Regular Council Agenda - District of Mission

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Regular Council Agenda
December 19, 2011 — 6:30 p.m.
Council Chambers
8645 Stave Lake Street, Mission, BC
1. DELEGATIONS AND PRESENTATIONS
(a) John Pearson
Re: Development Variance Application DV11-016
2. ADOPTION OF INFORMATIONAL ITEMS
(a)
(b)
(c)
(d)
Correspondence from George Evens
Re: The Elder Citizen Action Coalition
Minutes of the Abbotsford/Mission Water & Sewer Commission
Meeting held on November 10, 2011
Minutes of the Economic Development Select Committee Meeting
held on November 17, 2011
Minutes of the Emergency Planning Committee Meeting held on
November 24, 2011
Page 3
Page 6
Page 10
Page 14
(e) Minutes of the Mission Abbotsford Transit Committee Meeting held on
October 27, 2011
Page 17
3. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE
4. PLANNING
(a) Site-Specific Exemption to the Floodplain Management Bylaw 4027-
2007 and Development Variance Permit — 32876 Tunbridge Avenue
(b) Major Development Project Update — Current to December 13, 2011
Page 21
Page 35
5. ENGINEERING
(a)
(b)
Cedar Street/Gaudin Creek Project Costs
Fraser Valley Regional District Funding of Mosquito Control Program
Page 45
Page 47
6. ADMINISTRATION AND FINANCE
(a) Amendment to PRO.7 — Municipal Property Sales
(c) Council Remuneration (Councillors Nundal and Jewell)
Page 50
Page 55

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Regular Council Agenda
December 19, 2011
(d) Development Application — Fraser River Water Lease (Proposed Page 57
Floating Restaurant and Marina) Rezoning Application R10-012 and
Development Permit Application DP10-003 (Howard Meakin)
(e) 2011 General Local Election Page 58
(f) Section 57 Procedures Page 63
7. RESOLUTION TO RISE AND REPORT
8. ADOPTION OF COMMITTEE OF THE WHOLE REPORT
9. MINUTES
(a) Regular Council Meeting (Public Hearing) — August 22, 2011 Page 65
(b) Regular Council Meeting (Public Hearing) — October 24, 2011 Page 87
(c) Administration and Finance Committee Meeting — November 3, 2011 Page 99
(d) Special Inaugural Council Meeting — December 5, 2011 Page 104
(e) Regular Council Meeting — December 6, 2011 Page 116
(f) Special Council Meeting (for the purpose of going into a Closed Page 123
meeting) — December 12, 2011
10. CHIEF ADMINISTRATIVE OFFICER'S REPORT
11. MAYOR'S REPORT
12. COUNCILLOR'S REPORTS ON COMMITTEES, BOARDS, AND ACTIVITIES
13. QUESTION PERIOD
14. ADJOURNMENT

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From: George Evens
Sent: Thursday. Decemhgr 01, 2011 t3:32
To:
Subject: questions for District of Mission Council (Elect)
Dear Mayor T. Adlem & Councillors,
We trust you recognize the neglect toward Seniors todate. In this vein, we wonder if you are prepared to
work in-concert with The Elder Citizen Action Coalition, upon our seeking intervener status in all discussion
pertaining to both a Temporary Seniors Activity Centre (now) at the current location & subsequent plans for a
long-term facility in under five (5) years, on District owned land, adjacent the Leisure Centre.
So, we pose the two situation to you, as a newly elected Council and request your understanding &
cooperation toward progressing with these plan, at the earliest opportunity. Hence, we pose two questions
for your consideration. We wonder, if you may wish our group to make a "delegation" to Council on these
two (2)) matters or if you will take the initiative to commence dialogue with interested parties
Question One
Upon being elected, will you now designate the current Mission Community Activity Centre as a Seniors Activity Centre,
seven days per week, 24 hours per day, to provide the current operating budget, as a fee-for-service, and to
commence relocation of any other (users) to other suitable venues, thus enabling Senior's to schedule all use of the
facility, and by extension, seek revenue from (determined) users, compatible to Senior's deemed use, by December 31,
2011
Background Facts to consider
1. Seniors have been sharing this facility, to varying extents for approx. 8 years, increasing usage in the recent year,
to scheduling certain events, from time to time, after each, to replace tables & chairs and such, to permit others
to use shared space.
2. Seniors in the last year have been designated sole use of a small Lounge, they have furnished, plus a small office
adjacent, in two offices formerly used by Restorative Justice, who have relocated.
3. Seniors use Kitchen space, shared with other users, which has included a new stove & dishwasher, plus
installation of refrigerator donated to the Senior's, as well, a small storage room built at the rear of the building.
4. Seniors do not have sole use of the building after 4:00pm Monday to Friday, nor regularly on Saturday or
Sunday, thus, are unable to locate (any) donated furniture, tables, dart board, pool table and such, in a shared
facility. Recently a Resident wished to donate a professional sized pool table to the Senior's who could not
accept due to no permanent space to locate. Quite simply, Senior's share space with others and accordingly
cannot attend to either loneliness of elders, nor enjoyment of elder's, other than as permitted in the small
lounge Monday to Friday and during such other times, as Senior's may gain use of a section of space booked
through Parks & Recreation, for any planned venue. Seniors needs. for camaraderie, exercise and other mutual
enjoyment among peers, does not end on any daily schedule Monday through Friday, as wrongly deemed
acceptable by incumbent Council lo these past two terms of office, at the least.
Question Two
Will you meet the needs of Senior's in the next 3-5 years or so, by building an expandable facility, initially approximately
12-15,000sf in size, on District owned land adjacent the Leisure Centre, building paid by Amenity fees and/or including

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contributions from DCC'S, Government Grants, one-time infusion from Gaming Funds, solicitation of funds from Donors
and finally a to be determined contribution from tax dollars and/or surplus account funds, at that time
Background facts to consider
1. To liaise with interested Senior's and applicable Associations, with a view to establishing a "Planning Committee"
to provide in-put to specific services & activities to be included in the facility (reference to the Elder Citizen
Action Coalition web.site www.thecouncilclaw.ca 'click' "CONTENTS", for both a description of proposed
activities and three picture galleries of existing functional Senior's Activity Centre's.
2. To establish a building on District owned land, adjacent the Leisure Centre, to eliminate land purchase costs and
take advantage of Leisure Centre amenities for Seniors, plus Bus transportation schedule.
3. To liaise with MASH or other Developer, toward creating a cement structure, to include housing above, height to
be determined & if over three storey's an OCP change, I believe, but offering an array of needed affordable
housing for Senior's and market value, to realize a joint-venture, to capitalize some of the actual building costs,
of the 15,000sf Senior's Activity Centre, at ground level; with either underground and/or below/above ground
adjacent parkade - with additional developable space to increase the size of the initial 12-15,000sf facility to
possibly 20,000sf in the next 10 years or subject to population growth.
4. To establish a mutually agreeable fee-for-service, to the Seniors governing committee, to operate & schedule
events within the facility. Considering a similar scheme as enjoyed at Maple-Ridge Senior's Activity Centre,
wherein a fee-for-services is offered to the Senior's governing committee, a payback lease arrangement to the
District, with the District remaining Landlord of the property and thus, responsible for any maintenance &
repairs needed, and to enjoy profit realization of increased property values.
5. Three (3) other sites have been described, including
• the current (proposed) St. Andrews United Church site, offering an 8,000sf building (deemed
unacceptable due to lack of future expansion), shared facilities (deemed unacceptable due to partner
being a Religious entity and ill-defined shared facilities and possible difficulties in practice & ideology
conflicts; lack of defined Senior's affordable housing in the Condominium nor Townhouse developments
included on site. The Planning Department are contemplating public information sessions on this site &
proposal (ECAC oppose this site & plan).
• Pleasant view - available in 2-3 years but lack of parking nor land to develop parking; unowned District
land incurring cost to the District to purchase; lack of potential to erect additional affordable housing
and thus far, uncertainty to the viable condition of the structure and needs for any renovation, may
prove too costly and render the site unacceptable.
• Hurd Street property, privately owned by a Developer, that to obtain would incur cost to purchase
and/or to commence a owner paid leasehold improvements plan would still negate the District being
landowner and hence any land assessment profits and investment would be moot. May hold forth too
many complex arrangement beyond what Senior's or the District as potential developers may desire or
deemed advisable. Could still examine what is involved as a secondary alternative site.
• Any potential sites, one as enumerated by Ted Adlem, that may be available, but without clear
statement of Senior's needs, offerings available by a Developer, costs to the District and time frames,
cannot be seriously considered, until all facts are clearly stated and divulged publicly.
• A Focus Group, including many Senior organizations, was held and we await a detailed Report
to Council & Participants, from the Planning Department, to ascertain how (accurate) the report
actually is, that may be part of a future (planning tool) but until received and discussed, we are in a
quandary, as well, "why the Planning Department would propose the St. Andrews United Church, given
the options, preference of land use adjacent the Leisure Centre, and we wonder if more sinister in
origin than implied, give the facts"
We hope, as our new Mayor & Councillors, you will offer to answer these two questions, to reflect both an empathy &
compassion for Seniors who have built Mission and now seek understanding and cooperation to establish respective
Seniors Activity Centre's, in our lifetime, of many, is desired
2

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Respectfully submitted,
George F. Evens
The Elder Citizen Action Coalition
www.thecouncilclaw.ca 'click' CONTENTS for selected issues of interest
thecounciladvocacy@shaw.ca
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Minutes of the Abbotsford/Mission Water & Sewer Commission meeting held
November 10, 2011, at 9:12 a.m. in Room 530 of Abbotsford City Hall
WSC Members Present: Mayor Peary (Abbotsford) (Chair); Mayor Atebe (Mission);
Councillor Gidda (Mission); Councillor Gill (Abbotsford); Councillor Plecas (Mission); and
Councillor Ross (Abbotsford)
UMC Members Present: General Manager Engineering, Regional Utilities — J. Gordon
(Abbotsford); Director of Finance — J. Lewis (Abbotsford); Director of
Finance - K. Bjorgaard (Mission); and Director of Engineering and Public
Works - R. Bomhof (Mission)
Staff Present: Director of Utility Operations — L. Stein (Abbotsford); Acting Director of
Water and Solid Waste — K. Filiatrault (Abbotsford); Wastewater Project
Engineer - N. Koning (Abbotsford); City Manager — F. Pizzuto (Abbotsford) (part); and
Recording Secretary - R. Brar (Abbotsford)
1. CALL TO ORDER
The meeting was called to order at 9:12 a.m.
2. ADOPTION OF MINUTES
.1 Minutes of the October 13, 2011 Meeting
3. DELEGATIONS
None.
Moved by Councillor Ross, seconded by Mayor Atebe, that
the minutes of the Abbotsford/Mission Water & Sewer
Commission meeting held October 13, 2011, be adopted.
WSC 116-2011 CARRIED.
4. BUSINESS OUT OF MINUTES
.1 Monthly Follow-up Report
Moved by Councillor Ross, seconded by Councillor Plecas,
that the monthly follow-up report, be received.
WSC 117-2011 CARRIED.
.2 JAMES Plant Monthly Report — October 2011
Moved by Councillor Gidda, seconded by Councillor Gill,
that Report No. WSC 99-2011, dated October 26, 2011,
from the Director of Utility Operations, regarding JAMES
Plant Monthly Report — October 2011, be received.
WSC 118-2011 CARRIED.

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Minutes of the Abbotsford/Mission Water & Sewer Commission meeting held
November 10, 2011, at 9:12 a.m. in Room 530 of Abbotsford City Hall Page 2
.3 Monthly Water Report — October 2011
Moved by Mayor Atebe, seconded by Councillor Gidda,
that Report No. WSC 103-2011, dated November 3, 2011,
from the Director of Utility Operations, regarding Monthly
Water Report — October 2011, be received.
WSC 119-2011 CARRIED.
Financial Statements — September 2011
5. REPORTS
Moved by Councillor Gill, seconded by Mayor Atebe, that
Report No. WSC 101-2011, dated October 28, 2011, from
the Budget & Payroll Analyst (Abbotsford), regarding
Financial Statements — September 2011, be received.
WSC 120-2011 CARRIED.
.1 Joint Utility Fees Review
Moved by Mayor Atebe, seconded by Councillor Plecas,
that Report No. WSC 87-2011, dated October 26, 2011,
from the Budget & Payroll Manager (Abbotsford), regarding
the Joint Utility Fees Review, be received; (1) the
Administrative Fees in the 2012 Financial Plan be set at
$134,000 for the joint water system and at $171,000 for
the joint sewer system, to more accurately reflect
resources used; (2) council stipends not be included in the
2012 and future joint utility financial plans, but instead be
budgeted separately by municipalities where they
originate; (3) property insurance costs in the 2012 and
future joint utility financial plans be shared between
Abbotsford and Mission at the annual flow percentage,
consistent with all other operating costs; and (4) staff be
directed to make the necessary amendment to the system
agreements, as required.
WSC 121-2011 CARRIED.
.2 JAMES Plant Biogas Utilization Update (5500-30)
N. Koning, Wastewater Project Engineer, provided a powerpoint presentation, regarding
the JAMES Plant Biogas Utilization Update; Biogas System Schematic; Background;
Biogas Utilization; Master Plan; Power Generation Options Study; Emissions
Comparison; Power Sale to BC Hydro; Power Generation — Business Case; Gas Sale to
Fortis BC; Financial Comparison; GHG Reduction Comparison' BC Climate Action
Charter; and Conclusion.

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Minutes of the Abbotsford/Mission Water & Sewer Commission meeting held
November 10, 2011, at 9:12 a.m. in Room 530 of Abbotsford City Hall Page 3
Moved by Councillor Gidda, seconded by Councillor
Plecas, that Report No. WSC 94-2011, dated November 2,
2011, from the Wastewater Project Engineer, regarding the
JAMES Plant Biogas Utilization Update, be received; and
staff report back to the WSC after the greenhouse gas
(GHG) emission baseline has been established for the
JAMES Plant in 2012.
WSC 122-2011 CARRIED.
.3 Award of the Contract for the Water System Bulk Metering & SCADA Upgrades
Project (5330-60)
Moved by Councillor Ross, seconded by Mayor Atebe, that
Report No. WSC 97-2011, dated November 1, 2011, from
the Water Planning Engineer, regarding the Award of the
Contract for the Water System Bulk Metering & SCADA
Upgrades Project, be received; and the contract be
awarded to Tritech Group Ltd. in the amount of $677,657
(plus tax) for the Water System Bulk Metering & SCADA
Upgraded Project.
WSC 123-2011
CARRIED.
6. NEW BUSINESS
.1 Correspondence dated October 14, 2011 from the Ministry of Forests, Lands and
Natural Resource Operations, regarding Norrish Creek Road Deactivation Plan
Moved by Mayor Atebe, seconded by Councillor Gidda,
that the correspondence dated October 14, 2011 from the
Ministry of Forests, Lands and Natural Resource
Operations, regarding Norrish Creek Road Deactivation
Plan, be received.
WSC 124-2011 CARRIED.
.2 Correspondence dated October 25, 2011, to the Chilliwack Forest District,
regarding Norrish Creek Road Deactivation Plan
Moved by Mayor Atebe, seconded by Councillor Gidda,
that the correspondence dated October 25, 2011, to the
Chilliwack Forest District, regarding Norrish Creek Road
Deactivation Plan, be received.
WSC 125-2011 CARRIED.

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Minutes of the Abbotsford/Mission Water & Sewer Commission meeting held
November 10, 2011, at 9:12 a.m. in Room 530 of Abbotsford City Hall Page 4
7. MOTION TO CLOSE
Moved by Councillor Plecas, seconded by Councillor Ross,
that the November 10, 2011, WSC meeting, be adjourned
(9:59 a.m.).
WSC 126-2011
CARRIED.
Certified Correct:
WSC Chair
George W. Peary
U C f air
u: • "ewis

1 0
MINUTES
The Minutes of the ECONOMIC DEVELOPMENT SELECT COMMITTEE Meeting
held at the Mission Regional Chamber of Commerce Boardroom, 34033 Lougheed Hwy,
Mission, BC on Thursday November 17, 2011 commencing at 8:00 a.m.
Committee Members Present:
Committee Members Absent:
Staff Members Present:
Sean Melia, Mission Chamber of Commerce
Anne Senae, CGA
Remco Bergman, Specto Civil Technology
Carlo Billinger, Rex Cox Men's Wear
Steve Sharpe, S. Sharpe Timber
James Atebe, District of Mission
Dr. Eric Davis, University of the Fraser Valley
Heather Stewart, District of Mission
Dr. Lyndon Balisky, Mission Downtown Business Assoc.
Cory Padula, Cimtex Industries
Jason Roessle, Mission City Record
Rex Blane, Chair - EDC
Grace Saris, Vancity Credit Union
Raymond Szabada, SRCTec
Glen Robertson, Chief Administrative Officer
Sharon Fletcher, Director of Planning
Stacey Crawford, Economic Development Officer
Allison Jack, EDO Assistant
1. MINUTES
a) Moved by C. Billinger and seconded by S. Sharpe.
RECOMMENDED: That the minutes of the Economic Development Select
Committee meeting held October 20, 2011 be adopted. Carried
2. STRATEGIC BUSINESS
a) Strategic Plan/ Staffing/ Resources
S. Crawford reported that last Thursday the committee met to discuss the draft
strategic plan. The intent was to update the core services outlined in the 2002
strategic plan.
Moved by C. Billinger and seconded by R. Bergman
RECOMMENDED: That the S. Crawford move forward with the Strategic Plan to
include timeline, budget and staffing. Carried

1 1
Economic Development Committee Minutes
NOVEMBER 17, 2011
3. BUSINESS ARISING FROM THE MINUTES
a) Planning Department Update
i) Summary of Applications/Major Project Update/Downtown
a. By the end of October, 98 applications have been received. Over the
previous 5 years, the average number of applications received by the
end of October is 72.8. If inquiry application numbers are included,
the average number of applications received by the end of October
over the previous 5 years was 142.6 applications, with 153
applications having been received by the end of October this year.
b. The number of applications received to date is still above the normal
average. Usually, 22% of the annual number of applications is
received in the 4th quarter. There is heavy activity at the counter, but
the development market is very cautious given the uncertain economic
environment.
Applications received in 2011
Rural residential
Urban residential
Multi Family
Commercial (1s t Avenue)
Industrial( Silverdale Industrial Park)
Total for the year 2011 to date
32 lots
43 lots
107 multi family units
6,459 square feet
15,270 square feet
Building Permits
Issued in 2011
Total number of building
permits to date in 2011
(estimated number of square
feet of new space)
Cumulative Estimated
Value of Construction
based on the building
permit (2010 totals are in
brackets for comparison)
Single family residential 79 dwellings $15.275,378,($15.846.262
Multi family 0 projects with 0 units S0($0)
Commercial
37 permits with approximately $13,798,621 ($4,981,820)
294,273 square feet
Industrial
7 permits with approximately
59,496 square feet
$884,119 ($325,000)
Other Projects
Downtown Neighborhood Plan
Once the process for undertaking a plan for the downtown has been drafted, it will go
to Council for approval of process and will include the boundaries, scope, public
participation approach and the funding source.
Major Applications
As part of a subdivision application, two large waterfront properties in the Silverdale
Industrial Park are in for consideration for 5 smaller lots. Related to this application

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Economic Development Committee Minutes
NOVEMBER 17, 2011
is the new BC Hydro building. BC Hydro has submitted a Development Permit for a
15,270 square foot industrial building with an office component that will be used to
run the hydro operations for the Ruskin Dam Hydro Project.
An application has been received for a large residential development on Cedar Street
between Egglestone and Tundbridge Avenues for 38 units. This is a high density
single family and townhouse mixed use proposal. The application requires an Official
Community Plan amendment since the application will change the form of the
housing type in a way that both reflects the current market need and achieves the
densities anticipated in the Official Community Plan.
The Comprehensive Development zone for the Campus of Care facility on hospital
site will proceed to public hearing on November 28.
ii) Waterfront Development Update
The documents for Phases 1, 2 and 3 of the Market and Feasibility Study are on
Mission's web site. These are the first three phases of the Waterfront Market
Analysis and Feasibility Study concluded that:
• a residential and commercial market opportunity on the waterfront exists
• there is financial viability for developers and investors to consider these
underutilized lands under an organized program of redevelopment and
• it is possible for the District to manage land fragmentation through various
policy and land use management options
Phase 4 is proceeding with the expected outcomes from Phase 4 to:
• determine the key intergovernmental, stakeholder and developer interests that
need to be addressed as part of waterfront redevelopment planning
• identify the financial implications for the District when preparing a
comprehensive land use plan and
• identify the various roles that the District can assume in order to advance the
initiative including a cost recovery strategy.
Phase 4 is expected to be completed early in the winter of 2012.
b) Downtown Business Association
L. Balisky reported that S. Crawford and S. Fletcher will be attending the DBA
Board meeting in January to present the Downtown Neighborhood Plan. Inspector
Knorski presented at the November DBA board meeting. The Customer Appreciation
night is tonight, come down and support your local businesses.
c) Chamber of Commerce
S. Melia reported that the Business Excellence Awards was a success. The
Candlelight parade is coming up on December 2.
4. NEW BUSINESS
a) Correspondence

13
Economic Development Committee Minutes
NOVEMBER 17, 2011
i. Mission Masters Bonspiel Tournament
Moved by A. Senae and seconded by S. Sharpe
RECOMMENDED: That S. Crawford provides support to the Mission Masters
Bonspiel Tournament in the amount of $300.00. Carried
b) Managers' Report
S. Crawford reported that the Community Education Task force recommendations
were adopted by council on November 7. S. Crawford has done several business
retention visits over the last couple of weeks to hear from the local businesses on the
opportunities and challenges that they are facing. In the follow up visits P. Gipps
attended with S. Crawford. A. Jack reported on the West Coast Women's Show and
the importance of Mission having a booth at the show. S. Crawford reported that he is
meeting with the Ministry of Environment, Ministry of Forests and DFO regarding K.
Carhoun's property at the corner of Lougheed and Wren.
c) Roundtable
i) C. Padula discussed his idea for a Mission Manufacturing Association to
focus on the resources for the manufacturing industry in Mission.
ii) Dr. Eric Davis reported on the UFV stats there posted in the Globe and Mail.
5. OLD BUSINESS
a) Biz E News
i) J. Atebe excused himself from the meeting for the duration of the Biz-E News
(Newsletter) discussion.
ii) S. Crawford reported that the tender is complete and the RFP is posted on the
website and will be distributed to 5 local companies.
6. Next Meeting
Thursday December 15, 2011 at 8:00a.m. at the Chamber of Commerce Boardroom
7. ADJOURNMENT
Meeting Adjourned at 9:15am.

Mission
OF
ON THE FRASER.
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FIRE/RESCUE SERVICE
The Minutes for the EMERGENCY PLANNING COMMITTEE MEETING held at Fire Station No.
1, located at 33330 — 7 th Avenue on November 24 th, 2011 commencing at 0800 hours.
Members Present
Ian Fitzpatrick, Emergency Preparedness Coordinator
Glen Robertson, DOM, Administrator
Paul Horn, DOM Mission Councillor
David Anderson, Amateur Radio
Bert Bastiannsen, School District #75 Transportation
Kris Boland, DOM, Dep. Director of Finance
Rick Bomhof, DOM, Director of Engineering & Public Works
Kerry Bysouth, DOM, Mission Leisure Centre
Bill Hopkins, Canadian Coast Guard Auxiliary
Jim Miller, Canadian Coast Guard Auxiliary
Sgt. Janet Moore, Mission R.C.M.P.
Hanna Park, School District #75
Gary Swan, Mission Search & Rescue
Debbie Glenn, DOM, Recording Secretary
1. MINUTES
The minutes of the Emergency Planning Committee meeting held on September 22 nd. 2011
were reviewed and accepted.
2. BUSINESS ARISING FROM THE MINUTES
(a)New computer for Amateur Radio
Ian reported that a computer had been installed in the Radio Room.
Dave Anderson stated that the printer in the Radio Room had not been used for quite
some time and that the ink cartridges were not working. He noted that they would most
likely purchase a new printer in the future. Debbie Glenn suggested a laser printer as
there is less likely for ink cartridge problems as the ink is powder and does not dry up
and clog the printer heads
(b)Training
Ian reported that courses will be scheduled in the New Year. Councillor Horn
suggested that key Emergency Operations staff be required to take necessary courses
so that they will be trained and be repared to perform their duties in the event of an
emergency.
(c)Stand-alone internet connection
Ian reported that the District of Mission was in the process of installing a stand-alone
internet connection in the E.O.C. He noted that this would be completed in mid-
December.
(d) E.S.S. Director position
Ian reported that the E.S.S. Director position was currently being held by volunteers. He
stated that the job posting for an E.S.S. Director would be advertised in the newspaper.
33330- 7" Avenue, Mission, B.C. V2V 2E3
Phone (604) 820-3794 Fax (604) 820-8624 Web Site: www.mission.ca E-mail: dgienn mission.ca

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(e)Candlelight Parade exercise
Ian noted that this years' Candlelight Parade would be held on December 2 nd and that
the Chamber of Commerce would be taking a leading role in organizing and managing
the event. He reported that the E.O.C. would be activated with members from R.C.M.P.,
Fire, Public Works, Amateur Radio and the Chamber of Commerce providing
communication and coordination for the event.
Ian also reported that public parking would be provided at Mission Raceway with a
shuttle taking people to the downtown area to view the parade. He stated that traffic
control persons would be at the event directing and managing traffic. Sgt. Janet Moore
reported that R.C.M.P. members, auxiliary staff, plain clothes members and members on
A.T.V.'s would be in attendance at the parade.
Rick Bomhof suggested a debriefing take place after the event so that the process could
be reviewed and suggestions for next year be documented.
(f) Fall Readiness Meeting
Ian reported that Chris Boland attended a Fall Readiness Meeting. Ian noted that it was
difficult to get enough people to sign up for courses and subsequently some courses had
to be cancelled due to low registration. He said that there were "Train the Trainer"
courses available which would train our own staff so that we can offer courses and be
more flexible in dates and times so that more people are able to attend.
3. NEW BUSINESS
(a)Stave Darn Closure
Ian reported that the Stave Lake Dam would be fully closed from Nov 30 th (7 am) to
December 2n d (6 pm). He said that the Mission Fire/Rescue Service would have fire
fighters stationed 24/7 near the dam to provide fire coverage.
(b)Weather Patterns
Ian noted that several storm warnings were in effect over the next few days. He also
noted that it was high tide season. Bert Bastiannsen of Mission Public Schools
requested that the Mission School District be placed on the mailing list to receive
weather updates.
4. AGENCY REPORTS
(a)Mission School District
Bert Bastiannsen reported that there was a better presence of R.C.M.P., and Fire
Department members during Halloween this year, and that incidents of vandalism at the
schools was very minimal.
Hanna Park noted that she was working on a program to introduce A.E.D.'s into Mission
Public Schools. She noted that the first A.E.D.'s would be placed into the secondary
schools as soon as all the requirements were addressed. Hanna noted that the target
date for implementation would be early in 2012.
Councillor Paul Horn suggested that a Pro D Day be used to train staff and introduce the
A.E.D.'s into the schools.
(b)Canadian Coast Guard
Jim Miller reported that the Canadian Coast Guard name was in the process of being
changed. He noted that the new name would be announced in the future.

