CCAD Federal Compliance Information - Columbus College of Art ...

CCAD Federal Compliance Information 

Revised February 2013 

The following are federal disclosure regulations mandated by the Higher Education Opportunity 

Grant of 2008. A description of how CCAD is complying with these regulations is contained 

under each heading, and where appropriate, links are provided to additional sources of 

information. For questions regarding CCAD’s compliance, please contact Dwayne Todd, Vice 

President for Student Affairs, at 614-222-4015 or dtodd@ccad.edu. 

I. General Institutional Information 

A. Institutional Statistics: 

Institutional information can be found on the “College Navigator” page of the 

National Center for Education Statistics website. Information available includes 

tuition costs, books/supplies, housing fees, financial aid data, enrollment statistics, 

admissions statistics, retention and graduation rates, programs of study, 

institutional accreditations, and campus crime numbers. Go to: 

http://nces.ed.gov/collegenavigator/?q=columbus+college+of+Art+and+Design& 

s=OH&id=202170. 

B. Privacy of Student Records – Family Educational Rights and Privacy Act 

(FERPA): 

CCAD’s policies related to FERPA can be found in the Student Handbook or at 

http://www.ccad.edu/college-services/one-stop-student-services/registrationrecords/family-educational-rights-and-privacy-act. 

C. Facilities and Services for Students with Disabilities: 

CCAD strives to provide a campus that is fully accessible to students with any 

disabilities. For information about our policies and procedures for receiving 

accommodations for a disability, go to http://www.ccad.edu/collegeservices/learning-support-services/disability-support. 

D. Student Diversity: 

CCAD’s diversity statistics are available on the College Navigator page of the 

National Center for Education Statistics website at 


s=OH&id=202170. 

E. Price of Attendance: 

A summary of the cost of attendance is available on the CCAD website at 

http://www.ccad.edu/future-students-parents/financial-aid-tuition-info/tuitionfees. 

Page 1 of 15

F. Net Price Calculator: 

CCAD uses the College Board as a source for online version of the net price 

calculator, which details net price information by income categories and provides 

a web tool to help students calculate their tuition and fee costs. CCAD’s net price 

calculator is available online at http://www.ccad.edu/future-studentsparents/financial-aid-tuition-info/tuition-fees. 

G. Refund Policy and Requirements for Withdrawal and Return of Federal Financial 

Aid: 

CCAD’s policies regarding refunds, procedures regarding withdrawal from 

classes, and practices regarding the return of federal financial aid are described in 

the Student Handbook, available online at http://www.ccad.edu/ccadcampus/student-handbook 

and available in printed form to each student, faculty, 

and staff member annually. 

H. Textbook Information: 

CCAD faculty provide a description of required textbooks and materials for their 

courses in their online course descriptions, which can be viewed at 

http://iq.ccad.edu. Click on “Find Course Sections” in the left hand menu, then 

use the search fields to find the desired courses. If materials are required, they will 

appear as an attached document at the bottom of the course description under the 

heading “Available Media”. 

I. Educational Programs, Facilities, and Faculty: 

Information on CCAD’s academic programs, instructional facilities, and faculty 

can be found at http://www.ccad.edu/programs-of-study/majors. Additionally, 

degree requirements can be found at 

https://iq.ccad.edu/iqweb/Visitor/CommAccAcaPlan.asp and course descriptions 

at http://iq.ccad.edu/iqweb/Visitor/CrsCatal.asp. 

J. Accreditation, Approval, and Licensure of Institution and Programs: 

CCAD’s is duly licensed by the Ohio Board of Regents to grant our existing 

degrees within the State of Ohio. Additionally, our accreditations and affiliations 

are provided at http://www.ccad.edu/about-ccad/accreditation-affiliation. 

