Subject Index A - HSBC careers site

3. RULES AND REGULATIONS
Whilst the Rules and Regulations do not form part of your contractual terms and
conditions of employment, they do form part of the general standards of conduct
which the Company requires all employees to maintain. Failure to abide by any of the
Rules and Regulations may result in disciplinary action being taken against you,
which could include dismissal.
These Rules and Regulations may be altered or modified at any time by notice to you
or by circular.
3.1 General
You must not act at any time in any way which, in the opinion of the Company, might
cause the Company to be brought into disrepute.
You must at all times act with the utmost integrity and honesty in all your personal
and business dealings.
You must report any known breaches of Rules or Regulations, including those by
fellow employees, to your line manager or another appropriate manager as soon as
you become aware of them.
3.2 Security and Fraud Prevention
In the interests of security, fraud prevention, your safety and customer service, the
Company reserves the right to:
• Issue security passes, which may include a photographic image of you.
• Search any baggage carried by employees (including hand baggage and parcels of
any description) or vehicles entering or leaving Company premises;
• Carry out checks on your educational and professional background and undertake
criminal record and/or credit reference checks;
• Exchange information (both within the UK and, where appropriate, overseas) with
other members of the HSBC Group, and, where appropriate, fraud prevention and
other organisations. We and other organisations may also access this information
to prevent fraud and money laundering;
• Carry out telephone and CCTV monitoring in the workplace; and
• Monitor the use of e-mail, the internet, voicemail and text messages sent to
Company telephones (mobile or otherwise), which have either originated from or
been received via Company equipment. The Company will issue appropriate
notification should any further monitoring be necessary in addition to the above.
In addition, in the interests of security and fraud prevention, the Company reserves
the right to inspect Company accounts and other facilities held by any employee.
You should also be aware that any information or evidence gained from such
monitoring may be admitted as evidence in disciplinary situations.
3.3 Communications
You are expected at all times to maintain the highest standards of professionalism and
integrity in all that you do, including your communications with colleagues,
customers, clients and the public. These standards apply to communications that are
verbal, written (e.g. memo, letter, report) and electronic (including, but not limited to
fax, e-mail, mobile phone text messages, telephone, voicemail or the internet). If
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