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(c)Mission R.C.M.P.
Sgt. Janet Moore reported that most of their members had completed the Incident
Command System training and others were scheduled to take the training.
(d)Finance Department
Chris Boland advised that he had attended a two day E.O.C. Essentials course, and was
also registered for a one day course in February. He reported that the course was very
informative in providing information as to his role in the event the E.O.C. is activated
during an emergency. He stated that a table top exercise would be beneficial to practise
the skills he obtained at the course.
(e)Mission Search & Rescue
Gary Swan reported that the radios that had been stolen earlier this year have now been
replaced.
(f) Mission Amateur Radio
Dave Anderson reported that Abbotsford Radio Club will be assisting Mission with radio
communications during this years' Candlelight Parade.
(g)Mission Leisure Centre
Kerry Bysouth reported that the generator tender had been sent out and that there was
considerable interest by companies wanting to take on the project. He also noted that a
mandatory site meeting would be required by the successful company.
(h)Councillor Horn
Councillor Horn reminded staff that the "Back to Health...For Good" event co-sponsored
by the District of Mission and Fraser Health would take place this year on January 14 th
11 am to 3 pm. He noted that the Leisure Centre would provide free access to the public
on this day, along with local groups providing health information. He encouraged all
agencies to participate. If you require further information please contact Tracey
Takahashi at the District of Mission.
(I) Safety & Health Representative
Glenn advised members that a new Council representative would be appointed to the
Safety and Health Committee and may be attending future meetings.
5. ADJOURNMENT
The meeting adjourned at 08:45 hours. The next meeting is scheduled for January 26 th ,
2012 to be held at Mission Fire Station No. 1 commencing at 0800 hours.

17
Minutes of the Mission Abbotsford Transit Committee meeting held
October 27, 2011 at 9:02 a.m. in Room 530 of Abbotsford City Hall Paae 1
Members Present: Councillor Harris (Vice-Chair); Councillor Gibson (Abbotsford) (part);
Councillor Gill (Abbotsford) (part); Councillor Scudder (Mission); Councillor Gidda
(Mission); and Councillor Pieces (Mission)
Staff Present: Director of Transportation (Abbotsford) — R. Mammel; Deputy Director of
Planning (Mission) — B. Pitkethly; Acting General Manager of Economic Development
and Planning Services (Abbotsford) — C. Johannsen; Deputy Director of Engineering
(Mission) S. Abushawashi; Acting Director, Community Planning
(Abbotsford) — D. Braun; Planner (Abbotsford) - J. Bryndza; First Canada
ULC - C. Brown; BC Transit — J. van Schaik and M. OrfieId (part); Mission School
District #75 — J. Marshall; Abbotsford Chamber of Commerce — A. Skuce; and Recording
Secretary (Abbotsford) — D. Bell
1. CALL TO ORDER
The meeting was called to order at 9:02 a.m.
2. ADOPTION OF MINUTES
Minutes of the MATC September 22, 2011 Meeting
Moved by Councillor Scudder, seconded by Councillor
Gidda, that the minutes of the Mission Abbotsford Transit
Committee (MATC) meeting, held September 22, 2011, be
adopted.
MATC 82-2011
CARRIED.
Councillor Gill joined the meeting at ;04 .m,
5. REPORTS
Emergency Transit Assistance Program (ETAP) 2010 Year End Report &
Request for 2011/12 Renewal
A representative from the United Way of the Fraser Valley presented information
on the ETAP program and answered questions from the committee.
Moved by Councillor Pieces, seconded by Councillor
Scudder, that (a) the Emergency Transit Assistance
Program 2010 Year End Report and Request for 2011112
Renewal, be received; and (b) the Mission Abbotsford
Transit Committee continues to support the ETAP program
at the current ticket allocation level of 1,720 adult passes
and 40 child passes per month.
MATC 83-2011
CARRIED.
3. DELEGATIONS
None

18
Minutes of the Mission Abbotsford Transit Committee meeting held
October 27. 2011 at 9:02 am. in Room 530 of Abbotsford City Hall Pace 2
4. BUSINESS OUT OF MINUTES
.1 Mission Abbotsford Transit Committee Follow-uo Sheet — October 2011
Staff will provide an update on the ProPass at the November MATC meeting.
Moved by Councillor Gibson, seconded by Councillor
Plecas, that the Mission Abbotsford Transit Committee
Follow-up Sheet for October 2011, be received.
MATC 84-2011 CARRIED.
Central Fraser Valley Transit System Planning Activities — 2011 Abbotsford
Expansion
Discussion included correspondence, 7.3, dated October 19, 2011, regarding
Route #2 Service to Huntingdon (correspondence item 7.3).
Councillor Gidda excused from the meeting at 9:37 arm
Moved by Councillor Scudder, seconded by Councillor
Gibson, that (a) the Central Fraser Valley System Planning
Activies — 2011 Abbotsford Expansion, be received; (b)
staff complete a follow-up analysis re-examining increased
service to Huntingdon for the February 2012 MATC
meeting; and (c) staff contact the author of
Correspondence item 7.3 him/her to notify of MATC's
direction.
MATC 85-2011 CARRIED.
.4 Transit Safety Initiatives — Update
Discussion included the desire for quantifiable data to measure progress and the
need to communicate improvements to the community. A representative from the
Abbotsford Police Department should be invited to MATC to discuss these issues
in Spring 2012. It was also suggested to open a line of communication on these
issues with the RCMP in the District of Mission.
Councillor Gidda joined the meeting at 9:45 am.
Moved by Councillor Gibson, seconded by Councillor Gill,
that the Transit Safety Initiatives update, be received.
MATC 86-2011 CARRIED.

1 9
Minutes of the Mission Abbotsford Transit Committee meeting held
October 27. 2011 at 9:02 a.m. in Room 530 of Abbotsford City Hall Pape 3
5. REPORTS
.2 Ridership and Revenue Report
Moved by Councillor Gibson, seconded by Councillor
Scudder, that the Ridership and Revenue Report, be
received.
MATC 87-2011
CARRIED.
6. NEW BUSINESS
.1 Central Fraser Valley Holiday Schedule
Moved by Councillor Gibson, seconded by Councillor Gill,
that (a) the information regarding Central Fraser Valley
Holiday schedule, be received; (b) staff follow-up with the
ARHCC regarding holiday schedules and use ARHCC's
input to help make the scheduling decision.
7. CORRESPONDENCE
MATC 88-2011 CARRIED.
Staff will report at the January 2012 MATC meeting with recommendations for
correspondence procedures.
Moved by Councillor Gidda, seconded by Councillor
Pieces, that con -espondence 7.1 dated July 27, 2011,
Trainbus; 7.2 dated October 17, 2011, #32 West Heights;
and 7.3 dated October 19, 2011, Route #2 Service to
Huntingdon, be received.
MATC 89-2011 CARRIED.
Councillor Gibson was excused from the meeting at 10;30 a.m.
Councillor Gill was excused from the meeting at 10:30 a.m.
Councillor Gill joined the meeting at 10:38 a.m.
4. BUSINESS OUT OF MINUTES
.5 HandyDART — Large Scooters & Stroller information - Update
Moved by Councillor Pieces, seconded by Councillor Gill,
that the HandyDART — large scooters & stroller information
update, be received.
MATC 90-2011 CARRIED,

20
Minutes of the Mission Abbotsford Transit Committee meeting held
October 27, 2011 at 9:02 am. in Room 530 of Abbotsford City Hall Paoe 4
.2 Central Fraser Valley Transit Future Plan — Update
The committee discussed the Transit Future Goals, Tranist Future Networks and
Routing and the Implementation Strategy. BC Transit will amend the goal
definitions and bring back to the November MATC meeting. The committee
asked BC Transit to include (a) a benchmarking chart for the whole Central
Fraser Valley showing 2011 and 2036; and (b) an explanation of each transit
measurement for the benchmarking charts.
Councillor Scudder was excused from the meeting at 11:10 a.m.
Councillor Scudder joined the meeting at 11:11 a,m.
Councillor Gill was excused from the meeting at 11:15 a.m.
Councillor Gill joined the meeting at 11:17 a.rn.
Councillor Gidda was excused from the meeting at 11:17 am.
Councillor Gidda joined the meeting at 11:27 a.m.
Councillor Scudder was excused from the meeting at 11:45 a.m.
Councillor Scudder joined the meeting at 11:47 a.m.
Moved by Councillor Pieces, seconded by Councillor
Gidda, that (a) the Central Fraser Valley Transit Future
Plan - Local Network Development, be approved in
principle; (b) the Transit Future Networks be approved in
principle; and (c) BC Transit present the implementation
plan at the November MATC meeting.
MATC 91-2011 CARRIED.
ADJOURNMENT
Moved by Councillor Gidda, seconded by Councillor Gill,
that the October 27, 2011 Mission Abbotsford Transit
Committee meeting, be adjourned (12:10 p.m.).
MATC 92 -2011
CARRIED.
The next MATC meeting will be held at 10:00 am., Tuesday, November 29, 2011, in
Room 310 at Abbotsford City Hall.
Certified Correct;
MayrlTis Atebe D.Be ReCorder
P4

21
MDISTRICT OF
SS O
ON THE FRASER
Planning Department Memorandum
FILE: PRO.DEV.ZON
DV11-016/DP11-021
Date: December 19, 2011
To: Chief Administrative Officer
Department: Planning
Proposal,: Site-specific exemption to the Floodplain Management Bylaw 4027-2007
and Development Variance Permit to facilitate the construction of a
single-family residence on the property located at 32876 Tunbridge
Avenue
File:
DP11-021
DV11-016
Site-Specific Floodplain Exemption
Development Variance Permit
Owner/Applicant: John Pearson
Current OCP Townhouse
Designation:
Current Zoning: Suburban Residential 36 Zone (S36)
Application November 7, 2011
Complete:
Key Map:
DEWONEY TRUNK RD
Location Map:
MAP 1
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PAGE 1 OF 14

22
Staff Recommendation:
1. That a site-specific exemption to Floodplain Management Bylaw 4027-2007 be approved
for a proposed single family residential development located at 32876 Tunbridge
Avenue, to reduce the minimum required:
• Floodplain setback for Gaudin Creek from 15.0 metres to 6.0 metres for the
proposed home, as shown on Appendix 3.
• Flood construction level above the natural boundary of Gaudin Creek for the
proposed home from 1.5 metres to 0.6 metres above the natural ground elevation of
the subject property or 0.6 metres above the crown of Tunbridge Avenue adjacent to
the subject property.
2(a). That Development Variance Permit Application DV11-016, in the name of John Pearson,
to vary:
• Section 108, Schedule B, of District of Mission Zoning Bylaw 5050-2009 by reducing
the minimum required width of a Streamside Protection and Enhancement Area in
Cedar Valley from 15.0 metres to 6.0 metres, as shown on Appendix 3 and
Appendix 4.
• Section 401.D.1. of District of Mission Zoning Bylaw 5050-2009 by reducing the
minimum required Interior side yard setback from 3.0 metres to 1.5 metres, as shown
on Appendix 4.
• Section 401.D.1. of District of Mission Zoning Bylaw 5050-2009 by reducing the
minimum required front yard setback from 7.5 metres to 6.0 metres, as shown on
Appendix 4.
for a proposed single family residential development located at 32876 Tunbridge
Avenue, be forwarded to a public input session on January 9, 2012.
Optional Resolution for Item 2a above for Council to consider approval of Development
Variance Permit Application DV11-016:
2(b). That Development Variance Permit Application DV11-016, in the name of John Pearson,
to vary:
• Section 108, Schedule B, of District of Mission Zoning Bylaw 5050-2009 by reducing the
minimum required width of a Streamside Protection and Enhancement Area in Cedar
Valley from 15.0 metres to 6.0 metres, as shown on Appendix 3 and Appendix 4.
• Section 401.D.1. of District of Mission Zoning Bylaw 5050-2009 by reducing the
minimum required Interior side yard setback from 3.0 metres to 1.5 metres, as shown on
Appendix 4.
• Section 401.D.1. of District of Mission Zoning Bylaw 5050-2009 by reducing the
minimum required front yard setback from 7.5 metres to 6.0 metres, as shown on
Appendix 4.
for a proposed single family residential development located at 32876 Tunbridge
Avenue, be approved.
FILE: PRO.DEV.ZON PAGE 2 OF 14
DV11-016/DP11-021

23
Proposal Overview
• The intent of this proposal is to facilitate the construction of a proposed single-family
residence at 32876 Tunbridge Avenue.
• The subject property is adjacent to Gaudin Creek on the south side of Tunbridge Avenue.
Since the property is adjacent to the creek, the minimum floodplain construction level and
setback requirements of the Floodplain Management Bylaw 4027-2007 apply as well the
setback requirements in Section 108 (Environmental Protection) of Zoning Bylaw 5050-
2009.
• The applicant is applying for the following:
o Site Specific Exemption to the Floodplain Management Bylaw to:
• reduce the minimum flood construction level from 1.5 metres to 0.6 metres above
the natural boundary of Gaudin Creek, and;
• reduce the minimum required floodplain setback from Gaudin Creek from 15.0
metres to 6.0 metres.
o Development Variance Permit Application to:
• Reduce the minimum environmental setback from Gaudin Creek from 15.0 metres
to 6.0 metres from top-of-bank;
• Reduce the minimum front yard setback for the Suburban Residential 36 (S36)
Zone from 7.5 metres to 6.0 metres, and;
• Reduce the minimum side yard setback for the Suburban Residential 36 (S36) Zone
from 3.0 metres to 1.5 metres.
• The applicant is applying for an exemption to the minimum floodplain construction level and
the setback requirements from Gaudin Creek. Gaudin Creek is currently located within a
ditch on the south side of Tunbridge. It is proposed that Gaudin Creek will be realigned and
the creek will then be located well beyond the 15.0 metre setback as required by the
Floodplain Management Bylaw and Zoning Bylaw.
As per Section 10 of the Floodplain Management Bylaw and Section 910(5) of the Local
Government Act, Council can approve a site-specific exemption to the Floodplain
Management Bylaw 4027-2007 through a Council Resolution provided that a report has
been received from a qualified professional engineer which demonstrates that the land can
be safely used for the use intended. The applicant has provided a report which satisfies this
requirement.
• The application also includes variances to reduce the minimum interior side yard setback
requirements from 3.0 metres to 1.5 metres and the minimum front yard setback
requirements from 7.5 metres to 6.0 metres within the sites existing Suburban 36 (S36)
Zone, for a proposed single-family residence.
According to the Land Use Application Procedures and Fees Bylaw 3612-2003, notices
were delivered to landowners and occupiers of land within a 10 metre radius of the subject
property (including nearby residents on Boothby Avenue) with a timeline of December 13,
2011 to respond. Council has the option of scheduling a public input session on January 9,
2012 to provide an opportunity for additional public input or to consider these variances for
approval on December 19, 2011.
FILE: PRO.DEV.ZON PAGE 3 OF 14
DV11-016/DP11-021

24
Site Characteristics
Existing Land Use:
• The site is currently vacant and relatively flat with a number of trees on the property.
• The site is located on the south side of Tunbridge Avenue.
• The site is adjacent to Gaudin Creek which is currently located in a ditch that runs parallel to
Tunbridge Avenue (south side).
Neighbourhood Context
• Subject property is located within the Phase 1 area of the Cedar Valley Neighbourhood east
of the Tunbridge Avenue and Cedar Street intersection.
Adjacent Area:
Direction Existing Use OCP Designation Existing Zoning
North Residential Townhouse Suburban 36 Zone
(S36)
East Residential Townhouse Suburban 36 Zone
(S36)
South Residential Environmentally
Sensitive Area and
Urban Residential
West
City-owned property
(area for proposed
Gaudin Creek Realignment)
Environmentally
Sensitive Area and
Mixed Use
Commercial/Residential
Institutional Parks,
Recreation, and Civic
Zone (IPRC) and
Residential Compact
465 Zone
Suburban 36 Zone
(S36)
Context Statement
This application is being considered by Council in accordance with:
• Floodplain Management Bylaw 4027-2007
• Zoning Bylaw 5050-2009
• Cedar Valley Comprehensive Development Plan
• Cedar Valley Environmental Management Plan
Site History
• A portion of the subject property was recently subdivided and purchased by the District of
Mission earlier this year to facilitate the relocation of Gaudin Creek as per the Cedar Valley
Comprehensive Development Plan and the Environmental Management Plan.
FILE: PRO.DEV.ZON PAGE 4 OF 14
DV11-016/DP11-021

25
Site-Specific Floodplain Exemption
• Any new construction within the District of Mission is required to meet the requirements of
the Floodplain Management Bylaw which establishes floodplain elevations above
watercourses and setbacks from watercourses for new construction.
• The Local Government Act specifies that a relaxation to a Floodplain Management Bylaw
can only be done through a site-specific exemption as opposed to a variance subject to the
following:
o
o
o
Report from an Engineer that the site is safe for the uses intended;
Registration of a Section 219 Covenant on title; and
Application for an exemption.
• The required flood construction level for the subject property is 1.5 metres above the natural
boundary of Gaudin Creek and the required setback is 15 metres from the natural boundary
of Gaudin Creek.
• The proposed environmental setback reduction from 15.0 metres to 6.0 metres to Gaudin
Creek (current location along Tunbridge Avenue) is considered acceptable since Gaudin
Creek will be relocated and enhanced through the works proposed in the Gaudin Creek
Alignment project. Once this relocation takes place, Gaudin Creek will run behind the
property and along the west property line within city-owned property and designated as an
environmentally-sensitive area (ESA). The proposed home will then be sufficiently setback
from the creek in accordance with the District of Mission Zoning Bylaw and Floodplain
Management Bylaw 4027-2007.
• Applicant has submitted a report from a Qualified Professional (Golder Associates) which
concludes that the land can be safely used for the uses intended (single-family residential).
• This report provides rationale for the proposed setback reduction from 15.0 metres to 6.0
metres and flood construction level from 1.5 metres to 0.6 metres above the natural ground
elevation of the subject property or 0.6 metres above the crown of Tunbridge Avenue
adjacent to the subject property.
• The applicant will be required to provide a Section 219 Covenant for the Site-Exemption as
per the requirements of the Floodplain Management Bylaw and the Local Government Act.
Development Variance Permit (Zoning Bylaw 5050-2009)
Requested Variances:
• Reduce the minimum side yard setback for a principal building from 3.0 metres to 1.5 metres
• Reduce the minimum front yard setback for a principal building from 7.5 metres to 6.0
metres
• Reduce the minimum environmental setback from the top-of-bank of Gaudin Creek from
15.0 metres to 6.0 metres
FILE: PRO.DEV.ZON PAGE 5 OF 14
DV11-016/DP11-021

26
Applicant's Rationale:
• Gaudin Creek will be re-aligned in the future and enhanced as per the Cedar Valley
Environmental Management Plan and Cedar Valley Comprehensive Neighbourhood Plan.
Once the re-alignment is complete, the proposed home will meet the requirements of
Section 108 of the Zoning Bylaw.
• The subject property is a large parcel with future development potential (Official Community
Plan Designation is Multi-Family/Townhouse). The applicant wishes to locate the proposed
home to the far northwest corner of the site so that it can be subdivided off in the future into
its own lot when the rest of the site is developed.
• The setbacks to the front yard and side yard are based on urban standards for single-family
residential lots (R558 zone). The setbacks proposed are consistent with those standards
approved for other urban homes along Tunbridge Avenue within newer subdivisions
(Tunbridge and Hutton Place, Tunbridge and Nicholson, Tunbridge and Cail Street) that are
located further to the east and to the west.
Staff Comments:
• The subject property lies within an area intended for townhouse development as indicated
on the Official Community Plan Map 1c. Ideally the entire property should be developed at
once for a multi-family site. However, the applicant wishes to construct a single family
residence which is permitted under the current Suburban Residential 36 (S36) zoning. To
allow for a larger and more developable site for future townhouse development, the
applicant is requesting the outlined variances so that the home can be subdivided from the
rest of the property into its own urban lot. At this point, it is not known when the rest of the
site will be developed since no applications have been made to date.
• The variance to the environmental setback to Gaudin Creek is supportable since it will be
relocated in the future and better protected through a protected environmentally sensitive
area (ESA) as opposed to being located within a roadside ditch (see Appendix 3). Once the
realignment is complete, the setback from the creek to the home will be as per the
requirements of the Zoning Bylaw.
• The variance to reduce the side yard and front yard setbacks are supportable since they
meet typical urban standards which has been applied to other single-family residences
recently constructed along Tunbridge Avenue. Furthermore, there is a city-owned parkland
designation (ESA) that will act as a buffer between the proposed home and existing
residence. This buffer will help soften the impact of a reduce side yard setback on
neighbouring properties to the west and south of the property.
• Since the variances, if approved, will run with the land; staff will be making the variances
specific to the proposed site plan. Any further development on the site will need to be
designed to the standards of the Zoning Bylaw. The site plan will be included as part of the
development variance permit for registration at the Land Titles Office.
FILE: PRO.DEV.ZON PAGE 6 OF 14
DV11-016/DP11-021

27
Comments from Neighbourhood Residents
• As per the Land Use Application Procedures and Fees Bylaw 3612-2003, a notice was sent
out to landowners and tenants in occupation of land that is within 10 metres (30 feet) of the
subject property, including those properties across the environmentally sensitive area (to the
south and west) and Tunbridge Avenue (north side).
• The notice was delivered to residents on November 29 with an updated notice containing
more details about the variance on December 5, 2011. All recipients were advised in the
notice that they can provide their comments to District of Mission staff by December 13,
2011 so that their comments can be included within this report.
• The purpose of the notice is to obtain comments for the proposed variances. A number of
the comments received by staff were outside of the scope of the variances. The following
comments only apply to the proposed variances (questions in italics with staff response
below in regular text):
• Can we get more details on the proposed variances
Requests for more details were followed up with phone calls to explain the variances and
the provision of a diagram which visually outlines the proposed variances (see Appendix 3).
An amended notice was also sent out to residents which outlines the variances requested
as well as background information on the site-specific exemption.
• Why are variances being requested for a home on such a large lot where there are no size
constraints
As noted above, the applicant is seeking a variance so that the home can be subdivided
from the rest of the property in the future when the site is developed for multi-family
residential/townhouse development as proposed in the Cedar Valley Comprehensive
Development Plan and the Official Community Plan. The proposed setbacks are based on
the standards of a typical urban single-family residential lot.
• Which property lines do these variances impact
The variances are to reduce the minimum front yard and side yard setback requirements for
a principal building. The property lines impacted by this variance are the north and west
property line.
• Will these variance reductions apply to future development on the site
No, staff will be making the variances specific to the proposed building site plan.
FILE: PRO.DEV.ZON PAGE 7 OF 14
DV11-016/DP11-021

