July 25, 2012 - Toho Water Authority

951 Martin Luther King Boulevard Kissimmee, FL 34741 407-944-5000 www.tohowater.com 

Bruce R. Van Meter, Chairman Brian L. Wheeler, Executive Director Mark Lawson, General Counsel 

Raul S. Banasco, Vice Chairman 

Michael W. Sweeney, Deputy Executive Director 

Robert J. Bornstein, Vice Chairman Pro Tem 

Nilsa C. Diaz, Executive Assistant 

Thomas White, Secretary 

Clarence L.. Thacker, Supervisor 2 

Wendell McKinnon, Supervisor 1 

1. Meeting called to order 

AGENDA 

JULY 25, 2012 

5:00 PM 

2. A. Moment of Silent Reflection 

B. Pledge of Allegiance 

3. Approval of the Agenda 

4. Awards and Presentations 

5. Public Hearing 

6. Hear the Audience 

7. Consent Agenda 

The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous business of the Board of Supervisors. The Board of Supervisors 

in one motion may adopt the entire Agenda. The motion for adoption is non-debatable and must receive unanimous approval. By request of any individual 

member, any item may be removed from the Consent Agenda and placed upon the Regular Agenda for debate. 

A. APPROVAL OF BOARD OF SUPERVISOR MEETING MINUTES 

JULY 11, 2012 

B. ADDITION OF THE LIFT STATION #25B FORCE MAIN 

EXTENSION PROJECT TO STRICKLER BROTHER’S EXISTING 

LIFT STATION #21B REHAB PROJECT 

C. APPROVAL FOR CONSTRUCTION OF HILL STREET PHASE 2 

D. TEMPORARY CONSTRUCTION INSPECTOR CONTRACT 

RENEWAL 

E. APPROVAL FOR THE COLLECTION SYSTEM INFLOW 

ABATEMENT PROGRAM – POINCIANA LAKE MARION WRF

F. SOLE SOURCE PURCHASE OF PORTABLE DEWATERING 

EQUIPMENT 

8. Informational Presentations 

9. Unfinished Business: 

A. CUSTOMER INFORMATION SYSTEM (CIS) BOARD POLICIES 

10. New Business 

11. Staff Reports: 

A. MONTHLY FINANCIAL REPORT JUNE 2012 

B. MAJOR PROJECT SUMMARIES 

12. TWA Board Officials

Description Regular meeting of the Tohopekaliga Water Authority for July 11, 

2012. Present at the meeting were Supervisor Robert Bornstein, 

Supervisor Tom White, Supervisor Clarence Thacker, Supervisor 

Wendell McKinnon, Chairman Bruce Van Meter, Commissioner Jerry 

Gemskie, and Commissioner Michael Harford. Commissioner Todd 

Danzler was not present. 

Date: July 11, 

2012 

Location: Toho 

Water Authority 

Board Room 

Time Item Minutes 

5:05 PM Meeting called 

to order 

Moment of 

Silent 

Reflection and 

Pledge of 

Allegiance 

Approval of the 

Agenda 

Awards and 

Presentations 

Public Hearing 

Hear the 

Audience 

Consent 

Agenda 

Chairman Van Meter called the meeting to order at 

5:05 PM. Attorney Mark Lawson explained to the 

Board that Supervisor, Mr. Raul Banasco, was 

unable to attend the meeting and had asked to 

participate by teleconference. Attendance is 

permitted by teleconference if a quorum is 

physically present, the board agrees to the 

teleconference attendance, and the board member 

can be heard by the board and the audience. Mr. 

Lawson also advised the Board that Mr. Banasco’s 

participation could not be used to constitute a 

quorum. Supervisor Banasco’s absence was due to 

a business commitment and he could be heard by 

all attendees. Supervisor McKinnon moved for 

Supervisor Banasco’s participation via telephone 

and Supervisor Bornstein seconded the motion. 

Motion passed 6 to 0. 

After a Moment of Silent Reflection, Chairman Van 

Meter led the audience in the Pledge of Allegiance. 

There not being any changes to the Agenda as 

published, Supervisor White moved for approval of 

the Agenda and Supervisor McKinnon seconded the 

motion. Motion passed 6 to 0. 

None 

None scheduled. 

No one came forth. 

Supervisor Thacker removed Item 7-I. APPROVAL 

OF RENEWAL OF AGREEMENT PROVISION OF 

POTABLE WATER SUPPLY AND SANITARY 

SEWAGE TREATMENT AND DISPOSAL WITH 

FLORIBRA U.S.A., INC.; and Executive Director

Brian Wheeler removed Item 7B. APPROVAL OF 

SPONSORSHIP OF A 2012 AQUATICS 

INSTRUCTION PROGRAM, for discussion. 

Supervisor Thacker moved for approval of the 

Consent Agenda with the exception of Items 7B and 

7-I. Supervisor White seconded the motion. Motion 

passed 6 to 0. 

A)APPROVAL OF BOARD OF SUPERVISOR 

MEETING MINUTES JUNE 13, 2012 

B) APPROVAL OF SPONSORSHIP OF A 2012 

AQUATICS INSTRUCTION PROGRAM – Mary 

Jane Arrington, Chairwoman of the Osceola YMCA, 

expressed her gratitude for the TWA donation of 

$7,500 for the past four years for the YMCA 

Aquatics instruction program. Ms. Arrington 

requested the Board to increase the Authority's 

donation to $10,000. Supervisor White asked if 

there was a shortage of sponsorships for the 

program this year and Ms. Arrington replied that this 

year it has been exceedingly hard to reach their 

goal. Supervisor Bornstein stated that if the Board 

would agree to provide $2,000 of the additional 

request he would contribute the other $500. 

Supervisor White stated that the sponsorship is a 

good fit and made a motion for approval of a 

$9,500.00 donation from TWA and $500 from 

Supervisor Bornstein. Supervisor McKinnon 

seconded the motion. Motion passed 6 to 0. 

C)APPROVAL FOR ENGINEERING SCOPE OF 

SERVICES FOR THE 2012 TOHO 1 GRAVITY 

SEWER REHAB/REPLACE PROJECT 

D)APPROVAL OF AGREEMENT TO PROVIDE 

ALLEN BRADLEY PLC PARTS FOR SCADA 

SYSTEM 

E)APPROVAL OF THE CONSTRUCTION 

CONTRACT WITH WRIGHT’S EXCAVATING FOR 

THE REUSE WATER MAIN SYSTEM 

IMPROVEMENTS PROJECT 

F)AWARD OF CONTRACT TO VK JENSEN

ENTERPRISES, INC. FOR A REUSE MAIN 

PROJECT 

G)APPROVAL OF ASPHALT PAVING FOR 

SOUTH BERMUDA WATER RECLAMATION 

FACILITY 

H)APPROVAL OF THE CONSTRUCTION 

CONTRACT WITH TLC DIVERSIFIED, INC. FOR 

LIFT STATION REHABILITATION PROJECTS 

Informational 

Presentations 

5:30 PM Unfinished 

Business 

I) APPROVAL OF RENEWAL OF AGREEMENT 

PROVISION OF POTABLE WATER SUPPLY AND 

SANITARY SEWAGE TREATMENT AND 

DISPOSAL WITH FLORIBRA U.S.A., INC. 

Supervisor Thacker pulled this item because his 

wife is an attorney representing one of the parties 

and he must abstain from voting due to a conflict of 

interest. Attorney Lawson recommended modifying 

the wording to the renewal of the agreement stating 

that it was an amendment to the original agreement. 

Ms. Jo Thacker, 390 North Orange Avenue, 

Orlando, expressed the need to have the renewal of 

the agreement signed tonight. Supervisor McKinnon 

moved for approval with the stipulation that; if 

needed, Mr. Wheeler could execute the agreement. 

Ms. Thacker said that if the concern is the change in 

language; it is the same language that was 

approved 5 years ago. Chairman Van Meter asked 

if the original document alluded to the extension and 

the response was affirmative. Supervisor White 

seconded the motion. Motion passed 5 to 0 with 

Supervisor Thacker abstaining from voting. 

None 

A) APPROVAL OF THE PURCHASE AND 

INSTALLATION OF TWO, FOUR THOUSAND 

GALLON ABOVE GROUND FUEL DISPENSING 

TANKS – Mr. Wheeler explained that his item was 

continued from the June 27th meeting because the 

Board had requested additional information. Mr. 

Wheeler informed the Board that the Sheriff’s 

Department does not have a fueling station in 

Poinciana and that the Sheriff will be offered the 

opportunity to utilize the fueling station. Supervisor 

White added that with the savings projection, the

system will be paid for in (3) three years. 

Supervisor Bornstein added that his original 

concern was with safety and aesthetics. Mr. 

Wheeler said that there are very stringent 

regulations governing the installation of fuel tanks 

and that the tanks will not be visible to the public. 

Supervisor Thacker stated that he still has a 

problem with the $80,000 cost per tank. Supervisor 

Bornstein moved for approval of the fuel tanks and 

Supervisor White seconded the motion. Motion 

passed 5 to 1; Supervisor Thacker voted against it. 

B) RESOLUTION 2012-006 – CARRYING OUT 

THE DIRECTION OF THE BOARD OF 

SUPERVISORS CONCERNING SYSTEM 

DEVELOPMENT CHARGES (RECONCILIATION 

OR AMNESTY PROGRAM AND OTHER 

MATTERS) - Deputy Executive Director Sweeney 

made a PowerPoint presentation outlining the 

changes to the System Development Charge 

Resolution that incorporated the reconciliation or 

amnesty program. Mr. Sweeney advised the Board 

that System Development Charges (SDCs) resulting 

from improvements before 2005 would not be 

charged or collected. The basis of the September 

30, 2005 date is that information on properties and 

development that occurred before that date was 

either incomplete and/or difficult to track. Mr. 

Bornstein asked if Staff had a rough estimate of the 

amount of SDCs that would be lost. Mr. Sweeney 

responded that Staff does not have data or a way to 

make such an estimate. 

Supervisor Thacker expressed a concern that the 

Authority will be spending more money collecting 

the SDCs owed under the amnesty program than 

will be collected. He expressed support for the pilot 

program proposed in the resolution to target 

approximately 34 properties initially for staff to test 

the program before extending it to the total system. 

Supervisor Thacker made a motion to approve the 

resolution and the pilot program as a first step to 

implement the amnesty program. The pilot program 

should take about 60 days and will provide 

information on the amount of SDCs that can be 

collected and the relative cost of collection. 

Supervisor McKinnon seconded the motion.

Executive Wheeler asked the Board for clarification 

on whether interest was to be charged on SDCs 

covered in a Forbearance Agreement. Supervisor 

Thacker stated that he was okay with the 

forbearance agreements being without interest. Mr. 

Wheeler stated that part of the amnesty program, 

Service Agreements, is going to be applied to all 

new commercial customers as well as those that 

participate in the Amnesty Program. 

Chairman Van Meter asked when the Pilot Program 

would begin and that he would like staff to report to 

the Board on its progress. Mr. Sweeney responded 

that the pilot program would begin on Monday, July 

16 th . 

Motion passed 5 to 0 (Supervisor Banasco hung up 

the telephone and was not available to vote). 

New Business None 

5:53 PM Staff Reports A) LAKEFRONT LIFT STATION (LS35) FORCE 

MAIN BY-PASS AND ODOR CONTROL 

EQUIPMENT INSTALLATION UPDATE – 

Engineering Director, Robert Pelham gave the 

Board an update on the project to address the odors 

associated with the Lakefront lift station (35). 

B) MONTHLY FINANCIAL REPORT MAY 2012 – 

Alexandra Green presented the financial report for 

the month of May 2012. 