K. Copyright Infringement Policies and Sanctions (Including Computer Use and File 

Sharing): 

Copyright infringement is considered an act of academic misconduct when such 

material is used in support of academic projects. CCAD’s academic misconduct 

policies and potential sanctions are described in the Student Handbook in the area 

titled “Student Code of Conduct”, and are available online at 

http://www.ccad.edu/ccad-campus/student-handbook and in the printed Student 

Handbook available to each student, faculty, and staff member annually. 

CCAD’s policy regarding computer use and file sharing are contained in Student 

Handbook in the section titled “College Facilities and Related Policies”. 


Specifically, the policy states: “Users are required to abide by all applicable 

license agreements and federal, Ohio, and all other applicable laws….No 

copyrighted materials including articles and software may be disseminated or 

printed in violation of the copyright laws.” Students should be advised that peerto-peer 

file sharing of unauthorized material or files may subject them to criminal 

and civil liabilities. Violations of this policy are subject to disciplinary action by 

the college, and sanctions may include warning, suspension of campus network 

and internet access, restitution, enrollment probation, enrollment suspension, 

expulsion, and/or referral for criminal or civil prosecution. Students are 

encouraged to use legal means to download digital files (pictures, audio, and 

video) through such services as iTunes, YouTube, and Amazon.com. 

L. Career Services: 

CCAD provides comprehensive career development services for students, and a 

limited array of services for alumni. Information about these services and how to 

access them is provided at http://www.ccad.edu/college-services/career-services. 

M. Teacher Preparation Program Report: 

CCAD does not directly offer a teacher preparation program. 

N. Veterans Readmission Policies: 

Students called to active duty in the United States Armed Forces, National Guard, 

or Reserves for more than 30 days can return to CCAD with the same academic 

status, provided they meet the following conditions: 

When called to active duty, the student must submit the proper paperwork 

to the Registrar. A copy of the service orders or an affidavit is acceptable 

documentation. The College also requires the student to submit a 

withdrawal form in writing. 

Once the proper documentation of service orders or an affidavit is 

submitted, the student will receive 100% refund for tuition and the courses 

will be dropped from the student’s record. 

Students receiving financial aid must follow the guidelines of Title IV 

funding. 

If the student has a CCAD scholarship, he/she should fill out a scholarship 

request form when activated so that the scholarship will be held. Once the 

student is reenrolled, a scholarship reinstatement form should be filled out 

and returned to the Director of Financial Aid. 

The student cannot be absent from CCAD for more than five years. 

Once their service is complete, the student has to properly notify CCAD of 

intention to re-enroll. 

The student must not be discharged from the Armed Forces with a 

dishonorable discharge or bad conduct discharge. 

O. Non-Usage of Funds for Lobbying: 

In compliance with the Higher Education Opportunity Act of 2008 (Sec. 119), 

Columbus College of Art & Design (CCAD) does not use any federal funds 


eceived under the HEA Act of 1965 to lobby any federal employee, officer, or 

member of Congress for the purposes of awarding of federal contracts, grants, 

loans, cooperative agreements, or earmarks, nor does it use such funds to hire any 

individuals or other entities for such purposes. 

P. Voter Registration: 

In correspondence with major elections, CCAD provides voter registration 

information to all students via email and flyers, providing links to downloadable 

forms. Additionally, internal and external groups provider voter registration 

services to students on campus. 

Q. Data on Athletic Programs: 

CCAD has no formal athletic programs. 

R. Formula for Calculating Credit Hours: 

Studio courses: 

Each session: 2 hours and 50 minutes = 170 minutes 

2 sessions per week: 170 minutes twice per week = 340 minutes 

16 week term: 340 minutes for 16 weeks = 5440 minutes 

5440 minutes divided by 60 = 90 total contact hours 

90 contact hours + 45 hours independent work = 135 clock hours 

135 clock hours = 3 credits 

Lecture courses: 

Each session: 1 hours and 15 minutes = 85 minutes 

2 sessions per week: 85 minutes twice per week = 170 minutes 

16 week term: 170 minutes for 16 weeks = 2720 minutes 

2720 minutes divided by 60 = 45 total contact hours 

45 contact hours + 90 hours independent work = 135 clock hours 

135 clock hours = 3 credits 

II. 