28
• Will the proposed setback reductions result in an encroachment onto the Environmentally
Sensitive Area
The variances will not result in the home encroaching onto the city-owned Parkland/ESA nor
will the variances result in a reduced ESA. There were some concerns raised by adjacent
landowners that the applicant has cleared trees within the ESA area. However, a site
inspection was conducted by the Environmental Services staff which confirmed that the ESA
has not been disturbed.
Planning staff have forwarded all comments addressed to Mayor and Council to Corporate
Administration. As per Section 7 of the Land Use Application Procedures and Fees Bylaw 3612-
2003, Staff recommends that a public input session be scheduled for January 9, 2011 in order
to allow an additional opportunity for public input. It is recommended that the notification for the
meeting be undertaken in accordance with the Communication Strategy section of this report.
Community Amenity Contribution (LAN 40 — Financial Contribution for Community Amenities)
• Since this proposal does not include a rezoning or subdivision application, Council LAN 40
does not apply.
Environmental Considerations
• The subject property is adjacent to the Gaudin Creek, which currently runs along Tunbridge
Avenue within a ditch located on the south side of the road. The watercourse is culverted
along sections of the channelized ditch to provide access to private residential properties.
The ditch has an approximate width of 2.0 metres and depth of 1.0 metres.
• Since this is a designated watercourse, a 15.0 metre setback is required from top-of-bank as
per Section 108 of the Zoning Bylaw and the Cedar Valley Environmental Management
Plan.
• There are plans to relocate Gaudin Creek to its own dedicated channel which will be located
to the south and west of the property line within city-owned property (see Appendix 3). This
relocation will result in a better protected channel for Gaudin Creek which provides valuable
fish habitat.
• As requested by the Department of Fisheries and Oceans Canada (DFO), the applicant
obtained a qualified environmental professional (Scott Resources) to undertake a project
review of the request for a setback relaxation from 15.0 metres to 6.0 metres.
The report recommends a reduced setback based on the reasoning that Gaudin Creek will
be relocated in the future as part of the Cedar Valley Environmental Management Plan.
This report has been reviewed and accepted by the DFO and District of Mission
Environmental Services Department and is consistent with the Memorandum of
Understanding signed between DFO and the District of Mission.
FILE: PRO.DEV.ZON PAGE 8 OF 14
DV11-016/DP11-021

29
Parks and Trails (Section 941 of the Local Government Act, Parks and Trails Master Plan)
• The subject property is adjacent to the proposed Gaudin Creek Diversion Project. Once
completed, this project will provide protection to Gaudin Creek through a dedicated
environmentally sensitive area.
Communication Strategy
• In accordance with Section 7 of the Land Use Application Procedures and Fees Bylaw
3612-2003, notices were delivered to landowners and tenants in occupation of land within
10 metres (30 feet) of the subject property including nearby residents on the opposite side of
the city-owned future environmentally sensitive area (ESA) and the north side of Tunbridge
Avenue. The notice included a request for written comments to be provided to District Staff
by December 12, 2011. The comments received, which apply to the variances requested,
have been included within this report.
• In accordance with the requirements of Local Government Act and the Land Use Application
Procedures and Fees Bylaw 3612-2003, sufficient notice has been provided for Council to
consider approval of the development variances on December 19, 2011.
• As outlined in the recommendation section of this report, Staff recommends that a public
input session be held to provide additional opportunities for input on January 9, 2012.
• If Council chooses to pursue this recommendation, then a notice will need to be mailed out
or otherwise delivered 10 days prior to January 9, 2011 to all landowners and tenants in
occupation of land within 10 metres (30 feet) of the subject property, including those
properties across rights-of-way and highways.
Referrals
Environment Services
• A Municipal site Information Form was submitted by the applicant for the site and has been
deemed satisfactory.
Department of Fisheries and Oceans (DFO) Canada
• This proposal was brought forward for discussion at the August 21, 2011 DFO Meeting.
• To facilitate this proposal, the applicant was required to submit a Project Review Form to
DFO to formalize the decision that no harmful alteration, disruption or destruction (HADD) of
fish habitat will occur. The applicant has provided a report from Scott Resources which
satisfies this requirement. The report confirms that no HADD will occur since Gaudin Creek
will be relocated in the future and protected through a 50 metre channel.
FILE: PRO.DEV.ZON PAGE 9 OF 14
DV11-016/DP11-021

30
Requirements Prior to Site-Specific Exemption
• Registration of a Section 219 Covenant for the site-specific floodplain exemption for the flood
construction level and setback to Gaudin Creek
Requirements Prior to Development Variance Permit Application Issuance
• Approval of Site-Specific Exemption for floodplain setback to Gaudin Creek (temporary
location) from 15.0 metres to 6.0 metres.
• Any other items that Council may require resulting from the Public Input Session or Council
consideration of the application.
Rupind r Basi, MCIP Sharon Fletcher, MCIP
PLANNER
DIRECTOR OF PLANNING
Information Attached to This Report
Appendix 1 — Information for City Clerk
Appendix 2 — Location Map
Appendix 3 — Diagram showing proposed variances and Gaudin Creek re-alignment
Appendix 4 — Proposed Site Plan
G:\COMDEV\PINDER\Development Applications\2011\DV11-016 (Pearson) - 32876 Tunbridge Avenue\DV11-016 (Pearson) - Report to Council - Site-
Specific Floodplain Exemption and DVP.docx
FILE: PRO.DEV.ZON PAGE 10 OF 14
DV11-016/DP11-021

31
Appendix 1
Information for City Clerk
Location: 32876 Tunbridge Avenue
PID: 006-848-869
Legal: Lot 13, Section 28, Township 17, New Westminster District Plan 33344
Except Plan BCP48864
FILE: PRO.DEV.ZON PAGE 11 OF 14
DV11-016/DP11-021

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32923 32924
32925 32928
32935 32934
32983 32988
32995 32996
8 , 0,0,1 co] cr,co 0,03
cn
co ( a,
HENDERSON ST.
7.,%0
32903 32902 1 32901 32906 '1-6738
32911 32908 32909 329101 32911
32915 32918 3 6 32915
Cr)
32921 32924 3.
32921
32927 32930 32 co 7
32933 32938 32 C.■
.3, 77 '''< 0 32969
c0 1,,
".0 115-i rn
•C i - ,, 32977
m m
32 xi 30
32983
1--
32987 32986
32993 32992
CO
.c° Eg I E4° -91 ,Z,4 1 ,
o9 F41 S' IV
32939132940 32939 32944 32 M
0 32941
32945 32948 rn 32941 32948
0
32
r-
H 0
32957 32954 Lit 3250 Z 32951
..-1
32955 32954
cf:
C° 32 ij 30 133
32959
32963 32964
,. X -<
co ‘") 32
36 )z. 32963
32967 32968 In to "0 07 > .0,
32973 32972
CHRISTIE ST I
133003 33000
133023 33022
33033 33036
133047133048
33053 33054
r 33065 33068
1
33075 33078
1
33087 33080 1
33093
6606-
1 32 i DO 32991
32 ■•. ii, 32999
33005 33004 33011
33027 33024 ;--T13 '-
33027 tc11,1\q-P0 3
33043 33044
,c131\ 'is,'
3045
33055 33056
330571
33063 33066
33069
133077 33070
33073 I 1 '41 93
2: 8
33081 33096 33093
NOTTMAN ST. ,
81 8 8 1
1 -T 1
CO; 0 0 -4 Co
7
mc"
co
PARK
CO
32920
32944
32970
32822
co , 02 co co 0;1 oo cei 02 0,
-J :‘1 ■11
81 to Pol t1 g 01 V 18
co o-.1 - ...- ,71
ce
32993
co
co
a>
32881
32899
32919
32933
32951
33053
Co
03 CO CO
LOCO
CD
CJI
CON)
co
co
co
0
-o
T. co
X co
rs.)
co
CO
CO
CO
CO
CO
co
co co rn
`-n
-
INA

33
Appendix 3
Diagram showing proposed variances and proposed Gaudin Creek re-alignment
t
___
—r----__
DV11-016 (Pearson) —32876 Tunbridge Avenue
It 1 ___1 .__ _ I
--- --- ________
Gaudin Creek (temporary ‘ TUNBRIDGE AVE Reduce minimum front yard setback from 7.5 m. to 6.0 m. for
location)
IX
front porch area. Rest of home to be setback as per Zoning Bylaw .
t:_--
_
Reduce minimum side yard
setback from 3.0 m. to 14 m.
14
N
.1
Reduce setback from Gaudin
Creek from 15.0 m. to 6.0 m.
(For temporary location
future re-alignment)
Gaudin Creek (proposed re-alignment)
Approximate Location
S.
% City, owned
♦ :Environmentally
1 SensitiveAreafESA)
(Not to scale)
FILE: PRO.DEV.ZON
DV11-016/DP11-021
PAGE 13 OF 14

34
Appendix 4
Proposed Site Plan
ar y.ccsso
Reduce minimum front yard setback from
7.5 m. to 6.0 m. for front porch area. Rest
of home to be setback as per Zoning Bylaw
TUNBRIP .aa
144-W
(44.0414)
Reduce minimum side yard
setback from 3.0 m. to 1.5 m.
:":16
Reduce setback from Gaudin
Creek from 15.0 m. to 6.0 m.
(For temporary location ns±
future re-alignment)
DV11-016 (Pearson) ;32876 Tunbridge Avenue
FILE: PRO.DEV.ZON PAGE 14 OF 14
DV11-016/DP11-021

35
Mission OF
ON THE FRASER
Planning Department
Memorandum
FILE: ADM.REP.COM
Development Projects
To: Chief Administrative Officer
From: Planning Technician
Date: December 19, 2011
Subject: Major Development Project Update — Current to December 13, 2011
Attached is the Major Development Project Update current to December 13, 2011. The
information contained in the update includes commercial, industrial, institutional and residential
development in the District of Mission.
Additional details regarding any of these development applications may be obtained from the
Planning Department.
Donna 'ee/(akes
G:\COMDEV\DONNA-LEE\COW Reports \2011 Reports \ Major Development Project Update Cover Memo 2011-12-19.docx
PAGE 1 OF 1

DISTRICT OF MISSION
Major Development
Project Upd ate
Current to December 13, 201

Major Development Project Update - current to December I 3, 2011
TYPE OF
DEVELOPMENT
FILE NUMBER &
APPLICANT'S NAME
CIVIC ADDRESS
OR LOCATION
DENSITY OF
DEVELOPMENT
PROJECT FEATURES
& CHARACTERISTICS
STATUS OF
DEVELOPMENT
1. Commercial R10-037/R10-038/
DP10-017/DP10-018/
DV10-020 & S11-003
Urban Design Group
Architects Ltd.
32471 Lougheed
Highway
Approx. 2,373.6
square metre (25,550
s.f.) commercial
shopping centre.
Prominent 'gateway'
commercial project. 5
buildings ranging in size
from 152 square metres
(1,636 s.f.) to 1,215
square metres (13,082
s.f.). Commercial
businesses including
two drive-thru
restaurants.
Rezoning adopted and the
Development Permits and
Development Variance Permit
were approved on November
21, 2011.
A building permit is
forthcoming.
2. Commercial R10-012 & DP10-003
Howard Meakin
District Lots 6379 &
7347 of Fraser River
Approx. 10,000
square foot floating
restaurant —
"Sturgeon's on the
Fraser".
Proposed uses include:
restaurant, coffee
house, tap bar, ecotours,
fishing charters &
associated uses.
A letter has been sent to the
applicant advising the
application is incomplete and
premature.
The application is required to
include the uplands property
with the proposal.
3. Commercial R10-011/S10-006/
DP10-001
Fraser Valley Shopping
Centres Ltd. (formally
Smart Centres)
31924, 31940, 31970
& 31980 Lougheed
Highway
Approx. 117,500
square foot
commercial shopping
centre.
4 buildings are
proposed with the first
building (approx. 97,000
s.f.) to be built as part of
Phase 1.
Rezoning adopted February
28, 2011.
The building permit has been
issued for the Walmart store
and site excavation has
begun.
4. Commercial DP09-003
Urban Design Group
Architects
7871 Stave Lake
Street
Approx. 40,000
square foot
commercial
neighbourhood
shopping
development which
includes an additional
10,000 square feet of
office space.
Acrylic stucco, wood
and cultured stone
materials are proposed
with canopies and
awnings over
storefronts. Pedestrian
friendly with outside
sitting areas.
Development permit approved
March 22, 2010.
Building permits for all 7
buildings have been issued.
Four buildings are almost
complete; tenant
improvements are underway.
Foundations are in place and
steel framing is underway for
the 3 remaining buildings.

TYPE OF
DEVELOPMENT
FILE NUMBER &
APPLICANT'S NAME
CIVIC ADDRESS
OR LOCATION
DENSITY OF
DEVELOPMENT
PROJECT FEATURES
& CHARACTERISTICS
STATUS OF
DEVELOPMENT
5. Commercial R05-005 & DP05-002
Jerry Dhillon
33420 & 33430
Dewdney Trunk Road
(ie. northeast corner of
Cade Barr St. &
Dewdney Trunk Rd.)
2,085 square foot
convenience store
and gas pumps. Also
782 square feet of
other commercial
space.
Convenience store, gas
pumps and commercial
space with a residence
(1,607 square feet)
above the store.
Third reading granted
September 6, 2005.
The developer has been
granted the sixth (and final)
1-year extension to finalize
the outstanding requirements
related to compliance from
MOE.
6. Commercial DPO4-012
Ali Shamei
7. Industrial DP11-018
Solterra Developments
33888 Dewdney Trunk
Road (ie. northeast
corner of Stave Lake
St. & Dewdney Trunk
Rd.)
River Place
(proposed Lot 5 of
Subdivision S11-013)
Approx. 1,409 square
foot convenience
store with residence
above, and gas
pumps.
Convenience store and
gas pumps with a
residence (1,127 square
feet) above the store.
2.0 acre site New 15,270 square foot
BC Hydro building.
Development Permit approved
April 7, 2008.
Construction is 50% complete.
•
The form and character of the
design of the building has
been accepted by staff; a
geotechnical report may be
required.
8. Industrial S11-013/DV11-010
Solterra Developments
7233 & 7238 River
Place
3.56 acre &
4.5 acres
Subdividing both
properties into 5
industrial building lots.
Preliminary Layout Approval
letter issued August 26, 2011.
The applicant is working to
complete the outstanding
subdivision requirements.
9. Industrial DP08-007
Krahn Engineering
7266 River Place 0.783 acre site 1,367.4 square metre
(14,719 sq. ft.) multitenant
building.
Development Permit approved
June 1, 2009.
Construction of the new DFO
office is complete. One of the
3 units in the second building
is nearly complete.
10. Industrial DP08-003
Silvercreek Investments
Ltd.
31510 Gill Avenue &
Lot 8 Gill Avenue (to
be consolidated)
1.41 acre &
1.49 acres
3 tilt-up concrete
buildings (total footprint
of 4,582.85 square
metres (49,331 sq. ft.) &
an additional 845
square metres (9,100
sq. ft.) of office space on
a 2 nd mezzanine floor.
Development Permit approved
September 29, 2008.
Two buildings are complete
(tenant improvements
underway) and building 3 is
nearly complete (shell only).

TYPE OF
DEVELOPMENT
FILE NUMBER &
APPLICANT'S NAME
CIVIC ADDRESS
OR LOCATION
DENSITY OF
DEVELOPMENT
PROJECT FEATURES
& CHARACTERISTICS
STATUS OF
DEVELOPMENT
11. Industrial D08-001
Teck Construction
31413 Gill Avenue 1.94 acre site 3,492.85 square metre
(37,598 sq. ft.) multitenant
building (approx.
2,885.2m 2 of industrial
space & 607.66m 2 of
office space).
Development Permit approved
June 23, 2008.
A building permit has been
issued and the shell only
portion is complete. Tenant
improvements are 50%
complete.
12. Industrial R07-022
District of Mission
10100 Shaw Street
(Shaw Pit)
Approx. 43 acres
Rezone the Shaw Pit to
allow the District of
Mission to extract and
process gravel from the
property.
Bylaw adopted October 6,
2008.
Council has directed staff to
negotiate and enter into an
agreement with Pan Pacific
Aggregates Ltd. to extract
gravel from Shaw Pit over a
10 year period.
13. Industrial DP07-004
Krahn Engineering Ltd.
14. Institutional R11-010
Supportive Care
Holdings Society
15. Institutional R08-005 & DP08-002
Ida Castro
7252 River Place 0.765 acre site Approx. 15,727 square
foot multi-tenant
building (7 units).
33032 11 u' Avenue 0.36 acre site A "clubhouse" providing
a safe, secure
environment within a
home-like setting
offering resources to
persons living and
dealing with mental,
physical and/or
emotional disabilities.
33043 2 nd Avenue 0.14 acre site 15-bed specialized care
facility.
Development Permit approved
February 25, 2008.
Shell construction is complete
and tenant improvements are
complete for two units and
tenant improvements are
underway for one more unit.
Rezoning adopted August 8,
2011.
A building permit has been
issued and improvements
completed.
Rezoning adopted October 4,
2010.
Construction is underway.

TYPE OF
DEVELOPMENT
FILE NUMBER &
APPLICANT'S NAME
CIVIC ADDRESS
OR LOCATION
DENSITY OF
DEVELOPMENT
PROJECT FEATURES
& CHARACTERISTICS
STATUS OF
DEVELOPMENT
16. Multi-unit
Residential
R11-009 & DP11-006
Mission Association for
Seniors' Housing
8352 Cedar Street and
32821 & 32835
Janzen Avenue
1 acre site
(after consolidation)
42-unit seniors'
apartment.
Third reading granted July 25,
2011.
Consideration of adoption is
scheduled for November 28,
2011.
17. Multi-unit
Residential
R11-007 & DP11-005
Keystone Architecture &
Planning Ltd.
32921 14th Avenue 1.48 acre site 23 townhouse units; 16
units per acre.
Second and third readings
granted October 24, 2011.
The applicant is working to
complete the outstanding
rezoning requirements.
18. Multi-unit
Residential
R08-010 & DP08-006
Perspective
Investments Ltd.
7260 & 7290 Maple
Street, 32848 & 32852
1st Avenue, 32851,
32853 & 32859 View
Avenue
163 units with 836
square metres (9,000
square feet) of
commercial space.
Three apartment
buildings including
amenity space and
commercial space on
the ground floor of
buildings A & C.
Third reading granted July 18,
2011.
The applicant is working to
complete the outstanding
rezoning requirements.
19. Mixed Use
Development
DP11-009
Josef Wine!
33039 & 33043 1 st
Avenue (former
bowling alley site)
4 residential units with
office and retail
commercial space.
142.5 square metres
(1,534 sq.ft.) of office
space and 457.5 square
metres (4,925 sq. ft.) of
retail and commercial
space.
Development Permit approved
August 22, 2011.
A building permit application is
forthcoming.
20. Mixed Use
Development
R08-016 & R08-017
Jorden Cook Assoc.
Portion of Silverdale
Neighbourhood One
area owned by
Genstar & Madison
365 acres with density
clustered around a
village.
Country-estate lots,
single-family lots,
townhouse, apartments,
commercial and
institutional land uses.
Bylaws adopted March 2,
2009.
Off-site service planning is
underway.
21. Comprehensive
Development
R11-024/DP11-019/
DV11-013/S11-010
0916585 BC Ltd.
8711 Cedar Street 4.98 acre site 3 single-family lots (with
coach houses),
18 compact singlefamily
lots (with coach
houses) & one 38-unit
townhouse complex.
A report to Council is
forthcoming.

TYPE OF
DEVELOPMENT
FILE NUMBER &
APPLICANT'S NAME
CIVIC ADDRESS
OR LOCATION
DENSITY OF
DEVELOPMENT
PROJECT FEATURES
& CHARACTERISTICS
STATUS OF
DEVELOPMENT
22. Comprehensive
Development
R11-014/DP11-008/
DV11-005/S11-009
Fraser Health
7324, 7338, 7348,
7366, 32267, 32299
Hurd Street
Community Health
Centre (CHC) and 200
bed residential facility.
A Campus of Care for
seniors (200 beds) for
people with complex
24/7 care needs and a
day program for older
adults. The CHC will
include programs for
primary care, a diabetes
and senior clinic, public
health, home health,
mental health and
substance abuse, and
lease space for
community partners
such as physicians and
retailers.
First reading was granted
September 19, 2011; the
Public Hearing is scheduled
for November 28, 2011.
23. Comprehensive
Development
R08-007/S08-009/
DP08-005
Darren Hall
7655 Peterson Street
& 32477 7th Avenue
15 compact
single-family lots
Intensive single—family
infill residential
development.
Third reading was granted
December 8, 2008.
The applicant has been
granted a second 1-year
extension to complete the
outstanding rezoning and
subdivision requirements.
24. Comprehensive
Development
R07-021/S07-019/
DP09-004/DV10-008
Paul Regnier
34059, 34081, 34097
Dewdney Trunk Road;
34051, 34058, 34069,
34085, 34072, 34088,
34112 York Avenue;
8738 Stave Lake Street
94 units combined
of free-hold and
strata ownership
68 single-family lots, 7
duplex lots (14 units)
and 2 multi-family
townhomes (12 units).
Third reading granted
September 20, 2010.
Applicant is working to
complete the outstanding
rezoning and subdivision
requirements.
25. Comprehensive
Development
R06-023 & S08-001
Lyle Holman
8977 Edwards Street
West & 8980 Edwards
Street East
109 bare land strata
lots (plus one 17.9
acre ALR farm land
parcel).
Proposed suburban
residential cluster
development with
overall average density
of approx. 1 dwelling per
0.88 acres. Lots range
in size from 10,961 sq.
ft. to 25,523 sq. ft.
Second and Third readings
were granted on July 12,
2007.
The applicant has been
granted a fourth 1-year
extension to complete the
outstanding rezoning
requirements.
4=,

TYPE OF
DEVELOPMENT
FILE NUMBER &
APPLICANT'S NAME
CIVIC ADDRESS
OR LOCATION
DENSITY OF
DEVELOPMENT
PROJECT FEATURES
& CHARACTERISTICS
STATUS OF
DEVELOPMENT
26. Single Family
Residential
R11-017, DV11-007 &
S11-014
Gary Toor
7768 Taulbut Street 10 lots Urban residential lots
(min. 5,005 sq. ft.).
Third reading was granted
September 12, 2011.
The applicant is working to
complete outstanding
rezoning and subdivision
requirements.
27. Single Family
Residential
28. Single Family
Residential
R10-023, DP10-011 &
S10-010
Gary Toor &
KC McPherson
R10-020, DV10-013 &
S10-009
Darren Hall
8566 Cedar Street &
32895 & 32911 Sylvia
Avenue
33790, 33764 & 33782
Dewdney Trunk Road
43 urban
compact lots
Compact lots of a
minimum 280 square
metres (3,014 sq. ft.) for
proposed Lots 1, 2, 3 &
4 and a minimum 372
square metres (4,004
sq. ft.) for the remaining
39 lots.
15 lots Each of the 15 lots
could accommodate a
secondary dwelling unit
(ie. coach homes,
garden cottages or
secondary suites).
Second and third reading was
granted February 21, 2011.
Applicant is working to
complete outstanding
rezoning and subdivision
requirements.
Third reading granted April 18,
2011.
Applicant is working to
complete outstanding
rezoning and subdivision
requirements.
29. Single Family
Residential
R10-014 & DP10-005
Gary Toor
33157, 33149, 33141,
33135, 33123, 33115,
33109 & 33103
Pinchbeck Avenue
and 33100, 33102,
33116, 33128, 33134,
33142, 33156 & 33160
Tunbridge Avenue
16 existing compact
single-family lots
A new zone (RC372s)
has been created to
accommodate
secondary dwelling units
(ie. coach homes and
secondary suites) on
4,004 sq. ft. lots.
Rezoning adopted February
21, 2011.
Eight homes are almost
complete and 8 lots are
vacant.
30. Single Family
Residential
R09-017/DP09-005/
S09-013
Gary Toor &
KC McPherson
32600 Tunbridge
Avenue
23 compact
single-family lots
Compact single-family
residential lots (min.
4,004 sq. ft.).
Subdivision has been
completed and almost all of
the homes are completed.
31. Single Family
Residential
S08-014
Peter Haffner
32691 Best Avenue 11 lots Urban residential lots
(min. 6,006 sq. ft.).
Subdivision has been
completed.
Six homes are completed and
5 lots are vacant.

