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Expression of Interest
Selection of Architect Planner/ Consultant for preparing Land
Use plan and the Master Plan of Academic / Residential
Campus for AMR- APARD Hyderabad.
AMR_APARD invites eligible Architect Planners /consultants for
preparing Land Use plan and the Master Plan of Academic / Residential
Campus at its Extension Training Centre (ETC) Rajendranagar,
Hyderabad. Interested consultants may provide information indicating
that they are qualified to perform the services by giving description of
similar assignments, experience in similar conditions, availability of
appropriate skills among staff, etc. A consultant will be selected in
accordance with the procedures set out below. Expressions of interest
must be submitted to commissioner AMR-APARD, Rajendranagar,
Hyderabad - 500030 .
This EOI document contains the following
(I) Introduction about the project: Introduction about AMR-
APARD and the need for this project.
(II) Objectives and scope of work : A brief description about
objective of carrying out the assignment, broad scope of work
and expected deliverables of the assignment.
(III) Instructions to the Consultants: Instructions regarding
nature of job and submission requirements.
(IV) Qualification Criteria; The pre qualification criteria for short
listing the consultants.
(V) Final selection criteria: The process that will be followed for
final selection of consultants
(VI) Formats for submission. The format in which the consultants
have to submit their EOI.
INTRODUTION ABUOT THE PROJECT:
Training is a crucial input for the success of any planned
development intervention. AMR-A.P. Academy of Rural Development
is an Apex Training Institute in the State, in the field of Panchayat Raj,
Rural Development, Disaster Management and Land Administration
etc. The Institution was started in the year 1954. In the last (55) yeas
it has transformed itself into a Premier institution for Capacity Building
in the areas of policy formulation, Programme implementation,
training, research, evaluation, documentation and dissemination of
information. AMR-APARD is situated in Rajendranagar Hyderabad

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adjacent to ANGRAU and other national institutions like NIRD, NARM,
MANAGE etc.
There are five regional training centres called Extension Training
Centres (ETCs) under the control of AMR-APARD. These are located at
Rajendranagar, Bapatla Srikalahasti, Samalkota and Hasanparthy.
The Campus of ETC Rajendranagar campus is spread over 118 acres
on the Himayatsagar main road connecting to outer ring Road and to
Rajiv Gandhi International Airport Hyderabad.
Government has recently taken a decision to locate the Training
facilities of all departments at one place for optimum utilization of
scarce land resources. This common training infrastructure including
recreation facilities will be shared by all the participating departments.
In order to achieve this objective, Government have constituted a
committee under the Chairmanship of Secretary (Rural Development)
to take a decision on the modalities of the construction of common
training facilities and issues relating thereto. Preparation of land use
plan for the entire land belonging to Extension Training Centre,
Rajendranagar and APARD precedes this activity.
AMR-APARD is looking for a reputed Architectural Planner to provide
for the following services which consists of two parts
PART – I
Preparation of detailed prospective land use plan for the
entire land of ETC Rajendranagar.
The Master Plan for land use needs to be prepared to prevent
haphazard growth of structures. Such plan will take into account
the requirements of space for office / training area, residential area
for faculty and staff, area for student hostels, recreational area and
open spaces. Proposed buildings will come up in areas set apart for
them.
PART – II
Architectural Design for the required infrastructure
The proposed campus will comprise three complexes:
a. Academic/training complex: comprising Academic/training
Buildings, Administrative offices, Library, Computer Centre,
laboratory, demonstration centers etc. keeping in view the
possible evolution of APARD into a University.
b. Residential Complex: Accommodation for staff and faculty,
Guest House, crèche, Community hall and parking area etc.

c. Hostel complex: Hostels and Recreational Centre.
OBJECTIVES AND SCOPE OF WORK:
PART - I
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The Architect Planner is expected to examine the project in detail
and carryout such studies as may be required to submit proposals for
Land use plan first.
When a decision is taken to construct the proposed facilities, the
same consultants who has prepared Land use plan shall prepare
Architectural Plan for new construction.
1. The objective of this assignment is the preparation of Land use
Master plan for the entire campus. The land use plan and buildings
should be ecologically sustainable resulting in more efficient use of
energy, water and other resources. All the complexes in the
campus must be planned in an integrated manner to result in
aesthetically appealing, nature friendly, functionally efficient green
campus.
2. Preparation of Land use and layout plan indicating soil type and
topography. The layout plan should also contain location of all
proposed buildings and the possible future extensions, landscaping
areas, water bodies etc. The detailed layout plan shall include all
necessary data relating to the existing structures, adjoining
properties and boundaries.
PART – II
1. The consultants/ firm which has provided Land use plan will have
to provide Engineering & Design Consultancy for the following
services including of all drawings. The drawings should be
submitted in soft copy and four numbers of hard copies
incorporating all changes wherever necessary
a) Detail Planning and Design (3D view) of the new
complexes.
b) Designing water supply network and drainage systems.
c) Interior Design, Electrical, HVAC and fire protection etc.
d) Landscaping.
2. Preparation of preliminary architectural design/ sketches within
the available area and limitations prescribed to ensure
economical and functional design concept.

