Purchasing procedures - University of Central Lancashire

B. Quick Reference Guide for Internet Transactions
C. Corporate Card Transaction Log (optional)
1. Overview
The Corporate Card was introduced to enable frequent travellers to pay for expenses incurred
whilst on University business expenses such as travel arrangements (where the Travel Office
are unable to arrange credit for hotels or other expenses), entertaining guests and purchasing
fuel.
The University currently uses a Corporate Card issued by Company Barclaycard, which is a
VISA credit card. Cards are embossed with:
the University‟s name
the cardholder‟s name
the expiry date
the card number
(also supplied is an individual pin number)
The Corporate Card reduces the need to request either cheque or cash advances, saving time
and money and easing cash flow. It should also mean less frequent need for reimbursement
via the Cashiers Office for University business expenditure. A further benefit is that the
University does not have to pay immediately for the transactions undertaken and can obtain
up to 33 days of interest free credit.
Security is improved due to the reduction in cash handling and the fact that guarantee card
payment reduces financial risk.
The Card is accepted in over 400,000 UK outlets, 10 million world-wide.
Cardholders benefit from free travel accident insurance where the card is used as the method
of payment.
Procedures and regulations for the use of the Corporate Card and its limitations are contained
in the following procedure and guidance notes.
The Purchasing Office will provide the details of all cardholders to SMT on a quarterly
basis. All cardholders will be subject to Financial Regulations of the University of
Central Lancashire and the following procedures and regulations will form part of
these Financial Regulations. Failure to adhere to these regulations may result in
disciplinary action and cancellation of the card.
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