Disaster Relief: How Do You Prepare for the Unknown? - Society for ...

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Sunday, October 22, 2006 8:00 am–6:30 pm Ballroom Foyer Registration 8:30 am–Noon Conference C Optional Workshop—Preregistration Required Prequel to Disaster—Emergency Preparedness Built on Lessons from Katrina Arthur J. Clement, Principal, Clement & Wynn Program Managers, Inc.; Larry Deger, Vice President/Risk Management, EIIA Just as the movie “Star Wars” introduced the notion of a “prequel” to a group of stories, so must we introduce the prequel to emergency situations Good planning must be the beginning of the story for any disaster. Does your campus have a workable emergency preparedness plan Do you have a campus emergency manager In the height of the disaster do you really know who will be the clearinghouse for communications Can hundreds of students be quickly evacuated Do you have reliable back-up emergency power What about insurance coverage and the claims process Participants will learn from a team of university, insurance, planning, design, and management professionals offering first hand experience regarding what happen to Dillard University campus during the catastrophic event and how to approach the pre-event planning process as well as post planning and physical rebuilding processes. Topics include communications, facilities management, insurance, finance, recovery, and other key elements. 8:30 am–Noon Conference D Optional Workshop—Preregistration Required The Wilmington Approach—Privatized Housing Without a Developer Peter J. Aranyi, Principal, Clark Nexsen Architecture & Engineering; Dan Estes, President, Weaver Cooke Construction; Robert T. Gunn, Prncpl/Archt, Clark Nexsen Architecture & Engineering; Robert R. Hoon, Associate General Council, University of North Carolina at Wilmington; Bradley W. Reid, Director/Housing & Residence Life, University of North Carolina Wilmington Through the largest privatized design and construction initiative in the region, UNC Wilmington is leading the way in bringing juniors and seniors back to campus. The project will provide over 1,100 new apartment-style beds for students in two phases. This workshop will describe the project management, financing, legal, design and construction process and give participants an understanding of how to incorporate this process into their institution’s planning, including how to weather a hurricane midway through construction. 6:00 pm–6:10 pm Salon III SCUP Award Presentation SCUP’s Board of Directors named J. Thomas Bowen the 2006 Distinguished Service Award Recipient. The Distinguished Service Award recognizes exceptional contributions to the activities and success of SCUP. Recipients are nominated and selected on the basis of their contributions to SCUP, length of service, and commitment to its purposes, goals and activities. Cindy Holt, SCUP’s Southern Regional Representative will be presenting Tom with the award. 6:10 pm–7:00 pm Salon III Opening Plenary Session Disasters of all Shapes and Sizes: Strategies for Preparation and Recovery John Cavanaugh, President, University of West Florida On September 16, 2004 Hurricane Ivan nearly devastated the Pensacola, Florida area. The damage to the campus of the University of West Florida was extensive. Even though the institution took the appropriate precautions and had a recovery plan in place the experience was no less than overwhelming. Cavanaugh will share his experience with preparing the university for the storm, recovery of the campus as well as the overall impact on the strategic plan and process. Since all campuses are at risk of disasters of any shape and size related to budgets, academic programs, technology and security; Cavanaugh will offer perspectives on the development of strategy to anticipate and recover from disasters other than the one’s caused by nature. Sponsored by: Place Properties 7:00 pm–8:30 pm Salon I Opening Reception Enjoy hearty hors d’oeuvres and a cash bar while greeting old friends and welcoming new SCUP members and visitors. Sponsored by: Place Properties 1:00 pm–4:00 pm Optional Tour—Preregistration Required Atlanta University Center Campus Tour Walking tour of Spelman College, Morehouse College, and Clark Atlanta University campuses. Transportation to and from the campuses will be provided.