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3. To participate in the discussions for clearing the preliminary
designs where the modifications required are to be carried out.
4. Clearance from APARD should be obtained first for the
preliminary designs, before taking up the work of detailed
Architectural drawings for elevations, staircases, railing and
standard amenities etc.,
5. Preparation of electrical layout showing the entire distribution
system including internal and external electrification details,
designs of substation and generators etc.
6. Preparation of detailed estimates and specifications for all
proposed constructions including all internal and external
services, such as water supply, sanitary and electrical,
External drainage, sewerage and garbage disposal systems.
7. Preparation of schematic drawings for inviting tenders on
quotations from various lift agencies and air conditioning firms
and preparation of their estimates.
8. Preparation of schematic proposals to meet requirements for
fire fighting regulations.
9. All interior design and drawings including furniture/ equipment
locations, design wall paneling and false ceiling etc., if
necessary, are to be provided.
10. Positioning of an Architect for the contract period at site for
day to day co-ordination with AMR-APARD to ensure smooth
supply of construction drawings and documents should a
decision to construct the proposed facilities is taken.
QUALIFYING REQUIREMENTS
1. The Architects / Consultants shall have adequate in house
expertise and experience in
a. Surveying and estimation.
b. Architectural and structural planning and design.
c. Planning and design of all services including water supply,
sanitation, electrical, interiors and HVAC etc., incorporating
relevant and latest emerging features in the field.

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2. They should have a good track record of rendering architectural
concept / design services for at least three large
Academic/Residential campus.
3. The Firms showing interest, should have at least one Town
Planner with qualifications recognized by the Institute of Town
Planners INDIA or a member of the Town Planning Institute
having at least five years professional experience.
4. Firms showing interest must have been in operation for at least
five years.
5. They should have experience of preparing City Development
Plans or Area Development Plans.
6. The minimum turnover of the Firms should be over of Rs. 1.5
crore annual consultancy fee.
7. The Firm should have proven capacity of organizing all aspects of
preparing comprehensive integrated development Plans, i.e land
survey, Demand survey & forecast, liasoning with various
Authorities involved, finalization and presentation of Report.
8. They should be able to conduct feasibility study in terms of
project phasing.
9. In case the Architects / Consultants do not have in house
capability for a particular field of specialization mentioned above,
they may avail the services of external agencies as ‘Associates’
for providing total support and expertise. The details of
Associates shall be furnished by the Principal Architect /
Consultant. However, the responsibility for the quality of work
etc of the associate architect rests with the principal architect.
10. The consultants will be short listed based on their past
experience of handing similar types of projects, strength of their
man power and financial strength etc. The broad parameters are
as follows. The Committee will short list all the consultants who
secure a minimum of 50 marks out a total of 100
· Past Experience of the firm ( weightage..50%)
· Experience of Key Personnel ( weightage..40%)
· Financial Strength of the Consultant ( weightage..10%)

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Once the short listing of consultants is completed, the process of
final selection of the consultant will be taken up. In this stage, the
short-listed consultant will be invited to submit (Request for
Proposals or RFP) which include Technical and Financial Proposals.
The consultant shall be selected based on evaluation of their
Technical and Financial bids.
FINAL SELECTION OF CONSULTANT:
The final selection process includes the following steps:
(a) preparation of Terms of Reference (TOR);
(b) preparation of cost estimate.(RFP);
(c) pre-bid meeting;
(d) receipt of proposals;
(e) evaluation of technical proposals:
(f) opening of financial proposals;
(g) evaluation of financial proposal;
(h) selection of the winning proposal;
(i) negotiations with the selected consultant, if required
(j) award of the contract to the selected firm.
Terms of reference
It explains the objectives, scope of work, activities, tasks to be
performed, respective responsibilities of AMR-APARD and the
consultant, and expected results and deliverables of the assignment
The TOR shall include:
i) Purpose/ objective of the assignment;
ii) Detailed scope of work;
iii) Expected input of key professionals
iv) Proposed schedule for completing the assignment;
v) Reports/deliverables required from the consultant.
vi) Procedure for review of the work of consultant after award of
contract