TWA Board 

Officials 

C)CAPITAL PROJECT SUMMARIES – no 

questions 

Osceola County Commissioner Harford suggested 

that the Authority be cautious about granting 

contractors permission to work on certain holidays 

in areas that may impact residents. He also 

informed the Board that the residents of 

Intercession City have inquired about the potential 

to have sanitary sewer service constructed for their 

community. Chairman Van Meter suggested that 

the residents might look into applying for a 

community block grant. 

Supervisor Thacker said that Staff should continue 

to pursue discussions with the Sheriff’s Department 

on using fuel tanks to be installed in Poinciana and 

the Western part of the County.

6:17 PM ADJOURNED There being no further business to come before the 

Board, Chairman Van Meter adjourned the meeting 

at 6:17 PM. 

_______________________________ 

Bruce R. Van Meter, Chairman 

________________________________ 

Tom E. White, Secretary

Category: 

Attachment(s): 

Consent 

Contract Change Order 

ADDITION OF THE LIFT STATION #25B FORCE MAIN EXTENSION PROJECT TO STRICKLER 

BROTHER’S EXISTING LIFT STATION #21B REHAB PROJECT 

Explanation: On May 23 rd , the Board approved the Osceola Parkway Force Main construction contract 

with Jr. Davis that upsizes approximately 2,900 feet of 6” force main to 8” force main from Lift Station 25B 

to the start of the Osceola Parkway Phase 2 Road widening project. This project extends the force main 

1,200 feet to the downstream master lift station, which is currently under contract with Strickler Brothers 

for rehabilitation. 

This force main extension is needed because the existing 8” gravity sewer system receiving the flow from 

the existing 6” force main (to be upsized to 8”), is undersized to accommodate the peak flows from the 

surrounding area as evidenced by surcharging at the 6” force main discharge manhole. The rehabilitation 

of LS-25B, to be constructed upon completion of the force main extension, will upsize the pumps to meet 

current flows. The pump upsizing and increased flow will further exacerbate the surcharging problem if 

this force main extension is not implemented. These force main upsizing and extension projects are 

needed to provide additional capacity, reduce the probability of sewer spills, and also decrease energy 

consumption and operational costs through reduced pump run times. 

This project must be completed prior to Phase 2 of the County’s Osceola Parkway Road Widening project 

that is scheduled to begin construction this October in order to avoid additional costs associated with the 

roadway construction. Strickler Brothers, as low bidder, is currently under contract with TWA to rehab LS- 

21B, which is at the downstream tie-in point of this force main extension. 

Staff has negotiated a price of $108,250.00 with Strickler Brothers to construct the 1,200-foot force main 

extension as an addition to their existing contract. Strickler Brother’s pricing is consistent with their low 

bid unit prices from their LS-21B Rehab project; i.e. their unit price for directional drilling 800 feet of 12” 

force main was $54 per foot and their unit price for this project’s 1,200 feet of 10” force main is $52 per 

foot. The price difference is reflective of the pipe material cost and the level of difficulty to perform longerlength 

directional drills. 

Staff requests a 10% construction contingency for this project. 

This project will be funded by budgeted sewer system rehabilitation funds, project #31200. 

RECOMMENDATION: Staff recommends approval of the LS-25B Force Main Extension Change Order 

to Strickler Brother’s existing Lift Station Rehab project in the amount of $108,250, and a 10% 

construction contingency of $10,825. 

LS-25B FM Extension-07.25.12.ag 

7B

CATEGORY: 


Consent 

None 

APPROVAL FOR CONSTRUCTION OF HILL STREET PHASE 2 

Explanation: The Board of Supervisors is requested to award the Hill Street Phase 2 

construction contract to a Toho Water Authority continuing contractor, VK Jensen Enterprises, 

Inc., in the amount of $79,502.85. 

The Hill Street project includes construction of water and wastewater infrastructure 

improvements in conjunction with the City of Kissimmee’s right-of-way and drainage 

improvements project. The limits of the project are from the Emory Canal to Forrest Avenue 

and from Martin Luther King Blvd to Oak Street. Phase 1 has been constructed and includes 

the area within Oak Street Park. Phase 2 follows Hill Street from the park to Lavon Avenue 

and south on Lavon approximately 300 feet. Phase 3 includes the remainder of Hill Street, the 

remainder of Lavon Avenue, Palm Avenue, and Forrest Avenue. 

The Phase 2 utility work includes 1 gravity sewer point repair, 185 LF of 10” clay gravity sewer 

main replacement, lining 3 gravity sewer services, 1 water main deflection, 1 single water 

service, 2 double water services, and temporary road restoration outside of the area to be 

disturbed by the City’s work. 

The Authority and the City bid their respective Phase 1 and Phase 2 work simultaneously. 

Bidders were required to submit bids for both the Authority’s work and the City’s work. Two 

bids were received for the Phase 1 & Phase 2 work. The utility bids are summarized below: 

Bidder Phase 1 Phase 2 

VJ Jensen Enterprises, Inc. $40,973.60 $91,143.35 

Jr. Davis Construction 

Company, Inc. 

$93,885.35 $131,797.01 

Since the completion of Phase 1, the City has secured additional funding and has contracted 

with VK Jensen to proceed with Phase 2. In order to prevent delay to the City’s work, the 

Authority should proceed with the utility Phase 2 work at this time. The Authority’s Phase 2 

plans have been slightly reduced in scope to facilitate changes made by the City to their Phase 

2 work since bidding. 

7C

VK Jensen has agreed to adjust the bid quantities based on the modified plans while using the 

bid unit prices for the work, resulting in a lower contract cost that what was originally bid, 

$91,143.35 vs. $79,502.85. Mobilization/Demobilization and other lump sum bid items have 

been reduced on a pro-rated basis. 

Following Board approval, staff will prepare a change order for execution by the Director of 

Engineering to include this work under the existing Phase 1 construction contract. 

This project will be funded by budgeted Hill Street Utility Relocation project funds, number 

112010. 

Recommendation: Staff recommends award of the Hill Street Phase 2 utility construction 

contract, in the amount of $79,502.85, to VK Jensen Enterprises, Inc. 

Hill Street Ph 2 Construction.07.25.12.ge

CATEGORY: 


Consent 

Contract for Temporary Employment 

TEMPORARY CONSTRUCTION INSPECTOR CONTRACT RENEWAL 

Explanation: The Authority utilizes construction inspectors to observe construction 

activity of contractors installing utilities on capital and private development projects. Inspectors 

provide a critical service for the Authority; they ensure utilities are constructed in conformance 

with the approved project design documents. 

Projects not constructed properly will not meet the intended level of service and require 

maintenance exceeding maintenance requirements of well-constructed infrastructure resulting 

in higher utility operating costs and greater customer dissatisfaction. 

Prior to 2007, the Authority employed eight inspectors and a managing senior inspector. In 

2007, the private development workload began to decline as a result of the economy; the 

inspector staff, through attrition, was reduced to six positions and the senior inspector. The 

capital project inspector workload has remained consistent over the same period. 

In the last year, an inspector and the managing senior inspector positions have been vacated 

due to inspector retirements. An existing inspector is filling the role of senior inspector on an 

interim basis. A temporary inspector, approved by the Board on August 11, 2011 for specific 

projects, was added to staff based upon a projected shortfall of available inspection hours. 

The inspector was assigned two specific projects, the South Bermuda Water Reclamation 

Facility Standby Power Upgrade and the Laboratory Building inspection. These projects are 

anticipated to be completed in August. Staff requests the execution of a new agreement for 

temporary construction inspection services based on the initiation of projects associated with 

the County’s and City’s planned road improvements. 

The temporary employee’s proposed hourly rate is equal to the top out hourly rate of a 

construction inspector, $26.87, plus the value of benefits (vacation, sick leave, holidays, health 

insurance, etc.) the Authority provides its employees. The value of benefits is approximately 

35% of the salary or $9.40. The total hourly rate is $36.27 ($26.87 + $9.40). The proposed 

contract rate is the same as the present contract increased by the amount of the increase 

provided to the employees of FY2012. The contract also provides for the hourly rate to 

increase by an amount equal to any increase in employee compensation that may be 

approved for FY2013. 

Recommendation: Staff recommends approval of the new contract for temporary 

employment. The new contract has been reviewed by the Authority’s labor attorney. 

Temp Inspector 07.25.12.rfp 

7D

TOHO WATER AUTHORITY 

CONTRACT FOR TEMPORARY EMPLOYMENT 

THIS CONTRACT, entered into this day of , 2012, by and 

between TOHOPEKALIGA WATER AUTHORITY, hereinafter referred to as TWA, and PHILLIP E. 

HARLOW, hereinafter referred to as the EMPLOYEE. 

NOW THEREFORE, in consideration of the covenants contained herein, the parties here to agree 

as follows: 

1. TWA hereby hires and employs the EMPLOYEE on a temporary basis to provide 

construction inspection and documentation services for the following projects: 

 

 

 

 

Osceola Parkway Phase II Utility Relocations and Improvements 

Osceola Parkway Force Main Relocations 

LS‐25B Force Main Extension 

Other projects that may fall within the anticipated construction period ending 

December 31, 2013. 

2. EMPLOYEE will be responsible for providing construction and documentation services at 

the TWA facilities as designated in Appendix A attached hereto. 

3. The general supervision of the work by TWA will be handled by the Senior Engineer and 

Project Managers (or their designee). EMPLOYEE will keep the Senior Engineer and 

Project Managers apprised as to the status of the Projects in accordance with their 

instructions and subject to their final approval and determination that it meets the 

standards and criteria of TWA. 

4. EMPLOYEE shall adhere to the rules, regulations policies and procedures of TWA in 

connection with carrying out his duties hereunder. TWA shall have the right to direct 

and supervise the services and the timing of services provided by EMPLOYEE hereunder. 

5. EMPLOYEE shall receive compensation for providing said services with the total payment 

being tendered by TWA to EMPLOYEE as described in Appendix A. Such payments shall 

be subject to the deductions and withholding provisions of Section 9 below. 

6. TWA may terminate the Contract immediately with cause or without cause upon not less 

than five (5) days notice. Upon such termination, TWA shall pay EMPLOYEE for services

endered at the rate of compensation agreed to in the Contract, through the date of 

termination. 

7. For purposes of this Contract and any services rendered hereunder, it is hereby 

understood and agreed that EMPLOYEE is being employed on a temporary basis through 

completion of the services described in Section 1 above. Such employment shall end 

upon completion of the EMPLOYEE’s performance of the services described herein. 

EMPLOYEE shall not be classified as or considered an independent contractor or agent, 

or a partner or joint venturer of TWA. EMPLOYEE may not assign or delegate his or her 

obligations to perform services hereunder to any other person without TWA’s prior 

written consent. 

8. EMPLOYEE shall be responsible for maintaining during the term of this Contract his or 

her own insurance for any and all injuries, illnesses or sickness that may occur during the 

life of his Contract. 

9. EMPLOYEE understands and agrees that the payments received by him or her pursuant 

to this Contract shall be subject to withholding and deduction by TWA for applicable 

federal and state income taxes and employment taxes, including, but not limited to: 

Social Security, Medicare, FICA and FUTA taxes. 

IN WITNESS WHEREOF all parties hereby agree to the conditions set forth in the Contract. 

AUTHORIZATION: 

I understand, accept and agree to abide by the provisions contained within this Addendum. 

PHILLIP E. HARLOW 

TOHOPEKALIGA WATER AUTHORITY 

EMPLOYEE Signature Date Bruce Van Meter, Chairman Date 

Board of Supervisors 

Address 

City, State, Zip 

Work Phone

Appendix A 

CONTRACT SCOPE 

Provide construction inspection and documentation services as a TWA contract employee for 

Projects as assigned. 

To include but not limited to: 

 

Daily inspection and documentation of construction activities for conformance with the 

contract documents. 