TYPE OF
DEVELOPMENT
FILE NUMBER &
APPLICANT'S NAME
CIVIC ADDRESS
OR LOCATION
DENSITY OF
DEVELOPMENT
PROJECT FEATURES
& CHARACTERISTICS
STATUS OF
DEVELOPMENT
32. Single Family
Residential
R08-031/S08-025
Omega Engineering
Ltd.
8414, 8434, 8478
Stave Lake Street &
33940 Cherry Avenue
26 lots Urban residential lots
(min. 5,005 sq. ft.)
Second and third readings
granted October 18, 2010.
Applicant has been granted a
1-year extension to complete
the outstanding rezoning
requirements.
33. Single Family
Residential
R06-038/DP06-015/
S06-036
Gary Toor
33000, 33090, 33126
& 33144 Tunbridge
Avenue
65 lots Compact single family
residential lots (min.
4,004.3 sq. ft.). Gaudin
Creek realignment
continuation.
Rezoning adopted November
17, 2008.
49 homes are completed, 8
homes are nearly complete
and 8 lots are vacant.
34. Single Family
Residential
R06-018 & S06-019
Progressive
Construction
8289 Manson Street 10 bare land
strata lots
Urban residential lots
(min. 7,201.3 sq. ft.).
Subdivision has been
completed.
No building permits have been
applied for.
35. Single Family
Residential
R06-035 & DP06-014
Robert Ciccozzi
Architecture Inc.
34048, 34054 & 34142
Parr Avenue
297 townhouse units
& one 36-unit
apartment
Multi-family
development
Third reading granted March
3, 2008.
Applicant has been granted a
third 1-year extension to
complete the outstanding
rezoning requirements.
36. Single Family
Residential
R02-033 & DV09-006
Jorden Cook
Associates
(for Genstar
Development Corp.)
29221 Lougheed
Highway & the 2.4
acre portion of
property located to the
immediate north of
9309 Hayward Street
and adjacent on the
east to Silvermere
Lake (total of approx.
366 acres)
Approximately 130
lots
A comprehensive
clustered residential
development with most
of the lots on the island
with additional lots on
the peninsula in the
northeast corner and
two sites long Hayward
Street.
1St reading granted March 3,
2003.
The applicant may have to
close the original file and resubmit
a new application due
to major changes from the
original proposal.
37. Suburban
Residential
R10-008 & S10-004
Gary Toor & KC
McPherson
31591 Israel Avenue
8186 & 8228 Nelson
Street
9 lots Minimum 0.88 acre lots. Subdivision has been
completed.
One building permit has been
issued.

TYPE OF
DEVELOPMENT
FILE NUMBER &
APPLICANT'S NAME
CIVIC ADDRESS
OR LOCATION
DENSITY OF
DEVELOPMENT
PROJECT FEATURES
& CHARACTERISTICS
STATUS OF
DEVELOPMENT
38. Suburban
Residential
R08-019 & S08-018
Daren Alary
Lot 7 Silverdale
Avenue (68.71 acres)
22 lots "Oyama Estates" -
minimum 0.88 acre lots.
Approximately 47.5
acres of Silvercreek
Parkway has been
dedicated.
Subdivision has been
completed.
One building permit has been
issued.
39. Suburban
Residential
SO4-038 & R04-031
Mission Contractors
8973 Manzer Street 26 lots 2 fee simple .88 acre
lots.
24 bare land strata lots
(min. 0.67 acre size).
Rezoning adopted June 5,
2006.
Applicant is working to
complete subdivision
requirements.
40. Rural Residential R10-025 & S10-012
N&J Developments Ltd.
32526, 32540 & 32562
Richards Avenue
10 lots Minimum 1.73 acres
lots.
Third reading granted October
24, 2011.
The preliminary layout
approval letter is forthcoming.
41. Rural Residential R03-024 & S03-037
Elaine Cheung
30932 Dewdney Trunk
Road
26 lots Twenty-five 1.98 acre
size lots and one 18
acre remainder parcel.
Public Hearing held March 26,
2007.
Staff will be providing
additional information to
Council prior to consideration
of Third reading.
G:\COMDEV\DONNA-LEE\COW Reports\2011 Reports Major Development Project Update 2011-12-13.docx

lsslon
MDISTRICT OF
ON THE FRASER
Engineering and Public Works
Memorandum
45
File Category: INF.ROA.CON.
File Folder: Cedar Street Reconstruction 2010
To: Chief Administrative Officer
From: Director of Engineering and Public Works
Date: December 7, 2011
Subject: Cedar Street/Gaudin Creek project costs
Recommendation
That an additional budget of $416,805 be approved for the Cedar Street/Gaudin Creek capital project
with funding coming from the Cedar Valley Roads DCC, and that an internal loan of up to $390,000.00 be
provided to the Cedar Valley Roads DCC from the General Capital Reserve Fund with the loan being
repaid as Cedar Valley Roads DCCs are collected.
That when and where possible, further or new Cedar Valley Roads DCC projects not be undertaken until
the internal loan has been repaid.
Background
At the November 21, 2011, Public Hearing meeting the Deputy Chief Administrative Officer presented a
report (attached) noting additional costs for the above project and follow up on how to institute better cost
and project management processes.. The report notes that the Director of Engineering and Public Works
would be reporting back with the final costs after a detailed review to definitively verify the final costs,
which is the purpose of this report.
Discussion
. Staff has now finalized their review and confirms there are additional costs of $416,805 (includes $20,000
contingency) above the approved budget. A cost summary is as follows:
• 2009 Actuals $66,840.38
• 2010 Actuals $3,349,153.11
• 2011 Actuals $1,345,552.23
• 2011 Allowance for 5% internal administration fee $67,277.61
• 2011 Remaining invoices plus 5% admin fee & $20k contingency $512,659.21
• Total Project Cost $5,341,482.55
• Total project Budget $4,924,678.00
• Difference ($416,804.55)
Rounded to ($416,805)
A contingency amount of $20,000 is included due to some uncertainty that all issues have been resolved,
i.e. work on private property. We don't anticipate using the funds however it is provided just in case.
All works were completed as of October 31, 2011, and invoices submitted for payment. It is also noted
that the final grant claim for the provincial and federal share of the project need to be submitted once the
Page 1 of 2

46
final invoices have been paid and no later than December 31, 2011.
Financial Implications
This project is a part of the Cedar Valley Drainage DCC Capital Program, which is funded 99% from
DCCs and 1% from the Roads Capital Reserve Fund. The Cedar Valley Drainage DCC Reserve Fund is
projected to have a balance of approximately $27,000 at December 31, 2011; therefore, staff are
recommending an internal loan from the General Capital Reserve Fund of up to $390,000 ( $417,000
less $27,000). The actual amount of the internal loan may be less if additional DCCs are collected
between now and December 31, 2011.
While it is very difficult to predict future DCC collections, staff estimates that the internal loan could take
between 5 and 10 years to be repaid, based on the level of development in Cedar Valley over the last
few years. Staff also recommends that this internal loan be reviewed on an annual basis, as there may
be a need to write-off the loan if the repayments are completely inadequate.
Impact on the Cedar Valley Roads DCC Program: Staff are recommending that all future Cedar Valley
Roads DCC projects be deferred until the internal loan is repaid, and as a result it is expected that the
following DCC projects planned over the next 5 years will need to be deferred:
• Signals @ Cedar & Tunbridge, $250,000, planned for 2013
• Signals @ Cade Barr and Best, $250,000, planned for 2015
• Signals @ Cedar & Laminmen, $250,000, planned for 2016
• Cedar Street widening, North of Tunbridge, $714,000, planned for 2016
Impact on the General Capital Reserve Fund: The General Capital Reserve Fund is projected to have
a balance of approximately $580,000 at December 31, 2011, once this internal loan is taken into account.
While this doesn't cause any issues for the capital projects that are currently planned to be funded from
this reserve, it certainly will hinder the funding of any additional projects..
Summary & Conclusion
The Cedar St & Gaudin Creek project costs have exceeded the budget by $416,805. Under proper
project management this cost overage should not have happened. It should be noted that this is an
exception to the rule though as we have completed many other projects during my six years at the
District that did not have this problem. I am very disappointed that this has happened under my watch
and am committed implementing improved project management processes to avoid it in the future. Good
project management processes identify potential problems early on and enables adjustment, including
scope, in a timely fashion. As the Director of Engineering & Public Works I will do everything in my power
to ensure proper project management processes are implemented including staff training and formalized
policy and procedures. We now have a staff working group reviewing the project management process
within the District and will submit the proposed policy and procedure to Council for review in February or
March, 2012.
Ken Bjorgaard
I have reviewed the funding sources in this report.
Page 2 of 2

47
Engineering and Public Works
Memorandum
File Category: GOV.REG.FRA
File Folder: Mosquito Control
To: Chief Administrative Officer
From: Manager of Environmental Services
Date: December 2, 2011
Subject: Fraser Valley Regional District Funding of Mosquito Control Program
Recommendations
No staff recommendation accompanies this report.
Background
At their November 21, 2011 regular meeting, Council requested staff to provide a report detailing the
Fraser Valley Regional District's funding structure for the nuisance mosquito control program. The
October 25, 2011 report is attached here.
The nuisance mosquito control program is funded through the FVRD's tax requisition. An operating
budget is established each year with surplus funds being deposited into an Appropriated Surplus fund
and extra funds being taken from the surplus in heavy mosquito years such as 2011.
Referrals
No referrals are required by this report.
Financial Implications
There are no financial implications associated with this report.
Communication
No external communication is required.
Mike Younie
Manager of Environmental Services
F:\ENGINEER\Environmental Services\MYOUNIE\Memos\West Nile Virus\2011 WNV Funding.docx
Page 1 of 3

M iD
sl S TsRibT
ON THE FRASER
nO F _.;St
October 25, 2011 Report
Engineering and Public Works
Memorandum
48
File Category:
File Folder:
GOV.REG.FRA
Mosquito Control
To: Chief Administrative Officer
From: Manager of Environmental Services
Date: October 25, 2011
Subject: 2011 Results of the West Nile Virus Risk Reduction Program
Background
The FVRD's Engineering Department operates two region-wide mosquito control programs: the annual
tax-requisition-funded Nuisance Mosquito program and the West Nile Virus Risk Reduction program,
which has been traditionally funded by the Ministry of Healthy Living & Sport through an annual grant.
Nuisance Mosquito Program
The mosquito species targeted by this program are commonly known as floodwater mosquitoes. These
species are active in the summer throughout the spring freshet and successive high water events, as
water moves into low-lying areas along river corridors, initiating the development of eggs laid in previous
years.
The goal of this program is to reduce both the quantity of mosquitoes and the duration of their
infestations to bring about tolerable and shortened nuisance conditions. The program includes public
education, physical site modifications and biological control, including the judicious use of a non-residual
bacterial larvicide. The FVRD follows a Pest Management Plan, in accordance with the Integrated Pest
Management Act, which grants provincial permission to carry out required activities in an effective, yet
environmentally sensitive manner.
West Nile Virus Risk Reduction Program
The mosquito species targeted by this program are potential carriers of West Nile virus (WNv), a disease
that cycles between mosquitoes and birds and can infect people through mosquito bites. Although the
risk is low, in rare cases severe complications can occur. WNv was detected in a horse within the Fraser
Valley in 2009 but has not been detected in humans, crows or mosquitoes.
Control efforts for WNv focus on controlling larval mosquitoes with an environmentally sensitive bacterial
larvicide. These mosquitoes prefer to lay their eggs in warm, nutrient rich water, predominantly found in
catch basins (storm water drains), backyard containers (such as abandoned tires) and some surface
water sites. Each year the Fraser Health Authority (FHA) outlines annual control recommendations for
our region. The FHA has its own Pest Management Plan that the FVRD is able to work under to legally
complete the necessary work.
Page 2 of 3

49
2011 Programs
The Nuisance Mosquito program continued as usual this year, however an emphasis was put on
updating the habitat digital mapping inventory, linking it to current treatment data for easy reference and
improved management. The standard ground and aerial application of larvicide also occurred in addition
to the continued effort to seek out new, or previously undetected, breeding sites that can be incorporated
into the program. With the extended high water levels on the Fraser River this year, mosquitoes were at
near record levels for 3-4 weeks once the weather warmed in late July. It is expected that this program
will continue in 2012.
The WNv program was implemented in 2011 as it has been for several years prior. However, given that
WNv has shown minimal activity within the Okanagan Health Region and negligible activity within the
Fraser and Richmond Health Regions, the province has changed its strategy. The province will not fund
pre-emptive larvaciding at the local level in 2012 as it is not considered an effective use of public health
funds. Surveillance for WNv will continue but likely at reduced levels. FVRD staff will investigate
whether or not it is worth applying tax-requisition funds to WNv program activities in 2012. A decision will
be made over the winter months and staff will update Council in spring 2012 with proposed programs for
summer 2012.
Public Information
The FVRD maintains an excellent website with links to many different pieces of information regarding
WNv and general mosquito control (http://www.fvrd.bc.ca/Services/Mosquitoes/Paces/default.aspx) . District
staff will keep staff and the public apprised of the nuisance mosquito program next spring through the
City Page and website.
-7V
Michael Younie
MANAGER OF ENVIRONMENTAL SERVICES
F:\ENGINEER\ENVIRONMENTAL SERVICES\MYOUNIE\MEMOS\WEST NILE VIRUS\2011 WNV PROGRAM RESULTS.DOCX
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50
Corporate Administration
Memorandum
File Category:
File Folder:
ADM.POLCUR.
Property Administration PRO.7
TO: Chief Administrative Officer
FROM: Deputy Director of Corporate Administration
DATE: December 7, 2011
SUBJECT: Amendment to PRO.7 — Municipal Property Sales
RECOMMENDATION:
That Municipal Property Sales PRO.7 be amended by adding the attached checklist named
"Checklist for Sale of Municipal Property" to the policy.
BACKGROUND:
At the May 9, 2011 meeting, Council passed the following resolution:
"That the Municipal Property Sales policy be reviewed and amendment options provided
to council with regard to possible revisions of the policy."
Staff has reviewed the policy (attached) and are recommending that the attached checklist be
added to the policy to ensure that all necessary information is collected and all steps are
followed when selling municipal property. The policy is quite comprehensive already and by
adding a checklist it ensures that each step is followed in the policy.
Kelly Ridley
Attachment
PAGE 1 OF 1

51
11111111111111111
PROPERTY ADMINISTRATION
MUNICIPAL PROPERTY SALES (THROUGH
REALTORS)
PRO.7
PROCEDURE
Date Procedure Implemented: February 29, 1988
Date Procedure Amended: February 8, 1993
Date Procedure Amended: August 11 , 1999
Date Procedure Amended: August 28, 2002
Date Procedure Amended: January 29, 2007
CAO Approval
1. For purposes of this Procedure, the Director of Corporate Administration or the Deputy
Director of Corporate Administration will be the Property Manager.
2. A local realtor will be selected to list the property for sale, in compliance with Policy
PRO.6
3. All listings will be advertised on Multiple Listing Service.
4. Listings will be in effect for a period not longer than 90 days, or until the property is sold,
whichever is the lesser.
Should the property not sell in the first 90-day period. the property may be re-listed at the
discretion of the Property Manager.
5. The Property Manager will ensure compliance with the advertising requirements of the
Community Charter.
6. The selected realtor will provide a market evaluation for listing purposes. If the value of
the property is greater than $200,000.00, an independent written appraisal will be
required, at Municipal expense.
a. Listings and advertising will include the following information:
b. civic address
c. legal description
d. lowest price that will be accepted (listing price).
District of Mission
Property Administration — Municipal Property Sales (Through Realtors) — PRO.7 Corporate Administration Page 1 of 2

Municipal Property Sales (through Realtors)
PRO.7
52
7. The realtor will place and maintain appropriate signs on the property offered for sale.
8. The realfor will ensure that potential purchasers are aware that property is sold "as is,
where is" and that no warranties or guarantees are expressed or implied. It is the
purchaser's responsibility to satisfy themselves as to land use, zoning, tax position,
encumbrances, and all other matters.
9. The realtor will collect sealed offers for a period of 2 weeks from the date of offering the
property for sale. Offers received during this "offer period" will remain sealed and will be
opened only in the presence of the Property Manager and the realtor, at the office of the
Property Manager, on completion of the 2 week, "offer period". The realtor will note the
date and time of offers received on the sealed envelopes containing the offers.
The realtor will ensure that the potential purchaser has been made aware of the
conditions that apply to any offer being put forward for consideration.
10. All offers must include a minimum deposit of $1,000.00, to be deposited in the selling
agent's trust account.
11. Subject offers will not be accepted, other than those as to financing or percolation tests,
provided that such percolation test is completed within 2 weeks after written acceptance
of the offer.
The Property Manager may insert his/her own clauses on a property-to-property basis, at
his/her discretion.
12. Municipal employees, elected officials, staff under contract, or members of their
immediate families who forward offers on Municipal property for sale must include a
statement of disclosure as part of their offer. The disclosure will specifically state their
relationship to the Municipality. If an appropriate disclosure statement is not included,
the offer will not be considered.
13.All offers must be presented through the listing realtor.
14. The Property Manager will review offers received during this 2 week "offer period", and
no other offers will be considered until this group of offers has been assessed. If none of
the offers received is considered acceptable, an additional 2-week "offer period" will
begin, with the same review process to follow.
The Property Manager may recommend changes to an offer. Such changes do not
constitute acceptance of an offer on behalf of the Municipality.
If 2 or more equal offers are received, the one with the earliest date of receipt on the
envelope will be recommended.
15. On acceptance of an offer by the Property Manager, the listing realtor will be responsible
to inform all bidders of the decision.
16. The listing realtor will ensure that all legal documentation is completed.
17. The Municipality will transfer title only to the named purchaser.
18. Commission rates will be 5% on the first $100,000.00 and 2 1/2% on any amount
thereafter.
District of Mission
Property Administration — Municipal Property Sales (Through Realtors) — PRO.7 Corporate Administration Page 2 of 2

53
CHECK LIST
Sale of Municipal Property
per Property Administration
Municipal Property Sales (through Realtors) PRO.7
Subject Property Address
Civic:
Legal:
Council Resolution to sell property:
Resolution #:
Date:
❑
Select realtor to list the property for sale:
Name:
Name of Agency:
Phone Number:
Cell Phone Number:
❑
Market evaluation for listing purposes from selected realtor:
Amount:
(If the value of property is greater than $200,000, an independent written appraisal must
be obtained at Municipal expense)
Name of Appraiser:
Address of Appraiser:
Phone Number:
Appraisal amount:
Include the following information in listings and advertising:
Civic address:
Legal description:
Lowest price that will be accepted:
L1 Have realtor place and maintain appropriate signs on the property for sale:
Sign placement date:
g: \cow1.2011 \ 1219 december 19 \ checklist for sale of municipal property through realtors.docx
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54
Municipality will transfer title only to the named purchaser.
❑
Name of Purchaser:
❑
Address of Purchaser:
❑
Phone number if applicable:
Date that all documentation is complete:
g: \clerk \confidential \kelly12011 \reports to council\ regular\checklist for sale of municipal property through realtors.docx
g \ cow1201111219 december 19 \checklist for sale of municipal property through realtors.docx
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55
To: Mayor and Council
From: Councillor Nundal and Councillor Jewell
Date: December 12, 2011
Subject: Council Remuneration
Recommendation:
That Council Remuneration Policy (COU.) 14 is amended by deleting the provisions
contained in section 7.
Background:
Section 7 provides for the mayor to receive a service departure package equivalent to two
weeks salary per year of service to a maximum of 12 weeks.
Although this matter is not of an urgent nature the purpose of the recommendation is to
bring it toration. It is understood that if the amendment is approved
it w
Councillor Jewell

56
COUNCIL
COUNCIL REMUNERATION
COU.14
Date Policy Adopted: August 19, 1996
Date Policy Amended: June 20, 2005
Date Policy Amended: February 27, 2006
Date Policy Amended: February 19, 2007
Date Policy Amended: July 7, 2008
Date Policy Amended: April 27, 2009
Date Policy Amended: July 4, 2011
Council Resolution Number: 96/710
Council Resolution Number: 05/529
Council Resolution Number: 06/190
Council Resolution Number: 07/147
Council Resolution Number: 08/555
CAO Approval based on policy (#2)
Council Resolution Number: RC11/388
1. The mayor and each councillor of the District of Mission shall be paid an annual
remuneration effective January 1, 2009 as follows:
Mayor $ 64,496.28
Councillor $ 22,318.56
2. The mayor and councillors' salaries shall be adjusted on January 1, 2009 and January 1,
2010 and will be based on the Vancouver consumer price index effective January 1 of each
year.
3. The mayor shall receive extended health benefits.
4. One third of the remuneration for the mayor and councillors shall be paid as an allowance
for expenses incidental to the discharge of council duties.
5. The mayor shall be provided with a monthly vehicle allowance of $200.00 per month for
travel within the District of Mission.
6. Councillors shall be provided with a monthly vehicle allowance of $100.00 per month for
travel within the District of Mission.
7. The mayor will receive a service departure package equivalent to two weeks salary per year
of service to a maximum of 12 weeks.
8. A Council Remuneration Task Force shall be appointed in 2011 to conduct a review to
ensure that salaries and benefits for the mayor and councillors are kept in an appropriate
range commensurate with their duties.
District of Mission
Corporate Administration
Council.— Council Remuneration — COU.14 Page 1 of 1

57
Corporate Administration
Memorandum
File Category: PRO.DEV.ZON/PRO.DEV.DEV
File Folder: R10-012/DP10-003
To: Chief Administrative Officer
From: Deputy Chief Administrative Officer
Date: December 13, 2011
Subject: Development Application — Fraser River Water Lease (Proposed Floating Restaurant
and Marina) Rezoning Application R10-012 and Development Permit Application
DP10-003 (Howard Meakin)
Recommendation
That Council direct staff to present a report on this Application, including options for Council
consideration, at the January 9, 2012 Council Meeting
Background
Sturgeon's on the Fraser is a development proposal that would see a floating restaurant established at
the foot of Horne Street. The original proposal was presented on September 7, 2010 when an
application to develop a floating restaurant and marina was brought forward for Council consideration.
At that time Council was given 4 options to choose from:
1) Deem the application incomplete and not proceed
2) Grant first and second reading and hold the application until the uplands are included
3) Grant first and second reading and proceed to Public Hearing
4) Deny first and second reading
The September 7, 2010 decision was Option 2.
At this time, the application R10-012 and DP10-003 has seen granted first and second reading and is on
hold pending the inclusion of the uplands.
Conclusion
The applicant has requested that Council revisit this application process and allow for new consideration
to ways this proposal can move forward. Staff is seeking Council's direction on next steps.
Paul Gipps
Page 1 of1

58
Corporate Administration
Memorandum
File Category: ADWELE.2011
File Folder: Results
To: Chief Administrative Officer
From: Deputy Director of Corporate Administration
Date: December 6, 2011
Subject: 2011 General Local Election
Recommendation:
That this report be received for information.
Background:
Attached is the Declaration of Official Election Results for the 2011 General Local Election, held
on November 19, 2011.
A total of 7,458 electors voted at the nine voting places throughout the District, including the
advance voting opportunities on November 9 and November 16, 2011. The percentage turnout
was as follows.
Number of electors on lists of eligible electors 24,301
(includes resident, non-resident and Freeman electors )
Number of new registered electors 605
Total number of electors 24,906
Percentage of electors voting 29.9%
In 2008 there were 22,607 registered voters with 5,553 people voting. The percentage of electors voting
was 24.56%.
Review of Election Material
The examination of the ballot accounts for each voting place was conducted in accordance with
Section 135 of the Local Government Act on November 22, 2011. This examination included
the following:
• checking the number of valid ballots cast;
• comparing the number of votes recorded for each candidate against the electronic voting
machine result tapes; and
• checking the number of electors who signed the voting books.
No changes were made to the number of votes cast for each candidate.
A review of the voting books and new registrations has also been conducted to determine
whether any elector voted more than once.
This process entails entering all elector registration numbers out of the voting books and all
names of the people who newly registered to vote into the computer. Out of the 7,458 voters,
19 instances occurred where there were double numbers. Staff reviewed the voting books and
for all but one of the instances, the problem was caused by election staff transposing the
numbers when they were writing them down. As the name and address is noted in the voting
book, staff was able to correct the voting number to the name.
PAGE 1 OF 3

59
There is only one instance that could not be resolved as the name and address in the voting
book are the same. One person voted at Advance and the second voted at Hatzic. The
signatures are completely different. There are only three people registered in the voting book in
the community with this last name and all voted at the same polling station on the same day.
The error may have been made due to a language barrier where the person signing the book
could not read his/her name in English.
Strategies to Increase Voter Turnout
This year, staff tried several ways to increase voter turnout that we had not used before. These
were:
1. Adding an additional voting place at the Leisure Centre. This location was well received'
although the room used proved to be too small for election purposes. Next election we will
book the Leisure Centre gym.
2. Additional advertising through the newspaper and through the use of our website. This
year, we produced a flyer that went on the outside of the local newspaper that reminded
people to vote on Saturday, November 19 and identified the voting locations. We hoped
people would take it off the paper and use it to find where to vote and what qualifications
were needed to be able to vote. Our website was also regularly updated to remind people
to vote as well as having links to nomination papers and voting places.
3. The use of sandwich board signs in front of the voting places to catch people's eye as they
drove past.
Voting Machines:
The District of Mission has seven of its own electronic voting machines that were serviced a
month prior to the election. Servicing includes checking the electronics, replacing the batteries
and cleaning the machine. Through our service agreement, we also get 7 loaner machines to
use during our election giving us 14 machines in all.
Three machines were used at Albert McMahon, two machines were used at West Heights and
Mission Central Elementary and one machine was used at the Advance, Leisure Centre,
Silverdale, Hatzic, Fire Hall #2 and the mobile poll voting opportunities.
We experienced a problem with the voting machine located at Hatzic Secondary in that it
stopped accepting ballots. The election staff followed proper procedure by contacting the Chief
Election Officer and sealing off the ballot box, shutting down the machine and using the
emergency ballot box until a new machine was brought in.
As the first machine would not be able to print off the results due to the malfunction; all the
ballots from the sealed ballot box and the emergency ballot box had to be inserted into the
replacement machine. Prior to putting the ballots into the new machine, the Presiding Election
Official explained the process to the voters that were present in the voting place and the election
staff so they would know what was happening.
Furthermore, a member of the public who had come in to vote agreed to watch the process from
start to finish. She signed a declaration that she witnessed the complete process. She watched
staff empty the ballot boxes and witnessed that the two boxes were empty before they were
resealed and ballots put into them. She also watched the ballots being inserted into the new
machine.
The rest of the machines functioned well both during the day and during the tabulation process.
PAGE 2 OF 3

