www.engineering.auckland.ac.nz faculty of engineering

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2. Faculty, Departmental, University and General Information ADDRESSES Please keep your contact details accurate and up to date. The student administration system ‘nDeva’ provides the facility for students to go online and update their personal contact details. Click on the ‘Personal Details’ link on www.auckland. ac.nz/nDeva EMAIL ADDRESSES All enrolled students are issued with their own University email address: your UPI @ ec.auckland.ac.nz – for example (abcd001@ ec.auckland.ac.nz) Please ensure you check it frequently. Important notices, publication of events, deadlines for scholarship applications and useful information will be emailed to this address. Note: If you are using a personal email address, you must ensure that your University email Inbox is set up to forward all messages to your personal email address. Internet Tutorials All new students and students who are not familiar with the internet and finding their way through websites MUST enrol in a Web tutorial in their first semester. Web tutorials are run by the Engineering Library at the beginning of each Semester. Please check with Library staff for a timetable. Departmental Organisation Each department has a Head of Department who is also a member of the teaching staff and carries out research in his chosen field. It is, therefore, best to make an appointment if you wish to consult him for any reason. Departmental offices are open from 8:30 am to 5:00 pm and as each department has different rules regarding the use of facilities you should always check with the secretaries in your department. Your supervisor will introduce you to the technicians in your department and explain how the laboratories are run. Most departments also organise social activities for postgraduate students and this is an opportunity for you to meet informally with staff. Advice and Help The Faculty of Engineering has a tradition of relaxed staff-student communication. This is the result of its present location in a single building on the campus. For advice or help, there are several groups of people within and outside the Faculty who may be useful. Problems of a general nature can perhaps best be handled by one of the Associate Deans or the Faculty Registrar. For Departmental matters, the supervisor or Head of Department is normally the obvious person to talk things over with. There is a Student Affairs Committee which is a sub-committee of the Faculty of Engineering. It comprises members of staff and students and provides a formal liaison between the Students (as a body) and the Faculty. There are also Departmental Staff-Student Committees. Students may also find it valuable to talk with staff with special responsibilities: Women in Engineering Equity Adviser Robyn MacLeod Engineering Student Centre Room 402.414 Mãori External Liaison Officer Marcia Murray Engineering Building Rm 1.603 Mãori Student Mentor Patrick Harrison Engineering Student Centre Rm 402.412 Pasifika Student Mentor Dr Stuart Mitchell Engineering Student Centre Rm 402.412 COUNSELLING The University Counselling Service, located in the Kate Edger Information Commons, is free and confidential for any members of the University community who wish to use it. Anyone using the service (and this includes intending students) may discuss without fear of judgment or criticism, or pressure to adopt any particular course of action, any issue of a personal, social, or academic nature. The aim of the Service is to enable people to relate more satisfactorily with other people in their immediate environment. For this purpose, personal counselling is provided, as well as a variety of group activities. Students should feel quite free to see the counsellors when they wish, preferably with, though if necessary without, an appointment. Harassment In the large and complex society of the University it is possible that students may encounter problems with the behaviour of staff or fellow students. If this behaviour is unwanted, unacceptable or offensive it may be harassment. University policy is that harassment on any grounds including but not restricted to sexual, racial, religious and academic is totally unacceptable. For informal and confidential assistance in dealing with harassment problems, students may approach any member of the Resolve Network (a list of their names can be found on posters displayed around campus) or the Mediator. The University Mediator is Barbara McCulloch in room 711, 76 Symonds St, ext 87478 . Website: www.auckland.ac.nz/mdr Disputes Procedures The Mediator’s Office, in addition to monitoring the University’s anti-harassment procedures, provides a dispute resolution service, for both staff disputes and for staff/ student disputes. Stress How you are able to recognise and deal with stress is an important factor in how successful you will be as a postgraduate student. Everyone needs a challenge, but if the challenge becomes impossible to meet, it can produce intolerable levels of stress. Stress stimulates and motivates people. Usually, minor daily stresses are accepted as just part of the day, something that makes life interesting and challenging. But if many demands are made on your these minor difficulties can lead to too much stress and damage your health. The Faculty publishes a brochure Surviving University that contains comprehensive information about recognising stress and reducing the symptoms of stress. This 40 41
