Monitoring and Evaluation Modules - Global HIV M&E Information

2.3.6. Finalize the M&E plan
Based on the feedback and revisions from the district and national meetings, as well as on
other feedback, a final M&E plan will be prepared by the fifth month.
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MODULE
Development of Monitoring and Evaluation Plans
2.3.7. Launch the M&E plan
A half-day national meeting should then be held in a major city or cities, by the sixth month, to
launch the M&E plan. The launch may be attended by up to 200 stakeholders from the public
and private sectors.
2.4. Time frame and budget
An illustrative time frame and budget for the above participatory process are presented in
Appendices 1 and 2, respectively.
2.5. Key points to remember
An M&E plan should typically include the following components:
• underlying assumptions regarding context, activities and goals
• anticipated relationships between activities, targets and outcomes
• well-defined indicators with information on how they will be measured and
calculated
• partnerships and collaborations required to achieve results and build ownership
and ‘buy-in’ in the development of national M&E plans
• specific attention to periodic evaluation and use of performance indicators, with
resources allocated at least mid-term and at the end of the project
• detailed M&E workplan and budget
The key stages in developing a national M&E plan through a participatory approach
include:
• preparatory research undertaken in the first month
• formation of an M&E Reference Group by NAC within the first month
• development of a district and national M&E strategy through stakeholder
consultation meetings by the third month
• development of a Draft M&E plan by the fourth month
• review of the Draft M&E plan by the fourth month
• finalization of the M&E plan by the fifth month
• launch of the M&E plan by the sixth month
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