Purchasing procedures - University of Central Lancashire

2 PRIMARY BUDGET HOLDER
PURCHASING PROCEDURES
The Financial Regulations of the University Group (see paragraphs 501 - 516) detail budget policy
and budgetary control.
Primary Budget Holders are defined as persons to whom budget responsibility has been delegated
by the University Board or by the Vice-Chancellor.
Primary Budget Holders are authorised to approve expenditure, ensuring:
- the goods and/or services are necessary and the expenditure which will be incurred can
be contained within that part of the budget for which they are responsible;
- established contracts or supply arrangements as contained in the Buyers Guide are
utilised wherever possible;
- where alternatives are available, the purchase represents economy (using the whole life
costing method) and operational efficiency, and the advice of the Purchasing Office has
been sought where necessary;
- action is taken on incorrect or poor quality deliveries and/or services, and that the
Purchasing Office is advised of such instances;
- the correct purchasing route has been taken in accordance with the specified purchasing
limits, (see paragraph 702 of Financial Regulations).
Secondary Budget Holders are defined as persons to whom budget responsibility has been delegated
by a Primary Budget Holder.
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