ochure is available from the Engineering Student Centre. Women in Engineering Equity Adviser The University of Auckland aims to improve the participation, retention and success rates of women where they are under-represented in Science and Engineering. To help achieve this the Faculty of Engineering has an Equity Adviser: The Women in Engineering Adviser provides advice and support, both academic and personal, for all women students in the Faculty of Engineering. She facilitates support networks for women students on campus and provides prospective women students with advice and encouragement on engineering courses at The University of Auckland. Contact: Robyn Macleod Engineering Student Centre Room 402.414 ext. 88606 Website address: www.eo.auckland.ac.nz/wise/ Associations/Clubs Auckland University Engineers Association Inc. (AUEA) The AUEA is an incorporated society, which was established in 1957 and registered in 1968 under the Incorporated Societies Act. Its Members comprise the graduates, staff and friends of the Faculty. There is no subscription fee. An Executive Committee that is elected annually administers the affairs of the AUEA. The Association’s principal objectives are to provide a means for members to maintain contact with the Faculty and with each other. In addition it acts to provide services and support for the Faculty, the AUES, students and, in the longer term, to assist with the preservation of the Faculty’s heritage and tradition. To achieve these objectives the Association undertakes: 1. Communication of news to members using the Faculty’s Newsletter which is issued 3-4 times a year. This Newsletter includes news of the Faculty and academic developments. 2. On the initiative of the Faculty, this year it is planned that the AUEA establish Chapters of the AUEA in centres outside Auckland and generally foster active membership of the Association. 3. The maintenance of an address list of members is now managed by the Faculty and all graduates are requested to advise the Faculty if they change their address. Part of the role of this address list is to identify representatives from each class to act as key contacts for future reunions and events. 4. The organisation of an AGM. 5. Publication of an annual report and audited financial statements which are tabled at the AGM. 6. The Annual Alumni Dinner is run by the Faculty. Normally in 2006 the special guests would be those capped in theyear which ends in 6 i.e. 1956, 1966 etc. However, 2006 marks the Centennial year of the Faculty and the Centennial dinner will be attended by a wider representation than in the normal year. Finally, the AUEA’s survival depends on the interest and support of its Members and if you are prepared to serve on the Executive Committee you would be most welcome. Auckland University Students’ Association The Auckland University Students’ Association (AUSA) is currently a voluntary organization that caters to members as well as the wider University community. AUSA offers many services as well as benefits to its members including cafeterias, functions, venues (including Shadows Tavern), a bookshop, Quad Shop, bus and train ticket office, typing and fax service, student publications, social events and Student Job Search. AUSA deals with all the Lost Property on campus, so if you have lost something come and see us. In addition to the benefits and discounts available to members, AUSA offers services to all students such as training workshops for class representatives throughout the year, a monthly Class Rep newsletter that is available through the department, class rep certificates, help from a Student Advocate with academic concerns or grievances, and the opportunity to create or belong to any one of over 100 sporting, cultural, social and political clubs. You can visit AUSA at 4 Alfred Street, City Campus (opposite the Main library) or The Hub, Tamaki Campus, phone 309-0789 or visit the website at: www.ausa.auckland.ac.nz Other groups which organise activities ranging from social events, peer tutorial groups, book stalls and sporting events are SPIES (South Pacific Island Engineering Students, formed originally by Mãori and Pacific Island students), WEN (Women in Engineering Network) and HKESA (the Hong Kong Engineering Students’ Association) WAVE – Welfare – Advocacy – Values – Education Located within and run by AUSA, WAVE is the centre of representation for all students at Auckland University. Whether you have monetary problems, legal problems or problems with any part of the University WAVE is help to help you. Here’s what we do: Welfare: WAVE cares about your welfare. If you’re stressed, hungry or have exhausted your overdraft – we know how to help via the Welfare Referral Service. Advocacy: Sometimes completing your degree can seem like an obstacle course. You’re not just dealing with coursework and exams and research – there are lecturers, classmates, flatmates, landlords, employers, family, student loans, university red tape and all kinds of hassles which can crop up at the most inconvenient times! WAVE provides a confidential, free service for all students via the Student Advocacy Network. Student Advocates advise on student rights and university procedures, assist in resolving disputes between students and staff or among students. The SAN is also the first point of contact for students with legal problems or questions. Voice: WAVE co-ordinates students representation at The University of Auckland. From class and year representatives within the departments through to the student representatives sitting on University committees, WAVE gives students a voice in the running of the University. Education: Students are here to get an education and WAVE is making sure it’s the best one possible by providing lobbying and research on the big educational issues. WAVE is located in the AUSA and can be contacted by phone on 3090789 Ext 238 or via email at: wave@auckland.ac.nz Also check out our www page on www.ausa.auckland.ac.nz/ WAVE/wave.htm Engineering Postgraduate Society The Engineering Postgraduate Society (EPS) is open to all postgraduate students enrolled in the Faculty of Engineering. It organises academic, professional development and social events throughout the year. Annual events include the Orientation, Career Seminar, the Postgraduate Poster Competition and the Postgraduate Dinner. Along with these more formal events, there are also barbeques, sporting activities, a pool evening and other events to encourage social interaction among postgraduate students. The Engineering Society The Auckland University Engineering Society 42 43
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