Military Bus Agreement

PART I - DEFINITIONS
I-1. Agent. A SDDC approved representative, delegated by the carrier, to act on his behalf, to
the Department of Defense military activities. These representatives may or may not be
members of nationally recognized organizations. Agents may not act as Brokers. Carriers
wishing to use such a representative must formalize the designation by signing the Agreement
Signature Sheet. Any changes to representation must be forwarded to SDDC promptly to
indicate termination of existing representative. Carriers may assign representation by resigning
the Agreement Signature Sheet to include the Agent’s name. Complete names and addresses of
approved carriers’ Agents must be on file with the SDDC.
I-2. Brokering. The practice of a person, company, or carrier acting as a middleman for one or
more other carriers when offering service for Government requirements, without being annotated
as that specific carriers government representative/agent. This information must be listed in the
carrier’s file in the Military Bus Agreement at SDDC. Brokering is not an acceptable
practice under this Agreement.
I-3. Bus Carriers. Carriers operating motor vehicles authorized by the Federal Highway
Administration or State regulatory bodies to transport 16 or more passengers including the
driver, passengers and their baggage for compensation.
I-4. Carrier/Carrier Representative. These terms are used interchangeably throughout this
Agreement. This Agreement is between the Carrier and the Department of Defense. Any
representative the carrier identifies to SDDC is deemed authorized to speak on behalf of the
carrier.
I-5. Continental United States (CONUS). The District of Columbia and the 48 contiguous
states.
I-6. Contracting Officer (CO). The government official responsible for arranging written
agreements entered into by one or more carriers to provide specific services under specified
rates, charges and conditions for the transportation of DOD passengers.
I-7. Controllable/Uncontrollable Delay. A delay shall be deemed to have occurred at the
origin or enroute station if the carrier equipment departs more than 20 minutes after the
scheduled departure time. The scheduled departure time shall be as established upon the
SDDC/TO acceptance of the carrier’s offer, or as amended by telephone and/or message. The
failure of a carrier to perform will be deemed as a controllable delay if the reason for the delay is
due to carrier negligence or for a reason under the control of the carrier, i.e., mechanical or
driver. The failure of a carrier to perform will be determined as an uncontrollable delay if the
delay is from causes beyond the control and without fault or negligence of the carrier, i.e.,
weather, strikes. Acts of the government, such as late passengers or late connecting
transportation to the point of pickup will not be charged against the carrier.
1