Institutional Procedures for Determining Credit and Time Requirements 

The faculty Curriculum Committee at the Columbus College of Art and Design (CCAD) 

serves to inform Academic Affairs and the college-at-large on departmental, school and 

college curriculum matters and determines appropriate credit and time requirements for 

courses and programs. The Curriculum Committee has primary authority to review and 

make recommendations to the VPAA on regular and elective course proposals, on new or 

substantively revised program proposals. Recommendations are sent to the Vice 

President for Academic Affairs, the Academic Council, the President and/or the Board of 

Trustees. The Curriculum Committee has the ability to endorse proposals, endorse with 

recommendations, or redirect any proposal that comes to its attention. 

Procedures used to make credit hour assignments: 

A. Courses 


1. All CCAD courses that apply to degree-seeking programs are structured to 

award 1.5 or 3.0 credits (note that after fall 2013, all courses will be 3.0 

credits). 

2. The CCAD's credentialed faculty members write and review existing course 

content and propose new course content within their respective programs and 

departments. 

3. New or revised courses are proposed before the faculty Curriculum 

Committee to ensure academic integrity, college-level outcomes and sufficient 

clock time to award credit. 

4. Scheduling systems ensure course meet sufficiently to be able to meet contact 

time requirements. 

5. Independent work assigned as grading opportunities ensure students are 

working outside of class to meet clock time requirements. 

6. Faculty award credit in courses by reporting student grades to the registrar’s 

office through a student information system (PowerCampus). 

B. Programs (and requirements within programs) 

1. All graduate programs are standardized at 60 semester hours. 

2. All undergraduate degree programs are standardized at 120 semester hours. 

3. All minor programs are standardized at 18 semester hours (note that after fall 

2014, minor programs will be standardized at 15 hours). 

4. All programs are periodically reviewed (usually once every three years) for 

their overall content, including general and liberal education requirements, 

support courses, and courses within the major. 

Means of assurance for accurate and reliable application of credit hour policies: 

A. Courses 

1. Students are only eligible for credit in a course for which they are officially 

registered. 

2. CCAD awards credit only when the faculty member of record has certified 

completion of a registered course by posting final grades to the student 

information system. 

3. The CCAD registrar performs regular audits and tracks students’ satisfactory 

academic degree progress through the student information system. 

B. Programs (and requirements within programs) 

1. Students must accumulate sufficient and appropriate credits within the various 

requirements of their programs in order to earn a degree, including meeting 

general and liberal education requirements, support course requirements, and 

courses within the major. 

2. Students may not transfer credits, or apply credits from one area of a degree 

program to another without approval from both the program chair and 

academic dean. 

3. Students must apply for graduation and be subjected to a degree audit before a 

diploma may be awarded. 


III. 

Transfer of Credit Policies and Articulation Agreements 

CCAD aims to transfer in art and liberal arts credits from other higher education 

institutions while maintaining the quality of the CCAD degree. Educational records, 

official transcripts, and art portfolios are evaluated individually to determine the transfer 

of credits and course equivalencies. Advanced Placement exams, International 

Baccalaureate programs, CCAD College PreView, and college-level courses taken during 

high school will also be considered during the transfer process. After determining the 

placement of transfer credits within a student’s degree requirements, the Advising Office 

registers students for their first semester classes. A maximum of 60 semester credit hours 

can transfer into a CCAD degree plan. 120 semester credit hours are required for 

graduation. Students must complete at least 30 credits of studio art/ division requirements 

at CCAD, and in most cases, the senior year must be completed in residence at CCAD. 

Official transcripts must be mailed to CCAD for each college at which credit was earned. 

If the credit was given through a high school and appears on the high school transcript, an 

official transcript must still be received from the college that granted the credit. 

