myWWU Basic Skills #2 - Walla Walla University

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Introduction This document is the second document in the MyWWU Basic Skills series. It describes basic tasks for staff members and student employees working in administrative offices at WWU. Most of the features described in this document would be available to individuals who have the role of a staff member, student worker, advisor, department chair or dean. These features would not be available for individuals who have only the instructor role or student role. Prerequisites This document assumes familiarity with this document. MyWWU WWU – Basic Skills 1 See Also Also refer to the following documents if they are appropriate to your situation. MyWWU – FAQ MyWWU – Tips MyWWU – Students MyWWU – Instructors MyWWU – Academic Advising MyWWU – Academic Records MyWWU – Recruiting and Admissions Terminology MyWWU is the implementation of the PeopleSoft HR, Campus Solutions, and Financials software from Oracle Corporation. The two terms have distinct meanings in this document. MyWWU refers to the Walla Walla University’s implementation of PeopleSoft Campus Solutions and Financials. The term PeopleSoft is used when referring to the underlying technology behind MyWWU or to other school’s implementations of the software. Understanding HRCS and Financials A complete campus PeopleSoft installation has at least two databases – or in PeopleSoft terminology, “applications” – HRCS and FIN. When you access MyWWU you select which database you wish to work in. If you leave your work area without logging out, you should lock your computer (Ctrl-Alt-Del Enter). FIN (Financials) is the database for financial information (but not student account information). If you are working in one of the financial areas or are the manager of a budget you will be using the FIN database. MyWWU Basic Skills 2 4
HRCS (Human Resources / Campus Solutions) deals with information about employees, their jobs, benefits, student information (including financial aid and student accounts) and alumni information. You can select the desired database by selecting it from the login page. Standard URL The standard URL looks like this. There are several pieces of information in the URL that are significant. The “s” in “https” tells you that the connection between your computer and the MyWWU server is secure. This allows information traveling between your local computer and the central database to be secure. This is especially important when you are accessing MyWWU from off campus. The “ps” designation means you are connected to the main production server. Test servers will have different names such as “test” and “QA”. The “hrcs” in the URL tells you that you are connected to the HRCS database which has all the academic and HR information. For financial information it will say “fin” here. Searching for Commands (Menu Search) You can easily search for commands from the main menu. Click on Main Menu Enter the item you are looking for then pause and wait for the search results to appear Alternatively you can press enter or click on the >> button to see the search results on another page Either way you can click on the item to go directly to the menu Tip: Menu search is the preferred way for most experienced users to locate menu items. MyWWU Basic Skills 2 5
Page 1 and 2: MyWWU Training Basic Skills 2 8/4/2
Page 3: Checklists and Checklist Items ....
Page 7 and 8: Note that this is tip is applicable
Page 9 and 10: Click the OK button and the email w
Page 11 and 12: If more than 100 rows are returned,
Page 13 and 14: Viewing Biographical Information To
Page 15 and 16: Phone Numbers Multiple phone number
Page 17 and 18: Privacy Control (FERPA) At WWU, the
Page 19 and 20: The Search/Match screen gives you m
Page 21 and 22: Term Active (required for each quar
Page 23 and 24: Each organization can have multiple
Page 25 and 26: When entered, some comment categori
Page 27 and 28: Enter the Service Indicator Code. I
Page 29 and 30: Batch Operations Sending Batch Emai
Page 31 and 32: The file will go into the specified
Page 33 and 34: You will see a screen similar to th
Page 35 and 36: Your PDF file will open up in Acrob
Page 37: Student Services Center The Student

myWWU Basic Skills #2 - Walla Walla University

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