Purchasing procedures - University of Central Lancashire

3 AUTHORITY TO ORDER
PURCHASING PROCEDURES
The responsibilities and authority of Primary and Secondary Budget Holders are defined in
Financial Regulations.
Purchase Orders to be issued for any goods or services necessary may be authorised by a Budget
Holder with the following exceptions:
- The Supplier attempts to impose terms and conditions which conflict
with the University's Standard Conditions (especially payment
terms); only the Head of Purchasing, as nominee of the Group
Executive Director of Finance, may vary the Standard Conditions
under which the University trades;
- The single or cumulative value is in excess of £5,000 and three
quotations have not been obtained;
- The single or cumulative value is in excess of £50,000 and has not
been subject to the Tendering procedure;
- The purchase is for IT equipment: this necessitates additional
authorisation by the Head of LIS
If there are any doubts or concerns with regard to the authority necessary to make a particular
purchase, please do not hesitate to contact the Purchasing Office for advice and assistance.
Summary of Purchasing Limits
Financial Regulations establish a Purchasing Limit of £5,001 - £50,000 where the requirement is for
3 written quotations (i.e. formal offers with fixed pricing). Purchasing Office involvement may be
sought within this limit to assist in this process.
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