The Contract Employee will provide the following: 

 

 

 

Transportation 

Cell phone and monthly usage 

Personal safety equipment including hard hat, steel toed shoes, safety vest 

Responsibility of TWA 

 

Construction inspection office and utilities, telephone service, office furniture, office 

supplies, computer, copy machine 

COMPENSATION 

The contract employee will be paid hourly at a rate of $ 36.27 for approved hours worked 

on a bi‐weekly basis. The contract employee will not bill or be compensated during periods of 

construction non‐activity. 

The hourly rate will be amended by merit and/or cost of living adjustments, if any, approved by 

the TWA Board of Supervisors for TWA’s employees to take effect on the date approved for 

TWA’s employees.

CATEGORY: 


Consent 

None 

APPROVAL FOR THE COLLECTION SYSTEM INFLOW ABATEMENT PROGRAM – 

POINCIANA LAKE MARION WATER RECLAMATION FACILITY 

Explanation: Inflow and Infiltration (I/I) is defined as rain and groundwater infiltration into the 

gravity sewer system. I/I consumes hydraulic capacity in the collection system and treatment 

capacity at the plants. A program to reduce excessive I/I will ensure that the designed 

capacity of the collection system and reclamation facilities is available to transport and treat 

wastewater. 

An inflow abatement program was initiated in Poinciana’s Cypress West Water Reclamation 

Facility’s (WRF) service area to reduce excessive inflow. The effectiveness of this program 

has been validated by eight months of operating data showing that it has reduced the inflow of 

rainwater into the collection system and reduced the impact inflow has on the Cypress West 

WRF. 

This project will address the rainwater inflow issues in the Lake Marion WRF service area by 

applying the same techniques used for Cypress West WRF. An analysis was performed to 

correlate the pump run times for all lift stations in the Lake Marion WRF service area to rainfall 

levels. This analysis identified 16 lift station basins with evidence of I/I problems. This project 

will address these areas by: 

1. smoke testing over 318,879 feet of gravity sewer to identify the sources of inflow; 

2. sealing 1,428 manhole chimneys to prevent the inflow of rainwater between the cone, 

height adjustment rings and frame; 

3. installing inflow dishes in 1,428 manholes to prevent inflow between the manhole cover and 

frame; 

4. replace all missing or damaged sewer cleanout caps (estimated to be 50% of all cleanouts 

or 2,290). 

A bid specification for this construction project was advertised on DemandStar and bids were 

opened on June 26, 2012. Three bid packages were received and evaluated; USSI, LLC was 

selected as the lowest qualified bidder with a bid of $594,526.47. The received bids are listed 

below. 

Bidder Name 

Total Bid Value 

USSI, LLC $594,526.47 

GML Coatings, LLC $746,305.52 

VacVision Environmental, LLC $850,173.80 

7E

Staff has contacted the references for the lowest qualified bidder. No issues were identified 

during these reference checks. USSI, LLC has successfully completed similar scopes of work 

for TWA in three other lift station collection basins. 

Staff is requesting the Board approve the award of this project to USSI, LLC which will cover 

the work related to the mitigation of inflow in the Lake Marion WRF service area. A 

contingency of 10% or $59,453 is also being requested. 

This project will be funded through budgeted Poinciana operating funds for inflow and 

infiltration reduction, project numbers 411005 and 411007. 

Recommendation: Staff recommends awarding the Collection System Inflow Abatement 

Program – Poinciana Cypress West WRF to the lowest qualified bidder, USSI LLC, in the 

amount of $594,526.47 and a contingency of $59,453. 

Collection System Inflow Abatement Program - Poinciana Phase 2 - 7.17.12.TN.doc

CATEGORY: 


Consent 

Notice of Intent to Sole Source 

SOLE SOURCE PURCHASE OF PORTABLE DEWATERING EQUIPMENT 

Explanation: The Toho Water Authority (TWA) currently hauls liquid biosolids from all 

wastewater facilities (excluding Cypress West WRF) to the solids handling facility at the South 

Bermuda Water Reclamation Facility (WRF) for dewatering. TWA has a contract with Florida 

N-Viro to haul the dewatered biosolids for further treatment and beneficial use. The Camelot 

facility biosolids are discharged to the South Bermuda WRF via a force main and Cypress 

West WRF biosolids are treated to Class B biosolids and then transported for land application 

in Polk County. 

The Florida Department of Environmental Protection (FDEP) requires the Cypress West WRF 

to cease land application upon renewal of the FDEP Permit which is estimated to take effect 

the fall of 2013. This permit requirement will significantly impact the South Bermuda WRF and 

increase the risk of maintaining a reliable dewatering system. Staff recognized this impact and 

proceeded with pilot testing for a cost effective alternative to hauling the additional biosolids to 

the South Bermuda WRF. 

Staff commissioned a third party consultant to evaluate the feasibility and costs of using 

portable biosolids dewatering boxes at the Walnut Street WRF. The consultant performed a 

cost comparative study between the current method of hauling liquid biosolids and dewatering 

boxes. The study identified the dewatering box is a better alternative for biosolids handling with 

a payback period of less than two (2) years. 

Staff believed the dewatering boxes and polymer feed systems evaluated to be sole source. 

However, to ensure there were no other similar equipment alternatives, TWA advertised a 

“NOTICE OF INTENT TO SOLE SOURCE” on May 21, 2012, and sent the specifications to 

eight (8) suppliers. Toho did not receive a response to the advertisement or the suppliers, 

indicating the dewatering boxes can be considered sole source. 

TWA currently hauls approximately 522 loads (5,000 gallons/load) of biosolids from Walnut 

Street WRF to the South Bermuda WRF at $133.27/load. The annual biosolids hauling cost 

from Walnut Street WRF to South Bermuda is $69,566. 

The dewatering box would reduce the hauling to approximately 70 loads per year at a cost of 

$28,000. The estimated annual savings using the dewatering box at Walnut Street is 

approximately $41,566. 

7F

Toho currently hauls approximately 603 loads (5,000 gallons/load) of biosolids from the Lake 

Marion WRF to the South Bermuda WRF at $133.27/load. The annual biosolids hauling cost 

from Lake Marion WRF to South Bermuda is $80,362. The dewatering box would reduce the 

hauling to approximately 74 loads annually at a cost of $29,600. The estimated annual 

savings using the dewatering box for Lake Marion WRF is $50,762. 

The capital costs associated with this request include three (3) dewatering boxes at $40,000 

each, two (2) concrete slabs and piping at $15,000 each, and two (2) Polymer feed systems at 

$7,500 each, for a total of $165,000. The estimated return on investment is less than two 

years based on the estimated savings. 

A dewatering box polymer feed system will be constructed at the Lake Marion WRF and the 

Walnut Street WRF. The Cypress West WRF biosolids will be hauled to the Walnut Street 

WRF for logistical reasons. The third dewatering box will be mobile between the Lake Marion 

WRF and the Walnut WRF to provide staff the flexibility to provide a consistent feed to 

biosolids handling and will logistically serve both plants. 

The project will be funded in account number 421-1410-536-63-00. 

Recommendation: Staff recommends the approval to purchase from Patrick Anthony 

Technologies, Inc., as a sole source, three (3) dewatering boxes, two (2) Polymer systems, 

and the construction of two (2) concrete pads for a total of $165,000. 

Sole Source Purchase of Dewatering Boxes.07.25.12.rln

Purchasing Office 

1628 S. John Young Pkwy 

Kissimmee, FL 34743 

(407) 944-5181 

NOTICE OF INTENT TO SOLE SOURCE 

PROJECT NUMBER: 12-031 DATE: May 18, 2012 

PROJECT NAME: Sludge-Mate for Wastewater Treatment Plant 

Toho Water Authority is requesting proprietary/sole source approval for the purchase of 

Sludge-Mate from Patrick Anthony Technologies, Inc. 

The following paragraphs contain the specifications and justification for the proprietary service. 

Any vendor/contractor, who believes that they possess an equal to or better product, shall submit 

a written statement outlining their reasons and concerns in detail along with sufficient 

documentation to substantiate their claim that their offering meets or exceeds the specifications of 

the proposed proprietary recommendation. 

It will be the vendor/contractor’s responsibility to provide adequate information in their written 

statement to enable the Authority to ensure that the proposed product meets the required criteria. 

If adequate information is not submitted with the statement, it shall be rejected. 

PROPRIETARY ITEM 

Sludge-Mate used in the thickening of sludge for long term wastewater plant operation. Also 

reduces odor of processing sludge. 

SPECIFICATIONS 

The purchase shall include the following: 

 

 

30 cubic yard roll-off style Sludge-Mate 

UltraMix Polymer Blending System 

Written statements shall be sent to: 

Adana Lumsden 

Purchasing and Warehouse Manager 

Toho Water Authority 

1628 S. John Young Pkwy 

Kissimmee, FL 34741 

T 407-944-5181 F 407-931-4308 

alumsden@tohowater.com 

By: May 29, 2012 at 2p.m. to be considered.

CATEGORY: 

Attachment: 

UNFINISHED BUSINESS 

CIS Implementation Policies 

CUSTOMER INFORMATION SYSTEM (CIS) BOARD POLICIES 

Explanation: To date, many of Toho Water Authority’s policies related to customer service 

have been primarily defined and carried out by its two current service providers: Severn Trent 

Environmental Services (STES) and Kissimmee Utility Authority (KUA). In many cases, the 

policies adopted by the two providers are not consistent between the two organizations and 

the customers they serve. The transition of customer service functions in-house has provided 

Toho Water Authority with the opportunity to not only make policies consistent for all 

customers, but also to define new policies that are advantageous to the Authority and our 

customers. 

The attached table describes policies currently carried out by STES and KUA, and proposed 

changes to those policies after implementation of the Customer Information System (CIS) 

scheduled for late January 2013. The policies listed must be adopted to support the 

configuration of the CIS. The CIS project team is presenting these proposed policy changes to 

the Board of Supervisors for feedback and approval. Staff anticipates that there will be one or 

two iterations of additional policy changes for the Board’s review as we progress through the 

next phases of the CIS implementation project. 

Staff’s recommendation has been approved by the CIS Steering Committee (Brian Wheeler, 

Mike Sweeney, Rodney Henderson, and John McAleenan). 

Recommendation: Staff recommends approval of CIS Policies. 

CIS Board Policies 07.25.12.jm 

9A

CIS Implementation 

Policies that need to be reviewed by the Board 

TOPIC Policy Decision STES KUA Toho Recommendation Reason 

Initial Deposit: 

1. A $50 flat fee per service (water and sewer) 

what will the required 

deposit be 

$50 per service (water, 

sewer, and irrigation). 

Waives the deposit if the 

customer has a letter of 

good payment history 

from previous utility 

$50 per service (water, 

sewer, and irrigation). 

Waives the deposit if the 

customer has "good 

credit" from Online Utility 

Exchange credit check or 

if customer signs up for 

bank draft payments. 

2. Utilize the Online Utility Exchange credit 

check: 

Bad or no credit= $100 deposit 

Good credit= Deposit is waived 

1. One flat fee per service is 

easy for customers and CSRs 

to process. 

2. It gives new customers 

that have good credit the 

added benefit of not having 

to pay an initial fee. 

Deposits 

Initial Deposit Deposit is credited to the 

Return Process: customer's account after 

Will this initial deposit 24 months of on-time 

be returned 

payments (No late fees, 

NSFs or other penalty 

fees). Interest is paid on 

the deposit annually. 

Deposits and interest are 

refundable upon 

discontinuation of service. 

Deposits and interest are refundable upon 

discontinuation of service. This would have 

to be grandfathered in as current STES 

customers will be expecting initial deposits 

back after 24 months of good credit history. 

Deposits are assessed to 

protect Utility expenditures 

for at risk customers and, as 

such, should be kept until 

the customer terminates 

service. 

Disconnect 

Exemptions 

High Risk 

Deposit/Deposit 

Adjustment: If a 

customer is asked to 

put down an 

additional deposit, 

what will it be 

Will we allow 

exemptions from 

disconnect (life 

support Hospitals) 

None Twice highest bill There will not be a secondary deposit 

required for high risk accounts. 