Preparation and Issuance of the Request for Proposals (RFP)
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Request For Proposal (RFP) is the bidding document in which the
technical and financial proposals from the consultants are obtained..
The RFP will provide all the information necessary for the short-listed
consultants to prepare their proposals. It identifies the evaluation
criteria, selection method, and procedures that will be used to evaluate
them. The RFP also contains the Terms of Reference (TOR) and the
draft contract for the assignment. The RFP document will be sent only
to the short listed consultants
It contains the following:
i) A letter of invitation (LOI)
ii) Instructions to consultants (ITC)
iii) Terms of Reference (TOR).
iv) List of key positions / professionals required for the
assignment
v) Requirement of qualification and experience of the firm and
of the key professional staff.
vi) Criteria of bid evaluation and selection procedure
vii) Standard formats for technical and financial proposal
Letter of Invitation (LOI)
The LOI shall state the intention of the AMR-APARD to enter into a
contract for the provision of consulting services contains all necessary
information that would help the consultants prepare responsive
proposals,. This will also contain information on the evaluation process
and the evaluation criteria along with weights and the minimum
passing score.
Standard formats for technical and financial proposals
The standard formats for technical proposal include:
i) Letter of Proposal submission
ii)
iii)
iv)
Consultant’s organization and experience
Team Composition
Curriculum Vitae of key professionals
The standard formats for financial proposal include:
i) A summary sheet of the cost estimate to be quoted by the
consultant.
ii) Remuneration payable.

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Pre-bid meeting:
The date and time for such a meeting will be after 15 to 30 days
of issue of RFP During this meeting, the scope of assignment,
responsibilities of either parties and other details will be clearly
explained to the prospective bidders so that there is no ambiguity later
on at the time of submission of technical/financial bids. In case any
significant changes are made in the terms/scope of RFP as a result of
pre bid meeting or otherwise considered necessary by AMR_APARD a
formal Corrigendum to RFP will be issued, to all short listed
consultants.
Receipt of proposal:
The short listed consultants will be allowed enough time to
prepare their proposals. The technical and financial proposals shall be
submitted at the same time in separate sealed envelopes.. Any
proposal received after the closing time for submission of proposals
shall be returned unopened.
Evaluation of Proposals:
The following is the broad criteria on which RFPs will be evaluated
Understanding of the Objectives of the Assignment: The extent
to which the consultants’ technical approach and work plan respond to
the objectives indicated in the TOR.
Completeness and Responsiveness: Does the proposal respond
exhaustively to all the requirements of the TOR?
Creativity and Innovation: Does the proposal suggest any new
approaches to the assignment or new methodologies that help achieve
better outcomes?
Clarity: Are the various elements coherent and the decision points
well defined?
Efficiency and Resource Utilization: Is the staffing schedule
appropriate, that will be deployed on the project.
Flexibility and Adaptability: Are the methodology and work plan
flexible and easy to adapt to changes that might occur during
implementation of the assignment?

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Technology: Does the methodology propose the use of appropriate
technologies and the adoption of innovative solutions?
Timeliness of Output: Does the proposed activity schedule provide
the requested outputs in a timely manner?
The evaluation of the proposals shall be carried out in two stages in
full conformity with the provisions of the RFP Viz.,
a) the consultant’s relevant experience for the assignment,
b) the quality of the methodology proposed,
c) the qualifications of the key staff proposed and
Each of the responsive technical proposal will be evaluated for the
criteria prescribed in the RFP by awarding marks on a score of 100 as
detailed below.
1. Experience of the firm 20
2. Methodology, work plan and understanding of TOR 25
3. Suitability of the Key personnel for the assignment 45
4. Capability for Transfer of knowledge/ training 10
TOTAL 100
At the end of the technical evaluation process, the AMR_APARD shall
prepare a technical evaluation report of the “quality” of the proposals.
The report shall substantiate the results of the evaluation and describe
the relative strengths and weaknesses of the proposals. The financial
proposal of only such bidders will be opened which obtain minimum
qualifying marks prescribed for the technical proposal
The AMR-APARD will notify the consultants that have successfully
satisfied the qualifying standard and indicate the date and time set for
opening the financial proposals. The financial proposals shall be
opened in presence of the representatives of the technically qualified
consultants who choose to attend. The name of the consultant, the
quality scores, and the proposed prices shall be read aloud and
recorded when the financial proposals are opened. The AMR-APARD
shall prepare the minutes of the public opening.
Selection of the winning consultant:
The financial proposals will be ranked in terms of their total evaluated
cost. The least cost proposal will be ranked as L-1 and the next higher
and so on will be ranked as L-2, L-3 etc. AMR-APARD will put up a
report on financial evaluation of the technically qualified consultants