Similarly, Advanced Placement (AP), International Baccalaureate (IB), and College 

Level Examination Program (CLEP) scores must be sent from their respective granting 

agencies (i.e. The College Board or IB). CCAD does not award transfer credit based on 

work experience or coursework completed at non-accredited institutions. Credit is also 

not given to vocational or technical coursework unless it directly pertains to the student’s 

course of study at CCAD. 

All Liberal Arts and Studio courses with grades of “C” or higher are considered for 

transfer credit. Credits transferred in are not calculated in a student’s CCAD grade point 

average. The degree requirement sheet for each major indicates the number of elective 

credits that may transfer. Studio courses will at least transfer for elective credit, up to the 

number allowed, and will be considered for required course credit where content and 

ability demonstrated in one’s artwork are similar. This is usually determined by faculty 

evaluation of a student’s artwork from specific courses. 

A. Liberal Arts Courses: 

Any class similar to those listed on the CCAD Degree Requirement Sheet will 

usually transfer, up to the number of semester credit hours needed for one’s 

major. Examples: Art History, Psychology, Sociology, Literature, Philosophy, 

Cultural Anthropology, Writing courses, Science, or Math. 

B. Studio Courses: 

All studio art and design courses must be evaluated by faculty or staff after 

completion to determine transferability. 

C. Converting Quarter Hours to Semester Hours: 


CCAD operates on a semester calendar. Courses taken at institutions using the 

quarter system must be converted. 

The formula is Quarter hours x .67 = Semester hours. 

Qtr. Hours Semester Hours 

5 = 3 

4 = 2.5 

3 = 2 

2 = 1 

D. AP Scores: 

A score of 5 in any Art subject = 3 credits Studio Art Elective 

A score of 3 or above in any Liberal Art subject = 3 credits of LA classes 

Art History = LA132 or LA133 

Biology = LA259 

Calculus = LA262 

Chemistry = LA259 

English Language = LA190 

English Literature = LA190 or LA390 

Environmental Science = LA261 

Human Geography = LA275 

Physics = LA256 

Psychology = LA270 

Statistics = LA262 

All other subjects = LA100 Elective 

First Year courses are the basis of a strong education in the visual arts and play an 

important role within each major and career path. CCAD strongly believes in the 

quality and importance of our freshman experience and foundation courses. We 

recognize the value of Advanced Placement credit, but believe the best course of 

action is to award studio art elective credit for the strongest Advanced Placement 

portfolios. 

E. CLEP: 

CCAD accepts College Level Examination Program (CLEP) test scores for 

consideration for transfer credit. The test scores must come from The College 

Board. If a person has received CLEP credit at another college, CCAD requires a 

copy of his/her score report from The College Board, not only the transcript from 

the previous college showing credit for CLEP. 

F. IB (International Baccalaureate) Scores: 

Students entering CCAD with International Baccalaureate marks shall receive 

credits in adherence with the following chart. A maximum of 9 credits shall be 

awarded. 

Subject Marks Credits Course Credit 


Any Language 5, 6, or 7 3 LA LA Elective 

Business & Management 6 or 7 3 LA LA240 Cont. 

Business 

Econ, Geog, History, Islamic 5, 6, or 7 3 LA LA Elective 

History 

Information Tech. in a 5, 6, or 7 3 LA LA Elective 

Global Society 

Philosophy 6 or 7 3 LA LA250 Philosophy 

Psychology 6 or 7 3 LA LA270 Psychology 

Social & Cultural 

Anthropology 

6 or 7 3 LA LA274 

Anthropology 

Biology or Chemistry 6 or 7 3 LA LA259 General 

Science 

Design Tech 5, 6, or 7 3 LA LA Elective 

Environmental Systems 6 or 7 3 LA LA261 Ecology 

Physics 6 or 7 3 LA LA256 Physics 

Any Math 5, 6, or 7 3 LA LA 262 

Computer Science 5, 6 or 7 3 LA LA Elective 

Visual Arts 6 or 7 3 Studio Studio Elective 

Music or Theatre 5, 6, or 7 3 LA LA Elective 

IBO School based syllabus 6 or 7 TBD Review of 

curriculum required 

G. New Student Transfer Process: 

1. Student submits application materials (application, portfolio, transcripts from 

all colleges attended, letter of recommendation, personal statement, 

application fee, and final high school transcript). 

