Excl Confidential Minutes FGB 8th Nov 2012.pdf - Sudbourne ...

SUDBOURNE PRIMARY SCHOOL GOVERNING BODY
Minutes of a meeting of the Governing Body held on Thursday 8 th November 2012 at
6:00pm at the School.
Present
Cynthia Winifred (Chair), Ben Tunstall (Vice Chair), Milan Stevanovic
(Headteacher), Janis Morton, Hannah Sheehan, Penny Porter-Mill, Max
Warner, Alison Locke, Sophia Henderson, and Leo Carlyon (7:00pm).
In Attendance
Anne Williams, Clerk
Brendan Wells, Head of Estates Strategy, Lambeth, at 7:00pm for item 15 of the
agenda.
1. Welcome, Introductions and Apologies for Absence
The Chair welcomed all to the meeting.
Apologies were received and consented from Adedamola Aminu, Ingrid
Holmes, Peter Blake and Jo Chevalier.
Apologies were not received and not consented from William Wallace and
Shane Carmichael.
2. Declaration of Interests/Register of Business Interests
There were no declarations of interest submitted.
For the annual update, the Register of Business (or Pecuniary) Interests
forms for 2012/2013 were distributed to governors for completion at
the meeting.
RESOLVED/ACTION: AEW will follow up with those governors who were
absent and did not complete their forms.
AEW
3. Election of Chair
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Cynthia Winifred’s nomination for the post of Chair of the governing body
was proposed and seconded. There were no other nominations. A vote
took place and she was unanimously elected.
RESOLVED: Cynthia Winifred will be Chair until the first meeting of the
academic year 2013/2014.
4. Election of Vice Chair
Ben Tunstall’s nomination for the post of Vice Chair of the governing body
was proposed and seconded. There were no other nominations. A vote
took place and he was unanimously elected.
RESOLVED: Ben Tunstall will be Vice Chair until the first meeting of the
academic year 2013/2014.
5. Governing Body Membership and Attendance
The Instrument of Government & Members document had been circulated
in advance of the meeting. There was one vacancy for a Community
Governor and one vacancy for a Staff Governor.
Penny Porter-Mill proposed to resign from her position as Community
Governor to fill the staff governor vacancy. This was agreed.
The governing body discussed and reviewed the six applications received.
Legal and financial background / experience had been previously agreed
as the skill set required. Four applications were from governor services’
pool of LA governors: Iain Mansfield, Theresa Coombs, Greg Bailey and
John Cush and two from the local community: Nicola Bradbury (parent of
Year 1 pupil) and Sarah Blakeston (prospective parent).
Iain Mansfield, John Cush, Nicola Bradbury and Sarah Blakeston were
shortlisted. A vote took place and the result was as follows:
Iain Mainsfield: 6 votes
Nicola Bradbury: 5 votes
Sarah Blakeston: 3 votes
John Cush:
3 votes
RESOLVED/ACTION: As Shane Carmichael had agreed to co-ordinate
the recruitment process of a Community Governor, it was agreed that he
will:
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i) Contact Governor Services to advise them that we would like to
appoint Iain Mansfield as a Community Governor.
ii) Contact Nicola Bradbury to advise her that she has been appointed as
a Community Governor.
iii) Request that both Iain Mansfield and Nicola Bradbury contact the
school to arrange a meeting with the Headteacher who will give them a
tour of the school and go through the School Plan with them.
iv) The Training Links Governor will prepare appointment letters for the
Chair’s signature and prepare induction documents for them.
v) AEW will hand over the Induction Folder to the new Training Links
Governor.
SC/BT/AEW
RESOLVED/ACTION: AEW will update and re-distribute the Instrument
of Government & Members document to reflect the above changes. AEW
6. Minutes of the Previous Meeting
The minutes of the previous meeting on 14 th March were deemed true and
accurate
7. Matters Arising from the Minutes (not covered elsewhere on the
agenda)
Covered in item 8 below.
