Purchasing procedures - University of Central Lancashire

PURCHASING PROCEDURES
1 SERVICES
The role of the Purchasing Office within the University is to formulate Purchasing Policy, coordinate
purchasing activities within the University, provide professional purchasing and insurance
advice and assistance to all parts of the University Group.
In general, the Purchasing Office shall be responsible for the following on behalf of the University
Group:
Central Role - The Purchasing Office has a responsibility for all major purchases of
non-pay expenditure, including Capital.
Contract Development - Commodity Research; Contract Strategy; Supplier Appraisal; Contract
Reviews; Supplier Management.
Tender Process - Production and issue of documents; Supplier Appraisal; Commercial Evaluation;
Contract Award.
Operational Issues - Professional Purchasing advice and guidance relating to: acquisition of goods
and services; assistance with compilation of Specifications; obtaining quotations; commercial
negotiations; sourcing of Suppliers and commodities.
For further information about the services provided by the Purchasing Office and specific detail
relating to standards and time scales, please refer to the Service Standards for Purchasing Office on
the Purchasing Office web site Purchasing service standards.
Environmentally friendlier products are those products and services, which are generally
recognised as providing a positive environmental performance and contribute to achievement of the
University‟s Sustainable Development Strategy. In recommending the adoption of these products
or services to the University's Environment and Sustainable Development Steering Group, the
Purchasing Office will ensure that value for money issues are addressed. Following approval, the
products will appear in the Buyers Guide.
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