2. Approximately one week after submission, CCAD mails a letter to confirm 

receipt and list any materials not received. 

3. Approximately two to four weeks after application is received, the Director of 

Advising prepares and mails a preliminary transfer credit evaluation. This 

outlines what will transfer, and what may transfer, dependent on final grade or 

artwork review. 

4. If additional information is needed, such as a review of artwork from specific 

courses to decide transfer credit, the letter will indicate this. The Transfer 

Artwork Review is completed at Transfer and Non-Traditional Student 

Orientation. 

5. The Advising Office registers students for classes for their first semester and 

posts transfer credit to their CCAD record as soon as scheduling deposits are 

paid or during the Transfer Artwork Review, if applicable. 

H. Current Student Transfer Process: 

Current CCAD students may take courses at other institutions. Before registering 

for classes elsewhere, students must obtain a Transient Student Form and 

complete it with the appropriate Dean. After completing the coursework, students 

are responsible for requesting an official transcript to be sent to CCAD in order 


for credits to be evaluated. Only courses in which the student earned a “C” or 

above will be considered for transfer. Courses transferred in will not impact a 

student’s CCAD grade point average. 

1. Student completes the Transient Student Form before registering elsewhere 

(available at the One-Stop). 

2. After completing the courses, student requests an official transcript to be sent 

to the CCAD Registrar’s Office 

3. Transcripts are received by the Registrar. 

4. Depending on content of courses taken elsewhere, the registrar will sent a 

copy of the transcript and the Transfer Credit Evaluation Form to the 

appropriate dean or faculty advisor to review and approve credits. 

5. Once courses have been reviewed and approved for transfer, the credit posted 

by the Registrar. 

I. Articulation Students: 

CCAD has formed articulation agreements with a number of community colleges 

which have been assessed for quality in studio art and design. Under the terms of 

these agreements, students are guaranteed admission and a certain number of 

transfer credits after completing their Associate of Arts degree with a 2.0 GPA or 

above. Articulation students must present a portfolio for review and placement 

into the best courses for their skill level. 

Students may enter CCAD at the junior level provided that they remain in the 

same major that they had at the community college. With careful registration and 

passing grades, articulation students can earn their Bachelors of Fine Arts from 

CCAD in two years. The degree requirement sheets published for articulation 

students are a guideline for what will transfer in and what must be completed at 

CCAD. Please note that these sheets are only guidelines and every student must 

be evaluated individually. 

Colleges and majors with which we have articulation agreements: 

Maricopa Community Colleges 

Fine Arts 

Fashion Design 

Ad & Graphic Design 

Media Studies 

Interior Design 

Montgomery College, Maryland 

V. Ad & Graphic Design (A.F.A: 902A) 

VI. Fine Arts (A.F.A: 900A, Studio Art 062, Art 003) 

Articulation process: 


1. Student completes A.A. or A.F.A. at with 2.0 of above cumulative GPA. 

2. Student applies through the Admissions Office and sends official 

transcript to CCAD. 

3. Director of Advising is notified of potential incoming articulation student 

and mails degree and contact information to applicant. 

4. Applicant makes appointment with Director of Advising for portfolio 

review and class registration. 

Scholarships: 

The Robert McCall Scholarship: This two-year, merit-based scholarship will 

be awarded to a student who has completed the Associates of Arts degree at 

the Maricopa Community Colleges and is transferring to CCAD for the 

completion of a Bachelor of Fine Arts degree. Application, letters of 

recommendation, and transcripts will be due on April 15 for the Fall Term and 

November 15 for the Spring Term. A limited number of merit based 

scholarships are also available for students from Montgomery College. Please 

contact Admissions for more information. 

