22 March 2011 (PDF, 28 Kb) - Waitomo District Council

WAITOMO DISTRICT COUNCIL
MINUTES OF THE WAITOMO DISTRICT COUNCIL HELD IN THE
COUNCIL CHAMBERS, QUEEN STREET, TE KUITI ON TUESDAY 22
MARCH 2011 AT 10.30AM
PRESENT:
IN ATTENDANCE:
MEDIA AND PUBLIC:
Mayor Brian Hanna, Council Members Phil Brodie, Charles
Digby, Allan Goddard, Pat Hickey, Lorrene Te Kanawa and
Guy Whitaker
Chris Ryan, Chief Executive; Michelle Higgie, Executive
Assistant; Kit Jeffries, Group Manager – Corporate Services;
Christiaan van Rooyen, Group Manager – Assets; John De
Luca, Group Manager – Community Services and Justin
Dempsey, Manager - Asset Operation (for part only)
Dave McPherson (Waitomo News)
1. Prayer File 037/001
2. Verbal Reports: Council Representation on External
Organisations and Elected Member Portfolios
File 037/005A
Individual Council Members provided verbal reports in respect to Council
representation on External Organisations and issues arising from allocated
Portfolios, including a briefing on the Christchurch earthquake by the Mayor and
Chief Executive as follows:
Waitomo Village
Regional Land Transport
North King Country Development Trust
Christchurch Fundraising Gala
- Raised almost $9,000
- Good feedback on work carried out at Civic Centre
Pa Harakeke
LGNZ Financial Governance 101
Piopio Hall to Hall Relay
- 24 Teams
- Raised over $5,000 for doing up toilets in Piopio Hall
Mokau Ratepayers Meeting
- Their major problem – vegetation around Mokau
Piopio Retirement Village – Working Bee
Sister City
- Students have arrived in New Zealand
- Need to do something to acknowledge earthquake in Japan
- Mayor hosting students for morning tea
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3. Sister City Concept – Waitomo District/Karamay City,
China
File 085/002
Council considered a business paper presenting a for Council’s consideration a
Sister City concept and request for Council’s assistance from Mr Mark Ammon
on behalf of the Karamay/Waitomo Friendship Group.
The Chief Executive expanded verbally on the business paper and answered
Members’ questions.
Council agreed that more information is required before an informed decision
could be made on this proposal and that Mr Ammon should be invited to speak
to the Council.
Resolution
1 The business paper on Sister City Concept – Waitomo District/Karamay
City, China be received.
2 Council invite Mr Ammon to speak to the Council in support of the
proposal.
Moved/Seconded Whitaker/Digby Carried
4. Motion to Exclude the Public for the consideration of
Council Business
File 037/043
Council considered a business paper pursuant to Section 48 of the Local
Government Official Information and Meetings Act 1987 giving Council the right
by resolution to exclude the public from the whole or any part of a meeting on
one or more of the grounds contained within that Section.
Resolution
1 The public be excluded from the following part of the proceedings of this
meeting.
2 Council agree that the following staff, having relevant knowledge, remain
in attendance to assist Council with its decision making:
Chris Ryan, Chief Executive; Michelle Higgie, Executive Assistant and Kit
Jeffries, Group Manager - Corporate Services; Christiaan van Rooyen,
Group Manager – Assets and John De Luca, Group Manager – Community
Services
3 The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each
matter, and the specific grounds under Section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:
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General Subject
of each matter to
be considered
Inframax
Construction Ltd –
Resignation of
Board Member
Progress Report:
Investment Activity
Strategic Review
Adoption of the
2011/12
Preliminary Draft
Exceptions Annual
Plan for Audit
Purposes
Reason for passing this
resolution in relation to each
matter
7(2)(i) To enable Council to carry
on, without prejudice or
disadvantage, negotiations
(including commercial and
industrial negotiations)
7(2)(i) To enable Council to carry
on, without prejudice or
disadvantage, negotiations
(including commercial and
industrial negotiations)
7(2)(i) To enable Council to carry
on, without prejudice or
disadvantage, negotiations
(including commercial and
industrial negotiations)
Sec 48(1)
grounds for
this
resolution
48(1)(a)
48(1)(a)
48(1)(a)
This resolution is made in reliance on Section 48(1)(a) of the Local
Government Official Information and Meetings Act 1987 and the particular
interest or interests protected by Section 6 or Section 7 of that Act or
Section 6, Section 7 or Section 9 of the Official Information Act 1982 as
the case may require as listed above.
Moved/Seconded Whitaker/Te Kanawa Carried
Dave McPherson (Waitomo News) left the meeting at 10.55pm.
The Group Manager – Assets and Group Manager – Community Services entered the
meeting at 10.55pm.
There being no further business the meeting closed at 3.45pm.
Dated at Te Kuiti this 7 th day of April 2011.
BRIAN HANNA
MAYOR
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