PIOJ Annual Report 2005 - Planning Institute of Jamaica

More documents

Recommendations

Info

P I O J A N N U A L Corporate Services The Corporate Services Division is mandated to ensure the timely delivery of services to promote the sustainability and enhancement of the human, financial, information technology, physical and information resources for the organization. These responsibilities are undertaken by five units: Human Resources, Accounting, Information Systems, the Documentation Centre and Registry, and Office Services. The year 2005 saw the implementation of the Performance Based Management System (PBMS), PIOJ’s preparation for the new Pension Act and Regulations, training and implementation of a new financial management information system, and systems aimed at the containment of health insurance costs partly through of the corporate wellness programme. The division also played an integral role in acquiring a building which will house the Institute’s corporate office. The unfavourable weather conditions during the year proved to be particularly challenging, however, the Disaster Preparedness team was well equipped to respond to the demands enabling resumption of work in a short period of time. The division focused on aspects of the Human Resource Management Plan with an emphasis on: 1. Implementation of the Performance Based Management System (PBMS) MR. KIRK PHILIPS – Director “ The year 2005 saw the implementation of the Performance Based Management System (PBMS), PIOJ’s preparation for the new Pension Act and Regulations, training and implementation of a new financial management information system, and systems aimed at the containment of health insurance costs partly through of the corporate wellness programme. ” The Performance Management team managed the implementation of the PBMS in collaboration with the HR Unit. Targets were set by the employees and evaluation conducted after six months. Performance Appraisal will be done bi-annually. 2. Training and Development Training evaluation was conducted to determine the level of improvement in selected areas. Based on the findings, there have been significant improvements in closing the gaps in Information Technology, Performance Management, Managing the Media, Presentation Techniques, and Customer Service. 26
R E P O R T 2 0 0 5 Approximately 70 persons benefited from training in: • CISCO Pix Firewall Advance (CPFA) • Computable General Equilibrium (GCE) Model • Consultation Code of Practice • Customer Service Management • Design and Management of Social Policy • Industrial Development Policy and Restructuring • Technical Writing • Financial Programme and Policy, • Financial Management Systems 3. Employee Assistance Programmes • Corporate Wellness There was continued sensitization of staff on various aspects of health and wellness. Several communiqués were issued via the Intranet, Notice Boards, and posters which provided information on HIV/AIDS, diabetes, heart disease and the importance of good nutrition. • Health Insurance A new health insurance plan, SUPRA, was implemented with Life of Jamaica. The new plan provides increased benefits in several areas including drugs, office visits, consultation, as well as optical and dental. Financial objectives were met through the allocation of PIOJ’s approved budget to the target areas. A new Accounting Software was purchased and implementation started. The audited financial statements were prepared based on the new International Financial Reporting Standards (IFRS). A major area of focus was the implementation of new IT systems and the continued upgrading of the IT infrastructure for increased productivity. Continued support to the public sector ICT implementation and coordination was also achieved. Other major achievements were the: • completion of network audit which resulted in the network infrastructure being upgraded to improve data throughput and overall performance; Sandra Ward (right), Manager Human Resource in the Corporate Services Division raises her glass in a toast, during the Institute's 50th Anniversary celebration held on May 23, 2005, as staff revel in the moment. May 23 is the official Anniversary of the Planning Institute of Jamaica (PIOJ). • continued upgrading of equipment through procurement of a server for web services and computers to replace obsolete equipment; • completion of the Systems Requirements Specification for the redesign of the Institute’s web site to incorporate e-commerce capabilities; • commencement of work on the development of an Information Security Policy for the organization; • provision of technical advice to IDB funded project – the Citizens Security and Justice Programme, and • representation on public sector committees development of Web Standards, Data Standards, ICT Census as well as the ICT Technical Working Group of the ICT Sub-Committee of Cabinet The Division focused on satisfying the information needs of staff through the acquisition and provision of current information. A total of 2 933 documents were acquired. “Publication alerts” sent via the intranet continued to be the most popular current awareness activity of the unit. The quarterly New Additions to Stock was another tool used to inform staff of new arrivals. Selective dissemination of information whereby staff had new information resources pertaining to their areas of work delivered to them continued. Exhibitions to support activ- 27
Page 1 and 2: PLANNING INSTITUTE OF JAMAICA ANNUA
Page 3 and 4: R E P O R T 2 0 0 5 Table of Conten
Page 5 and 6: R E P O R T 2 0 0 5 marketing these
Page 7 and 8: R E P O R T 2 0 0 5 Dr. Wesley Hugh
Page 9 and 10: R E P O R T 2 0 0 5 Dr. Peter-John
Page 11 and 12: R E P O R T 2 0 0 5 Leila Palmer (l
Page 13 and 14: R E P O R T 2 0 0 5 Lasford Stone (
Page 15 and 16: R E P O R T 2 0 0 5 Social Policy,
Page 17 and 18: R E P O R T 2 0 0 5 with the Minist
Page 19 and 20: R E P O R T 2 0 0 5 Mary Clarke (st
Page 21 and 22: R E P O R T 2 0 0 5 Claire Bernard,
Page 23 and 24: R E P O R T 2 0 0 5 Corporate Affai
Page 25: R E P O R T 2 0 0 5 Efforts to prom
Page 29 and 30: R E P O R T 2 0 0 5 COMPENSATION PA
Page 31 and 32: R E P O R T 2 0 0 5 ry Highlights S
Page 33: R E P O R T 2 0 0 5 PLANNING INSTIT

PIOJ Annual Report 2005 - Planning Institute of Jamaica

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?