2012 ANNUAL GENERAL MEETING Reports ... - Karate Canada

Meeting Minutes (November 25, 2011)
8.1.2 Discussion
8.1.2.1 Paul - $20K for database?
RK – this is a sport Canada project, will be a database to incorporate members;
provinces and clubs will be able to utilize
8.1.2.2 Sato – how is membership fee income calculated
RK – explanation was given
8.1.2.3 Joy – differences in revenue from Nationals 2010-2011?
Other income is tax rebate?
RK – 2011 reflects only event registration, previously was all other income.
Reporting practices were changed to reflect income.
Yes, other income is tax rebate.
8.1.2.4 Paul – in 2010, $26K increase in operating costs and salaries from $50K-$90K?
RK – 2010 was only for high performance, 2011 includes an Executive Director,
admin includes operations, day-to-day, rent, management,
there was no office prior.
8.1.2.5 Paul – TC decrease in revenue?
RK – is linked to 2 events in that year, now expense of nationals is all included
8.1.2.6 Uchiage – How much budget was for US Open, WKF, PKF, Paris Open?
RK – direct athlete funding varies with level, registration. Numbers can be sent to
individuals who request this, i.e. $8K for WKF Athlete funding and $6K for
Paris Open, the number and level of athletes vary and is dependant on status,
athletes can possibly receive more money in smaller events as budgeted support
amount is divided among less people.
8.1.2.7 Zvonko – who decides how much money will be given?
RK – last year was decided by the Head coach, this year was done by the High
Performance Committee; ultimately it’s an operational decision,
determined year to year
8.1.2.8 Motion to accept financial statements of 2011 made by Dragan Kljenak; all in favour.
8.1.2.8.1 Motion held
Recorded by Joshua Drury –Unapproved.
9. Appointment of auditors
9.1 Motion to reappoint auditors Daniel Piché, 2nd Joe Alfonso; all in favour
9.2 Motion held
10. By-Law amendments
10.1 Motion in the AGM package (pg 5); requires a 2/3 vote in favour
10.2 Description: re-organization of the committee structure so as to increase efficiency of
governance and improve structure. Does not affect the ability to add ad-hoc committees.
They are standing committees.
10.2.2 Motion to accept: Norma Foster, 2nd Derek Ryan
10.2.3 Discussion:
10.2.3.1 Joy Ang – all 7 are standing committees?
RK – Yes, Board appointed
10.2.3.2 Paul – Operational committees only?
RK – Board will approve, which means all are to be Board of Director appointed
10.2.4 The current By-laws section 10.01 “Board will appoint vs...”
sport related committees
10.2.4.1 The authority of the committees is dictated by their respective Terms of reference
10.2.4.2 Paul – Operational Committee should read “standing committee”
10.2.4.2.1 Motion made to amend the wording, not 2nd, not passed
10.2.5 Motion to accept the amendment as written: 6 delegates in favour, none against
10.2.5.1 Motion held. Will come into effect once approved by Industry Canada
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