60
The following is the voting turnout at each voting location.
2011 2008
Albert McMahon 1029 + 1026 + 124 = 2177 2077
Advance 817 525
Leisure Centre 1153 New location
West Heights 473 + 474 = 947 796
Mission Central 389 + 424 = 813 1052
Silverdale 479 411
Special 140 92
Hatzic 736 547
Fire Hall #2 204 108
Total Ballots given out 7466
As noted earlier in my report, there were 7458 people who voted. As shown above, I believe
the reason for the decrease in voters at Mission Central was a result of the Leisure Centre being
a voting station this year.
There were 8 unaccounted ballots which most likely resulted from people who received a ballot
but chose not to submit them to be counted.
Results were available at Election Headquarters by 8:45 p.m., with all nine voting places
reporting.
Election Budgeting
Attached is a spreadsheet showing the estimated budget for the 2011 election. As noted on the
spreadsheet, $58,015.97 has been spent out of the budget as of December 7, 2011. There are
still outstanding invoices to be submitted, such as courier costs, staffing and advertising. For
budgeting purposes, I have tried to estimate what they might be.
Looking Forward
Items that will be evaluated prior to the next election will be the need for additional staff at some
of the voting stations. Albert McMahon School had line ups of up to 16 people deep for much of
the day even with having 5 tables open for voter registration. The Leisure Centre is another
location where additional staff will be needed. Additional staff had to be called in at both
locations to help handle the volume.
Attachment
g:\clerk\elections\election 2011 \results \report to cao on election stets and proceedings.docx
PAGE 3 OF 3

•
Mayor
. .„ . . .
Adlem 3728 ! 452
465 1 246
827 73
Atebe
Gildersleeve
Williamson
Councillor
Stevens 3720 I 369
Luck 2956 332
Nundal , 2946 J 323
Jewell 2843 319
Tilbury 2638 290
Hensman 2546 282
Alexis i 1686 1 193
Clarkson 1682 1 185
Plecas 1681 181
Stewart 1635 1 171
Scudder 1432 I 172
Nicholson 1341 1 136
Gidda 1284 135
Chalmers 1218 99
Gill 1098 138
Brar 1 1083 172
Abbott 898 65
Flockriage 872 94
_
O'Beirne 749 61
Francis 711 s 50
Chahal 531 57
Armstrong 524 34
Bojczuk 427 31
Muir 369 23
Hanlon 290 22
School Trustee
Taylor 3450 365
Hamilton 3034 1 359
Lissimore 2379 262
Cairns 1 2293 250
Miller 2136 227
Arcand j 1688 1 220
Wootten i 1672 168
Babich j 1667 ! 153
Babuik 1494 151
Harvey 1456 157
55
41
34
30
32
33
32
35
27
40
20
19
27
20
6
17
23
10
7
17
7
18
DISTRICT OF MISSION 2011 GENERAL LOCAL ELECTION
OFFICIAL DETERMINATION OF 2011 ELECTION RESULTS
Totals a Advance Special Albert McMahon i Fire Hall 2 Hatzic iLeisure Centre Mission Central
43 1507 69 : 528
2 54 1 368 43 ' 353
8 I 93 : 95
515 60
407 60
410 54
386 50
359 45
350 48
194 41
217 T 32
261 29
190 28
194 28
209
177 18
158 19
151 23
146 11
128 15
150 17
87 10
84 12
74
63 9
63 3
58 6
45 6
48 1 481 64 E
50 ' 366 58 ,
38 1, 347 42 '
38 1 297 39
291 304 :. _ ....._ 43
36
1 228 27 i
18 I 219 23
35 1 242 28
23 ; 221 1 29
15 193 ' 24 1
106 392 1580 185
54 239 1378 121
,
28 73 I 122 57
13 26 i 65 24
475
477
326
345
350
310
296
269
204
217
Silverdale West Heights I ELECTED
194 209 233 230 I ELECTED
igf— 144 148 166
46 1 106 62 59
29 15 22 17
494 114 381 i 603 203 202 238 240 246 i ELECTED
413 96 325 , 496 131 140 i 170 171 174 ELECTED
424 90 327 I 474 148 148 188 165 161 ELECTED
398 1 95 304 1 476 143 141 i 174 166 161 ELECTED
372 82 298 a 438 129 132 1 147 154 160 1 ELECTED
346 88 262 427 123 119 165 149 154 I ELECTED
227 27 224 i 242 103 119 I 97 l 86 101
197 38 180 253 107 135 i 113 98 92
221 38 200 i 236 97 116 196 88 91
207 36 169 ._ 251 115 140 90 102 96
175 26 164 1 195 94 101 123 65 75
180 14 141 201 98 105 I 60 71 85
204 15 131 1 190 53 74 60 96 104
173 39 114 212 3 81 90 82 59 72
173 15 84 182 43 61 36 86 icii
169 10 62145 40 32 -52 1101.1—
110 25 79 159 45 45 69 74 61
127 i, 13 74 119 48 53 67 1 45 55
89 37 63 88 44 39 i134 44 46
85 21 58 122 51 53 66 48 44
100 I 9 25 92 1712 23 i 49 61
63 14 54 102 30 35i 43 27 32
64 8 41 i 60 33 24 45 i 17 30
61 7 26 77 16 25 23 25 19
37 9 26 53 13 18 20 11 24
496 : 84 355
430 61 349
336 50 251
332 41 219
312 53
..
200
„_
233 46 135
251 47 143
236 , 62 160
235 : 33 151
215 57 142
This determination of official election results is hereby made by the Chief Election Officer on
November 23, 2011, based on a review of the ballot accounts from each voting place.
196
162
157
141
117
73
97
82
84
207 243
188 171
139 1 144
154 1 158
116 103
89 86
89 94
79 93
83 90
207
174
139
136
145
102
100
113
83
229
189
148
143
137
103
137
115
107
75 76 94 94 97
I ELECTED
ELECTED
ELECTED
ELECTED
Paul Gipps
Chief Election Officer

Jan Feb Mar Apr
Election Expenses 2011
May Jun Jul August Sept Oct Nov Dec Total Budget
0 General
0.00
10 Salaries 919.25 271.26 -166.33 11,505.51 700.00 13,229.69 0.00
15 Honorariums 35,000.00 35,000.00 44,750.00
20 Indemnities 0.00
70 Freight/courier 174.80 300.00 474.80 0.00
110 Advertising 969.24 3,947.98 400.00 5,317.22 7,500.00
140 equip mainten 1,602.58 1,602.58 0.00
210 Meals 36.34 475.00 511.34 0.00
240 Mun equip 51.37 51.37 0.00
260 printing 787.55 4,468.90 5,256.45 5,000.00
290 stationary 20.00 7.31 23.36 0.00 50.67 3,000.00
300 telephone 0.00
330 training 376.48 508.76 885.24 0.00
390 miscellaneous 40.70 86.49 25.51 152.70 3,750.00
410 contracts 451.09 169.16 620.25 2,500.00
491.79 632.13 939.25 278.57 3,936.30 55,474.27 1,400.00 0.00
63,152.31 66,500.00
As of Dec 7, 2011, there was $58,015.97 spent out of this budget.
There are some items that I have not yet received invoices for but
I have estimated their costs for budgeting purposes. These are:
extra advertising, staffing and courier costs to send the 7
borrowed machines back to Ontario.

63
Mission
DISTRICT OF
ON THE FRASER
Corporate Administration
Memorandum
TO: Chief Administrative Officer
FROM: Deputy Director of Corporate Administration
DATE: December 19, 2011
SUBJECT: Section 57 Procedures
RECOMMENDATION:
No recommendation accompanies this report.
Background
At the February 14, 2011 council meeting, the following resolution was passed:
1. "That staff prepare a document that will be used internally to review and identify thresholds for
bringing forward Section 57 notices on title."
2. "That staff draft a policy for council's consideration specifying that, before a Section 57 hearing is
held, new councillors are to be given in-service training on the Section 57 hearing process."
What is a Section 57 Notice
A section 57 Notice is a tool for use by local governments to advise potential owners, and parties with an
interest in a property, of a potential bylaw, or safety condition in, on or about a property by placing a notice on
the title of a given parcel.
The Community Charter of the Province of British Columbia provides that a Building Inspector who observes a
condition, with respect to land or a building or other structure, that the Inspector deems is the result of, or is in
contravention of, a municipal bylaw, Provincial building regulation, or any other enactment that relates to the
construction and safety of buildings or other structures, and that as a result of the condition, the land, building
or structure is unsafe or is unlikely to be usable for its expected purpose, or discovers that something was
done with respect to a building or other structure, without the required permit and inspections, may
recommend to the Council that it considers passing a resolution under Section 57 of the Community Charter.
The recommendation would direct the Corporate Officer to file a Notice in the Land Titles Office (LTO) stating
that a resolution relating to that land has been made and further information about it may be inspected at the
municipal hall.
The Registrar of LTO must make a Note of the filing against the title to the land that is affected by the Notice.
The Notice will advise any interested third party of a contravention of a municipal bylaw, provincial building
regulation, or any other enactment that relates to the construction or safety of a building(s) or other
structure(s) on the property. It provides disclosure to future owners to protect taxpayers of potential claims
against the contravention.
Why is the District of Mission concerned about Safety Issues
The District's Inspection Services Department's role is to administer the District's Building Bylaw to achieve
compliance with the BC Building Code (BCBC). Where work is observed to be completed without the
Page 1 of 2

64
necessary permits and inspections, or safety conditions persist despite local governments efforts then it may
be necessary for the public benefit to place a notice on the title of a property.
What is the District's role
When a Section 57 hearing is requested by the Building Inspector a report is filed with the Corporate
Officer and a special open meeting of Council is scheduled and all parties are notified and provided with
any information in advance of the meeting.
Council's role is one of a quasi-judicial nature to facilitate a hearing, much like that of a public hearing for
a land use question, where Council listens to the evidence given by the Building Inspector as to why he
believes that a Section 57 notice should be placed on title as well as information from the property owner
or agent. Once the hearing has been held, Council then deliberates on the information presented by both
parties and decides whether or not it should place the Section 57 notice on title.
To ensure the sanctity of this process a Section 57 Procedures Manual along with appropriate forms and
checklists has been prepared and will be utilized for all future hearings.
Conclusion:
Further to the resolutions noted above, staff believes that the Section 57 Procedures Manual will ensure
that the process and procedures used are consistent and provide a fair and consistent process.
Kelly Ridley
Page 2 of 2

65
MINUTES of the REGULAR MEETING of the COUNCIL of the DISTRICT OF
MISSION held in the Council Chambers of the Municipal Hall, 8645 Stave Lake
Street, Mission, British Columbia on Monday, August 22, 2011 commencing at 6:30
p.m.
Council Members Present: Mayor James Atebe
Councillor Jenny Stevens
Councillor Terry Gidda
Councillor Danny Plecas
Councillor Mike Scudder
Councillor Paul Horn
Councillor Heather Stewart
Staff Members Present:
G. Robertson, Chief Administrative Officer
P. Gipps, Deputy Chief Administrative Officer
T. Mooney, Administrative Clerk
Mayor Atebe began the meeting with an announcement that former NDP Leader
Jack Layton had passed after a short battle with cancer.
A moment of silence was observed for Jack Layton.
1. DELEGATIONS AND PRESENTATIONS
PH11/055
AUG. 22/11
Mission Seniors Centre Association
Re: United Nations International Day of the Older Person
Mr. Frank Sleigh appeared before Council to discuss events planned for the
"International Day of the Older Person" scheduled during the week of September 25
to October 1, 2011. He provided an update regarding the Seniors Centre Activities
and the future plans.
Mr. Sleigh stated:
• that the older person is 55 years of age and over;
• that an art exhibit and a tea will be organized to celebrate;
• that the older persons are made up of members from local service clubs and
organizations;
• Mission Seniors continue to contribute to our community in many ways and are
true Mission assets; and
• Mission Seniors Centre Association thanked council for their generosity and cooperation
in the establishment of the activity centre at its present location and
eagerly await news of Council's plans for the near future.
Mayor Atebe thanked Mr. Sleigh for the information.

66
Regular Council Meeting Page 2 of 22
August 22, 2011
2. PROCLAMATIONS
PH11/056
AUG. 22/11
September 25 to October 1, 2011 as "United Nations International Day of the
Older Person"
Mission Senior Centre Association
Moved by Councillor Stevens, seconded by Councillor Gidda, and
RESOLVED: That September 25 to October 1, 2011 be proclaimed as "United
Nations International Week of the Older Person" within the District of Mission; the
District to assume no costs related thereto.
CARRIED
3. DEVELOPMENT PERMITS AND DEVELOPMENT VARIANCE PERMIT
APPLICATIONS
PH11/057
AUG. 22/11
Development Permit Application DP10-009 in (Winel) — 33039 and 33043 1 st
Avenue (for consideration of approval)
Erik Wilhelm, planner, provided information regarding Development Permit
application DP11-009, in the name of Josef and Clara Winel, to vary District of
Mission Official Community Plan guidelines respecting form and character for the
proposed commercial development with apartment units for the property located at
33039 and 33043 1s t Avenue (as shown on the following map):
MAP 1
7340
SUBJECT PROPERTIES
M.:
7332 F4 P. nc9, 7331 (1 P
C'c( B c.;
I." PR
og
OG, C-, er •-•
`9- W.T,A3°A 2 §
1ST
222
gnI5
The Planner stated that:
• the purpose of the proposal is for a three-storey building with commercial
space on the main floor, office space on the second floor and four apartment
units on the third floor; and
• that the proposed uses are in accordance with the existing CCD1 zone.

67
Regular Council Meeting Page 3 of 22
August 22, 2011
The Deputy Chief Administrative Officer stated that a written submission had been
received regarding this application:
1. A letter dated August 21, 2011 was submitted by Dr. Lyndon Balisk,
President of the Mission Downtown Business Association in favour of the
development, provided that 10 parking spots be constructed on the property.
Lila Rauh expressed concern with the limited parking in the downtown area with the
addition of three additional businesses and apartments.
Mil Hunterton asked if a fire escape is planned for this building.
The Planner responded that he cannot confirm if the building will include a fire
escape, but it will comply with the requirements of the BC Building Code.
Councillor Horn responded to questions from Councillor Stevens that the building is
on street level and, therefore, handicap accessible.
Darren Hall, the building designer, responded to questions from council that a single
retailer may lease the premises, but the plans allow for up to three. He noted that
this should also not increase the number of people in the area as the occupant load
is about 25% of the previous business, which was a bowling alley.
In response to questions from 'Council, Darren Hall said:
(a) that the proposed apartments are intended as rental units;
(b) that the building code does not require a fire escape or elevator for this
proposal;
(c) that the lighting will be sensitive to the residents behind the building and
will abide by necessary requirements;
(d) that a buzzer system will be installed in the office area and for the
residents; and
(e) that crime prevention requirements would be met through environment
design.
Jeannette Smith asked if consideration had been made to construct an apex roof
rather than a flat roof.
The Planner responded that the building will resemble other buildings in the area and
is consistent with the historical aspect of the downtown area.
Hearing no further questions or comments the Mayor declared the public input
session on District of Mission Development Variance Permit application DP11-009
Winel closed.
Moved by Councillor Horn, seconded by Councillor Plecas, and
RESOLVED: That Development Permit Application DP10-009, in the names of Josef
and Clara Winel, to provide conformity to the Official Community Plan guidelines
respecting building form and character for a proposed commercial development with
apartment units, on the property located at 33039 and 33043 1 s` Avenue be
approved.
CARRIED
4. PUBLIC HEARING
Mayor James Atebe called the public hearing to order and outlined the procedures to
be followed.

•
68
Regular Council Meeting Page 4 of 22
August 22, 2011
PH11/058
AUG. 22/11
(i) District of Mission Official Community Plan Amending Bylaw 5231-2011-
4052(15) (R10-035 — Harcharan Sandhu) — a bylaw to redesignate property
at 33009 Sylvia Avenue from Urban Residential to Urban Residential-
Compact
(ii) District of Mission Zoning Amending Bylaw 5232-2011-5050(51) (R10-35 —
Harcharan Sandhu) — a bylaw to rezone a portion of the property at 33009
Sylvia Avenue from Suburban 36 Zone (S36) to Urban Residential
Compact 465 Zone (RC465) and a portion of the property from Suburban
36 Zone (S36) to Urban Residential Compact 930 Zone (R930)
Erik Wilhelm, Planner, provided information regarding District of Mission Official
Community Plan Amending Bylaw 5231-2011-4052(15), in the name of Harcharan
Sandhu, which proposes to amend District of Mission Official Community Plan 4052-
2008 by redesignating the following legally described property:
Parcel Identifier: 005-468-060 Lot 49, Section 28, Township 17, New Westminster
District Plan 56771
from Urban Residential to Urban Residential-Compact and labelled Area A on the
following map:.
N C.I., +1.. 0 CD CC rl CO CO 0
(0 0 14 m0 0 CI '1 111 C9 N-
0) CD r. CD 0) 0 O 0 0 0 0 0
N N r N N co
M
co co
co co • M M cn.
(412
CO h. n) CO N. M If) to N
(C) P.
to to Z CO 0 0
01 0 Z 0 0 0
N N N CI
M
CI) t.) N \`) CI n)
O
LO 40 I, CO
0 0 0 0 0
C•1 01 CI
CD C") (`')
EGGLESTONE AVE
SUBJECT PROPERTY
AREA
8589
r■ tr)
In ;:-. CO
0 CD CD
N N N
CI Mr)
0
O
AREA
8526
SYLVIA AVE.
The Planner explained that the purpose of the proposed amendment is to
redesignate the northern portion of the property (Area A) to accommodate the
subsequent subdivision of the subject property into three (3) lots. Two (2) lots of a
minimum 465 square metre (5,005 sq. ft.) lot size within Area A and one (1)
remainder lot of a minimum 930 square metre (10,010 sq. ft.) lot size within Area B.
Mr. Wilhelm also provided information regarding District of Mission Zoning Amending
Bylaw 5232-2011-5050(51) (R10-035 — Harcharan Sandhu), which proposes to
amend District of Mission Zoning Bylaw 5050-2009 by amending the zoning of the
preceding legally described properties:
(a) that portion of land shown as Area 'A' from the S36 Zone (Suburban
36 Zone) to the RC465 zone (Urban Residential Compact 465 Zone);
and
ores

69
Regular Council Meeting Page 5 of 22
August 22, 2011
PH11/059
AUG. 22/11
(b) that portion of land shown as Area 13' from the S36 zone (Suburban
36 Zone) to the R930 zone (Urban Residential 930 Zone);.
Development Variance Permit Application DV10-019 is to vary Section 601 C. 1. of
District of Mission Zoning Bylaw 5050-2009 by reducing the minimum required lot
width for Lots 1 and 2 from 16 metres (52.4 feet) to 15.20 metres (49.9 feet).
The Planner stated that the following requirements would need to be met prior to
adoption of the bylaw:
• receipt of the Community Amenity Contribution in the amount of $24,120.00;
and
■ any other items that council may require resulting from the Public Hearing or
Council consideration of the application.
The Deputy Chief Administrative Officer stated that no correspondence was
received.
Hearing no further questions or comments, the mayor declared the public hearing on
District of Mission Official Community Plan Amending Bylaw 5231-2011-4052(15)
and District of Mission Zoning Amending Bylaw 5232-2011-5050(51) and
Development Variance Permit Application DV10-19 (1Harcharan Sandhu) (R10-035)
Zoning Amending Bylaw 5223-2011-5050(44) closed.
Moved by Councillor Pieces, seconded by Councillor Horn, and
RECOMMENDED:
1. That District of Mission Official Community Plan Amending Bylaw 5231-
2011-4052(15) (R10-035 — Harcharan Sandhu) — a bylaw to redesignate
property at 33009 Sylvia Avenue from Urban Residential to Urban
Residential-Compact be given third reading; and
2. That District of Mission Zoning Amending Bylaw 5232-2011-5050(51)
(R10-35 — Harcharan Sandhu) — a bylaw to rezone a portion of the
property at 33009 Sylvia Avenue from Suburban 36 Zone (S36) to Urban
Residential Compact 465 Zone (RC465) and a portion of the property from
Suburban 36 Zone (S36) to Urban Residential Compact 930 Zone (R930)
be given third reading.
CARRIED
PH11/060
AUG. 22/11
i. District of Mission Zoning Amending Bylaw 5227-2011-5050(47) (R10-
037 — Urban Design Group Architects) — a bylaw to amend the text in
Section 106, Part C of District of Mission Zoning Bylaw 5050-2009
ii.
District of Mission Zoning Amending Bylaw 5228-2011-5050(48) (R10-
037 — Urban Design Group Architects) — a bylaw to create a new CD-
24 Zone and rezone a portion of the property at 32471 Lougheed
Highway from Commercial Highway One Zone (CH-1) to
Comprehensive Development 24 Zone (CD-24) and rezone a portion
of the property from Commercial Highway One Zone (CH-1) to
Institutional Parks Recreation and Civic Zone (IPRC)
Sharon Fletcher, Director of Planning, provided information regarding District of
Mission Zoning Amended Bylaw 5227-2011-5050(47), which proposes to amend
District of Mission Zoning Bylaw 5050-2009 by amending the text as follows:

70
Regular Council Meeting Page 6 of 22
August 22, 2011
a) Deleting from Section 106, Part C. Uses Prohibited, Paragraph 1:
"h) Drive Thru Restaurant";
b) Adding to Section 106, Part C. Uses Prohibited:
"2. Except where otherwise permitted within this bylaw in a Comprehensive
Development Zone, the following uses are prohibited:
a. Drive Thru Restaurant".
c) Adding the CD-24 zone (Comprehensive Development 24 zone) that allows
commercial uses, including two drive-thru restaurants.
The Director of Planning stated that the purpose of the proposed text amendments is
to allow drive-thru restaurants in specific comprehensive development (CD) zones
and to create the Comprehensive Development 24 (CD-24) zone that allows
commercial uses, including two drive-thru restaurants.
Ms. Fletcher, also provided information regarding District of Mission Zoning
Amending Bylaw 5228-2011-5050(48), which proposes to amend District of Mission
Zoning Bylaw 5050-2009 by amending the zoning of the following legally described
property:
Parcel Identifier: 023-662-352, Lot 2, Except: Part Road Plan BCP9616; Section 20,
Township 17, and District Lot 165, Group 3, New Westminster District Plan
LMP31617
from the CH1 (Commercial Highway One) zone to the CD 24 (Comprehensive
Development 24) zone (Area A — approximately 1.37 ha) and from the CH-1
(Commercial Highway One) zone to the IPRC (Institutional Parks Recreation and
Civic) zone (Area B - approximately .7 ha).
The Director of Planning explained that the location of the subject property is 32471
Lougheed Highway and is shown on the following maps. The portions to be rezoned
are shown labelled as Areas A and B on the following map:
rn
r-
M-C
0
32423 0
Cdrits
0
`r•si 7265
AREA
LOGAN AVE
z rnC)
0
u'r)
LOUGHEED HWY
SUBJECT PROPERTY
Ms. Fletcher stated that the purpose of the proposed amendment is to rezone a
portion of the subject property to the CD24 zone to accommodate a proposed
shopping centre with two (2) drive-thru restaurants and to rezone the remainder of
the property to the IPRC zone (for the environmentally sensitive area).
The Director of Planning noted that the development permits are for architectural
features and intended to soften and make the development more of a neighbourhood

71
Regular Council Meeting Page 7 of 22
August 22, 2011
commercial look through landscaping, varying in the roof line, awnings and canopies
and articulations in the walls, and a variety of different materials and coloured
materials for the buildings.
Development Permit Application DP10-017, in the name of Mission Western
Developments Ltd., is to provide conformity to the Official Community Plan
guidelines respecting building form and character for a proposed commercial
development for property located at 32471 Lougheed Highway.
Development Permit Application DP10-018, in the name of Mission Western
Developments Ltd., is to provide conformity to the Official Community Plan
guidelines respecting the protection of the natural environment adjacent to
Windebank Creek for the purposes of protecting the spawning area for salmon and
trout for property located at 32471 Lougheed Highway.
Development Variance Permit Application DV10-020, in the name of Mission
Western Developments Ltd., is to vary Section 108 Environmental Protection (Part C,
3) of District of Mission Zoning Bylaw 5050-2009 by reducing the minimum required
setback from 30 metres to the area on the plan as shown on Map 2 (Area B), which
is attached to the report from the Senior Planner dated August 8, 2011, for property
located at 32471 Lougheed Highway.
The Director of Planning stated that the following requirements would need to be met
prior to adoption of the bylaw:
• receipt of the Community Amenity Contribution in the amount of $24,120.00;
and
■
any other items that Council may require resulting from the Public Hearing or
Council consideration of the application.
The Director of Planning also noted that District of Mission Bylaw 5228-2011-
5050(48) had previously received first and second reading. She noted that there
was a typographical error in the bylaw and second reading must be rescinded and
the bylaw read a second time as amended prior to proceeding to third reading.
The Deputy Director of Corporate Administration stated that the following written
correspondence was received regarding this application:
• Letter from Bernie Ong dated August 22, 2011 opposing this application;
• A petition signed by 247 Mission residents in support of the proposal dated
August 2011;
• Letter from Carhoun & Sons Enterprises Ltd. dated August 22, 2011
supporting the application;
• Letter of Support from Harnek Sidhu dated August 2011;
• Letter of Support from Surjit Tatla dated August 2011;
• Letter of Support from Bhupinder Singh Sidhu dated August 2011;
• Letter of Support from Charnjit Singh Gill dated August 2011;
• Letter of Support from Harpreet Singh Toor dated August 2011;
• Letter of Support from Karmjit Sharma dated August 2011;
• Letter of Support from Simla Sharma dated August 3011;

72
Regular Council Meeting Page 8 of 22
August 22, 2011
PH11/060A
AUG. 22/11
• Letter of Support from Gurminder Singh dated August 2011;
• Letter of Support from Chamkaur Sidhu dated August 2011; and
• Letter of Support from Sears Chilliwack Ltd. dated August 2011.
Randy Cairns said he is not opposed to the development, but does take issue with
the variance to allow for a drive-thru. He complimented council on enacting
progressive environmental policy in zoning, and expressed concern that
municipalities could be financially responsible in the future for the carbon footprint,
noting that having environmentally sensitive sustainable development is very
important to the future of our community. He stated that the application could
proceed adhering to the current policies, which do not allow for drive-thru
restaurants.
Janet Chalmers stated that she opposes drive-thru restaurants at this proposed site
and noted that, based on its location, the site is pedestrian-unfriendly. She also
expressed concern with the traffic in the area.
Roger Dowker expressed concern that a petition was circulated and this should form
part of the record. He noted that the community should consider future air quality
issues. He said he supports development in the area, but opposes unhealthy drivet
h ru restaurants.
Moved by Councillor Horn, seconded by Councillor Plecas, and
RECOMMENDED: That the 800-person petition that was signed for the previous
application form part of the written correspondence for this application.
CARRIED
Pam Willis said she is not opposed to the development, but is opposed to drive-thru
restaurants. She noted that many environmental issues may arise with approving an
amendment to the zoning bylaw to allow for drive-thru restaurants.
Barbara Fehrmann noted that she presented the petition with 794 signatures in May
of 2011. She is opposed to any new drive-thru restaurants being constructed as it is
not environmentally sound for this community and they are a luxury, not a necessity.
There are six drive-thru restaurants in Mission and that is sufficient for our
community.
Louise Larson noted that community members have many concerns with social,
economic and environmental issues, but this application is beneficial to the entire
community and supports this application.
Frank Sleigh expressed concern with this development as it separates pedestrians,
bicycles, the elderly in electric scooters and a major traffic intersection. She noted
that should council agree to proceed with this application, consideration should be
made to constructing a pedestrian overpass from the Mission Junction Shopping
Centre to the Mission Hills Shopping Centre to assist with pedestrian traffic.
Shelly Clarkson asked if Institutional Park designation allows for landscape and
pedestrian development for access to this park area or if it is strictly a wilderness
greenery protection area.
Sharon Fletcher responded that the covenant registered on title stipulates a fenced
off area with no trails being constructed.
Ms. Clarkson stated that a drive-thru is not warranted here and new development
should be more pedestrian-friendly and encourage pedestrian activity.

