1994-95 - Birbal Sahni Institute of Palaeobotany

1994-95
the Department, from whom grant for these vehicles were received, is necessary
before considering it as Income.
General Provident Fund :
8. In the administration of withdrawals from GPF accounts, lUtes regarding
withdrawal from the fund have not been complied with and innumerable
employees have been allowed to withdraw more than what is permissible under
the GPF IUles. As explained to us, excess withdrawals have been allowed in the
cases where necessity of the same had been preassessed by the Institute.
9. Rs. 45,245/- has been appropriated and trans felTed 10 G.P.F. Account by BSIP
to fill up the gap between interest paid to employees fund and intcrest received
on Investment. This figure has been clubbed with the head of Family Pension
and Gratuity shown under the head of "PENSION & SUPERANNUATION" of
Receipts and Payment Account.
Publications:
10. On sClUtiny of record of the priced publication of Palaeobotany, it has been
observed that during the last several years, the Institute had brought out
publication on different subjects to sell out in tbe market. Stock position of
these pliced publication as on 31.03.95 is about Rs. 17.50 lacs apart from which
Rs. 1.50 lacs is reserve stock, totalling stock of Rs. 19.00 lacs.
Library:
Further, we observed that because requirements of these priced publications
had not been properly assessed by the Institute, the same are lying in stock
which causes blockade of valuable fund, deterioration in quality and blockade
of storage space, etc.
11. No physical verification was made during the year under audit. As explained
to us, library stocks are being physically verified after 5 years, as per Central
Government Rules.
Stores
12. Fixed Assets Register has been maintained w.e. f. 1988 onwards and no record
has been maintained regarding fixed assets acquired out of grants or otherwise
before 1988.
According to informations and explanations furnished before us, no physical
veri fication of fixed assets has been made.
No identification marks on the fixed assets have been made for efficient and
proper
veri fication thereof.
13. No depreciation on fixed assets has been charged, as per accounting policy of
the Institute.
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