IV. 

Student Financial Assistance 

A. Assistance Available from Federal, State, Local, and Institutional Programs: 

Information on the availability of institutional and financial aid can be obtained 

by contacting the One-Stop Student Services Office at 614-222-3295, or by 

consulting the information our website at http://www.ccad.edu/collegeservices/one-stop-student-services/financial-aid. 

All CCAD students are required 

to complete the Free Application for Federal Student Aid (FAFSA) form each 

year. This form can be filed electronically at http://fafsa.ed.gov. More 

information about all forms of aid is available at http://www.ccad.edu/collegeservices/one-stop-student-services/financial-aid/student-loan-information. 

B. Federal Student Financial Aid Penalties for Drug Law Violations: 

The Higher Education Act (HEA) of 1965 as amended suspends aid eligibility for 

students who have been convicted under federal or state law of the sale or 

possession of drugs, if the offense occurred during a period of enrollment for 

which the student was receiving federal student aid (grants, loans, and/or workstudy). 

If you have a conviction(s) for these offenses, call the Federal Student Aid 

Information Center at 1-800-4-FED-AID (1-800-433-3243) or go to 

http://www.fafsa.ed.gov, click on “Before Beginning a FAFSA” in the left 

column, then click on “Student Aid Eligibility Worksheet” to find out how this 

law applies to you. If you have lost federal student aid eligibility due to a drug 

conviction, you can regain eligibility if you pass two unannounced drug tests 

conducted by a drug rehabilitation program that complies with criteria established 

by the U.S. Department of Education. (Information provided by Dept. of Ed. at 

http://studentaid.ed.gov/PORTALSWebApp/students/english/aideligibility.jsp?tab 

=funding) 


C. Student Loan Information: 

1. Entrance and Exit Loan Counseling for Student Borrowers: 

Entrance and exit counseling are required steps for those borrowing 

money from the federal government, and is done through the Department 

of Education’s website at www.studentloans.gov. All interviews are 

documented in the student’s permanent financial aid file. 

2. Terms and Conditions of Loans: 

Terms and conditions of loans are provided in the online student financial 

aid handbook at http://www.ccad.edu/files/student-services/financialaid/financialaidhandbook.pdf. 

This information is also available on the 

website under “information on applying for loans”. 

3. Institutional Code of Conduct for Education Loans, and Preferred Lender 

Lists/Arrangements: 

CCAD is now a Direct Lending Institution (federal loans are provided 

directly by the government). We no longer use private lenders as a source 

for Federal Loans. Additionally, no CCAD employee serves on advisory 

boards for private lenders. 

V. Health and Safety 

A. Drug and Alcohol Abuse Prevention Programs: 

CCAD provides information to students, faculty, and staff about drug and alcohol 

abuse through email, the institutional website and referral sources, campus 

programs, and individual counseling. The Student Code of Conduct (in the 

Student Handbook) clearly articulates the College’s policies regarding drug and 

alcohol abuse and misuse, along with possible sanctions that may result from 

violations. Licensed counselors, including a licensed chemical dependency 

counselor, are available in the Counseling and Wellness Center to assist students 

who are struggling with their usage of drugs or alcohol. 

B. Vaccination Policies: 

CCAD requires all students to show proof of vaccination against Measles, 

Mumps, and Rubella (MMR), Tetanus/Diphtheria (within last 5 years), and 

Hepatitis B. This documentation must be provided before the student begins 

studying at CCAD. Meningitis vaccination and a Tuberculosis test are highly 

recommended, especially if the student will be living in a residence hall 

environment. If documentation is not available for the Measles, Mumps, and 

Rubella (MMR) vaccination, titer levels must be checked by a doctor and with 

documentation submitted to the College. The immunization requirements and 

documentation form are available at http://www.ccad.edu/files/studentservices/counseling/undergrad-medical-info2011.pdf 

(for undergraduates 

students) or http://www.ccad.edu/files/student-services/counseling/grad-medicalinfo2011.pdf 

(for graduate students). 

