Job Description Executive / Senior Executive - Institute for Adult ...

Job Description
Executive / Senior Executive
(Administration & Finance)
Responsibilities
In this position you will report to the Senior Manager (Finance, Procurement &
Corporate Planning) and be responsible for processing and implementing financial and
corporate planning activities.
Specific responsibilities include:
1. Preparing and provide inputs and reports for WDA Finance & Admin Division (FAD)
including, revenue reconciliation, journals, grant disbursement.
2. Providing support on day-to-day finance processes including invoicing, verifying
collection memo (checking of daily collection amount and sending to WDA FAD) and
ensure that they are performed accurately and on a timely basis.
3. Ensure that monthly accounts receivable aging report are updated and submitted to
WDA (FAD) on a timely basis. Monitor the aging report to ensure collections are
managed effectively.
4. Timely processing of all account payable activities such as processing all invoice
payments, verifying refund request forms, raising grant disbursement claims etc.
5. Prepare monthly revenue report to WDA (FAD).
6. Prepare monthly budget reports comprising utilization data, funds disbursement, and
cashflow positions to facilitate the monitoring of IAL budget.
7. Support & administrate IAL Corporate activities & Work Plan.
8. Support management in performance management and reporting systems (e.g.
management dashboard) and business analytics processes to track corporate
performance and strategy implementation.
9. Assist the Senior Manager in setting performance and service standards and develop
KPIs to track key performance areas for IAL.
10. Assist the Senior Manager to drive organizational development programmes and
initiatives to drive organizational excellence at IAL.
11. Provide secretariat support for key Management Meetings
12. Any other duties assign by supervisor.
CHAMPIONING EXCELLENCE IN CONTINUING EDUCATION AND TRAINING
© Institute for Adult Learning Singapore 2010 Page 1 of 2

Job Description
Executive / Senior Executive
(Administration & Finance)
Requirements
1. A diploma/degree in accountancy and/or professional qualifications in a relevant field.
2. At least 3 years experience in accounting and financial management/corporate
planning/development or business analytics.
3. A high level of expertise with Microsoft Word and Excel.
4. Sound analytical skills and good written and verbal communication.
5. Capacity to work independently.
6. Ability to work with and relate to internal and external stakeholders.
CHAMPIONING EXCELLENCE IN CONTINUING EDUCATION AND TRAINING
© Institute for Adult Learning Singapore 2010 Page 2 of 2