None Life Support is exempt Medical Institutions (Hospitals, assisted living 

facilities) and public schools are exempt. Life 

support is exempt unless abuse of the system 

is determined. 

This will not be an issue 

because an effective 

collections process will be in 

place. 

Life support exemptions will 

be verified annually by their 

physician. The exemptions 

ensure critical customers 

are not put at risk. 

Page 1 of 3


When will we Subject to disconnect 35 Subject to disconnect 33 Subject to disconnect 30 days from bill date. 

disconnect customers days from bill date. days from bill date. 

and what will the fee 

be 

Collections 

Disconnection/ 

Turn-off Fee 

Delinquency 

Dates 

Disconnect fee is $20. 

Day 21 - Bill due 

Day 26 - Assess penalty 

fee 

Day 28 - 7 day bill 

notification sent for 

disconnect 

Day 33 - Call made on 48- 

hour disconnect 

Day 35 - Eligible for 

disconnect. 

Disconnect fee is $35. 

Day 18 - Bill due. 

Day 19 - Assess penalty 

fee. 

Day 26 - 7 day bill 

notification sent for 

disconnect. 

Day 28 - Telephone call 

giving 5 days before being 

eligible for disconnect. 

Day 33 - Eligible for 

disconnect. 

Disconnect fee is $20 

Day 21 - Bill due. 

Day 22 - Call customers using IVR out-dial, 

giving them chance to pay 2 business days 

before penalty fee is assessed. 

Day 24 - Assess penalty fee 

Day 28 - Call customers using IVR out-dial, 

giving them another chance to pay before we 

disconnect them. 

Day 30 - Eligible for disconnect. 

Customers who do not have voicemail or valid 

phone numbers will receive a door hanger 48 

hours in advance of possible disconnect. 

30 days is sufficient time as 

the customer is informed on 

due date three times 

(normal bill, IVR call on Day 

22, and again IVR call on Day 

28). 

Collection 

Process 

Same Day Turn 

On Fees 

How will we notify 

customers that their 

account is past due 

and they are eligible 

for disconnect 

Should the Utility offer 

same day turn on 

Seven days after the due 

date a "red" paper 

notification is provided 

prior to disconnect. 

Same day service is 

provided at no charge; 

however, normal 

procedure is to provide 

next day service. 

Seven days after the due 

date a "red" paper 

notification is provided 

prior to disconnect. 

An additional $50 plus 

$15 start up fee ($65 

total) is charged for same 

day service; however, 

normal procedure is to 

provide next day service. 

We will notify customers via IVR out-dial. 

Call will be made twice (one day after due 

date before late fees and seven days after due 

date) which is two days prior to disconnect. 

Provide next day service as the norm. Same 

day service will be available for an extra fee of 

$50. 

IVR calls are more cost 

effective. STES spends 

approximately 

$2,600/month mailing 5,217 

delinquent notices per 

month. 

Due to staffing, we cannot 

provide same day service as 

the norm. 

Page 2 of 3


Tampering Fees What will Toho charge 

if a meter is tampered 

with 

$300 $150 plus turn off fee, 

time and materials for all 

investigation, damage, and 

resolution. 

$300 + Time and material costs for repairs Current costs deter 

tampering and reimburses 

Authority for CS research 

time, truck rolling time, 

tamper box equipment, and 

field activities. 

Customer Due 

Dates 

How many days will 

Toho give the 

customer to pay 

21 days after billing date 18 days after billing date 21 days after billing date Transition will be easier for 

the Poinciana customers and 

keeps collections within 

same billing cycle. 

Initiation 

and/or 

Transfer of 

service for next 

day service 

Will Toho charge 

customers a fee to 

initiate services 

$20 paid up front $15 billed $20 paid up front This fee is paid to start 

service at a new location. 

Cost is justified based on 

labor, equipment, rolling a 

truck data and consistent 

with previous policy. 

Page 3 of 3

Tohopekaliga Water Authority 

Osceola County, Florida 

Monthly Financial Report 

Fiscal Year 2012 

For the month ending June 30, 2012 

(Un-audited)



Table of Contents 

Title 

Page 

Operating Results 

.…………………….………….…….3 

Operating Results by Element 

.…………………….………….…….4 

Staffing Summary 

.…………………….………….…….5 

Meter Installation Summary 

.…………………….………….…….6 

Customer Statistics 

.…………………….………….…….7



Operating Results - Combined Systems (in Thousands) 

YTD - For the month ending June 30, 2012 

Line Description YTD Budget FY 12 YTD FY 11 YTD Budget Remaining %age Expnd 

1 Operating Revenues: 

2 Rate Revenues 

3 Water Sales 18,883 18,506 17,534 25,177 6,671 73.50% 

4 Wastewater Sales 33,063 32,494 31,121 44,084 11,590 73.71% 

5 Reclaimed Water Sales 3,907 4,184 3,892 5,210 1,026 80.31% 

6 Total Operating Revenues 55,853 55,184 52,547 74,471 19,287 74.10% 

7 Other Operating Revenues: 

8 Tap Fees 351 742 340 468 (274) 158.55% 

9 Other Operating Revenues 1,533 1,865 1,618 2,044 179 91.24% 

10 Rental Income 426 439 421 568 129 77.29% 

11 Total Other Operating Revenues 2,310 3,046 2,379 3,080 34 98.90% 

12 Non-Operating Revenues: 

13 Grants & Reimbursements 0 0 36 0 0 N/A 

14 Interest Earnings 532 354 478 709 355 49.93% 

15 Gross Revenues 58,695 58,584 55,440 78,260 19,676 74.86% 

16 Operating Expenses: 

17 Water Treatment Plants 3,534 3,176 3,040 4,680 1,504 67.86% 

18 Wastewater Treatment Plants 7,430 6,674 6,618 9,807 3,133 68.05% 

19 Transmission & Distribution 3,749 3,925 3,272 4,885 960 80.35% 

20 Collections 2,259 2,067 1,492 2,798 731 73.87% 

21 SCADA Operations 723 501 583 951 450 52.68% 

22 Maintenance Operations 2,537 2,348 2,290 3,370 1,022 69.67% 

23 Support Services 824 759 737 1,082 323 70.15% 

24 Laboratory 582 424 423 766 342 55.35% 

25 Engineering Services 3,292 2,073 2,289 4,426 2,353 46.84% 

26 Business Services 2,445 1,872 2,699 3,242 1,370 57.74% 

27 Human Resources 578 560 311 764 204 73.30% 

28 Customer Service 1,159 1,098 0 1,547 449 70.98% 

29 Administrative Services 2,233 2,305 1,537 2,931 626 78.64% 

30 Contract Operations and Other 3,797 4,095 4,146 5,063 968 80.88% 

31 PILOT Fee (payments in lieu of tax) 5,009 4,679 4,053 6,679 2,000 70.06% 

32 Total Operating Expenses 40,151 36,556 33,490 52,991 16,435 68.99% 

33 Net operating revenues 18,544 22,028 21,950 25,269 3,241 87.17% 

34 Total Impact Revenues 7,122 4,942 3,808 9,496 4,554 52.04% 

35 Total Impact Expenditures 8,982 6,326 1,119 12,005 5,679 52.70% 

(un-audited) 3



Operating Results - Combined Systems (in Thousands) 