8. Chair’s Action / Governors’ Meetings
Re discussion on changing the format of meetings to allow for discussion
on strategic issues i.e. vision, SEF, ethos, new build, etc. This was raised
at the last Full Governing Body’s (FGB) meeting on 14 th June and at the
Headteacher’s Performance Management with Pauline Watts, the School
Improvement Advisor.
RESOLVED/ACTION: It was agreed that there will be two FGB each
term instead of one. The first meeting will be for general business and
the second for strategic, achievement, performance target issues. It
was agreed that the dates already set for FGB meetings for 2012/2013
will remain unchanged and these will be the business meetings taking
place at 6:00pm. It was agreed that the Chair and Headteacher will
diarise and circulate the termly strategic FGB meetings and they will
take place from 8:00am to 9:00am.
CW/MS
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9. Governing Body Committees
Committees, Special Responsibilities, School Improvement Teams and
Link Governors document had been circulated in advance of the meeting.
It was noted that Ingrid Holmes had decided to become a member of the
Resources Committee and attended the meeting on 12 th October 2012.
It was noted that Ingrid Holmes had expressed a wish to become a
member of the Parents & Community Committee and this was agreed.
It was noted that Leo Carlyon had expressed a wish to move from the
Parents & Community to another committee and this was agreed.
RESOLVED/ACTION: It was agreed that the Parents & Community
Terms of Reference / membership will be reviewed at the next P&C
meeting on 24 th January 2013.
MW
Ben Tunstall agreed to replace William Wallace as Training Links
Governor and he will administer the induction of new governors’ function
of this role. Ben Tunstall will cease to have Literacy special
responsibilities.
AEW will update and circulate the relevant document to reflect the
above changes and inform Governor Services of Ben Tunstall’s
appointment.
AEW
10. Headteacher and Teacher Appraisal and Capability (Performance
Management)
It was noted that the Headteacher’s appraisal had taken place and that
targets had been set for 2012/2013.
It was also noted that Teachers’ Standards (copy circulated in advance of
the meeting for information only) was effective from September 2012
and that this forms part of the new Teacher Appraisal and Capability.
11. School Performance Targets
It was noted that governing bodies no longer have a statutory
responsibility to set performance targets. However, it is good practice
to do so and they appear in the School Plan 2012-2013 covered in item 12
below.
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12. Headteacher’s Presentation on the School Plan 2012-2013
The above document and the School Management Structure 2012-2013
were circulated in advance of the meeting. The Headteacher gave a
presentation of the School Plan. He thanked governors who had come to
the whole school INSET and participated in the process of coming up
with the School Plan and with setting this year’s priorities. He welcomed
the opportunity to discuss the School Plan and learning and teaching
action points at the strategic meetings of the FGB.
13. Written Report by the Headteacher
The Headteacher brought to the attention of the Full Governing Body
the following points in his report, which had been circulated prior to the
meeting:-
Achievements and Standards on page 3.
Mobility which was a contributing factor to the 2011/2012
results as mentioned on page 4.
Jane Evans retired after 25 years at the school, page 9.
A huge thank you to Penny Porter-Mill for her hard work and
invaluable contribution to making the Quiet Area Garden possible,
page 9.
Reporting of Racists Incidents, page 11. The Headteacher
reported that we are no longer required to report racist
incidents to Lambeth.
RESOLVED/ACTION: It was agreed that we would continue to report
racist incidents and that we would expand this to include homophobic
and other prejudices. It had been agreed as standard item on the
Achievement Committee’s agenda.
PB
14. School Improvement Adviser’s Annual Report
The SIA’s annual report 2011-2012 had been circulated in advance of
the meeting and was noted.
15. School Expansion
Sudbourne Primary School Expansion and Disposal of the Former Livity
School Site Land Exchange Consultation Review and The Expansion of
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Sudbourne School Governors’ Report on Consultation documents had
been circulated in advance of the meeting.
