2012 ANNUAL GENERAL MEETING Reports ... - Karate Canada

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4.6 KARATE CANADA EVENTS COMMITTEE Report 2012 Honorable mentions The Events Committee was in its infancy in 2010. In 2012 we made quite a stride by working with British Columbia to host the Nationals. While there were glitches along the way, overall, I can say that we need the continued support and involvement of our member provincial associations going forward, even if under a different form and in accordance with revised agreements. While the mandate of the Events Committee is to assist with events in Canada, we were again called upon at many of the international events. While our President is usually in attendance, social media is the way of the future. As I always say, ‘have cell phone, will travel’. Several members of the KC association including parents and athletes were able to communicate our athletes’ successes across the world, ‘live’ by Tweeting, posting on Facebook, and other various social media. What did we do before technology? As the Events Chairperson, I oversaw and instituted Team Leads for each of the following activities; Set-up/Tear down at Events Accreditation verification Technical Logistics Security Marshalling Ticketing Tables/Scoring Volunteer training Transportation Challenges Our mandate is to have a complement of four (4) committee members. We have not yet been able to achieve this number, which makes it a challenge in of itself to move toward a clear vision. One of the main priorities of this committee is to have committed, trained, accessible volunteers. A comprehensive database should be started and maintained. We are taping out our volunteer resources, and people will only be involved if they feel they are a part of a grander picture. When interacting with PSO’s, suggestions made from the Events Committee regarding all requirements pertaining to the event should be strongly considered to ensure transparency and a smooth running event. Funding allocation is another challenge. The Events Committee requires more discussion on how per diems are distributed. I suggest that the allocation be based on Roles and Responsibilities. Akin to the previous statement, the Terms of Reference roles and responsibilities for the aforementioned tasks need to be further discussed, realigned and communicated. As time permits, more involvement and direction is required from the KC office and BOD in order to allow for us to move forward. Page 24
4.6 KARATE CANADA EVENTS COMMITTEE Report 2012 Our future 2013 will be a banner year! Planning the Nationals in Toronto is well underway. Following this, the spotlight will be on the Commonwealth Karate Championships, which will be held in Montreal from October 7-15th. The very first action is to ensure that we review the roles and responsibilities for the Events Committee and have people to fill the opportunities. Communications have been started with several individuals, but thus far have not been completely successful. A definitive volunteer program is to be developed to train and retain. Interaction with the 2013 Nationals host province of Ontario and the 2013 Commonwealth Championships host province of Quebec is essential in order to ensure that we are ready as a Nation to receive all of our up and coming athletes, as well as our international guests. The ‘K’ is on the way! I predict that 2020 will see our sport as an Olympic event! ‘There are no limits. There are plateaus, but you must not stay there, you must go beyond them.’- Bruce Lee Page 25
Page 1 and 2: KARATE CANADA 2012 Annual General M
Page 3 and 4: ANNUAL GENERAL MEETING AGENDA AGEND
Page 5 and 6: Meeting Minutes (November 25, 2011)
Page 7 and 8: Special General Meeting Minutes (Se
Page 9 and 10: Special General Meeting Minutes (Se
Page 11 and 12: 4.1 Karate Canada - President’s R
Page 17 and 18: 4.3 2011-2012 FINANCE COMMITTEE REP
Page 19 and 20: 4.5 KARATE CANADA’S HIGH PERFORMA
Page 21 and 22: 4.5 KARATE CANADA’S HIGH PERFORMA
Page 23: 4.6 KARATE CANADA EVENTS COMMITTEE
Page 27 and 28: 4.8 AWAD Committee Report 2012 Comm
Page 29 and 30: 4.10 OFFICIALS’ COMMITTEE REPORT
Page 31 and 32: 4.11 NCCP REPORT Report 2012 Karate
Page 33 and 34: 5 Financial statements Report 2012
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2012 ANNUAL GENERAL MEETING Reports ... - Karate Canada

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