73
Regular Council Meeting Page 9 of 22
August 22, 2011
Susan Truman noted that she does not support drive-thrus as air quality is a concern
in Mission and she encouraged Council to vote against the amendment as there are
currently six drive-thru restaurants in Mission.
Lila Rauh expressed concern with the increased traffic and change in the traffic
pattern. She noted that vehicles are idling while in line at drive-thru restaurants and
this is not environmentally friendly. She also expressed concern that the maps do
not properly set out the area.
Chris McArdle said he supports the development, but does not support the
amendment to include drive-thru restaurants as our community should be
encouraged to have more community interaction without drive-thrus. He noted that
drive-thrus are a convenience and if they did not exist in our community, people
would get out of their vehicles, which is healthier for the community.
Jeanette Smith asked that the current zoning bylaw not be amended to allow for
drive-thrus in this development. She expressed environmental concerns and asked
what the setbacks were for the stream.
The Director of Planning responded that, initially, when the existing wall was
constructed, it was 15 metres, which was approved by the Department of Fisheries
and Oceans. However, over time, fish-bearing streams have increased to a 30-
metre setback. As the Department and Fisheries and Oceans have approved this
wall in the past, they have agreed to keep the setback at 15 metres.
Harvey Weis noted that the application for this property was put forward in the
summer of 2007. He said the application was delayed in an effort to resolve other
provincial agency requirements, which took approximately 28 months. He noted that
many changes have been implemented and have improved the overall quality of this
development in the design and character from the previous application. During the
period the application was delayed, Council adopted the new zoning bylaw, which
did not allow for drive-thru restaurants.
Eric Ching, Urban Design Group, stated the following:
• the proposal will construct five buildings, not four;
• the buildings are designed with the resident community in mind;
• the application has been amended to add two drive-thru restaurants and one
for an oil change business;
• the development is fully accessible with every sidewalk in and around the site
including the entry plaza able to be negotiated by a person on foot or in a
wheelchair;
• traffic consults were commissioned to ensure that the District's concerns
regarding on-site vehicle circulation and pedestrian safety, and the Ministry of
Transportation's requirements for site access were addressed. The traffic
study finds the performance level of the intersection of Lougheed Highway
and the Cedar Valley Connector could use some improvement and the
introduction of improvements to this area will help with this intersection; and
• there will be new shrubs, trees and grass planted on the site perimeter, on
parking islands and around buildings, as well as Windebank Creek.
Mr. Ching stated that this proposal completes the pattern of commercial development
along Lougheed Highway between the Cedar Valley Connector and Wardrop Street

74
Regular Council Meeting Page 10 of 22
August 22, 2011
PH11/061
AUG 22/11
PH11/062
AUG. 22/11
and it will increase job opportunities in the community.
Heidi Smith said she wanted to register opposition to the drive-thrus.
Roger Dowker said he supports the application with the exception of the drive-thru.
Eric Ching responded to Councillor Gidda that an address sign will be visible from
the Cedar Valley Connector and Lougheed Highway.
In response to questions from Council, the Traffic Engineer for the applicant noted
that there will be a stacking lane to turn left into the site while travelling south on the
Cedar Valley Connector.
The Director of Planning responded that the replanting and preservation of the creek
is included in the proposal, but the long-term preservation is still be negotiated.
Ian White, Envirowest Consultants, responded that the creek area is protected by a
restrictive covenant and the current plan is to maintain ownership with the owner.
In response to questions from Council, the Director of Planning noted that prior to
adoption being considered, the following contingencies could be made:
1. engineering requirements, which include storm-water management on site,
traffic assessment, and the Ministry of Transportation application for
Lougheed Highway upgrade must be approved and an agreement in place for
construction to ensure that it is completed;
2. planting works within the environmentally sensitive area;
3. Ministry of Transportation and Infrastructure requirements; and
4. resolution of Development Permit details.
Mr. Ching responded to questions from Council that the owner plans to develop the
site in one phase and 70% of the space has drawn interest. He said that the project
should be complete by the summer of 2012.
Arthur Gryz stated that he is not opposed to commercial development, but expressed
environmental concerns with the addition of two new drive-thrus.
Mayor Atebe responded to questions from Lila Rauh that there will be a left turning
stacking lane to allow traffic travelling south to turn into the site.
Hearing no further questions or comments, the mayor declared the public hearing on
District of Mission Zoning Amending Bylaw 5227-2011-5050(47) and 5228-2011-
5050(48) (R10-037-Urban Design Group Architects) closed.
Moved by Councillor Horn, seconded by Councillor Pieces, and
RECOMMENDED: That second reading be rescinded and the bylaw read a
second time as amended.
OPPOSED: Councillor Stewart
CARRIED
Moved by Councillor Stewart, seconded by Councillor Gidda, and
RECOMMENDED: That the meeting be recessed at 9:25 p.m.
CARRIED

75
Regular Council Meeting Page 11 of 22
August 22, 2011
PH11/063
AUG 22/11
PH11/064
AUG. 22/11
Moved by Councillor Horn, seconded by Councillor Scudder, and
RECOMMENDED: That the meeting be reconvened at 9:26 p.m.
CARRIED
Moved by Councillor Horn, seconded by Councillor Scudder, and
RECOMMENDED:
1. That District of Mission Zoning Amending Bylaw 5227-2011-5050(47) and
5228-2011-5050(48) (R10-037-Urban Design Group Architects) be read
for a third time;
2. That prior to adoption the conditions identified in the staff report dated
August 8, 2011 and the following must be completed:
(a)
(b)
That a public art agreement be made with the city for placement in
the plaza; and
A stewardship group be identified for Windebank Creek to continue
on with the stewardship during and after the three years that the
applicant will be responsible.
OPPOSED: Councillor Stewart
Councillor Plecas
CARRIED
PH11/065
AUG. 22/11
Moved by Councillor Horn, seconded by Councillor Plecas, and
RECOMMENDED: That the meeting be extended until all items of business on
the agenda have been concluded.
CARRIED
PH11/066
AUG. 22/11
District of Mission Zoning Amending Bylaw 5225-2011-5050(45) (R11-013 —
Dundas) — a bylaw to rezone property at 30489 Nikula Avenue from Rural 16
Zone (RU16) to Rural Residential 7 Zone (RR7)
Erik Wilhelm, Planner, provided information regarding District of Mission Zoning
Amending Bylaw 5225-2011-5050(45) (R11-013 — Dundas), which proposes to
amend District of Mission 5050-2009 by redesignating the following legally described
property:
Parcel Identifier: 009-930-540, Lot 4, Section 26, Township 15, New Westminster
District Plan 77000
from RU16 (Rural 16) zone to RR7 (Rural Residential 7) zone.
The location of the subject property is 30489 Nikula Avenue and is shown on the
following maps:

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Regular Council Meeting Page 12 of 22
August 22, 2011
SUBJECT PROPERTY
WWI, AVE
PH11/067
AUG. 22/11
Mr. Wilhelm explained that the purpose of the proposed amendment is to
accommodate the subsequent subdivision of the subject property into four (4) lots of
a minimum 0.7 hectare (1.73 ac.) lot size.
The Planner stated that the following requirements would need to be met prior to
adoption of the bylaw:
• receipt of the Community Amenity Contribution in the amount of
$2,680; and
• any other items that Council may require resulting from the Public
Hearing or Council consideration of the application.
The Deputy Chief Administrative Officer stated that no written submissions were
received.
Hearing no questions or comments, the mayor declared the public hearing on District
of Mission Zoning Amending Bylaw 522-2011-5050(45) (R11-018 — Goertz) closed.
Moved by Councillor Plecas, seconded by Councillor Gidda, and
RECOMMENDED: That District of Mission Zoning Amending Bylaw 5225-2011-
5050(45) be read for a third time.
CARRIED
PH11/068
AUG. 22/11
District of Mission Zoning Amending Bylaw 5226-2011-5050(46) (R11-018 —
Goertz) — a bylaw to rezone property at 31509 Israel Avenue from Suburban
Residential 36 Zone (S36) to Suburban Residential 36 Secondary Dwelling
Zone (S36s)
Rupinder Basi, Planner, provided information regarding District of Mission Zoning
Amending Bylaw 5226-2011-5050(46) (R11-018 — Goertz) which proposes to amend
District of Mission 5050-2009 by redesignating the following legally described
property:
Parcel Identifier: 028-167-007, Lot 1, Section 30, Township 17, New Westminster
District Plan BCP43965

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Regular Council Meeting Page 13 of 22
August 22, 2011
from S36 (Suburban Residential 36) zone to S36s (Suburban Residential 36
Secondary Dwelling) zone.
The location of the subject property is 31509 Israel Avenue and is shown on the
following map:
yG
8083
8054 8077 "tt
1.3
8040
8028 8033
8031
Mr. Basi explained that the purpose of the proposed amendment is to accommodate
a secondary suite.
The Planner stated that the following requirements would need to be met prior to
adoption of the bylaw:
a letter of undertaking to register a restrictive covenant assuring
owner occupancy of the proposed home;
provision of a $1,000.00 security for replanting four (4) trees as per
Tree Retention/Replanting Policy (LAN.32); and
any other items that Council may require resulting from the Public
Hearing or Council consideration of the application.
The Deputy Chief Administrative Officer stated that the following was received:
1. a letter opposed to the application from Steven and Leah Matthews dated August
2, 2011.
Joan Hahn said she is opposed to the application as this neighbourhood should
remain rural, and high density in this area is not appropriate. She stated that
allowing secondary suites in this neighbourhood will change the density, character
and lifestyle of the community and will open the door to further amendments.
Lorne Geortz stated that the purpose is to build a home with a suite in the home to
aid his adult child. The suite will not be rented out, but rather will be occupied by his
adult child so she has a place of her own until they can save to purchase her own
home. The design and conceptual planning will be consistent with the neighbouring
properties.
The Planner responded that there are properties in the area that have designated
suites, but there are no designated suites on Israel Avenue.

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Regular Council Meeting Page 14 of 22
August 22, 2011
Joan Hahn noted that this development is six lots and that when they built their own
house they were not permitted to build a suite and chose to build a house in this area
on the understanding that no suites would be built in the neighbourhood. She asked
why the plans they submitted to the city specifically state that no suite can be
constructed.
The Director of Planning responded that when the plans for this development were
submitted for approval, the plans were checked with the current zoning, which does
not allow for a suite. She confirms that the applicant has applied to rezone the
property to allow for a suite.
Hearing no questions or comments, the mayor declared the public hearing on District
of Mission Zoning Amending Bylaw 5226-2011-5050(46) (R11-018 - Goertz) closed.
PH11/069
AUG. 22/11
Moved by Councillor Horn, seconded by Councillor Gidda, and
RECOMMENDED: That District of Mission Zoning Amending Bylaw 5226-2011-
5050(46) be read for a third time.
CARRIED
PH11/070
AUG. 22/11
Moved by Councillor Horn, seconded by Councillor Stevens, and
RECOMMENDED: That the meeting be recessed at 9:52 p.m. and reconvened at
10:01 p.m.
CARRIED
PH11/071
AUG. 22/11
Temporary Commercial Use Permit Application TP11-002 (676517 BC Ltd.) —
32818 — 7 th Avenue (Presentation and Public Input)
Erik Wilhelm, Planner, provided information regarding Temporary Commercial
Industrial Permit application TP11-002 (676517 BC Ltd.) to operate a multi-tenant
complex that will provide a multitude of commercial businesses (5-10 individual
businesses) on the property located at 32818 — 7th Avenue as shown on the following
map:
76+.
*79
O
r•
SUBJECT PROPERTIES •
TTH A
6TH AV
BO
eosTAaf ROAO$
CEDAR VALLEY CONNECTOR
5TH A

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Regular Council Meeting Page 15 of 22
August 22, 2011
The Planner stated that the following conditions will form part of the permit:
• completion of all traffic movement alterations (as may be modified by Council)
to the satisfaction of the Planning and Engineering Departments;
• completion of all exterior renovations prior to any commercial business
activity; and
• any other items that Council may require resulting from Public Input or
Council consideration of the application.
The Deputy Chief Administrative Officer stated that no correspondence had been
received regarding this application.
Jim Hines asked about the impact of placing a barrier on 7 th Avenue between the
proposed site and the Petro Canada and if it would impact traffic in and out of this
gas station.
The Deputy Director of Engineering responded that the barriers are being
reconsidered as discussions have ensued regarding the impact on the Petro Canada
station and pavement markings or signs may be installed rather than the barrier.
Dave Smith expressed concerns regarding potential tenants of the building. He said
he is concerned that certain types business may lease space such as second-hand
stores. Mr. Smith noted that he would like to see the hours of operation of the
building from 8:00 a.m. to 6:00 p.m. in order to avoid excess traffic at the rear of the
building. He also asked that adequate lighting be installed at the rear of the building,
noting that many children and seniors live in the area and they would like to request
that the lane be closed in order to avoid through traffic. He also expressed concern
with parking in the area and asked if property values in the area would be impacted.
Lila Rauh expressed concern with the increased traffic in the area as Cedar Valley
Connector and 7 th is a very busy intersection.
Mary-Ellen expressed concern with the increase in traffic in the area and asked if the
light through the Cedar Valley Connector could have time added so that the wait time
does not create more traffic congestion in the area.
Dave Smith noted that several concerns were raised by Council in an article that Mr.
Smith read from the Mission Times and said that this needs to be taken into account.
Councillor Horn responded that the property value in the area would be impacted
more if the building remained vacant. He noted that there were 168 accidents in the
area in the past two years.
Jan Voss, traffic engineer with CTS in Port Moody, responded to questions posed as
follows:
• based on the volumes and analysis done, this particular site does not require
a raised median at this time, and if the current painted median remains in
place, tanker trucks will not have an issue entering and exiting Petro Canada;
• during rush hour, traffic does use the lane to avoid the wait at the light at 7 th
Avenue and the Cedar Valley Connector;
• there is not sufficient time on the light to allow for the amount of traffic that
proceeds straight through the Cedar Valley Connector and this time should
be increased;
• if the lane continues to be a problem with through traffic, then the installation
of speed bumps could be considered;

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Regular Council Meeting Page 16 of 22
August 22, 2011
• the application does meet the current municipal parking bylaw requirements
based on the intended use and ,therefore, parking should not be an issue;
and
• the exit from the building at the northwest access to the Cedar Valley
Connector closest to the traffic signal is currently a right-in and right-out only
and signage needs to be installed stating that.
In response to questions from Councillor Stevens, the Planner said that all
development on the interior of the building would have to meet with current British
Columbia Building Code standards.
Dave Smith noted that he would like to see the lane closed permanently and no
access from the Cedar Valley Connector and restricted hours pertaining to the rear
exit/entrance.
In response to questions from Council, the Deputy Director of Engineering explained
that the Engineering Department is not in agreement on the traffic pattern changes to
this intersection. The Engineering Department is recommending the closure of the
most northern right-in turn from the Cedar Valley Connector. It is also suggested
that the applicant widen the existing driveway that accesses 7 th Avenue to permit
two-way movement of vehicles coming through the driveway and this driveway
should be right-in and right-out only.
Ali Shamei responded to questions from Council, noting that there is presently
lighting in the front and back of the building and ,once the building is complete, there
will be sufficient lighting. The rear entrance cannot be used solely as an emergency
exit as this will be the access to the two businesses that will occupy the first floor.
He noted that a vacant building is more dangerous to a neighbourhood and that new
business occupying this building would beautify the neighbourhood.
Councillor Scudder asked if the analysis was done during school hours.
Jan Voss responded that the last traffic analysis was done on Wednesday, April 20,
2011 and the data was collected for 7 hours.
In response to questions from Council, Ali Shamei said that he had spoken with the
Economic Development Officer and noted that businesses relating to wellness would
be encouraged to occupy this building.
Hearing no further questions or comments, the Mayor declared the public input
session on District of Mission Temporary Commercial Industrial Permit application
TP11-002 closed.
PH11/072
AUG. 22/11
Moved by Councillor Horn, seconded by Councillor Scudder, and
RESOLVED: That Temporary Commercial Industrial Permit TP11-002 for the
properties located at 32818 — 7th Avenue be approved for a two-year term with the
following conditions:
(a)
(b)
CARRIED
That the plan does not include any second-hand stores; and
That a traffic and access plan be designed to the satisfaction of the
District of Mission's Engineering Department.

81
Regular Council Meeting Page 17 of 22
August 22, 2011
PH11/073
AUG. 22/11
Moved by Councillor Plecas, seconded by Councillor Gidda, and
RESOLVED: That the Public Hearing portion of the meeting be adjourned and the
regular Council meeting reconvened.
CARRIED
5. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE
PH11/074
AUG. 22/11
Moved by Councillor Plecas, seconded by Councillor Scudder, and
RESOLVED: That Council now resolve itself into Committee of the Whole.
CARRIED
6. PLANNING
Councillor Stewart assumed the Chair.
PH11/075
AUG. 22/11
Rezoning Application R10-025 (N & J Developments) — 32526, 32540 and
32562 Richards Avenue
Moved by Mayor Atebe, and
RECOMMENDED:
1. That, in accordance with Rezoning Application R10-025 (N & J
Developments), the Corporate Officer prepare a bylaw to amend District of
Mission Zoning Bylaw 5050-2009 by rezoning the property located at 32526,
32540 and 32562 Richards Avenue and legally described as:
Parcel Identifier: 010-073-353 Lot 1, Section 5, Township 18, New
Westminster District, Plan 20926
Parcel Identifier: 023-691-794 Lot 2, Section 5, Township 18, New
Westminster District, Plan LMP32001
Parcel Identifier: 023-691-786 Lot 1, Section 5, Township 18, New
Westminster District, Plan LMP32001
from Rural 16 (RU16) to Rural Residential 7 (RR7);
that the bylaw be considered for first and second readings at the Regular
Council meeting on August 22, 2011; and
that following such readings, the bylaw be forwarded to a Public Hearing on
September 12, 2011.
2. That the 5% parkland provision in Section 941 of the Local Government Act
be applied as cash-in-lieu of parkland to subdivision file S10-012.
3. That two road extensions be named:
• That extension of the road running south from Richards Avenue be
named Verchere Street;
■
That the portion of road running west from Verchere Street be named
Vollans Avenue.