C. Campus Security Policies, Crime Statistics and Crime Log: 


CCAD’s most recent policies and statistics are available online at 

http://www.ccad.edu/college-services/safety-security/campus-security-act-report, 

or through the Dean of Student’s Office. The College’s Crime Log is available in 

the Safety and Security Office. 

D. Fire Safety Policies, Statistics, and Log (On-Campus Housing Facilities): 

Fire safety policies for the residence halls are contained in the residential section 

of the Student Handbook, available online at http://www.ccad.edu/ccadcampus/student-handbook 

and available in printed form to each student, faculty, 

and staff member annually. CCAD will begin issuing an annual fire safety report 

and log by October 1 of each year, starting with 2010, that pertains to its oncampus 

residence halls. 

E. Inclusion of New Hate Crimes Categories: 

CCAD continues to comply fully with the Jeanne Clery Disclosure of Campus 

Security Policy and Campus Crimes Statistics Act. Internal reporting documents 

and protocols have been updated to include the additional “hate crimes” 

categories of larceny/theft, simple assault, intimidation, 

destruction/damage/vandalism to property. Information about campus safety and 

security (including the aforementioned new hate crimes categories) will appear in 

the 2010 version of the Campus Security Act Report (available online by October 

2011 at http://www.ccad.edu/college-services/safety-security/campus-securityact-report). 

As required by law, CCAD annually produces and makes available 

our Campus Security Act Report to keep the college community informed. 

F. Coordination with Law Enforcement: 

CCAD encourages community members to report crimes or suspicious activity 

promptly to the Security Office. In response to a call, the Security Office will 

take the required action to include summoning appropriate personnel or notifying 

the appropriate law enforcement agency. CCAD’s Director of Safety & Security 

will investigate reports of criminal activity and will refer reports of crimes as 

required by law for investigation or prosecution by the Columbus Police 

Department (CPD). Additional information about campus safety and security 

policies may be found here: http://www.ccad.edu/college-services/safetysecurity/campus-security-act-report. 

G. Disclosure of Disciplinary Proceedings: 

The CCAD Student Code of Conduct describes our disciplinary procedures, 

including disclosure of records. The Assistant Dean of Students maintains a 

record of all student conduct proceedings. Beginning in July 2010, the Student 

Code of Conduct was amended to allow for notification of an alleged victim’s 

next of kin upon written request and when the circumstances and law require it 

(for proceedings pertaining to crimes of violence or nonforcible sex offenses and 

when the alleged victim is deceased). 

H. Emergency Notification Policies: 


CCAD utilizes an emergency notification service, CCAD Alert, which can be 

used to quickly notify students, faculty, and staff of impending emergencies via 

phone, email, and/or text message. Members of the campus community must first 

register for the service by going to http://www.ccad.edu/college-services/safetysecurity/emergency-notification-alert-system, 

clicking on “Link to CCAD Alert,” 

and following the registration steps. Only registered students and current 

employees are able to register in the system, but each individual can register up to 

six different contact numbers/addresses for his/her account (including numbers 

for family and friends). 

CCAD’s Critical Incident Management Team (CIMT) is comprised of senior and 

mid-level employees who have expertise or responsibility in critical institutional 

management areas. These individuals are the President, Senior Vice President 

and CFO, Vice President for Student Affairs/Dean of Students, Vice President for 

Academic Affairs, Vice President for Institutional Advancement, Vice President 

for Enrollment Management, Director of Facilities, Director of Information 

Technology, Director of Human Resources, and Director of Safety and Security. 