Line Description YTD Budget FY 12 YTD FY 11 YTD Budget Remaining %age Expnd 

1 Operating Revenues: 

2 Rate Revenues 

3 Water Sales 18,883 18,506 17,534 25,177 6,671 73.50% 

4 Wastewater Sales 33,063 32,494 31,121 44,084 11,590 73.71% 

5 Reclaimed Water Sales 3,907 4,184 3,892 5,210 1,026 80.31% 

6 Total Operating Revenues 55,853 55,184 52,547 74,471 19,287 74.10% 

7 Other Operating Revenues: 

8 Tap Fees 351 742 340 468 (274) 158.55% 

9 Other Operating Revenues 1,533 1,865 1,618 2,044 179 91.24% 

10 Rental Income 426 439 421 568 129 77.29% 

11 Total Other Operating Revenues 2,310 3,046 2,379 3,080 34 98.90% 

12 Non-Operating Revenues: 

13 Grants & Reimbursements 0 0 36 0 0 N/A 

14 Interest Earnings 532 354 478 709 355 49.93% 

15 Gross Revenues 58,695 58,584 55,440 78,260 19,676 74.86% 

16 Operating Expenses: 

17 Personnel Costs 13,428 12,573 11,459 17,540 4,967 71.68% 

18 Professional Services 4,117 3,327 3,006 5,548 2,221 59.97% 

19 Training 198 209 106 262 53 79.77% 

20 Utilities 5,018 4,376 4,208 6,698 2,322 65.33% 

21 Auto Maintenance 386 422 397 515 93 81.94% 

22 Other Maintenance 3,682 3,050 2,484 4,661 1,611 65.44% 

23 Gas & Oil 578 617 547 770 153 80.13% 

24 Other Supplies 1,538 1,537 1,343 2,057 520 74.72% 

25 Chemicals 1,184 1,053 1,000 1,602 549 65.73% 

26 Other Operating Costs 2,341 1,981 1,782 3,096 1,115 63.99% 

27 Contract Operations 2,672 2,732 3,105 3,563 831 76.68% 

28 PILOT Fee (payments in lieu of tax) 5,009 4,679 4,053 6,679 2,000 70.06% 

29 Total Operating Expenses 40,151 36,556 33,490 52,991 16,435 68.99% 

30 Net Revenues 18,544 22,028 21,950 25,269 3,241 87.17% 

(un-audited) 4



Staffing Summary - FTE 

Fiscal Year Ending September 30 

Line Description 2011 2012 Filled Vacant Comments 

1 Field Services 

2 Administrative Support 3 3 3 0 

3 Foreman/Leads 6 10 10 0 

4 Senior Technicians 13 14 14 0 

5 Utility Technicians/Workers 41 42 40 2 Utility Worker (2) - 1 New 

6 Total Field Services 63 69 67 2 

7 Treatement Operations 

8 Laboratory 6 6 4 2 Lab Technicians - 2 

9 SCADA Support 7 7 6 1 Electrician 

10 Support Services 9 9 8 1 Lead Driver 

11 Maintenance 18 21 20 1 Foreman 

12 Treatment Plant 47 47 43 4 Operators - 4 

13 Total Treatment Operations 87 90 81 9 

14 Engineering and Construction 

15 Administrative Support 2 2 1 1 Secretary 

16 Asset Management 7 4 4 0 

17 Environmental 5 5 5 0 

18 Construction Inspection 10 8 7 1 Inspector 

19 Engineering 12 8 8 0 

20 Total Engineering and Planning 36 27 25 2 

21 Administration 

22 Administrative Support 1 1 1 0 

23 Safety 1 1 1 0 

24 Water Conservation 3 3 3 0 

25 Senior Management 5 9 9 0 

26 Total Administration 10 14 14 0 

27 Human Resources 

28 Information Services 2 2 2 0 

29 Human Resources 2 3.5 3.5 0 

30 Total Human Resources 4 5.5 5.5 0 

31 Business Services 

32 Building Maintenance 1 2 2 0 

33 Purchasing 3 3 3 0 

34 Information Technology 6 9.5 9.5 0 

35 Finance and Accounting 9 12.5 10.5 2 Cashiers - New 

36 Total Business Services 19 27 25 2 

37 Customer Services 

38 Billing 0 2 1 1 Billing Rep - New 

39 Field Services 6 8 6.5 1.5 FS Tech - (2) - 1 PT 

40 Customer Service 7 11 7 4 CSRs - New (3), CS Manager 

41 Total Customer Services 13 21 14.5 6.5 

42 Total 232.0 253.5 232.0 21.5 

5



Meter Installation Summary 


Line Description Total Current 30 Days 60 Days 90 Days 90 Days+ 

Lots Not 

Ready 

1 Meter Aging Toho 

2 Open meter tickets 721 225 127 46 215 108 0 

3 Closed meter tickets during the month (261) (62) (55) (11) (123) (10) 0 

4 Outstanding meter tickets 460 163 72 35 92 98 0 

Toho Open Meter Sets Breakdown 

5 Beginning balance, June 1, 2012 496 

6 New meter tickets opened 225 

7 Outstanding meter tickets closed (261) 

8 Ending balance, June 30, 2012 460 

9 Backlog 

10 Ending balance, June 30, 2012 460 

11 Open Meter tickets rec'd within last 15 days (81) 

12 Estimated Meter installation backlog 379 

13 

14 Lots Not Ready 0 

15 Outstanding Meter Sets 379 

90 Days+ 

21% 

90 Days 

20% 

60 Days 

8% 

Current 

35% 

30 Days 

16% 

Fiscal Year-To-Date 

16 Prior Year Comparison 2012 2011 # Change % Change 

17 New meter request 1,951 922 1,029 111.6% 

New meter installations 1,647 933 714 76.5% 

18 Current Month Sewer Permits Paid 112 

6



Customer Statistics 

For the month ending June 30, 2012 

Jun 30, 2011 

Line Description Total - All Systems 

Total - All Systems Net 

1 Water 

2 Residential Services 

3 Number of Customers 75,319 73,537 1,782 

4 Billed Consumption (000s) 393,498 408,089 (14,591) 

6 Average monthly use per customer 5,224 5,549 (325) 

7 Commerical Services 

8 Number of Customers 11,114 11,229 (115) 

9 Billed Consumption (000s) 309,301 309,599 (298) 

10 Average monthly use per customer 27,830 27,571 259 

11 Irrigation Services 

12 Number of Customers 15,301 15,228 73 


14 Average monthly use per customer 9,442 12,086 (2,644) 

15 Wastewater 

16 Residential Services 

17 Number of Customers 69,063 67,501 1,562 

18 Billed Consumption (000s) 352,639 317,847 34,792 

19 Average monthly use per customer 5,106 4,709 397 

20 Commerical Services 

21 Number of Customers 10,292 10,446 (154) 

22 Billed Consumption (000s) 282,046 282,850 (804) 

23 Average monthly use per customer 27,404 27,077 327 

24 Reclaimed Service 

25 General Service 

26 Number of Customers 11,328 11,019 309 


28 Average monthly use per customer 15,238 18,648 (3,410) 

7

FINANCIAL REPORT PRESENTATION - JUNE 2012 

Monthly Financial Overview of 

Selected Financial Information 

For the month ending 

Jun 30, 2012 

Period 9 

Fiscal Year To Date (FYTD) 

Revenues 

1


FYTD Revenue Summary 

(In thousands) 

Metered Sales $55,184 

Rents $439 

Other Revenue 

Interest 

3% 

Earnings 

1% 

Tap Fees 

1% 

Rents 

1% 

Tap Fees $742 

Other Revenues $1,865 

Interest Earnings $354 

Metered Sales 

94% 

Total Operating Revenue $58,584 

FYTD Revenue Comparison 

60,000 

99.81% of Budget 

105.67% of FY11 

Thousands 

40,000 

20,000 

0 

BUDGET FY12 FY11 

58,695 58,584 55,440 

FYTD Metered Sales Comparison 

57,000 


105.02% of FY11 

Thousands 

38,000 

19,000 

0 


55,853 55,184 52,547 

2


Billed Water Usage Comparison (MG) 

3,000 

FY11 

FY12 

2,857 

2,000 

2,562 

2,400 

2,434 2,441 

2,631 

1,000 

0 

1ST QTR 2ND QTR 3RD QTR 

-6.4% 

+0.3% -7.9% 

FYTD Billed Water Comparison by Type 

Service Type FY12 FY11 % +/(-) 

Total Irrigation 

15% 

Residential 

Water 

Commercial 


3,280 3,281 (0.0%) 

3,105 3,374 (8.0%) 

Residential 


44% 

Total Irrigation 1,087 1,198 (9.3%) 

Total 7,472 7,853 (4.9%) 

Commercial 


41% 

Thru June 30 - MGs 

Residential Average Monthly Usage 

6,000 

FY12 

FY11 

4,986 

5,050 

5,088 

5,054 

5,224 

4,546 

4,600 

4,823 

4,663 

4,000 

2,000 

0 

OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 

2011 YTD Average – 5,059 

2012 YTD Average – 4,893 

Reduction of 166 Gallons per account or 3.3% thru June 

3


Commercial Average Monthly Usage 

34,500 

FY12 

FY11 

28,732 

27,724 

29,654 

27,830 

26,002 

23,000 

24,350 

22,990 

23,893 

24,608 

11,500 

0 

OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 

2011 YTD Average - 26,484 

2012 YTD Average - 26,198 

Reduction of 286 gallons per account or 1.1% thru June 

$18,300 

$17,464 

Impact Fee Revenue Trends 

Prior Five Years 

$18,060 

(000) 

$12,200 

$9,496 

$8,630* 

$7,775 

$6,100 

$4,890 

$4,942 

52% 

$0 

FY07 FY08 FY09 FY10 FY11 FY12 

*Includes 4 million STOPR reimbursement 

4


Fiscal Year To Date (FYTD) 

Expenses 

42,000 

FYTD Expenses Comparison 


109.15% of FY11 

Thousands 

28,000 

14,000 

0 


40,151 36,556 33,490 

FYTD Expense Summary – By Division 


Treatment 13,882 

Field Operations 5,992 

Administration 2,305 

Engineering 2,073 

Business Services 1,872 

Customer Serv 

3% 

Cont Oper & Oth 

24% 

Treatment 

38% 

Customer Service 1,098 

Admin 

6% 

Human Resources 560 

Contract Operations & Other* 8,774 

Bus Serv 

5% 

Eng 

6% 

Human Res 

2% 

Field Opps 

16% 

Total Expenditures 36,556 

*Includes Pilot Fees & Customer Service Contracts 

5


FYTD Expense Summary – By Element 


Personnel 12,573 

PILOT Fee 4,679 

Utilities 4,376 

Professional Services 3,327 

Other Maintenance 3,050 

Contract Operations 2,732 

Auto Maintenance & Fuel 1,039 

Chemicals 1,053 

All Other Expenses 3,727 


Auto 

Maintenance & 

Fuel 

All Other 

3% 

Expense 

10% 

Chemicals 

3% 

Other 

Maintenance 

8% 

Contract 

Operations 

8% 

Professional 

Service 

9% 

PILOT Fee 

13% 

Personnel 

34% 

Utlities 

12% 

Major Contract Operations/PILOT Fees 

COK 

2% 


PILOT Fee 4,679 

KUA Customer Service 1,629 

ST CS 

12% 

Insurance 

8% 

ST Customer Service 976 

General Insurance 627 

COK Contract Service 132 

KUA CS 

20% 

PILOT 

58% 


FYTD Major Expense Variances to Budget 


Expense Item 

FY12 

Budget 

FY12 

Actual 

$ 

Variance 

% 

Variance 

Auto Maintenance 

& Fuel 

4% 

Chemicals 

4% 

Personnel 13,428 12,573 (855) (6.4%) 

Utilities 5,018 4,376 (642) (12.8%) 

Professional Services 4,117 3,327 (790) (19.2%) 

Contract 

Operations & 

Other 

10% 

Other Maintenance 3,682 3,050 (632) (17.2%) 

Contract Operations & 

2,672 2,732 60 2.3% 

Other 

Other 

Maintenance 

11% 

Personnel 

44% 

Chemicals 1,184 1,053 (131) (11.1%) 

Auto Maintenance & 

964 1,039 75 7.8% 

Fuel 

Total 31,065 28,150 (2,915) (9.4%) 

Professional 

Services 

12% 

Utilities 

15% 

Comprises 88% of Total Expenses less PILOT 

6


FYTD Major Expense Variances to Prior Year 


Expense Item 

FY12 

Actual 

FY11 

Actual 

$ 

Variance 

% 

Variance 

Auto Maintenance 

& Fuel 

4% 

Chemicals 

4% 

Personnel 12,573 11,459 1,114 9.7% 

Utilities 4,376 4,208 168 4.0% 

Professional Services 3,327 3,006 321 10.7% 

Contract 

Operations & 

Other 

10% 

Other Maintenance 3,050 2,484 566 22.8% 

Contract Operations & 

2,732 3,105 (373) (12.0%) 

Other 

Other 

Maintenance 

11% 

Personnel 

44% 

Chemicals 1,053 1,000 53 5.3% 

Auto Maintenance & 

1,039 944 95 10.1% 

Fuel 

Total 28,150 26,206 1,944 7.4% 

Professional 

Services 

12% 

Utilities 

15% 

Comprises 85% of Variance less PILOT 

Debt Service Coverage Ratio 

Combined Systems 

June 2012 

3.00 

2.50 

2.00 

2.25 

2.08 

2.06 

1.00 

0.00 

FY11 Budget 12 FY12 W Pilot Fee 

Legal Requirement 1.15 – Required 1.5 to avoid fully funding debt service reserve 

FYTD Net Revenue Comparison 

26,000 

118.79% YTD Budget 

87.17% 

Thousands 

17,333 

8,667 

0 

YTD Budget YTD FY12 Budget 

18,544 22,028 25,269 

7


Other Stats and Trends 

Staffing Summary 

In FTEs 

Customer 

Service 

6% 

Human 

Resources 

2% 

Division Budget Filled Open % Open 

Administration 

5% 

Treatment Operations 90 81 9 10.0% 

Field Services 69 67 2 2.9% 

Engineering 27 25 2 7.4% 

Engineering 

11% 

Treatment 

Operations 

36% 

Business Services 27 25 2 7.4% 

Customer Service 21 14.5 6.5 31.0% 

Administration 14 14 0 0.0% 

Business 

Services 

11% 

Human Resources 5.5 5.5 0 0.0% 

Field Services 

29% 

Total 253.5 232 21.5 8.5% 

8


New Meter Tickets– Prior Year Comparison by Quarter 

1000 

New Meter Tickets 

Fiscal Year 

1 st 

Quarter 

2 nd 

Quarter 

3 rd 

Quarter 

4 th 

Quarter 

Total YTD 

750 

2011 288 258 376 922 

2012 391 931 629 1,951 

Difference 103 673 253 1,029 

500 

2011 

2012 

250 

0 

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 

New Meter Ticket Request – Trends 

Prior Five Years 

4,500 

4,261 

3,000 

3,081 

1,951 

1,500 

1,117 

1,206 

932 

0 

FY07 FY08 FY09 FY10 FY11 FY12 

Receivable Aging Breakdown 

(000) 

Poinciana Accounts 

60 Days, $6, 1% 

30 Days, $50, 8% 

90+ Days, $2, 0% 

Current, $593, 91% 

KUA Accounts 

60 Days, $19, 1% 

30 Days, $125, 5% 

90+ Days, $1, 0% 

Current, $2,428, 94% 

Current & 30 Days 

Severn Trent – 99% 

KUA - 99% 

9


Customer Accounts – Billed Services 

Services 

Thru 

6/30/12 

Thru 

6/30/11 

Variance % 

Reclaim 

6% 

Water 86,433 84,766 1,667 2.0% 

Irrigation 15,301 15,228 73 0.5% 

Wastewater 79,355 77,947 1,407 1.8% 

Wastewater 

41% 


45% 

Reclaim 11,328 11,019 309 2.8% 

Total 192,417 188,960 3,457 1.8% 

Irrigation 

8% 

Monthly Financial Update 

For the month ending 

June 30, 2012 

Un-audited 

10

Major Project Summaries 07.25.12 

Project Project Status Progress from Cost Schedule 

Name Description Previous Report Estimate 

Cypress Lake 

Alternative 

Water Supply 

WTP, Wells 

and Pipeline 

Preliminary 

Design 

DB 

Design Engineer: To Be Determined 

Contractor: To Be Determined 

The Preliminary Design of the Cypress Lake 

Alternative Water Supply Water Treatment 

Plant, Wells and Pipelines will include site 

acquisition, master site planning, water 

treatment options study, process selection, 

alternative energy study, hydraulic analysis 

and water wheeling study, preliminary raw 

and finished water main route planning, 

permitting coordination, cost estimating, 

scheduling and value engineering. The 

water quality data from the construction of 

the two test production wells will provide the 

basis for the water treatment process 

selection. The project will provide potable 

water to the Water Cooperative of Central 

Florida (Toho, St. Cloud, Orange County, 

Polk County) and Reedy Creek Improvement 

District. 