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Regular Council Meeting Page 18 of 22
August 22, 2011
4. That the applicant be required to provide an arborist report prior to Public
Hearing to address all significant tree removal that will be required as part of
development activities.
CARRIED
PH11/076
AUG. 22/11
Rezoning Application R10-034 and DV11-009 — 33277 Richards Avenue (OTG
Development Concepts)
Moved by Councillor Horn, and
RECOMMENDED:
1. That, in accordance with Rezoning Application R10-034, the Corporate
Officer prepare a bylaw to amend District of Mission Zoning Bylaw 5050-2009
by rezoning the property located at 33277 Richards and legally described as:
Parcel Identifier: 007-203-27, Lot 14, Section 1, Township 18, New
Westminster District Plan 35599
from Rural 16 (RU16) to Rural Residential zone (RR7);
that the bylaw be considered for first and second reading at the Regular
Council meeting on August 22, 2011; and
the application be forwarded to public hearing on September 12, 2011.
2. That Development Variance Permit Application DV11-009, in the name of
Esmial Al-Khaliq to vary
(a) District of Mission Subdivision Control Bylaw 1500-1985 for Willingdon
Street adjacent to 33277 Richards Avenue as follows:
(i)
(ii)
(iii)
(iv)
R-2A 1/2 Road Rural Local Residential standard from 5.7 metre
asphalt to 3.2-3.5 metre chip seal;
No requirement to upgrade to R-2A 1/2 Road Rural Local
Residential standard;
No requirement for ditch construction to R-2A 1/2 Road Rural
Local Residential standard;
No requirement for road dedication to R-2A 1/2 Road Rural
Local Residential standard; and
(v) Cul- de sac construction requirement to a 'hammerhead type'
standard that meets the requirement of the Fire Department
including requirements for two gravel pullouts constructed to
rural road base standard.
(b) District of Mission Zoning Bylaw 5050-2009 as follows:
(i) Section 301, Part D, Setbacks 1. Accessory Building /
Structure from 3.0 m (9.8ft) to 1.11m (3.6 ft.) to the interior
side lot line to allow for the existing shop to remain on Lot A.
3. That a proposed single family residential development located at 33277
Richards Avenue, be forwarded to a Public Input meeting on September 12,
2011.
CARRIED

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Regular Council Meeting Page 19 of 22
August 22, 2011
PH11/077
AUG. 22/11
Rezoning Application R11-017 and Development Variance Permit Application
DV11-007.— 7768 Taulbut Street
Moved by Councillor Plecas, and
RECOMMENDED:
1. That, in accordance with Rezoning Application R11-017 (Gary Toor), the
Corporate Officer prepare a bylaw to amend District of Mission Zoning Bylaw
5050-2009 by rezoning the property located at 7768 Taulbut Street and
legally described as:
Parcel Identifier: 009-720-944; Lot 13, Section 21, Township 17, New
Westminster District Plan 12578
from Urban Residential 558 (R558) zone to RC465 Urban Residential
Compact 465 (RC465) zone;
that the bylaw be considered for first and second reading at the Regular
Council meeting on August 22, 2011; and
that following such a reading, the bylaw be forwarded to a Public Hearing on
September 12, 2011.
2. That Development Variance Permit Application DV11-007 be forwarded for
public input on September 12, 2011:
(a) to vary Section 601, C. 1. of District of Mission Zoning Bylaw 5050-
2009 by reducing the minimum required:
Conventional Lot Width:
Lot 1 from 16 metres (52.4 feet) width to 15.21 metres (49.9
feet) width;
Lot 2 from 16 metres (52.4 feet) width to 15.22 metres (49.9
feet) width;
(b) to vary Section 104, C. 3 a. of District of Mission Zoning Bylaw 5050-
2009 by reducing the minimum required:
Corner Lot Width:
Lot 3 from 17.5 metres (57.4 feet) width to 16.3 metres (53.4
feet) width;
(c) to vary Schedule C, Part III, Drawing R-7 of District of Mission
Subdivision Control Bylaw 1500-1985 by reducing the minimum
required:
Typical Cul-De-Sac:
• Roadway dedication from 9 metres (29.5 feet) width to 7.5
metres (24.6 feet) width on the cul-de-sac running eastward
from Taulbut Street;
3. That the applicant replant 27 trees in addition to the requirement to plant two
trees per lot in accordance with LAN.32 Tree policy, for a total of 47 trees to
be planted within the boundaries of the subdivision or provide $250.00 for
each tree of the required 47 trees ($11,750 maximum);

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Regular Council Meeting Page 20 of 22
August 22, 2011
4. That the 5% parkland provision in Section 941 of the Local Government Act
be applied as cash-in-lieu of parkland to subdivision file S11-014; and
5. That one road extension and one new cul-de-sac be named:
•
•
CARRIED
That extension of road running south of Deerfield Street be named
Deerfield Street;
That the portion of cul-de-sac running east from Taulbut Street be
named Chomat Place.
PH11/078
AUG. 22/11
Rezoning Application R11-015 (OTG Development Concepts) — 33766
Richards Avenue
Moved by Councillor Horn, and
RECOMMENDED:
1. That, in accordance with Rezoning Application R11-015 (OTG Development
Concepts), the Corporate Officer prepare a bylaw to amend District of
Mission Zoning Bylaw 5050-2009 by rezoning the property located at 33766
Richards Avenue and legally described as:
Parcel Identifier: 012-371-335 (Lot "J", Section 3, Twp 18, NWD Plan 1762)
from Rural 16 (RU16) zone to Rural Residential (RR7) zone;
that the bylaw be considered for first and second readings at the Regular
Council meeting on August 22, 2011; and
that following such a reading, the bylaw be forwarded to a Public Hearing on
September 12, 2011;
2. That the 5%Yo parkland provision in Section 941 of the Local Government Act
be applied as cash-in-lieu to subdivision file S11-011;
3. That third reading of District of Mission Street Naming Bylaw 5139-2010 be
rescinded; and
4. That District of Mission Street Naming Bylaw 5139-2010 be amended by
deleting the words "Darbyshire Terrace" and replacing them with the words
410 "Darbyshire Drive", adding the legal description for 33766 Richards
Avenue and by replacing the map attached as Schedule "A" in the report of
the planner dated August 22, 2011.
PH11/079
AUG. 22/11
Request to Waive Building Permit Fee and Development Cost Charges
Moved by Councillor Horn, and
RECOMMENDED: That this item be deferred pending further information from staff
on options available.
CARRIED

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Regular Council Meeting Page 21 of 22
August 22, 2011
7. RESOLUTION TO RISE AND REPORT
PH11/080
AUG 22/11
Mayor Atebe resumed the Chair.
Moved by Councillor Gidda, seconded by Councillor Plecas, and
RESOLVED: That the committee of the whole now rise and report.
CARRIED
8. ADOPTION OF COMMITTEE OF THE WHOLE REPORT
PH11/081
AUG 22/11
Moved by Councillor Horn, seconded by Councillor Scudder, and
RESOLVED: That the recommendations of the committee of the whole, as
contained in items PH11/055 to RC11/081, be adopted.
CARRIED
9. BYLAWS
PH11/082
AUG 22/11
Moved by Councillor Stevens, seconded by Councillor Gidda, and
RESOLVED: That the readings of all bylaws included in the Bylaws section of the
August 22, 2011 regular council agenda be approved as listed:
(a)
District of Mission Street Naming (Darbyshire Terrace) Bylaw Rescind Third
5139-2010 — a bylaw to name a portion of new road Reading
(b) District of Mission Street Naming (Darbyshire Drive) Bylaw Third Reading
5139-2010 a bylaw to name a portion of new road (as amended)
(c)
District of Mission Zoning Amending Bylaw 5229-2011- First and Second
5050(49) (R10-025 — N & J Developments) — a bylaw to Readings
rezone property at 32526, 32540 and 32562 Richards Avenue
from Rural 16 Zone (RU16) to Rural Residential 7 Zone (RR7)
(d) District of Mission Street Naming (Verchere StreetNollans First, Second and
Avenue) Bylaw 5238-2011 — a bylaw to name a portion of new Third Readings
road and extension of road
(e)
(f)
District of Mission Zoning Amending Bylaw 5230-2011- First and Second
5050(50) (R11-017 — Toor) — a bylaw to rezone property at Readings
7768 Taulbut Street from Urban Residential 558 Zone (R558)
to RC465 Urban Residential Compact 465 Zone (RC465)
District of Mission Zoning Amending Bylaw 5237-2011- First and Second
5050(53) (R11-015-0TG Development Concepts) - a bylaw to Readings
rezone property at 33766 Richards Avenue from Rural 16
Zone (RU16) to Rural Residential Zone (RR7)

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Regular Council Meeting Page 22 of 22
August 22, 2011
(g)
District of Mission Street Naming (Deerfield Street
Extension/Chomat Place) Bylaw 5239-2011 — a bylaw to
name a portion of new road and extension of road
First, Second and
Third Readings
(h) District of Mission Zoning Amending Bylaw 5236-2011-
5050(52) (R10-034-OTG Development Concept) - a bylaw to
rezone property at 33277 Richards Avenue from Rural 16
Zone (RU16) to Rural Residential Zone (RR7)
First and Second
and Readings
10. CHIEF ADMINISTRATIVE OFFICER'S REPORT
The chief administrative officer did not report.
11. MAYOR'S REPORT
The Mayor reported on various activities, meetings and events attended since the
last regular council meeting.
12. COUNCILLOR'S REPORTS ON COMMITTEES, BOARDS AND ACTIVITIES
Councillors reported on various activities, meetings and events attended since the
last regular council meeting.
13. QUESTION PERIOD
There were no questions from the public.
14. ADJOURNMENT
Moved by Councillor Horn, seconded by Councillor Gidda, and
RESOLVED: That the meeting be adjourned.
CARRIED
The meeting was adjourned at 11:10 p.m.
TED ADLEM, MAYOR PAUL GIPPS, DEPUTY CHIEF
ADMINISTRATIVE OFFICER

87
MINUTES of the REGULAR MEETING of the COUNCIL of the DISTRICT OF
MISSION held in the Council Chambers of the Municipal Hall, 8645 Stave Lake
Street, Mission, British Columbia on Monday, October 24, 2011 commencing at 6:30
p.m.
Council Members Present: Mayor James Atebe
Councillor Paul Horn
Councillor Heather Stewart
Councillor Jenny Stevens
Councillor Terry Gidda
Councillor Danny Plecas
Councillor Mike Scudder
Staff Members Present:
G. Robertson, Chief Administrative Officer
P. Gipps, Deputy Chief Administrative Officer
K. Ridley, Deputy Director of Corporate Administration
T. Takahashi, Administrative Clerk
1. REMEMBRANCE DAY CEREMONY
Mayor Atebe welcomed Thomas Armstrong, Knobby Clark, Dyane Betts, Dave
Bryant, Sion Davies, Lorne Dumaresq, and John Keresman from Royal Canadian
Legion Branch 57, and opened the meeting with the same dedication that opens the
Legion meetings. He read a description of Veterans' Week and stated that the
District of Mission will proclaim the week of November 5 to 11, 2011 as "Veteran's
Week", noting that the Legion's poppy flag had been raised at the municipal hall and
would be flown during Veterans' Week.
The mayor conveyed Mission's gratitude to those who served Canada and for the
sacrifices they made to keep our country a safe place for future generations. Council
acknowledged the contributions of the veterans and expressed their thanks.
The mayor and each councillor thanked the veterans in attendance for their service
to the country and contributions to the community
2. PROCLAMATIONS
PH11/092 Veterans' Week — November 5 through 11, 2011
OCT24/11
Royal Canadian Legion Branch 57
Moved by Councillor Stevens, seconded by Councillor Horn, and
RESOLVED: That November 5 through 11, 2011 be proclaimed as "Veterans'
Week" within the District of Mission; the District to assume no costs related thereto.
CARRIED
3. DELEGATIONS, PRESENTATIONS AND PROCLAMATIONS
PH11/093 Mike Schmidt — Recognition of 20 Years of Service with the District of Mission
OCT24/11
Mayor Atebe presented Mike Schmidt, Captain Fire Prevention Officer, with a pin
and gift in recognition of his 20 years of service with the District of Mission.

88
Regular Council Meeting Page 2 of 12
October 24, 2011
PH11/094 Diane Miller, Executive Director, Fraser Health Authority
OCT24/11
Fraser Health Healthier Community Partnership
Ms. Diane Miller appeared before Council to present the Fraser Health Healthier
Community Partnership program. She showed a short video about making healthier
choices and then, using a short PowerPoint presentation, stated the following:
• Communities should be concerned about various personal and economic
costs associated with unhealthy choices, including decreased productivity,
increased absenteeism, increased disability, lowered self-esteem, and
decreased quality of life;
• The Healthier Community Partnership is meant to engage broad group of
citizens, including educational institutions, police, social service providers,
provincial government ministries, business communities, chairs of identified
municipal task forces, and others as determined by the community;
• The purpose of the partnership is to work collaboratively to ultimately
increase the health of the entire community by decreasing smoking rates,
increasing fruit and vegetable consumption, and increasing physical activity
rates;
• The Municipal Role in Healthier Communities is to provide leadership in the
community by partnering with Fraser Health and community organizations;
• Municipalities can consider healthy living strategies when developing by-laws,
zoning and other policies, incorporating healthy living strategies in Official
Community Plans and other community planning, and conducting social
marketing and education campaigns;
• Some examples of steps being taken in other municipalities include
implementation of Municipal food policy, altered work hours to facilitate
employee fitness, and implementation of new tobacco bylaws; and
• Strategies focusing on policy, public awareness and education include
Healthy Eating, Physical Activity, Tobacco Reduction, Healthy Built
Environment, Vulnerable Citizens and Neighbourhoods.
Ms. Miller explained that Council has an important role and a significant influence'
over the health of the community and encouraged Council to share in Fraser Health's
commitment to making change happen.
Moved by Councillor Horn, seconded by Councillor Scudder, and
RESOLVED:
1. That council formalize its agreement with Fraser Health with regard to the
Healthier Communities Program; and
2. That council move forward on its assessment of strategies to promote a healthier
community in the District of Mission.
CARRIED
4. PUBLIC HEARING
Mayor James Atebe called the public hearing to order and outlined the procedures to
be followed.

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Regular Council Meeting Page 3 of 12
October 24, 2011
PH11/095 District of Mission Zoning Amending Bylaw 5229-2011-5050(49) (R10-025 — N
OCT24/11
& J Developments) — a bylaw to rezone property at 32526, 32540 and 32562
Richards Avenue from Rural 16 Zone (RU16) to Rural Residential 7 Secondary
Dwelling Zone (RR7s)
Barclay Pitkethly, Deputy Director of Planning, provided information regarding District
of Mission Zoning Amending Bylaw 5229-2011-5050(49) (R10-025 — N & J
Developments), which proposes to amend District of Mission Zoning Bylaw 5050-
2009 by amending the zoning of the following legally described properties:
Parcel Identifier: 010-073-353, Lot 1, Section 5, Township 18, New Westminster
District Plan 20926
Parcel Identifier: 023-691-794, Lot 2, Section 5, Township 18, New Westminster
District Plan LMP32001
Parcel Identifier: 023-691-786, Lot 1, Section 5, Township 18, New Westminster
District Plan LMP32001
from RU 16 (Rural 16) zone to RR7s (Rural Residential 7 Secondary Dwelling) zone.
The Deputy Director of Planning stated that the location of the subject properties is
32526, 32540 and 32562 Richards Avenue as shown on the following maps:
SUBJECT PROPERTIES
Mr. Pitkethly explained that the purpose of the proposed amendment is to
accommodate the subsequent subdivision of the subject properties into ten (10) lots
of a minimum 0.7 hectare (1.73 ac.) lot size.
The Deputy Director of Planning noted that the proponent has volunteered to put a
restrictive covenant on the property to limit the type of secondary dwelling to
secondary suites contained within the main dwellings.
Mr. Pitkethly stated that the following requirements would need to be met prior to
adoption of the bylaw:
• receipt of the Community Amenity contribution in the amount of $18,760;
• confirmation from BCLS Survey that the encroaching structure on proposed
Lot 'G' has either been moved, removed or demolished; and
■
any other items that Council may require resulting from the Public Hearing or
Council consideration of the application.

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The Deputy Chief Administrative Officer stated that one written submission was
received regarding this application from Mr. and Mrs. Roy on October 4, 2011. Mr.
and Mrs. Roy requested that the street be given the name MacKenzie Avenue after
their son who they said was promised by the developer that he could choose the
street name.
Aaron Fedora said he represents the property owners asking that the proposed
restrictive covenant to limit to a secondary suite within the primary dwelling, instead
limit all the properties to garden cottage in form and character to facilitate multigenerational
living on the properties.
Councillor Horn asked why this request was not made to council prior to the public
hearing.
Mr. Fedora replied that the property owners were under the impression that this
request had already gone forward after the September 6, 2011 council meeting.
Debbie and Dana Roy said they are in favour of garden cottages so they can have
their parents live on the property with them.
Roger Moody said that he supports this development because he thinks it is
necessary for the community. He also commented that he is worried about water
retention management.
Shawn Heppel is in support because it would add a lot of value to community, is
consistent with surrounding properties, and would allow for multi-generational feel to
build the community.
Lorell Pride submitted a letter from her neighbours expressing concern about the
impact of the subdivision on drinking water, as some of the adjacent properties will
continue to use wells. She said they are concerned about the septic fields and how
the runoff and seepage from those fields will be managed in terms of affecting the
aquafir water system.
The Director of Planning replied that through the subdivision process, each individual
lot will have to register an approved engineered septic system on title through a
restrictive covenant and deposit it with Fraser Health, so as not to affect drinking
water.
Randy Saunders asked about size of lots.
Mr. Pitkethly replied that the lots will be 0.7 hectares in size.
Mr. Saunders asked if garden cottages or secondary suites would be rentable and if
there would be a difference between garden cottages and secondary suites.
The Director of Planning said that rental of both types of dwellings would be possible.
Councillor Horn asked if it the option to have a detached garage as well as a garden
cottage on the lots would be available, resulting in as many as three structures.
Barclay replied that there would be no limit to the number of outbuildings that could
be constructed.
Councillor Horn asked if staff had any comments about the possibility of garden
cottages being allowed. He also asked for clarification about whether a geotechnical
or water impact study was done on the properties.
Mr. Pitkethly replied that he did not think a geotechnical study had been required.

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He said that through the subdivision process the building areas were identified
Norm Tapp, the developer, replied that a geotechnical study had been done.
Coucillor Horn asked if a separate well and septic field would be necessary for a
secondary building.
The Deputy Director of Planning replied that a separate well or a shared well would
be possible, noting that a shared well would have to be registered with Fraser Health
as a community water source. He said that a separate septic field would not be
necessary if it is registered and approved by an engineer or professional in the field.
Councillor Scudder asked if the restrictive covenant change to garden cottage is
small enough and could be accommodated within the zoning immediately.
Mr. Pitkethly said there is no change to the substance of the zoning amendment; it is
just a change in the type of the housing form, so it would not be a problem to go
forward immediately.
Councillor Plecas asked about the width of the roadway.
The Deputy Director of Planning replied that it is a standard width rural road, but
there will likely be an emergency turnaround at the end of each roadway for
emergency vehicles.
Councillor Stewart asked for clarification about secondary dwellings with regard to
the topography of the lots.
Mr. Pitkethly replied that the information would be obtained through the subdivision
process, noting that if a secondary dwelling could not be constructed on a site, then it
would simply limit what could be done on that particular site. He stated that he
believes that the sites are large enough to accommodate garden cottages.
Councillor Gidda asked about how much water would be produced by the wells.
The Deputy Director of Planning replied that reports would be received and
Canadian Water standards would have to be met for both quality and quantity.
Aaron Fedora clarified that the well drilled on the property is currently approximately
75 feet at the pump setting and produces 15 gallons per minute.
Hearing no further questions or comments the Mayor declared the public hearing on
District of Mission Zoning Amending Bylaw 5229-2011-5050(49) (R10-025 — N & J
Developments) closed.
PH11/096
(i) District of Mission Official Community Plan Amending Bylaw 5247-2011-
OCT24/11
4052(17) (R11-007 — Keystone Architecture & Planning Ltd.) — a bylaw to
redesignate property at 32921 — 14 th Avenue from Urban Residential to
Urban Compact — Multiple Family
(ii) District of Mission Zoning Amending Bylaw 5248-2011-5050(55) (R11-007 —
Keystone Architecture & Planning Ltd.) — a bylaw to rezone property at
32921 — le Avenue from Urban Residential Zone (R558) to Multiple Family
40 Townhouse Zone (MT40)
Barclay Pitkethly, Deputy Director of Planning, provided information regarding District
of Mission Official Community Plan Amending Bylaw 5247-2011-4052(17) (R11-007
— Keystone Architecture & Planning Ltd.), which proposes to amend the District of

▪
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October 24, 2011
Mission Official Community Plan by redesignating the following legally described
property:
Parcel Identifier: 011-402-857, Lot "A" Except: Firstly: East 102.31 Feet; Secondly:
Part Subdivided by Plan 16787, Section 28, Township 17, New Westminster District
Plan 8999
from Urban Residential to Urban Compact/Multiple Family.
The Deputy Director of Planning also provided information regarding District of
Mission Zoning Amending Bylaw 5248-2011-5050(55) (R11-007 — Keystone
Architecture & Planning Ltd.) which proposes to amend District of Mission Zoning
Bylaw 5050-2009 by redesignating the preceding legally described property:
from Urban Residential 558 (R558) zone to Multiple Family 40 Townhouse (MT4O)
zone.
Mr. Pitkethly stated that location of the subject properties is 32921 14 th Avenue as
shown on the following maps:
CHERRY AVE
HAWTHORNE AVE
BRACKEN
fig ARBUTUS
BAKERVIEW 3 BRUCE
8 g
VVHIDDEN AVE
BEST (181h) AVE
MYRTLE
HILL AVE
AVE
'Cc
ARBUTUS AVE
BRUCE AVE.
ORCHID
CRES
n
Uw
12t AVE
14TH AVE
ORCHID DR
(EAST)
SUBJECT PROPERTY
t ; . O
L.
111:11 , AVE o
I
i
10th AVE
10th PL
ORCHID ERE'S.
14TH AVE
SUBJECT PROPERTY
gt"'
The Deputy Director of Planning explained that the purpose of the proposed
amendments is to accommodate a multi-family development in the form of a 23-unit
townhouse development.
Mr. Pitkethly stated that the following requirements would need to be met prior to
adoption of the bylaw:
• Engineering requirements, including a sidewalk adjacent to the subject
property;
• Approval of DP11-005 (form and character);
• Approval of DP11-004 (slope);
• Receipt of Community Amenity Contribution of $58,960; and
• any other items that Council may require resulting from the Public Hearing or
Council consideration of the application.
The Deputy Chief Administrative Officer stated that one written submission was

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October 24, 2011
received regarding this application from Roger Pallard, who opposes the
development because it goes against the long-term plan for the community.
Mr. Peter Bulla asked about past issues on Clegg Street and was informed that this
was not the appropriate time to discuss those issues. Mr. Bulla refused to refrain
from interrupting the proceedings and continued to speak.
Moved by Councillor Scudder, seconded by Councillor Gidda, and
RECOMMENDED: That the meeting be recessed.
CARRIED
The meeting was recessed at 8:07 p.m.
Mr. Peter Bulla left the meeting.
PH11/097 Moved by Councillor Horn, seconded by Councillor Stewart, and
OCT24/11
RECOMMENDED: That the meeting be reconvened.
CARRIED
The meeting was reconvened at 8:09 p.m.
Wendy Schmidt said she is opposed to the development because it will change the
whole area and ruin views for properties in the area. She submitted a petition
containing 44 signatures from surrounding neighbours in opposition to the proposal.
Cheryl Dahl said that she is worried about emergency exits from the property, as well
as safety in the area without traffic calming and sidewalks. She said she is also
worried about the apparent lack of visitor parking spaces on the property.
The Deputy Director of Planning responded that geotechnical reports show that the
site is safe for the use intended. He said that there was no requirement for a traffic
impact assessment on the site because there will not be too much traffic generated
on the site. Mr. Pitkethly also noted that the proposal meets all bylaw requirements
for visitor parking. He said that there are five or six visitor parking spaces allowed for
on the site and each unit has two indoor parking spaces, as well as driveway space
to accommodate two vehicles.
Susan Meshwork said that she is opposed because she is worried about impact of
construction noise and the addition of 23 new families on people already living in the
area.
Keith Glover asked for clarification about the notification process and the kind of
housing this development will be. He asked if the public can make comments about
the design. He also asked about building height and slope.
The Deputy Director of Planning replied that the notification of public hearing was
sent via Canada Post to each property owner within 150 metres of the subject
property. He also stated that he believes the intention is for all of the units to be
sold.
Mr. Glover inquired whether it would be possible for the public to make comments
about how the development is built.
The Deputy Director of Planning replied that the comments received would be
considered.
Mr. Glover asked about the removal of shrubs and installation of fencing on the

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Regular Council Meeting Page 8 of 12
October 24, 2011
perimeter.
Mr. Pitkethly replied that there will be fencing, but 26 of the significant trees on the
site will be retained. He also noted that the property will be terraced to
accommodate the slope.
Mr. Glover asked how the fire trucks will enter the site and whether there will be fire
hydrants on site.
Mr. Pitkethly clarified that they will enter from 14 th Avenue.
Deputy Chief Administrative Officer Paul Gipps said that fire hydrants must be
located within 150 feet from each front door according to the BC Building Code.
Todd Earnshaw asked about dead end roads and whether there are plans for
extending the roadways for future development.
Mr. Pitkethly replied that Clegg Street through to Bruce Avenue is already fully
developed. He commented that the property to the east facing 14 th Avenue has
development potential, but the District has no plans. He also noted that the
turnaround on the east side is for emergency vehicle use and the other dead end is
simply for access to parking.
Peter Motut said that he is opposed to idea of having more compact housing in that
area. He said that he is worried about too much light, problems with water, and if
rentals will be permitted in the townhouse complex.
The Deputy Director of Planning clarified that whether or not rentals are allowed
would be dependent upon strata bylaws determined by owners within the complex.
Mr. Motut asked if there is any future intention for Bakerview Street or Bluebell Street
to be extended.
Mr. Pitkethly replied that the slope is too steep for Bluebell Street to be extended.
Jeff Jewell said he feels this bylaw proposal will cause a radical increase in the
density in the area. He asked why variances are being considered.
Mayor Atebe replied that provincial legislation allows for any applicant to make a
variance application.
Sheldon Jillings said that he is worried about increased traffic and construction
starting at 6:00 am. He also said that he is worried that there are already too many
rental units in the area and that this proposal may create an increase in rentals.
The Deputy Chief Administrative Officer clarified that the noise bylaw stipulates that
construction is not to start before 7:00 a.m.
Mr. Peter Bulla interrupted the proceedings from his seat, asking about past issues
on Clegg Street and was informed that this was not the appropriate time to discuss
those issues.
Councillor Horn asked for and received clarification that the District does own 8037
Clegg Street, but it is in no way connected to the subject property for this bylaw.
Mr. Bulla again refused to refrain from interrupting the proceedings and continued to
speak.
Mayor Atebe asked Mr. Bulla to leave the Chamber and he did so.
Cheryl Dahl asked who will maintain the roadway within the complex

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October 24, 2011
The Deputy Director of Planning replied that the road is private and will thus be
maintained by the strata.
Susan Meshwork said that she is worried about access to neighbouring properties
and asked how long the building process will be.
Mayor Atebe explained that the recent drainage improvements were due to the past
flooding in the area.
The Deputy Director of Engineering replied that the developers would need to have
traffic control plans with proper signage and flag persons during the construction.
Peter Motut said he feels that a change in zoning would negatively affect property
values.
Anthony Lawless asked whether the tall evergreen trees at the back of the property
would remain and, if so, on which side of those trees the fence would be located.
The Deputy Director of Planning replied that fencing would be on the development
site.
Councilor Stewart asked if the provided drawing is what the actual development
would look like, where retaining walls will be constructed and the target market for
the developer.
Mr. Pitkethly replied that many of the significant trees will be retained, but it may not
look exactly like the picture. He noted that there will be some retaining walls
between the buildings to keep the amenity areas level.
Norm Davis, the architect, said the target market is middle income. He said he
believes the units would be too expensive to rent.
Councillor Plecas asked about the intended height of and material for the retaining
walls, as well as the number and location of visitor parking spaces.
Mr. Davis said the retaining walls would primarily be Allan block retaining walls and
they would be terraced in spots where more than four or five feet is necessary.
The Deputy Director of Planning replied there are six visitor spots planned to be
spread throughout the site. some driveways would accommodate parking and there
would be no parking on roadways.
Peter Motut commented that he thinks some of the trees shown in the artist drawing
are actually located on property at 32909 14th Avenue.
Chris McArdle commented that he is worried about drainage in the driveways of the
proposed development.
Mr. Pitkethly replied that stormwater retention would be required to be built on site.
Hearing no further questions or comments, the Mayor declared the public hearing on
District of Mission Official Community Plan Amending Bylaw 5247-2011-4052(17)
(R11-007 — Keystone Architecture & Planning Ltd.) and District of Mission Zoning
Amending Bylaw 5248-2011-5050(55) (R11-007 — Keystone Architecture & Planning
Ltd.) closed.