The CIMT will convene as quickly as possible during a perceived emergency to 

assist in managing the response. Members of the CIMT, and only these 

individuals, are authorized to send emergency communication messages through 

the CCAD Alert system, and such messages will be sent as quickly as possible 

during a real emergency when the immediate health and/or safety of campus 

community members appear to be in jeopardy. In most cases, various emergency 

messages are already stored within the system for immediate dissemination. If a 

new message needs to be created, the Vice President for Student Affairs will 

confer with select members of the CIMT to craft the message and determine the 

target recipients. If appropriate, the Vice President of Institutional Advancement 

will take the lead on informing external constituents about the status of an 

emergency. 

Only authorized CCAD administrators will be permitted to send messages 

through the system and only in cases that require campus constituents to take 

immediate action to protect their safety or in cases of weather emergency. This 

information is published in the Annual Campus Crime Report (available at 

http://www.ccad.edu/college-services/safety-security/campus-security-act-report), 

and is tested annually through usage during a weather-related closing, or if that 

does not occur, through a planned test. Additionally, when individuals activate 

their CCAD Alert accounts, the system automatically sends a test message to their 

mobile phones. 

I. Missing Residential Student Notification 

Residential students will be provided an opportunity at the beginning of each 

semester to confidentially inform the College of a person they wish to be 

contacted in case they are assumed to be missing. This information will be 

collected by the residence life staff and retained in a secure location that can be 


accessed only by approved staff members. Students are able to update their 

contact information whenever they choose. 

If a residential student is believed to be missing for at least 24 hours, the Director 

of Residence Life or the Residence Hall Director should be notified immediately. 

The staff member receiving the report will inform the Director of Safety and 

Security immediately. Additionally, the student’s designated contact and any 

appropriate law enforcement agency will be notified within 24 hours of the 

determination that the student is indeed missing. 

Students should be aware that if they are under 18 years old and not emancipated, 

CCAD is required to notify a custodial parent or guardian with 24 hours of the 

determination that the student is missing, in addition to any additional contact 

person designated by the student. 

VI. 

Student Outcomes: 

A. Retention Rate, Graduation Rates, and Transfer-Out Rates: 

CCAD’s most recently published rates are available at 


s=OH&id=202170. 

B. Disaggregated Graduation Data: 

(Disaggregated graduation data) degrees awarded between July 1, 2009 and June 30, 2010. 

Total degrees awarded = 262 

Graduation and completion data disaggregated by gender, racial and ethnic groups, recipients of 

Pell Grants, recipients of a subsidized federal loan who did not receive a Pell Grant, and recipients 

of neither a Pell Grant nor a subsidized loan. 

Ethnicity 

White 

Black or 

African 

American 

American 

Indian/ 

Alaskan 

Native 

Asian 

Gender 

(Completers) 

Pell Grant 

recipients 

(Completers) 

Stafford Subsidized 

Federal Loan 

recipients who did 

not receive a Pell 

Grant 

(Completers) 

Who did not 

receive a Pell 

Grant or 

Stafford 

Subsidized 

Loan 

Male 31 37 26 94 

Total 

Female 43 40 33 116 

Male 4 1 2 7 

Female 2 2 3 7 

Male 0 0 0 0 


Male 2 0 4 6 

Female 1 0 9 10 

Hispanic Male 1 0 0 1 


Unknown 

Two or 

more 

races 


Male 1 0 0 1 


Male 2 2 0 4 


Total 94 85 78 257 

C. Employment Placement and Professional Education Statistics for Graduates: 

CCAD does not use job placement rates for recruiting purposes, and therefore is 

not required to calculate this statistic and disclose it to potential students. 

However, CCAD is currently collecting data on our graduates and alumni through 

surveys of graduates to self-report their employment or additional education 

information. Information obtained will relate to employment status, pay range, 

and/or types of graduate or professional education, but the results may not be 

statistically accurate. Names and identifying information will be kept confidential 

and will not be mandatory for self-reporting.

CCAD Federal Compliance Information - Columbus College of Art ...

Create successful ePaper yourself

Delete template?

Save as template?