NOTE: Poinciana Project descriptions begin on page 13 

The Water Use Permit has 

been issued by the South 

Florida Water Management 

District for 37.5 million 

gallons of water per day 

producing 30 million gallons 

of finished water for potable 

use. 

Consultant selection for 

preliminary design is in 

process. 

Final design and construction 

will not be initiated until 

capacity is required by one of 

the participating group 

members. 

Two Requests for Statements 

of Qualifications were 

advertised as the work has 

been divided into two projects: 

the first project, advertised on 

May 1, 2012, is for the 

hydraulic analysis and pipeline 

optimization. The Statements 

of Qualifications (SOQ) for this 

project were received on June 

5, 2012. The second project is 

the preliminary design of the 

Water Treatment Plant and 

wellfield. This project 

advertised on May 8, 2012; 

the SOQs are due on Sept. 

25, 2012. 

Three Consulting teams 

submitted SOQs for the 

hydraulic analysis project. A 

selection committee meeting 

was held on June 27, 2012 to 

short-list teams for further 

consideration; all 3 

respondents were invited to 

present qualifications to the 

selection committee. The 

presentations are scheduled 

for August 30, 2012. The 

selection committee will meet 

after the presentations (date to 

be determined) to rank the 

consultants and make a final 

selection. 

Cost estimate for 

Preliminary Design is 

$3,520,000; TWA’s 

share 

is 

approximately 

$1,400,000 based on 

40% allocation of the 

plant capacity. 

A preliminary design 

schedule will be 

prepared after 

consultant selection is 

completed; consultant 

selection for the 

hydraulic design project 

is anticipated to be 

complete by the 

beginning 

of 

September, 2012 with 

Scope of Services 

Negotiations 

commencing in 

September 2012. 

Consultant selection for 

the WTP preliminary 

design project is 

anticipated to be 

complete by February 

2013. 

1




Camelot Water 

Reclamation 

Facility - Phase 

1B 

DB 

Design Engineer: PB Water. 

Contractor: Encore Construction 

The Phase 1B project includes an upgrade 

and rehab of existing aeration system and 

dissolve oxygen control to allow for 

maximization of the existing treatment 

capacity and to make the process more 

energy efficient; the work includes: upgrade 

of the existing blowers; conversion from 

Chlorine Gas to Sodium Hypochlorite; 

expansion of the chlorine contact tank; 

rehabilitation and expansion of the existing 

filters; rehab and replacement of the Pine 

Island pump station and repair/replace Pine 

Island Spray Field distribution system; 

addition of a Motor Control Center room, yard 

piping and drainage improvements; other 

associated modifications. 

Phase 1B currently in the 

construction phase. 

Construction is underway. 

Construction on the Chlorine 

Contact Tank expansion, 

sodium hypochlorite system, 

reject pond modifications, filter 

effluent piping and other yard 

piping, electrical work, and 

MCC building is underway. 

Phase 

1B 

Construction GMP is 

$5,252,904; Owner 

Direct Purchase of 

large equipment is 

$1,086,298; Biochem 

equipment is 

$269,742; total 

project cost is 

$6,598,944. 

Construction is 

anticipated to be 

substantially complete 

by February 2013 with 

final completion by April 

2013. 

LS#35 Odor 

Control Project 

DB 

Design Engineer: Webster Environmental 


The LS#35 Odor Control project replaces the 

existing biological odor control unit to achieve 

a more reliable, effective H2S removal rate. 

Addition of a second stage biological filter will 

more effectively remove organic odors. 

Engineering is complete. 

The odor control equipment 

has been delivered. CMAR 

is under contract. 

The site design has been 

completed and the CMAR 

services for the project have 

been awarded to Encore 

Construction through 

competitive bidding. The Odor 

Control Equipment has been 

delivered. Sub-contractor bids 

are due on August 2, 2012. 

Board approval of the 

Guaranteed Maximum Price is 

anticipated to be requested via 

consent agenda at the August 

8, 2012 meeting. 

Engineer’s 

Estimate 

Project, 

equipment 

installation): 

$250,000 

Equipment 

$132,000 

Cost 

(Total 

including 

and 

cost: 

Construction/installation 

and start-up of the new 

odor control equipment 

is anticipated to be 

initiated in August and 

complete by October 

2012 following the 

establishment of 

biological colonies in 

the biological scrubber 

and biological filter. 

LS 35 Bypass 

Project 

LZ 

Design Engineer: CPH Engineers, Inc. 

CMAR: Encore Construction 

The project will construct the force main to 

bypass wastewater around Lift Station 35. 

Rerouting the force main to bypass LS 35 will 

reduce the flow to the lift station. 

This project has been 

combined with the LS 35 

odor control equipment 

installation project. 

The design has been 

completed. CMAR service 

bidding has been completed. 

The project has been 

awarded. 

The estimated 

construction cost is 

$315,000 

Construction is 

scheduled to be 

completed by the end 

of October, 2012. 

Walnut WRF 

(#3) Digester 

Rehabilitation 

Design Engineer: CPH Engineers, Inc. 


The project will include the rehabilitation of 

The consultant has 

completed a preliminary cost 

and feasibility study of the 

rehabilitation options. The 

2 

Preliminary feasibility and cost 

evaluation have been 

completed. Revised 90% 

design plans were received in 

$400,000 (engineer’s 

revised preliminary 

design cost estimate) 

Project will be bid to 

CMARs currently under 

contract with TWA in 

July 

with




DB 

Harmony WTP 

Miex 

Installation 

Project 

DB 

the existing Santaire package plant currently 

utilized as a digester including removal of 

failing interior walls and inefficient diffuser 

heads. The project also includes the 

relocation of blowers from Cypress West 

WRF that are not in use. The digester is used 

as a treatment train when one of the two 

Sequencing Batch Reactors (each SBR is 

rated for 75% of the 0.84 MGD plant 

capacity) is offline for maintenance or repairs 

as the plant is near capacity and one SBR 

cannot sustain plant flow for extended 

periods. 

Design Engineer: CH2MHill 


This project will install a magnetic ion 

exchange system (MIEX) to remove 

Dissolved Organic Compounds (DOC) from 

the groundwater. The project is necessary to 

meet an FDEP Consent Order to reduce 

Disinfection By-Products (DBPs) in the 

finished water. DBPs, which are formed 

when DOCs react with free chlorine, are 

regulated under the Safe Drinking Water Act. 

As an added benefit, the MIEX system will 

remove H 2 S; improve smell, taste, and color; 

and reduce chlorine demand. 

existing Sanitaire Plant will 

was to be rehabilitated to 

operate as a Sequencing 

Batch Reactor (SBR); 

however, the anticipated cost 

is higher than expected so 

the digester will be rehabbed 

as is. 

Design is underway. 

On June 13, 2012 the Board 

of Supervisors approved an 

addendum with CH2M Hill for 

the design, permitting, 

bidding and construction 

administration services for 

the Miex system installation. 

On June 15, 2012 the Board 

approved staff to proceed 

with the design and 

installation of a 300 GPM 

MIEX unit. 

June, 2012 and reviewed by 

operations and engineering 

staff. Minor revisions are 

required and will be complete 

by the end of July. The 

project will be bid to CMARs 

currently under contract with 

Toho. 

Negotiations are underway 

with Orica (manufacturer of 

MIEX) for the Owner Direct 

Purchase (ODP) of the MIEX 

Water Treatment System, 

which is a long lead item 

(approximately 28 - 32 weeks 

for design and fabrication). 

The ODP is necessary to 

ensure the consent order 

schedule is met. 

Engineer’s Estimated 

Cost of Construction: 

$1,300,000 

subcontractors bidding 

in August. A 6-month 

construction period is 

estimated. 

Design to be complete 

by the end of 

November 2012, with 

construction beginning 

in January 2013. The 

project is anticipated to 

be complete by the 

FDEP Consent Order 

deadline of April 2013. 

South 

Bermuda WRF 

Central 

Electrical 

Building 

Engineer: AECOM. 

CMAR: Wharton-Smith. 

This project will provide a centralized and 

reliable backup power supply to serve the 

entire South Bermuda Water Reclamation 

Facility (SBWRF). The existing power backup 

system at SBWRF consists of remote 

generators dedicated to individual plant 

processes. Some of the existing generators 

do not have sufficient capacity to supply 

power as the processes have been 

expanded during previous projects. SBWRF 

is a public access reuse facility; therefore 

FDEP requires Class 1 reliability for the 

electrical system. Class 1 reliability requires 

that no single fault or power failure would 

disrupt operation of multiple motor control 

The central electrical building 

and generator work is 

substantially complete. The 

system is currently in service. 

Installation of the lab electric 

feeder is 20% complete. 

3 

The open cut portion of the 

electrical conduit is 50% 

complete. The directional 

bore portion of the conduit 

installation is 30% complete. 

Once the entire conduit is 

installed and the equipment is 

delivered, the conductor wires 

will be pulled, and the 

electrical equipment will be 

installed. A 4 week delay is 

expected for delivery of the 

electrical equipment, due to 

product availability and 

manufacture lead times. 

$462,486 

(Engineering Design 

& Construction Phase 

Services Cost) 

$87,660 (CMAR 

Preconstruction 

Services) 

$1,323,333 (Owner 

Direct Purchase of 

Generators, Fuel 

Tanks, Switchgear, 

etc.) 

$40,175 (Permitting 

Fees, by Toho) 

Construction 

August 2011. 

initiated 

Substantial Completion 

issued June 2012. 

Final Completion 

(including lab electrical 

feeder) scheduled for 

September 2012.

GE 




Lift Station 

Rehab 2011 

centers. This project will allow SBWRF to 

meet the Class 1 requirement. 

The backup power supply will be provided via 

two generators connected via paralleling 

switchgear. The paralleling switchgear 

allows the generators to operate as a single 

unit with the added ability to shed electrical 

loads if one of the generators was 

incapacitated. Two generators will be 

installed at this time with a third future 

generator installed as power demand 

increases with completion of future plant 

expansion projects. 

Engineer: In-House 

Contractor: In-House 

Eight lift stations have been prioritized for 

rehabilitation due to existing conditions of the 

various components at each station. This 

project will be designed and constructed in 2 

phases: 

Phase I: LS-64, LS-5B, LS-20B 

Phase II:LS-76, LS-125, LS-15, LS-17P,LS- 

18P 

Rehabilitation efforts to include pump & 

piping replacement, wetwell repair & coating, 

electrical upgrades, SCADA upgrades, 

fencing improvements, and other 

rehabilitation efforts as required at each 

station. 

Phase I: 

LS 5B construction is 

underway. The Startup is 

scheduled for July 23, 2012. 

LS 20B and LS 64 

construction have not been 

initiated yet. 

Phase II: 

Draw down test on all Phase 

II lift stations has been 

completed. Survey has been 

completed for all lift stations. 

Hydraulic modeling and 60% 

design is underway. 

Phase I: 

LS 5B: Pumps, piping, top 

slab have been installed; 

wetwell has been coated. 