Monday, October 23, 2006 7:30 am–4:30 pm Ballroom Foyer Registration 7:30 am–8:30 am Ball Break Station Continental Breakfast 8:30 am–9:30 am Conference C Use of Design/Build for Higher Education Capital Projects Mike Biesiada, Vice President/Marketing & Business Development, Donley’s, Inc.; Ken Bumgarner, Associate Vice President/Faculty Services, George Mason University Design/Build continues to grow in popularity as a procurement method for capital projects, offering a faster delivery time and lower total cost than traditional Design/Bid/Build. In this multimedia presentation, attendees will receive a detailed overview of the Design/Build procurement process, its advantages and restrictions. Included in the presentation will be a case study of the Design/Build procurement of a 1,200 space parking facility for George Mason University. Convener: Robert T. Gunn, Clark Nexsen Architecture & Engineering 8:30 am–9:30 am Salon I The Role of Campus Facilities in Regional Disaster Response Activities Christiane Groth, Risk Analyst, United Educators When disaster strikes, university facilities, including arenas, dining areas, and large meeting areas, are often sought out by first responders to support disaster relief activities. Very few universities, however, are prepared to meet the needs of victims and first responders seeking access to campus facilities. Learn how better partnerships with emergency management and first response agencies, contracts, and personnel training can help your campus be prepared for a regional disaster while also protecting your facilities infrastructure. Convener: John H. Russell, Angelo State University 8:30 am–9:30 am Salon II Finding Opportunity in The Aftermath of Disaster: Lessons Learned at Mississippi University for Women Daniel R. Kenney, Principal & Director/Institutional Planning, Sasaki Associates Inc.; Nora Miller, Vice President/Finance & Administration, Mississippi University for Women; Philip Perlin, Associate Planner, Sasaki Associates Inc. Mississippi University for Women (MUW) was struck by a tornado in November 2002. The tornado damaged 26 of the University’s 60 buildings, four beyond repair, and destroyed significant areas of the campus landscape. FEMA assessed damages to the campus at over $17 million. While the impact of the tornado was traumatic, MUW was able to leverage the disaster to advance many of its institutional and campus revitalization goals. This presentation will focus on finding opportunity after disaster strikes with a case study of MUW’s recent experience.. Convener: Jolene L. Knapp, Society for College and University Planning 9:30 am–9:45 am Ball Break Station Break 9:45 am–10:45 am Conference C The Dollars and Sense of Managing Deferred Maintenance Katharine Mace Learned, President, Learned 1 LLC; Peter D. Zuraw, Assistant Vice President/Management & Planning, Wellesley College Impending disaster or viable risk management: how do you define deferred maintenance In this session we will explore the root causes of deferred maintenance and discuss the decisions that lead to its accumulation or its eradication. We will explore its impact on short-term planning to avert campus interruptions caused by faulty buildings and systems, and long-range planning to enhance the overall value of the facilities endowment. The true costs (past, present, and future) of deferred maintenance will be explored; their impact on campus planning and the viability of our institutions will be discussed. Convener: Lily Del C. Berrios, Sizemore Group 9:45 am–10:45 am Salon I New Disaster Planning: From Katrina to Pandemic Influenza Karol V. Mason, Partner, Alston & Bird LLP; Lawrence Ponoroff, Dean, Tulane University; Peter A. Reinhardt, Director, University of North Carolina Hurricane Katrina redefined disaster preparedness and demonstrated to educational institutions the need for preparedness and business continuity plans that adequately address three key phases of a crisis: survival, recovery, and renewal. Learn from officials at Tulane University and the University of North Carolina at Chapel Hill how incorporating the three phases not only creates a process for preparing for the unknown, whether it’s hurricanes, pandemic influenza, or bioterrorism, but also allows for improved response and mitigates disruption to business continuity. Convener: Robert T. Gunn, Clark Nexsen Architecture & Engineering 9:45 am–10:45 am Salon II Lessons Learned in Hurricane Alley: Making a Disaster Plan Work Betsy Bowers, Associate Vice President/Internal Auditing, University of West Florida; Sandra M. Flake, Provost, University of West Florida; Deborah L. Ford, Vice President/Student Affairs, University of West Florida The University of West Florida sustained severe damage (approximately $15 million) in Hurricane Ivan. This presentation will describe the successes and failures of the continuity of operations plan and how the campus was returned to operation in three weeks. Special emphasis will be placed on the triage process for setting recovery priorities on classrooms and residence halls, successful creation of cross-divisional recovery teams, and steps taken to handle financial implications of the damage and closure.. Convener: Michael Ralph, Southern University and Agricultural and Mechanical College System Office 10:45 am–11:00 am Ball Break Station Break
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