Brendan Wells gave an overview of the latter document and he stated
the following:
Once Michael Gove gives permission to the land exchange, Lambeth
will agree to fund the school expansion as Sudbourne has been
prioritised to receive funding.
Funds had been ringfenced for building the school and then there
would be a funding formula for FF&E.
A funding formula for extra revenue funding would be available in
advance to take us through additional costs of staffing etc. for
project management of the new build, etc.
Building regulations changed on 31/10/2012: new regulations –
section 77 re loss of land and play facilities.
Lambeth will include in their presentation that they have not
received any formal response from the Livity Action Group to our
consultation.
Approx 15 months to build the school and could break ground by
summer 2013. Realistically looking at new school opening for
September 2015.
If land swap refused, we cannot appeal but we could still go ahead
with the Livity School.
Risk of Michael Gove refusing our application and giving permission
for a free school on the Livity School site.
BW recommended that the FGB supports the proposal of Sudbourne
School’s expansion on the Acre Lane site and land exchange of the
Livity School site.
A vote took place on the above proposal and the result was as follows:-
YES: 10
NO: 0
ABSENTIONS: 0
RESOLVED/ACTION: The Full Governing Body agreed, in principle, to
school expansion on Acre Lane based on the information received.
Chair and Headteacher will write a letter to parents/carers informing
them of the decision.
CW/MS
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It was agreed to submit the two documents: letter to the Secretary of
State and the presentation “Sudbourne Primary School needs to
expand…” which had been circulated in advance of the meeting. CW/MS
The following was agreed:-
To reinstate the School Expansion Committee.
Full decision-making is delegated by the Full Governing Body to the
School Expansion Committee.
Quorum 5 members.
No email voting.
School Expansion Committee members are: Cynthia Winifred, Ben
Tunstall, Milan Stevanovic, Janis Morton, Hannah Sheehan, Alison
Locke, Penny Porter-Mill, Max Warner and Sophia Henderson.
It was agreed that governors absent at this Full Governing Body
could also be members of the School Expansion Committee should
they wish.
16. Reports from the Committees
Reports from the committees, Parents & Community, Resources and
Achievement, had been circulated in advance of the meeting and were
noted.
17. School Policies
RESOLVED: The following policies, which had been circulated prior to
the meeting and had been approved by the relevant committees, were
ratified by the full governing body:-
Attendance Policy
Home School Agreement
E-Safety Policy
School Staff Agreement
Pupil Agreement KS1 & Reception
Pupil Agreement KS2
Freedom of Information – Lambeth Quick Guide
Child Protection Policy
Pay Policy
Health & Safety Policy
Special Educational Needs Policy
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18. Health and Safety
There were no health and safety issues reported.
The Headteacher proposed that the full governing body agrees to the
Year 6’s School Journey to Bournemouth in June 2013 subject to all the
required risk assessments taking place.
MS
RESOLVED/ACTION: The full governing body agreed to the Year 6 School
Journey to Bournemouth in June 2013.
19. Governor Training and Development
None reported.
20. Reports of Governors’ Visits to School
Alison Locke, SEN Links Governor met with Amy Tomkins, SENCO.
A discussion took place with respect to the resourcing of SEN in the
school expansion.
RESOLVED/ACTION: Consideration of existing and predicted Special
Educational Needs to be part of architects’ brief.
21. Dates and Times of Future Meetings
RESOLVED/ACTION: Agreed the proposal to reschedule the summer
term’s Full Governing Body’s meeting from 13 th June 2013 at 6:00pm to
6 th June 2013 at 6:00pm because of the Year 6’s School Journey.
22. Any Other Urgent Business
There was none.
23. Working Together Autumn – the Executive Director’s Report to
School Governors and Headteachers
The above document was noted and it had circulated in advance of the
meeting.
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Meeting closed at 8:45pm
The meeting was quorate.
Signed ...................................................................
Date ....................................................................
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