Electrical construction is 

underway. 

Phase II: 

60% Design has been 

initiated. 

$64,130 (KUA 

Services, by Toho) 

$3,724,024 (GMP, 

including Owner’s 

Contingency and 

CMAR Construction 

Phase Services) 

$275,448 (Lab 

Electrical Feeder 

Change Order) 

The pre-design 

budget is $1,000,000. 

LS 5B Pump/control 

panel bid = $29,992 

LS 20B Pump/control 

panel bid = $25,996 

LS 64 Pump/control 

panel = $23,254 

LS 5B Electrical bid = 

$23,721 

LS 20B Electrical bid 

= $24,717 

LS 64 Electrical = 

$23,721 

LS 5B Piping/valve 

bid = $10,000 

LS 20B Piping/valve 

bid = $15,300 

Phase I construction 

schedule: 

LS 5B: 

5/12/2012 to 8/03/2012, 

on schedule. 

LS 20B: 

8/6/2012 to 10/19/2012 

LS 64: 

10/22/2012 to 1/4/2013 

(tentative schedule) 

Phase II: 

Design and bid is 


completed 

in 

September 2012 and 

construction is 


completed in July 2013. 

GE/LZ 

LS 64 Piping/valve 

bid = $10,000 

4




2010 Lift 

Station Rehabs 

AG 

Design Engineer: Woolpert 

Contractor: TLC Diversified 

Rehab of LS-9 (Hart Ave), LS-14 (IHOP), LS- 

25B (Osceola Parkway), LS-42P (Country 

Club), LS-65P (Marigold), and LS-67P 

(Laurel Ave): These stations have been in 

service for 20+ years and are located in 

areas that are built out. With the exception of 

LS-65P which will receive dry-well painting, 

new discharge piping, and new electrical & 

instrumentation components, all stations 

require new pipes and pumps, above ground 

piping, and wet well rehab and coating in 

order to meet TWA's current design 

standards. 

The pre-construction meeting 

is scheduled for 7/25/12. 

The construction contract was 

awarded to TLC Diversified 

and the Notice of Award 

documents were distributed. 

The engineering 

design contract is 

$227,804 and the 

construction contract 

is $1.14 million. 

The construction phase 

began July 2012 and 

has a construction 

duration of 12 months. 

BVL Lift Station 

(LS) 21 and 

Force Main 

project 

Engineer: Woolpert Inc. 

Contractor: Strickler Brothers, Inc. 

BVL lift station (LS) 17 receives flow from LS 

21 and LS 22. LS 17 is site restricted and 

cannot be expanded to bring the station up to 

TWA Standards. The project will upsize LS 

21 and construct approximately 9,500 LF of 

new 12" force main to direct the flow to BVL 

master lift station instead of pumping to LS 

17 to eliminate the need to expand LS 17. 

Force main construction is 

65% completed. Lift station 

21B rehab construction has 

not been initiated. 

6,100 LF of force main has 

been constructed. 

$136,755 

(engineering cost) 

LS 21 and force 

main: $988,655 

(awarded to Strickler 

Brothers) 

The 

project 


scheduled 

to 


in November, 2012. 

LZ 

LS 21B replacement and force main 

extension has been awarded to Strickler 

Brothers, Inc. The LS 17B rehab will be 

added to In-house lift station rehabilitation 

pilot program. 

Pleasant Hill 

Road Water 

Main Extension 

Design Engineer: Barnes, Ferland & 

Associates 


The project consists of the extension of 

approximately 2,700 lineal feet of 16” water 

main along Pleasant Hill Road from Reaves 

Road to Grasmere View Parkway. Interconnections 

with existing water mains at 

Fountainbleu Blvd and Oak Pointe Blvd are 

also proposed. 

The water permit for this 

project is still pending from 

the Florida Department of 

Environmental Protection 

(FDEP). FDEP has 

requested additional 

information to complete their 

review of the permit 

application. 

Staff will compile the 

The Notice of Award package 

previously sent to Wright’s 

Excavating has been returned 

to staff. Staff to review the 

package for completion the 

week of 7/23/12. 

$593,716 (Low Bid 

Amount) 

Construction initiation is 

scheduled for August 

2012. 

5

EM 




A scope amendment was approved for the 

design of water services and stub-outs to 

existing vacant properties and properties 

currently on well water. 

This work will allow the decommissioning of 

the existing Pleasant Hill Lakes WTP 

previously owned by O&S Services & will 

interconnect the Eastern Regional Water 

System with Poinciana WTP #6. 

information requested by the 

FDEP and will submit by 

7/20/12. 

Old Lake 

Wilson Road 

Widening 

Engineer: HWA. 

CMAR: WG Mills, Inc. / Ranger Building 

Services, Inc., a Joint Venture. 

Utility Subcontractor: Wright’s Excavating 

This project consists of utility relocations 

along Old Lake Wilson Road between 

Westgate Boulevard and Sinclair Road in 

conjunction with the County’s road widening 

project. This project also includes a 12” and 

16” reuse main along Old Lake Wilson Road 

between Livingston Road and Sinclair Road 

and a reuse connection at Livingston Road 

and Sand Hill Road. The reuse 

improvements will provide 0.2 MGD of reuse 

to existing developments along the 

Livingston and Old Lake Wilson Road 

corridors. Reuse demand within the 

corridors will increase to approximately 1.2 

MGD as the area is further developed. 

The utility improvements include: 2,700 LF of 

30” water main (WM), 2,600 LF of 24” WM, 

800 LF of 16” 12” and 8” WM, 1,200 LF of 

16” reuse main (RM), 12,500 LF of 12” RM, 

4,300 LF of 30” force main (FM), 2,400 LF of 

8” FM, and 700 LF of 12” 10” and 6” FM. 

The utility portion of the 

project is substantially 

complete, pending submittal 

of the Substantial Completion 

form by the CMAR and 

FDEP water main clearance. 

The utility contractor is 

currently completing punchlist 

items generated on the 

substantial completion 

walkthrough. 

Final wastewater permit 

clearance has been received. 

Final water permit clearance 

application has been 

submitted to FDEP. 

Design Contract: 

$226,800 (Total) 

$161,000 (TWA 

Share) 

$ 65,800 (County 

Share) 

Utility Construction 

Contract (including 

CMAR fees, CEI 

services, materials 

testing, insurance, 

bonds, & 

contingency): 

$4,467,900 (Total) 

$3,172,200 (TWA 

Share) 

$1,295,700 (County 

Share) 

$33,912 (County 

share of Change 

Orders) 

$161,494 (TWA 

share of Change 

Orders) 

Utility bids opened 

February 15, 2010. 

Interlocal Agreement 

recorded June 28, 

2010. 

Utility Substantial 

Completion expected 

July 2012. 

Utility Final Completion 

scheduled August 


This work is to be constructed under the 

Toho Water Authority/Osceola County 

interlocal agreement recorded June 28, 

2010. The agreement stipulates that County 

is to reimburse TWA for relocation of all 

mains currently located within easements 

affected by the acquisition of additional 

6

GE 




ROW. These efforts account for 29% of the 

utility contract amount. 

Hoagland Blvd. 

Segment 1 

Water Main & 

Sewer Main 

Relocation and 

Reuse Main 

Addition 

LZ 

Design Engineer: Hanson Walter Associates 

Contractor: Jr. Davis Construction Company 

The Hoagland Blvd. Segment 1 project will 

adjust the existing 16" water main and two 

existing force mains (6" and 20") to 

accommodate the County roadway widening 

project from US-192 to 5th street. In addition 

to the adjustments, a new 16-inch reuse 

main will be constructed. This project is a 

cooperative effort between the County and 

TWA and the utility work will be constructed 

in conjunction with the roadway project. 

All water main deflections, 

force main, and reuse main 

installation have been 

completed. The 6" force main 

has been removed. The 20" 

force main removal is 

underway. Utility construction 

is approximately 95% 

completed. 

Reuse main installation has 

been completed. 

The low bid price for 

utility work is 

$1,214,249.50. 

The project completion 

date has been 

extended to September 

2012 by County due to 

the addition of roadway 

work. Utility work is 

scheduled to be finally 

completed by 

September 2012. 

Reuse WM 

System 

Improvements 

AG 

Design Engineer: CPH 

Contractor: Wright’s Excavating 

Extension of reuse water mains to developed 

areas that have reuse infrastructure but are 

connected to potable water. Line extension 

projects have been identified that will connect 

the following developments to TWA’s reuse 

system: Country Crossing, VoTech, 

Westminster Gardens, and Windward Cay. 

The pre-construction meeting 

will be scheduled by the end 

of July. 

Connection of the Indian 

Point, Eagle Point, Lake 

Brantley Resort, Cumbrian 

Lakes, Liberty Village and 

Bellavida Phase 2 has been 

delayed to construct the 

reuse main in conjunction 

with the County’s delayed 

Poinciana Blvd. Road 

Improvements project. 

The construction contract was 

awarded to Wright’s 

Excavating and the Notice of 

Award documents were 

distributed. 

The engineering 

design contract is 

$90,320.00 and the 

construction contract 

is $503,091. 

The construction phase 

began July 2012 and 

has a construction 

duration of 6 months. 

Osceola 

Parkway – 

Florida 

Turnpike Water 

Main Crossing 

Design Engineer: CPH Engineers 




main directional bored or jack and bored 

under the Florida Turnpike. The main will 

connect the Toho I system with the newly 

constructed Toho III water main on Osceola 

Parkway. 

The water main extension is required to 

provide the prescribed level of service to the 

area now served by the offline Springlake 

Village WTP; (to eventually be 

decommissioned); interconnecting the 

Buenaventura Lakes subdivision with the 

CPH Engineers has made 

several attempts to schedule 

a meeting with the Turnpike 

Authority to determine their 

design requirements for 

crossing the Turnpike. Once 

these requirements are 

known, CPH will finalize the 

scope of design services. 

7 

CH2M Hill has completed their 

hydraulic analysis to 

determine the minimum pipe 

size required to interconnect 

the TOHO I and TOHO III 

water systems. The minimum 

pipe size required is a 16” 

pipe. 

Design will be finalized and 

constructed in the next dry 

season (between December 

2012 and May 2013. 

$1,800,000 (Predesign 

Estimate) 

Staff will develop a 

schedule upon 

completion of CPH’s 

scope. 

Funds are proposed for 

Fiscal Year 2012-13.

EM 




Eastern Regional Water System (Toho 1) 

allowing for the eventual decommissioning of 

the Buenaventura Lakes WTP; and part of an 

overall improvement to the Parkway WTP 

distribution system to serve the Springlake 

Village service area. 

Oak Street 

Road Widening 

Design Engineer: TY Lin & Associates, Inc. 


The project consists of the relocation of 

approximately 740 lineal feet of 8” water 

main; 180 lineal feet of 6” water main; 20 

lineal feet of 14” water main; and 80 lineal 

feet of 14” force main; replacement of 

approximately 750 lineal feet of 8” sanitary 

sewer pipe; and the extension of 

approximately 3,400 lineal feet of 16” force 

main and one mile of 12” reuse main. The 

project will be constructed in conjunction with 

the City of Kissimmee’s proposed roadway 

improvements for Oak Street. 

Staff is currently reviewing 

revised final plans and the 

Florida Department of 

Transportation permit 

applications for the proposed 

CSX railroad crossing. 

The City has notified staff 

that construction of the 

project has been delayed to 

January 2013, at the earliest. 

There has been no significant 

progress on the design plans 

since the previous Major 

Project Summary. 

$1,300,000 

(Engineer’s 

Estimate) 

Revised 

Construction follows the 

City’s schedule. A firm 

schedule from the City 

is not available. 

