POLICIES AND GUIDELINES - The Alberta Library

Ballot Count
Members of the Nominations/Elections Standing Committee shall collect the ballots and count the
votes.
Tie Vote
One member of the Nominations/Elections Standing Committee will be identified to the Board as
abstaining from the voting. In the event that there is a tie vote, the abstaining member will cast the
deciding vote.
Election Results
A member of the Nominations/Elections Standing Committee shall announce the results of the
election to the Board immediately following the ballot count.
Newly elected Executive Committee members take office at the conclusion of the Board meeting at
which they were elected.
Secrecy
Only the members of the Nominations/Elections Standing Committee shall be present during the
counting of the votes. The numerical results of the count, the election records and the materials
shall be kept secure and destroyed after the results of the election are accepted by the Board.
Mid Term Vacancies
• If a vacancy occurs during a Member’s term of office, nominations will be called for in
accordance with the Nomination/Election of the Executive Committee Policy and an election held
at the next scheduled meeting of the Board of Directors, to fill the remainder of the Member’s
term of office.
• If the next Board of Directors meeting is more than 3 months away, the Executive Committee will
appoint a member from that sector to fill the vacancy until the next Board meeting when an
election will be held according to the Nomination/Election of the Executive Committee Policy.
Power of the Board
In the event of any failure to comply with procedure relating to the election of members to the
Executive, the Board shall have the power to take any action it deems necessary to validate or
disallow the nomination, the counting of the ballots or the election.
Terms of Office
The maximum a member may serve in any one position shall be four consecutive years. Those
positions representing membership categories that only have one member may serve additional
consecutive years.
When a Director who is a member of the Executive Committee resigns or is deemed to have
resigned from the Board, they are also deemed to have resigned from the Executive Committee.
Terms of Office for the members of The Alberta Library Board Executive Committee will be
staggered, as per the Guidelines, in order to provide continuity to the work of the Committee.
Approved: November 23, 2012
Revised:
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