Nepal Telecom IBM Compatible Computers and Spares October, 2009

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NEPAL TELECOM Nepal Doorsanchar Company Limited Section V: Sample Forms Sample Form No. – 1 Bid Form Date: November____, 2009 Tender No. NDCL/10/066-67 for Supply and Delivery of IBM Compatible Computers and Spares. Gentlemen: Nepal Telecom Nepal Doorsanchar Company Limited Material Management Department Central Office, Doorsanchar Bhawan Bhadrakali Plaza, Kathmandu, Nepal Having examined the bidding documents including subsequent amendment Nos.: ____________ (Insert number), the receipt of which is hereby duly acknowledged, we, the undersigned, offer to Supply and Delivery of IBM Compatible Computers and Spares in conformity with the said Bidding Documents for the sum of _______________ (Specify bid price in figure and words) and inland transportation in NRs (if applicable)-------------(Specify bid price in figure and words) or such other sums as my be ascertained in accordance with the Schedule of Price attached herewith and made part of this bid. We undertake, if our bid is accepted, to complete delivery of all the items specified in the Contract within the days stipulated in clause No. 5.1 of Section IV: COC. If our bid is accepted we will obtain the guarantee of a Bank in a sum equivalent to Ten (10) % of the Contract Sum for the due Performance of the Contract. Commission and gratuities, if any, paid to or to be paid by us to agents-relating to his Bid, and to contract execution if we are awarded the Contract, are listed below: Name and Address of Local Agent Amount & Currency Purpose of Commission Gratuities ____________________ ______________ ______________ (If none, state “none”) Our bid is valid up to [………………] and it shall remain binding upon us and may be accepted at any time before the expiration of this validity. Until a formal contract is prepared and executed, this bid, together with your written acceptance thereof in your notification of award shall constitute a binding contract between us. We understand that you are not bound to accept the lowest or any bid you may receive. Dated: ----------------(Specify date) Signature : ______________ Signature : ______________ Name : ______________ Name : ______________ Designation : ______________ Designation : ______________ (Witness) Duly Authorized to sign Address : ______________ bid for and on behalf of Official Seal : ______________ (In the Capacity of), Official Seal : ______________ Note: This Bid Form shall be duly filled, signed, dated and stamped with official seal. Bid Form not duly filled and without signature, dated and official stamped shall be rejected and will not be considered for evaluation. Tender No: NDCL/10/066-67 for Supply and Delivery of IBM Compatible Computers and Spares Page 24 of 37
NEPAL TELECOM Nepal Doorsanchar Company Limited Section V: Sample Forms Bid Security Form Sample Form No. - 2 Whereas ____________________ (name of the bidder) [hereinafter called “the Bidder”] has submitted its Bid dated _____________ (date of submission of bid) to Supply and Delivery of IBM Compatible Computers and Spares [hereinafter called “the Bid”]. KNOW ALL PEOPLE by these presents that WE, _____________________ (Name of Bank) of Nepal, having our registered office at ________________________(Address of Bank) [hereinafter called “the Bank”], are bound unto Nepal Doorsanchar Company Limited [hereinafter called “the Purchaser”] in the sum of ____________________ (currency and amount) for which payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors, and assigns by these presents. Sealed with the common seal of the said Bank this ____________ (specify date). THE CONDITIONS of this obligation are: 1. If the Bidder withdraws its Bid during the period of Bid validity specified by the Bidder on the Bid Form; OR 2. If the Bidder, having been notified of the acceptance of its Bid by the Purchaser during the period of Bid validity: (a) Fails or refuses to sign the Contract agreement within stipulated time, or (b) Fails or refuses to furnish the Performance Security, in accordance with the clause No. - 4 of Section IV: Conditions of Contract (COC), We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to its owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force up to[……………..]and any demand in respect there of shall reach the Bank not later than the above date. ________________________________ [Signature and Official Seal of the Bank] ________________________________________________________________________________ Note: 1. The list of banks located in Nepal as per clause No. – 4 of section II: Invitation for Bids (IFB) has been short listed and acceptable to Nepal Telecom for the purpose of Bid security. 2. The Bidder/ Manufacturer shall furnish the bid security as per the format given above. 3. The Nepalese bidder bidding on behalf of Principle Manufacturer/ Bidder are requested to modify the first paragraph of the Bid Security Form as following: Where ………(name of the bidder) bidding on behalf of …………….(Name of the Principle Manufacturer/ Bidder) has submitted its Bid dated……………..(date of submission of bid) for Tender No.NDCL/10/066-67 for Supply and Delivery of IBM Compatible Computers and Spares (hereinafter called "the Bid"). Tender No: NDCL/10/066-67 for Supply and Delivery of IBM Compatible Computers and Spares Page 25 of 37
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Nepal Telecom IBM Compatible Computers and Spares October, 2009

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