EM 

The water main and force main relocations 

are required to avoid conflicts with the City’s 

proposed roadway improvements. The sewer 

replacement is required due to the poor 

condition of the existing main. The proposed 

force main will parallel the existing main & 

eliminate an existing hydraulic constriction 

and provide capacity for future growth. The 

proposed reuse main will replace potable 

irrigation with reuse and supply future 

customers with reuse once reuse water 

becomes available in the area. 

Martin Luther 

King. 

Boulevard Ph. 

3 

(from Dyer 

Blvd to 

Thacker Ave) 

Design Engineer: Hanson, Walter & 

Associates (HWA) 




main; 2,400 lineal feet of 8” sanitary sewer 

main; and the replacement/rehabilitation of 

1,000 lineal feet of existing 8” sanitary sewer 

pipe. The project will be constructed in 

conjunction with the City of Kissimmee’s 

HWA is currently working 

towards 100% design plans 

and project manual. 

Staff will complete review by 

7/20/12 of a scope 

amendment that consists of 

additional Level A survey 

(ground penetrating radar; 

electromagnetic induction; 

etc.) to locate and identify 

There has been no significant 

progress on the design plans 

since the previous Major 

Project Summary. 

$1,700,000 (90% 

Design Estimate) 

The City has informed 

staff that bid 

advertisement for this 

project will occur in 

October 2012. 

8




EM 

Osceola 

Parkway 

(from 

Buenaventura 

Blvd. to 

Boggy Creek 

Rd.) 

proposed roadway construction. 

With the completed phases 1 and 2 the 16" 

water main will extend from Central Avenue 

to Dyer Boulevard providing a loop system 

that will increase system pressures in the 

southern portions of the City area; improve 

service to the area south with pressure 

issues (i.e., Brighton Lakes, The Oaks, Good 

Samaritan Village); and provide water service 

to vacant parcels along the roadway corridor. 

The sewer extension will provide sewer 

service to approximately 7 to 10 vacant 

parcels. The exact amount of parcels is 

currently unknown. These parcels and the 

City's proposed landscaped median will 

benefit from the existing 30” reuse main. The 

existing sewer pipe requires rehabilitation 

due to the condition and age of the 

infrastructure. 

Design Engineer: CPH Engineers 




main; relocation/upsizing of 2,900 lineal feet 

of 6” force main to 8”; and relocation of an 

estimated 300 lineal feet of 6” force main. 

The project’s construction has been split 

in two. One portion will construct the 

new 8” force main ahead of the roadway 

improvements. The second portion will 

construct the 24” water main and the 

miscellaneous force main relocations in 

conjunction with Osceola County’s roadway 

improvements. 

The water main extension is required to 

provide the prescribed level of service to the 

area now served by the offline Springlake 

Village WTP; (to eventually be 

decommissioned); interconnecting the 

Buenaventura Lakes subdivision with the 

Eastern Regional Water System (Toho 1) 

allowing for the eventual decommissioning of 

potential debris along the 

path of the proposed water 

and sewer utilities. 


currently underway. 

CPH has completed 

100% design on the 24” 

water main and 

miscellaneous force main 

relocations. 

A pre-bid meeting for the 

water main and other 

miscellaneous utility 

relocations is scheduled 

for 7/20/12. 

9 


approximately 25% 

complete. 

Water main and other 

miscellaneous design plans 

have been submitted to 

Osceola County for 

bidding. 

Force Main 

Upsizing Low Bid = 

$184,385.00 

Water Main and 

Miscellaneous 

Force Main 

Relocations = 

$1,800,000 (90% 

Design Estimate) 

Force Main 

construction currently 

underway. 

Water Main 


scheduled to start by 

the end of 

September 2012.




the Buenaventura Lakes WTP; and part of an 

overall improvement to the Parkway WTP 

distribution system to serve the Springlake 

Village service area. 

EM 

The force main upsizing is necessary to 

serve the peak demands of the existing 

homes in the area. The existing force 

main and pump station system was 

constructed prior to the Authority 

purchasing the BVL utility system and is 

undersized for the peak flow condition. 

SB WRF Lab 

Expansion 

AG 

Architect: KZF Design 

Contractor: Welbro-Quinn Constructors 

The project will expand the existing 

laboratory building at the South Bermuda 

WRF 2,000 square feet to include a receiving 

and storage room, offices, conference and 

support spaces, additional parking, and 

minimal landscaping. The existing lab 

building was designed for 3 people and there 

are currently 6 employees working there. A 

trailer is being leased to accommodate the 

required office space and support areas. 

The expansion of Toho’s service areas and 

the increased FDEP testing requirements 

necessitates additional space for equipment. 

Construction is substantially 

complete. 

The contractor has completed 

the floor tile installation and 

the millwork, poured the 

concrete parking lot and 

walkway, and painted the 

exterior of the building. 

$583,000 

(Construction 

Contract) 

Construction began 

March 2012 and will be 


by July 2012. 

Poinciana Blvd 

Ph 3 

Engineer: Infrastructure Engineers. 

CMAR: Manhattan Construction 

Utility Subcontractor: TBD. 

This project consists of installing utility 

improvements along Poinciana Blvd between 

Oren Brown Road and Cumbrian Lakes Drive 

in conjunction with the County’s Right-of-Way 

improvement project. 

The project includes construction of 

approximately 1,000 LF of 8” and 12” water 

main and 9,400 LF of 20” water main. Also 

included are multiple locations where the 

existing 20” reuse main is to be diverted to 

The final project design has 

been revised based on 

FDEP, TWA, and CMAR 

comments. 

FDEP has issued the water 

permit. 

$187,596 

(Engineering, Survey, 

SUE, & Geotech 

Services) 

$1.5M 

(Estimated 

Construction Cost) 

Interlocal Agreement 

executed March 2012. 

Design finalized July 


FDEP permit issued 

July 2012. 

Utility work expected to 

be bid July 2012, 

dependent on CMAR 

schedule. 

Substantial Completion 

10

GE 




allow construction of the County’s drainage 

improvements. 

The work will be constructed under the Toho 

Water Authority/Osceola County interlocal 

agreement as recorded Mar. 19, 2012. 

Pursuant to the agreement, the County’s 

selected CMAR will be responsible for 

bidding the TWA utility work to pre-qualified 

utility contractors. 

expected December 

2012. To be updated 

following project 

bidding. 

Final Completion 

expected January 

2013. To be updated 

following project 

bidding. 

11




Automatic 

Meter Reading 

(Phase 2A- 

KUA Water 

Only 

Deployment) 

Engineer: None 

Contractor: Grid One Solutions (formerly VSI 

Metering Services) 

Benefits 

Reduced Operating Costs – AMR will 

eliminate the need for manual data collection 

which is currently accomplished by individual 

meter reading personnel from KUA and 

Severn-Trent who drive a vehicle to the read 

route, walk the route, and report the data 

back to KUA and Severn-Trent. Automatic 

meter reading will provide an increased 

performance in the data collection. Read 

errors will be avoided along with missed 

meter readings. AMR collected data will 

provide a secure data flow between the AMR 

system and other applications avoiding 

manual data entry or manual data transfer as 

potential source of error is eliminated. 

Customer Service – Utilizing an AMR system 

will provide constant access to real-time data 

and have meter readings available upon 

request. This will help in resolving customer 

issues. 

Overall costs for meter reading will be 

reduced and thereby total operating costs. 

Additionally, Customer Service and Field 

Operations will be able to react quicker in 

abnormal situations and monitor demand and 

consumption more closely. 

Construction 

The KUA work management 

interface program is complete. 

The pilot installations for the 

KUA Water Only Area began 

on 1/17/12 and concluded on 

2/4/12. 

The Board of Supervisors 

approved moving forward with 

the project in the “Water Only” 

area on 2/22/12. 

The Data Collection 

infrastructure was completed 

in May 2012. 

Work started on 4/23 however 

the contractor was on hold 

due to resignation of PM – 

New PM was in place on 5/24. 

Board update took place on 

6/13. 

1,762 endpoints have been 

set by Grid One out of 16,600 

– Data quality has improved – 

Project team is developing 

production “ramp up” planning. 

$3,000,000.00 

(Phase II – Water 

Only Estimated Cost) 

The Project Managers 

will keep the Board 

informed on a regular 

basis throughout the 

pilot. 

WFB 

Environmental Benefits - Fewer vehicles on 

the roads saves fuel and reduces pollution. 

The MTU’s utilize a longer life lithium battery 

which will reduce the number of used 

batteries being sent to landfills. The data 

collectors will utilize solar energy which will 

eliminate electrical consumption. The AMR 

system will assist in detecting water loss and 

waste through monitoring of water usage 

during “Non-peak” hours. 

12




POINCIANA PROJECTS 

Poinciana 

Gravity Sewer 

– Raise 

manholes to 

grade. 

TN 

Gravity Sewer 

– Repair & 

Rehab 

Consultant/Contractors: 

Bid specification developed by staff. 

Manhole raising and rehab to be performed 

by Hinterland Group. 

Project Description: 

The Poinciana’s WWTP#3 collection system 

basin was surveyed to identify all buried and 

below grade manholes. These manholes 

contribute to the Inflow problem in this area 

and complicate assessment and operational 

maintenance activities. This project will 1) 

raise all manholes greater than 8” below 

grade and 2) raise all manholes located in 

swales or other areas prone to flooding. 

Manholes located in the WWTP#2 collection 

systems meeting the same criteria as above 

are included in this scope. 

Consultant/Contractors: 

Bid specification for manhole repairs is being 

developed by Engineering Technologies 

(ET). 

Project Description: 

Complete rehab and repairs to specified 

areas of the gravity sewer collection system. 

1. Four high priority areas identified by Field 

Services (S. Poinciana & Mercantile, 

Lakeside & Boggy Creek, N Old Lake 

Wilson & 192, and Formosa Gardens & 

192). Repair infiltration and line 67 

manholes. 

2. The 2010 collection system condition 

assessments identified the following for 

rehab: 

Repair infiltration sources in 

manholes (171 manholes) 

Rehab or replace manholes with 

surface corrosion significant enough 

to affect structural integrity (27 

All construction activities 

including: raising manholes 

to grade (224), leak 

stoppage (27) and lining 

manholes (23) have been 

completed. 

Final pay application 

processed. 

Project closed out. 

Field inspections completed 

by ET on the four areas 

identified by Field Services. 

Staff has reviewed and 

accepted 

ET’s 

recommendations. 

Asset defect and location 

information has been 

provided to ET for inclusion 

in the bid specification. 

Staff has completed an initial 

review of the bid 

specification and has met 

with the consultant to provide 

feedback. 

ET provided a revised Bid 

Specification to staff for 

review 7/13/12. 

Staff review and addition 

13 

Final pay application 

processed. 

Project closed out. 

Revised Bid Specification 

received from ET on 7/13/12. 

Total project cost 

$201,307.20 resulting 

in a surplus of 

approximately 

$30,0000 

Manhole rehab and 

repair estimate - 

$893,560 

Gravity Main rehab 

and repair estimate - 

$935,000 (based on 

replacement cost) 

Raise Manholes: 

Proposals Due 

7/7/11 - Completed 

Select apparent low 

bidder 


Obtain Board’s 

approval to proceed 


Field Data Collection 

10/25/11 - Completed 

Raise Manholes 


Project Close-out 


Repair/Rehab 

Manholes: 

Consultant to develop 

bid specification for 

Repair and Rehab 

8/2/12 

Advertise Bid 

8/3/12 

Select apparent low 

bidder 

9/4/12 

Obtain Board’s 

approval to proceed 

9/26/12




manholes) 

Repair structural defects and 

significant infiltration sources found 

in gravity mains (13,617 LF of 

gravity main). 

revisions (as necessary) will 

be completed to permit a 

8/3/12 advertise date. 

TN 

ET will inspect these areas as necessary and 

develop a bid specification. 

14

July 25, 2012 - Toho Water Authority

Create successful ePaper yourself

Delete template?

Save as template?