of participants with respect to the PIOJ. An Outside Broadcast was aired on Nationwide News Network at the end of June, which afforded PIOJ an opportunity to sensitize the public, regarding the role and functions of the organization. Three radio infomercials were also developed highlighting various aspects of the Institute’s work, and these were used throughout the month of July to buttress the outside broadcast. The PIOJ partnered with the media through the hosting of a Media Open House during which exchanges highlighted the advantages and challenges inherent in the interactions between media and Institute. This communication served to improve the relations between the media and the PIOJ. The Institute used the occasion of its 50th Anniversary to review the country’s economic and social development planning system. Recognizing serious gaps in the country’s planning system, the PIOJ sought to obtain consensus from stakeholders regarding the preferred long-term direction that ought to be pursued; how to integrate nonstate actors into the system and ensure that the nation benefits from an integrated system. A two-day Economic and Social Development Planning Conference brought together thinkers and practitioners to explore best practices and new methodologies that had potential to enhance the country’s planning system. The outcome of the conference included recognition of the urgent need for integrated planning to advance the sustainable development of the country, as well as the need for a long-term vision around which to build national consensus and ownership. Other events during the year included a Speakers’ Bureau through which technical staff shared information on topical issues with professional groups, schools and service clubs. The PIOJ also commissioned a 50th Anniversary Publication. This document, which outlines the historical evolution of the Institute over 50 years, will be completed during the first half of 2006. The 50th Anniversary Banquet brought the year long celebrations to a close. It was a glittering affair at which the organization’s founders and outstanding leaders were honoured. Web Site Redevelopment Research, analysis and dissemination of data and socioeconomic information are crucial functions of the Planning Institute, and the use of the web site as a tool for the dissemination of this information must be underscored. In partnership with Corporate Services Division, work on the redevelopment of the web site was advanced with all preparatory redesign work being completed. It is envisaged that implementation will take place during the first half of 2006. Press briefing Press Briefings continued to be held every quarter in tandem with the production of the Economic Update & Outlook (EU&O). The briefings updated the media and general public with information on the status of the country’s macro economy. Publications The Institute’s main publications continued to be in high demand and the Division met its target for the timely production and distribution of the annual Economic and Social Survey Jamaica 2004 (ESSJ 2004); the quarterly Economic Update & Outlook (EU&O) and the Labour Market Information Newsletter (LMIN). The EU&O was also made available to a wider audience in read-only format on the PIOJ’s website. CAMC collaborated with other Divisions and stakeholders to ensure the launch of some important publications and reports. These included the ‘Millennium Development Goals: A Latin American & Caribbean Perspective’; ‘Profiles-the Jamaican Pre-School Child’; ‘the State of the World Population Report’; and ‘Women in Prison – the Impact of Jamaican Women on Themselves and their Families’. 24
R E P O R T 2 0 0 5 Efforts to promote the publications, thereby raising the profile of the PIOJ, continued in partnership with the Institute’s Documentation Centre and public libraries. A series of islandwide displays, which highlighted the publications and history of the organization was mounted in 10 major libraries. Displays were also staged at schools in the corporate area. These initiatives have resulted in increased product awareness and an increase in sales of publications. Internal Communication The mechanisms employed by the CAMC Division to maintain communication within the PIOJ are a Newsletter, ‘PIOJ Highlights’ and the monthly Calendar of Events. Two Newsletters were published during the year and the Calendar of Events continue to highlight activities being undertaken by the Divisions. The Citizens’ Charter, which provides guidance for both employees and the customers we serve, was revised and the standards upgraded. Customer satisfaction is of paramount importance, hence customer service reports continue to be completed every quarter. These reports inform the Division about the level of customer satisfaction, which continues to be high. Avril King (right) Director, Corporate Affairs, Marketing & Communications, PIOJ, discusses a point with Horace Levy (left), Lecturer in the Department of Sociology, Psychology and Social Work at the University of the West Indies, before the start of a lecture conducted by PIOJ, as part of its Speakers’ Bureau. Looking on is Easton Williams, PIOJ, Manager, Population Unit (Social Policy, Planning & Research Division). The Speakers Bureau was one of the activities staged by the Institute in celebration of its 50-year milestone. Strategic Planning A Management Retreat was held on October 9, 2005. Some of the outcomes from this session were the: • development of a Social Cohesiveness Strategy which will be given priority and enhancement of child and maternal nutrition will be pursued as a long-term policy; • Institute will lead the formulation of a national sugar strategy; and • development of an integrated planning model was high on the list of initiatives to be undertaken. Strategies for the realization of these were developed by the organization and included in the Corporate/ Operational plans for 2006. Support Services CAMC provided on-going support to the other Divisions through the production of complimentary slips, business cards, cover designs for various documents and the production of programmes. The Division also provided administrative services to support the work of the Board of Directors. 25
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PIOJ Annual Report 2005 - Planning Institute of Jamaica

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