Military Bus Agreement

DOD. SDDC may also conduct periodic Standards of Service and Safety (SSS) inspections and
en route observations. Carriers who fail a SDDC FTE inspection will be removed from the list
of approved carriers. Before reinstatement consideration, carrier must pass a new FTE
inspection, the cost of which will be borne by the carrier. Failure to pass a SDDC SSS
inspection may be grounds for disqualification. Any carrier placed in a disqualification status
may be subject to a FTE inspection prior to consideration for the carrier’s reinstatement to an
active status.
III-5. Fleet Inventory. The Carrier will provide an inventory of equipment to be used in
transporting DOD passengers as shown at Attachment 5 of this agreement. The Carrier is
responsible for updating this list biannually. In addition, carriers are required to identify their
vehicles for SDDC use. Carriers’ equipment must have company name, ICC/FHA number,
authority, state and principle place of business indicated on vehicles.
a. Approved motor carriers are required to identify vehicles, designated for SDDC/DOD
transportation with legal name of the operating company, city, and state of principal
place of business, and DOT or ICC number (if required) on the outside of the vehicle in
clearly legible print. Although motor carriers subject to the Federal Motor Carrier Safety
Regulations (FMCSR) are required to identify their “commercial motor vehicles,” not all
SDDC carriers are subject to the FMCSR. Nevertheless, all SDDC approved carriers
must comply with this requirement.
b. SDDC prohibits approved motor carriers from offering a bid to provide service that is
greater than their current inventory on file with SDDC. SDDC prohibits the practice of
brokering to other approved /non-approved carriers (See I-1).
III-6. Standard Carrier Alpha Code (SCAC). The Carrier will obtain a SCAC from the
National Motor Freight Traffic Association as part of the approval process. This code is required
on the SF 1113 which a carrier must submit, along with a GTR, for payment (See IV-18).
III-7. Operating Experience. Carriers must have at least 12 months operating experience in
the type services sought by the DOD prior to being considered for approval by SDDC. The 12
months experience must be continuous and immediately preceding application for DOD
business.
III-8. Driver Qualifications. Drivers, in addition to meeting the DOT’s requirements, must be
legal residents of the United States, be able to communicate in English, hold a current
commercial driver’s license or be properly qualified and licensed to operate the type of
equipment owned by the carrier. SDDC prohibits approved carrier’s from using drivers that do
not have in their possession a properly completed, current certificate of medical examination.
Failure to posses a medical certification carries the same weight as an “out of service” condition.
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