pin code-273012 - North Eastern Railway - Indian Railway

BID DOCUMENT FOR TWO PACKET SYSTEM
1. GENERAL CONDITIONS REGARDING SUBMISSION OF BIDS.
The bid should be submitted simultaneously in two parts with one envelope containing technical bid and
the second envelope containing price and other commercial aspects, which should be sealed and marked thus :
i) Technial offer from___________________against tender no.___________to be opened
at____________hours on___________________________________
ii)
Commercial offer from______________against tender no.________
Each of the two envelopes shall be placed separately in an outer envelope and addressed to
Controller of Stores, N.E. Railway, Gorakhpur. The outer envelope should indicate the Tender No. & due
date of its opening and should also indicate the tenderer’s complete address . However, envelopes
enclosed should have marking to show which one is containing technical bid and which one is containing
commercial bid as specified vide (i) and (ii) above.
1.2 Opening of offers:
1.2.1 The technical bids shall be opened first on the prescribed tender opening date and price
bid shall be opened later, on a specified date which would be made known to the tendering firms after
technical evaluation has been completed so as to ensure that all offers are evaluated technically without
bias.
1.2.2 All tenderers shall keep the bids valid for a period of 180 days. Technical evaluation will
be done with a sense of urgency.
1.2.3 Tenderer shall clearly bring out the specific details against technical
specification/requirements as per tender documents.
1.2.4 After the technical evaluation of the offers, the commercial and all the technically
responsive bidders will be opened for final enaluation of the bids on a date and time which will be notified
to all technically responsive bidders. All such commercial bids will be opened in the presence of
technically responsive bidders or their authorized agents and read out aloud such as prices and
discounts offers offered and recorded. The commercial offers of bidders considered technically
unresponsive/unacceptable will be returned to them unopened.
1.2.5 The bids should be submitted as prescribed in the bid invitation notice and each of the
bids should be complete in all respects. The bidders should quote to the specifications in all respects. If
there are any deviations from the specification, a deviation statement indicating the clauses/sub clauses,
deviations proposed and justification there of should be enclosed. .
In addition, the tenderers are required to furnish clause by clause compliance of
specification brining out clearly deviations from specification, if any. The firms are advised to submit the
compliance statement in the following format along with technical bid failing which their offer will be
treated as incomplete and is liable to be ignored. “
Format of Compliance Statement:
Para of Tender Enquiry And
specifications etc.
Specifiction of machine
offered
Compliance to tender
enquiring specification
whether yes or no.
1 2 3 4
In case of Non-compliance
deviation from tender
enquiring spefication to be
indicated in unambiguous
terms, with justification.
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