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before the committee along with the recommendations. The least cost
proposal (L-1) can be approved / invited for negotiation and for final
award of contract The cost of preparing proposals and of negotiating a
contract including visits to the including site visits, survey etc., for
submission of proposals, if any is not reimbursable as a direct cost of'
the assignment. The consultants shall hold their proposal valid for
120 days from the date of submission without change in the personnel
proposed for the assignment and their proposed price.
Rejection of All Proposals:
AMR-APARD will have the right to reject all proposals in whole or in
part in cases where the bids are in deviation to the TOR or considered
unreasonably high in cost or if the lowest qualified bidder during
negotiations fails to reduce the costs to a reasonable level.
General instructions for submission of information:
1. All information called for should be furnished against the
relevant columns in the forms. If any information is furnished on
a separate sheet, this fact should be mentioned against the
relevant column.
2. The applicants will be required to submit the necessary details
with authenticated documents, credentials in support of
Qualifying Requirements.
3. The applicant should sign on each page of the application.
4. The applicant may furnish any additional information, which is
deemed necessary to establish capability to successfully
complete the envisaged project.
5. Any information furnished by the applicant found to be incorrect
either immediately or at a later date, would render the applicant
liable to be debarred from taking up the project.
6. The EOI document in prescribed form duly completed should be
submitted in a sealed cover to the Commissioner AMR-APARD
Rajendernagar Hyderabad-500030. on or before:20/02/2010
7. The sealed cover should be super scribed “EOI – Interest to
Participate in Preparation of Master Plan”.
8. Interested consultants may note that this is not a request for
bids. After review and scrutiny of Expression of Interest, the
committee constituted for these purpose will shortlist suitable
Architects/ Consultants, who will be furnished with the required

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details / documents indicating requirements for submission of
project Proposals along with financial proposals.
9. The committee reserves the right to accept or reject any or all
applications at any time without assigning any reason or
incurring any liability to the applicants.
****

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COVERING LETTER FORMAT
FROM:
To:
The Commissioner
AMR-APARD
Rajendernagar
HYDERABAD-500030
Sir,
Sub: Expression of Interest to participate for selection of
Architect / Consultant for state- of- the art Academic cum
Residential Campus of AMR-APARD-Hyderabad.
-:0:-
Having examined the details given in EOI document for the above
project, I submit herewith the relevant information.
1. I hereby certify that all the statements made and information
supplied in the accompanying statements are true and correct.
2. I have furnished all information and details necessary for EOI
and have no further pertinent information to supply.
3. I also agree that AMR_APARD, or their authorized
representatives can verify our competence and general
reputation.
4. I submit the relevant certificates/documents in support of our
suitability, technical know how and capability.
Date :
Place :
Signature of
Applicant
with seal

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APPLICATION FORM FOR SUBMITTING EOI
1. Name and Address of the applicant :
2. Telephone No :
3. Fax No :
4. e-mail id :
5. Web site address, if available :
6. Legal status of the applicant :
(Individual/ Proprietary firm)
7. Has the applicant ever abandoned
consultancy job
8. Has the applicant ever been :
debarred from taking up work
in Govt. Department
9. Applicants field of specialization in :
Architecture
10. Detail Bio-data of Technical personnel :
who will be involved in this project
(Furnish individual wise separately )
11. Details of three similar projects done :
previously
(Furnish details in a separate statement)
12. Details of similar work on hand at :
present and value of works
(Furnish details in a separate statement)
13. Financial status indicating annual :
turnover for the last three years
14. Latest income tax clearance certificate :
15. List of Survey equipments/computer
aided design facilities etc.,
available with the firm. :
16. Performance certificate from previous clients :
17. Copy of Registration certificate(if any)
18. Award and citations received if any :
19. Any other information considered necessary but not included above
Signature of the applicant

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Details of main consultant and each associates of main consultant
1. Name :
2. Position held :
3. Date of Birth :
4. Years with Firm :
5. Nationality :
6. Membership in professional societies :
7. Key projects done :
8. Area of specialization :
9. Educational qualifications :
10. Awards won (International and National) :
11. Employment Record :
Signature of staff Member or
Authorized representative of the firm