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October 24, 2011
PH11/098
OCT24/11
5. BYLAWS
Moved by Councillor Horn, seconded by Councillor Stevens, and
RECOMMENDED: That District of Mission Zoning Amending Bylaw 5229-2011-
5050(49) (R10-025 — N & J Developments) — a bylaw to rezone property at 32526,
32540 and 32562 Richards Avenue from Rural 16 Zone (RU16) to Rural Residential
7. Secondary Dwelling Zone (RR7s) be given Third Reading with the following
amendments:
1. That secondary dwellings be in the form of a secondary suite or a coach
house on the property; and
2. That the street naming policy include the name MacKenzie Street in addition
to one of the other two names suggested in the report.
Councillor Stevens withdrew her second to the motion, and it was:
PH11/099 Moved by Councillor Horn, seconded by Councillor Plecas, and
OCT24/11
RECOMMENDED: That District of Mission Zoning Amending Bylaw 5229-2011-
5050(49) (R10-025 — N & J Developments) — a bylaw to rezone property at 32526,
32540 and 32562 Richards Avenue from Rural 16 Zone (RU16) to Rural Residential
7 Secondary Dwelling Zone (RR7s) be approved with the following amendments:
1. That secondary dwellings be in the form of a secondary suite or a coach
house on the property; and
2. That staff prepare a report indicating the rationale for the street names.
PH11/100 Moved by Councillor Scudder, seconded by Councillor Stevens. and
OCT24/11
RECOMMENDED:
1. That the motion be amended by adding garden cottages to the list of possible
secondary dwelling types allowed; and
2. That the motion be approved as amended.
OPPOSED: Councillor Horn
CARRIED
PH11/1011
OCT24/1
Moved by Councillor Scudder, seconded by Councillor Stevens, and
RECOMMENDED: That District of Mission Official Community Plan Amending
Bylaw 5247-2011-4052(17) (R11-007 — Keystone Architecture & Planning Ltd.) — a
bylaw to redesignate property at 32921 — 14 th Avenue from Urban Residential to
Urban Compact — Multiple Family be given Second and Third Readings following the
public hearing.
OPPOSED: Councillor Horn
Councillor Plecas
CARRIED

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October 24, 2011
PH11/102 Moved by Councillor Scudder, seconded by Councillor Stewart, and
OCT24/11
RECOMMENDED: That District of Mission Zoning Amending Bylaw 5248-2011-
5050(55) (R11-007 — Keystone Architecture & Planning Ltd.) — a bylaw to rezone
property at 32921 — 14 th Avenue from Urban Residential Zone (R558) to Multiple
Family 40 Townhouse Zone (MT40) be given Second and Third Readings following
the public hearing.
OPPOSED: Councillor Horn
Councillor Plecas
CARRIED
PH11/103
OCT24/11
Moved by Councillor Horn, seconded by Councillor Plecas, and
RECOMMENDED: That the meeting be extended until all the business is completed.
CARRIED
PH11/104
OCT24/11
6. NEW BUSINESS
Gaudin Creek Diversion Costs
A report dated October 24, 2011 from the Chief Administrative Officer and a report
dated October 22, 2011 regarding Gaudin Creek Diversion Costs were provided for
Council's information.
Discussion ensued and it was:
Moved by Councillor Stevens, seconded by Councillor Plecas, and
RESOLVED:
1) That staff be authorized to complete the full Gaudin Creek diversion at an
additional cost of $136,803, with funding as follows:
• $20,000 from the Water Capital Contingency;
• $30,000 from the Cedar Valley Environmentally Sensitive Area (ESA)
Enhancement fund;
• $86,803 from Cedar Valley Roads Development Cost Charge (DCC)
program; and,
2) That the financial plan be amended accordingly.
CARRIED
7. QUESTION PERIOD (on new business only)
Larry Nundal asked whether $244,449 was spent without prior council approval.
The Chief Administrative Officer confirmed that the amount spent did exceed the
amount budgeted. He said that the overall budget approved was much larger, but
the tender was less.
Mr. Nundal asked if the project was designed in-house.

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October 24, 2011
The Chief Administrative Officer replied that it was designed in-house.
Mr. Nundal asked what the design was based on.
The Director of Engineering replied that test holes were done to determine the
elevations of the water mains and sewer lines, but it was done through a vacuum
truck rather than a full excavation, which likely can explain the elevation error.
Mr. Nundal asked about soil conditions and whether a geotechnical study was done.
The Deputy Director of Engineering said that a study was done, but the design from
the supplier of the culvert required higher sewage capacity than indicated by the
geotechnical report, so a concrete footing was used instead.
Jeff Jewell commended council on their deliberations and their decision on this
matter. He wondered why staff did not warn about possible problems.
8. ADJOURNMENT
Moved by Councillor Plecas, seconded by Councillor Gidda, and
RESOLVED: That the meeting be adjourned.
CARRIED
The meeting was adjourned at 9:54 p.m.
MAYOR TED ADLEM PAUL GIPPS, DEPUTY CHIEF
ADMINISTRATIVE OFFICER

99
Minutes of the ADMINISTRATION and FINANCE COMMITTEE Meeting (budget
discussions) held in the Conference Room at the Municipal Hall at 8645 Stave Lake Street,
Mission, British Columbia, on Thursday, November 3, 2011, commencing at 3:30 pm.
Committee Members Present:
Staff Members Present:
Mayor James Atebe
Councillor Terry Gidda
Councillor Paul Horn
Councillor Danny Plecas
Councillor Mike Scudder
Councillor Jenny Stevens
Councillor Heather Stewart
Glen Robertson, Chief Administrative Officer
Paul Gipps, Deputy Chief Administrative Officer
Ken Bjorgaard, Director of Finance
Kerri Onken, Deputy Treasurer/Collector
Debi Decker, Administrative Assistant
Mayor Atebe called the meeting to order
Councillor Stevens assumed the chair.
1. NEW BUSINESS
AF 11/11
Community Report including Financial Plan Information
NOV 3/11
The Director of Finance gave an overview of the Community Report 2012/Financial Plan
through a power point presentation.
The Director reiterated that the budget numbers shown inside this document are just a
starting point and that the new Council will have the opportunity to establish services and
service levels and corresponding tax levels.
Discussion ensued around the document and the following suggestions were made:
1. Under Mission — Our Community — Demographic and Economic Information
a) In the Labour. Force Activity graph, there is "employed" and "in the labour force".
Please clarify as both statements seem to be the same thing.
2. Under District Services and Programs - Human Resources Work Activities.
a) The number of work safe claims has jumped from 12 (2010) to 20 (2011 and 2012).
There is a standing recommendation for staff to investigate work safe claims and that
the District should not be forecasting 20 claims. Please review these numbers.
3. Under District Services and Programs — Information Technology Work Activities.
a) The number of computers supported increases from 258 in 2011 to 271 in 2012.
Would like an explanation for this.
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November 3, 2011
100
b) Number of hits on the website increases from 220,000 in 2011 to 308,000 in 2012.
Would like an explanation for this increase, and what affect this would have on
staffing.
4. Under District Services and Programs — Finance and Purchasing Major 2012 Goals.
a) Would like to see the goal "On-line payment system" added to the department's
major 2012 goals.
b) Is the completion date for the community amenity contribution review of May 2012
unrealistic A more realistic completion date would be late 2012.
5. Under District Services and Programs — Police Services Major 2012 Goals.
a) Reducing the impact of crime is not yet quantified, numbers need to be included from
the trends.
6. Under District Services and Programs — Economic Development Work Activity.
a) Would like to see "the number of new businesses" added to the work activity listing.
7. Under District Services and Programs — Parks, Recreation and Culture Work Activity.
a) The number of Leisure Centre visits drops in 2012 from 2011, please review.
8. Under District Services and Programs — Environmental Services Major 2012 Goals.
a) User pay garbage rates with a completion date of December 2012. Wondering why
this goal is included as Council direction isn't recalled. Please clarify goal.
9. Under District Services and Programs — Public Transit Major 2012 Goals.
a) Please add "and should move forward on the recommendations therein" after the
words "Master Plan completed" under the quantifiable measures of achievement.
10. Under District Services and Programs — Forestry Operations Major 2012 Goals.
a) Would like to see a goal pertaining to the "interpretive forest" included in the
department's major 2012 goals.
b) Would like to see a summary paragraph included, perhaps on the Forestry
Operations page, about the business case prepared on the new interpretive forest.
11. Under Financial Plan Overview — Factors Impacting 2012 Draft Budget.
a) Exempt staff wage levels — would like to see comment change to include that a
review is underway and will be brought forward to the new Council.
12. Under Financial Plan Overview — General Operating Fund pie chart.
a) Would like to see Economic Development and Planning split into two separate
sections.
b) Debt and other fiscal services. What exactly are "fiscal services" Please include
definition in the glossary of important terms.
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101
November 3, 2011
13. Under Long-term Capital Plans — Water Utility — Major Highlights.
a) How can we convey to the general public that some of these capital projects listed
are stable but that other projects could change dramatically Would a footnote
stating, "these plans are currently being considered" work
14. Under Appendices — Appendix "A" Glossary of Important Terms.
a) Please add "Pro-forma" but include both the business definition "projection" and the
financial definition "smoothing".
15. Under Appendices — Appendix "B" Acronyms.
a) Please add MSR (from Budget Process and Policies — Structure of Budgetary Funds,
Operating Departments/Functions and Major Sources of Revenue), to the Acronyms.
The following questions were answered by staff:
1. Capital depreciation isn't mentioned per se in the document because on a financial
perspective setting aside funds for asset management is budgeting for the future
replacement of infrastructure and equipment, whereas amortization (depreciation) is
recognizing the usage of an expenditure already made. We do mention implementing
an asset management program within the document.
2. Part of the budget process is a review of the capital plan. This document only shows
five years of the capital plan when in fact it actually covers over 20 years. Staff review
the capital plan annually, prioritizing projects prior to budget discussions with Council.
3. A reserve policy has been approved that has indicated optimal levels for the various
reserve funds, but these levels are goals only. Reserve funds fluctuate up and down as
you accumulate funds to spend and then the reserve goes down once they have been
spent. A better indication of financial health would be how much money is being
transferred to the reserves. A number of new reserves have been set-up over the past
few years in order to not affect taxation to fund specific projects. The District is trying to
be reactive rather than proactive, and is trying to allocate funds from taxation, and if
there is a surplus at year-end, to reallocate these monies into reserves. The District's
reserves are looking more positive than they have in many years.
4. External versus internal borrowing. If the District borrows funds externally from the MFA
(Municipal Finance Authority), interest is charged as well as having a set pay-back term
(usually 20 years with a 10 year pay-down/out window). If the District borrows funds
from reserves, the interest charged is paid to the loaning reserve (we are paying
ourselves) and there is no set pay-back term. The only down-side is the discipline
needed to make the debt payments back to the loaning reserve.
5. Departments submit spending packages for new operating and capital projects at the
beginning of each budget cycle. Some of these projects are more urgent in nature than
others, and some enhance existing services and others are for new initiatives. These
spending packages become part of the budget process with Council reviewing these
requests and deciding on whether or not to fund them.
6. One graph shows Mission's comparison with other municipalities in regards to how
much property taxes are paid on an average assessed home. Staff have included this
graph in the information sent out with the tax notices and could show a history, to show
how the District has done in past years comparing to other communities.
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Administration & Finance Committee Meeting Page 4 of 5 102
November 3, 2011
7. Staff are waiting to see how the water meter project proceeds before a decision is made
with regards to removing the utility billing from the tax notices.
8. With regard to the West Coast Express Train service, the budget amount has gone
down in 2013 due to the fact that the new agreement was signed part way through 2011.
Therefore the 2012 budget needed to provide for both the 2011 and 2012 increases.
Hydro cost increases - the Leisure Centre has historically been in a deficit position each
year due to the high hydro costs. Staff have increased the budget to erase the deficit
and to reflect the hydro rate increases. A report will be forthcoming to Council on this
topic.
10. Greenhouse gas emissions and the off-setting carbon costs for 2012 - the provincial
government is changing the rules and it has yet to be determined whether or not a
budget will be required. Staff are monitoring this.
11. User fees and charges are reviewed annually by staff and a report is brought forward to
Council for their consideration. As for comparisons with other municipalities, we have a
landfill that other municipalities don't have, plus we are now the owners of the water
supply and distribution and sewage treatment systems with Abbotsford.
The following comments were made:
1. The new Council needs to understand about the Economic Development Officer position
and the work that has been done to draw in more business/industry to our District.
Additional funding will be required in the future to allow this division to grow.
2. Communities the same population size as Mission need to be looked at to see how their
commercial/industrial tax base benefits their community and to see what the
Development Corporation can accomplish.
3. Need to explain to the public our fees and charges philosophy to help keep taxes down.
Explain how Mission has the landfill and regional water and sewer systems that other
municipalities may not have. Leisure Centre fees need to be explained to the
community — if they become too high no one will be able to use so taxation must
subsidize.
4. Community Amenities — projects and contributions. The draft listing is large and the
community and Council need to decide if these projects are important to Mission.
Community amenities is a huge process and if the community wants specific projects,
then the District needs to start collecting funds to pay for them. Need to have a strong
consultative process.
Moved by Councillor Plecas, and
RECOMMENDED:
1. That Council receive the Community Report, as amended, for information to be used
as the basis for upcoming budget discussions and the decision-making which will
follow, including, if necessary, a review of service levels to achieve desired budget
levels for 2012.
File: ADM.COM.STA
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November 3, 2011
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2. That staff place an article in the Mission City Record City page advising that a
version of the Community Report is available on the District's website and that a hard
copy is available to view at the Mission Community Library.
CARRIED
2. ADJOURNMENT
Moved by Councillor Scudder seconded by Councilor Gidda, and
RESOLVED: That the meeting be adjourned.
CARRIED.
The meeting was adjourned at 5:15 pm.
TED ADLEM,
MAYOR
PAUL GIPPS,
DEPUTY CHIEF ADMINISTRATIVE OFFICER
G:\FINANCE\MINUTES\2012\Nov 3-11\AF (Budget) minutes 2011-11-03.docx
File: ADM.COM.STA
Administration & Finance Meetings 2010

104
MINUTES of the SPECIAL INAUGURAL COUNCIL MEETING held at the Best
Western Mission City Lodge, 32281 Lougheed Highway, Mission, British Columbia,
on December 5, 2011 commencing at 1:40 p.m.
Council Present:
Staff Members Present:
Mayor Ted Adlem
Councillor Dave Hensman
Councillor Jeff Jewell
Councillor Tony Luck
Councillor Larry Nundal
Councillor Jenny Stevens
Councillor Nelson Tilbury
Glen Robertson, Chief Administrative Officer
Paul Gipps, Chief Administrative Officer
Christine Brough, Acting Executive Assistant
The ceremony commenced at 1:00 p.m.
WELCOME
The Chief Administrative Officer thanked and welcomed everyone for attending the
Inaugural ceremony and asked everyone to stand for the singing of 0 Canada, led
by Mr. Jack Ethier.
0 CANADA
All stood for the singing of 0 Canada.
PRAYER
Reverend Ken Critchley, of the Mission Ministerial Association, Giani Vir Singh
Pannu, from Gur Sikh Society, and Lekeyten, of Kwantlen First Nation, offered
prayers.
OATHS OF OFFICE
As required by the Local Government Act and the Community Charter, Mayor Elect
Ted Adlem, and Councillors Elect Dave Hensman, Jeff Jewell, Tony Luck, Larry
Nundal, Jenny Stevens, and Nelson Tilbury made the oaths of office before Elyssa
Lockhart, a Commissioner of Oaths for the Province of British Columbia. They then
assumed their seats on Council.
Mayor Adlem called the Special Inaugural meeting of Council to order at 1:40 p.m.

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Special Inaugural Council Meeting
December 5, 2011 Page 2 of 12
1. INTRODUCTION OF GUESTS
SC2011/050
DEC 5/11
Mayor Ted Adlem welcomed guests and dignitaries and thanked them for attending
the Inaugural ceremony and for the ongoing contributions they provide to the
residents of the District of Mission.
Mayor Adlem also thanked the 2008-2011 Council for their efforts on behalf of the
community and presented James Atebe with a District of Mission Coat of Arms pin
in recognition of his many years of service.
2. MAYOR'S INAUGURAL ADDRESS
SC2011/051
DEC 5/11
Mayor Ted Adlem gave the following Inaugural Address:
"I am honoured and humbled by the support given to me and my Council
colleagues this past election season. Clearly the people of Mission have spoken
and loudly said they are looking for change.
Today is the beginning of a new chapter for Mission.
I will lead the way in guiding the initiatives that were supported by the Mission
voters.
I will institute a task force to deal with the Core Service Review, which will allow
Council to bring in a budget at Target Zero, which means 2011 levels.
I believe that developers looking to invest, and businesses looking to relocate, will
migrate to our community when they realize that Mission's business model is one
that emphasizes time-sensitive decisions, a deep understanding and consideration
of controlled taxes, and putting the taxpayer first. We will lead the way in
controlling municipal taxes in the Province of British Columbia.
As your new Mayor I will emphasize, through our Economic Development Office,
the expansion of our tax base through quality development rather than tax
increases that are over double the rate of inflation and population growth. That was
a clear message sent to me on November 19th.
The bottom line is, effective today, the District of Mission is open for business.
Simply call the Mayor.
Mission Council will function as an open government. In-camera meetings will be
kept to a minimum and will primarily be held for legal, land, and labour issues. All
other processes of government will be dealt with in public.
On the issue of our seniors, who during the election season expressed deep
concerns about having their own Seniors Center, as I promised I will look at every
available option, in close consultation with our seniors. Council will make a
decision regarding a Seniors Centre, which is in the best interest of Missions
seniors and Missions taxpayers. This also will be done in a timely manner.

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During the election season we promised to ensure that the Sturgeons on the River
Project, also known as "McBarge", would be brought forward to public hearing in a
speedy manner. That, ladies and gentlemen, will happen.
I look forward to moving ahead with a positive group of individual thinking
councillors, whose opinions I deeply respect and whose common goal is the
betterment of our community.
In closing, I look forward to serving the citizens of Mission for the next three years
by providing a new era of stewardship that will emphasize positive economic
opportunity, taxation stability, and open government.
Thank you."
3. APPOINTMENT OF STANDING COMMITTEES
SC2011/052
DEC 5/11
The Mayor announced the appointment of the following standing committees, with
the first named being the chair and the second named, alternate chair.
Administration and Finance
(i)
(ii)
(iii)
(iv)
Councillor Luck (Chair)
Councillor Nundal (Alternate)
Councillor Hensman
Councillor Jewell
(v) Mayor Adlem
(vi) Councillor Stevens
(vii) Councillor Tilbury
Planning
(i)
(ii)
(iii)
(iv)
Councillor Hensman (Chair)
Councillor Jewell (Alternate)
Councillor Luck
Councillor Nundal
(v) Mayor Adlem
(vi) Councillor Stevens
(vii) Councillor Tilbury
Engineering and Public Works
(i)
(ii)
(iii)
(iv)
Councillor Jewell (Chair)
Councillor Hensman (Alternate)
Councillor Luck
Councillor Nundal
(v) Mayor Adlem
(vi) Councillor Stevens
(vii) Councillor Tilbury
Forestry
(i)
(ii)
(iii)
(iv)
Councillor Stevens (Chair)
Councillor Luck (Alternate)
Councillor Hensman
Councillor Jewell
(v) Mayor Adlem
(vi) Councillor Nundal
(vii) Councillor Tilbury
Parks, Recreation and Culture
(i) Councillor Tilbury (Chair) (v) Mayor Adlem

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(ii) Councillor Stevens (Alternate) (vi) Councillor Luck
(iii) Councillor Hensman (vii) Councillor Nundal
(iv) Councillor Jewell
Public Safety and Health
(i) Councillor Nundal (Chair) (v) Mayor Adlem
(ii) Councillor Tilbury (Alternate) (vi) Councillor Luck
(iii) Councillor Hensman (vii) Councillor Stevens
(iv) Councillor Jewell
4. APPOINTMENTS TO BOARDS AND EXTERNAL COMMITTEES
SC2011/053
DEC 5/11
The Mayor read out the following appointments to boards and external committees.
Mission Abbotsford Transit Committee
(i) Councillor Jewell
(ii) Councillor Luck
(iii) Mayor Adlem
(iv) Councillor Stevens (Alternate)
(v) Councillor Hensman (2 nd Alternate)
Abbotsford Mission Water Sewer Commission
(i) Mayor Adlem
(ii) Councillor Luck
(iii) Councillor Jewell
(iv) Councillor Tilbury (Alternate)
Celebrate Mission Committee
(i) Councillor Tilbury
(ii) Councillor Jewell (Alternate)
Committee to Approve Public Events
(i) Councillor Nundal
(ii) Councillor Stevens (Alternate)
(iii) Director of Parks, Recreation and Culture
(iv) Mission RCMP N.C.O. Operations Representative
(v) Liquor Control and Licensing Branch Representative
Communities in Bloom Committee
(i) Mayor Adlem
District of Mission Development Corporation Directors
(i) Chair Adlem
(ii) Director Hensman
(iii) Director Jewell
(iv) Director Luck
(v) Director Nundal
(vi) Director Stevens
(vii) Director Tilbury

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Downtown Mission Business Association
(i) Councillor Hensman
(ii) Councillor Tilbury
(iii) Councillor Luck (Alternate)
FVRD Board of Directors and FVRD Hospital Board of Directors
(i) Mayor Adlem, Councillor Stevens (Alternate)
(ii) Councillor Luck, Councillor Tilbury (Alternate)
FVRD Regional and Corporate Services Committee
(i) Mayor Adlem, Councillor Luck (Alternate)
FVRD Regional Growth Strategy — Intergovernmental Advisory Committee
(i) Director of Planning
FVRD/FHA — Mission Community Health Project — Project Building Committee
Note: Appointment recommendations to be forwarded to the Hospital Board for
ratification.
(i) Mayor Adlern
(ii) Councillor Luck
Fraser Valley Regional Library Board
(i) Councillor Stevens
(ii) Councillor Jewell (Alternate)
Fraser Valley Treaty Advisory Committee
(i) Mayor Adlem
(ii) Councillor Stevens (Alternate)
(iii) Councillor Tilbury (2 nd Alternate)
(iv) Chief Administrative Officer
Lifetime Learning Centre Society
(i) Councillor Jewell
Parcel Tax Roll Review Panel
(i) Councillor Luck
(ii) Councillor Hensman
(iii) Councillor. Tilbury
(iv) Director of Finance
Mission Arts Council Board of Directors
(i) Mayor Adlem
Mission Association for Senior Housing
(i) Mayor Adlem
(ii) Councillor Stevens (Alternate)
Mission Community Health Planning Study Steering Committee
(i) Mayor Adlem
(ii) Councillor Hensman

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(iii) Councillor Luck
(iv) Councillor Tilbury
(v) Councillor Stevens (Alternate)
(vi) Fraser Health Authority Planning Director
(vii) Fraser Health Authority Representatives (2)
Mission District Historical Society
(i) Councillor Tilbury
(ii) Councillor Jewell (Alternate)
Mission Community Foundation
(i) Councillor Luck
(ii) Councillor Stevens (Alternate)
Mission Heritage Association
(i) Mayor Adlem
(ii) Councillor Stevens (Alternate)
Mission Literacy in Motion Board of Directors (formerly Mission Literacy
Association)
(i) Councillor Stevens
Mission. Mental Health Advisory Committee
(i) Mayor Adlem
Mission Old Age Pensioners' Organization
(i) Mayor Adlem
Mission Regional Chamber of Commerce
(i) Councillor Hensman
(ii) Mayor Adlem (Alternate)
Mission Seniors' Advisory Committee
(i) Mayor Adlem
Moved by Councillor Nundal, seconded by Councillor Luck, and
RESOLVED: That the appointment of representatives to various boards and
external committees be approved.
CARRIED
5. APPOINTMENTS TO SELECT COMMITTEES, COMMISSIONS AND TASK
FORCES
SC2011/054
DEC 5/11
The Mayor read out the following appointments to Select Committees, Commissions
and Task Forces.
Economic Development Select Committee
(i) Rex Blane (Chair), appointed April 26, 2010

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(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
Mayor Adlem (ex-officio)
Councillor Hensman (ex-officio)
Economic Development Officer (ex-officio)
Chief Administrative Officer (ex-officio)
Director of Planning (ex-officio)
Sean Melia, Chamber of Commerce representative (Vice-Chair)
Dr. Eric Davis, Provost and Vice-President Academic, University of the
Fraser Valley, appointed December 13, 2010
(ix) Carlo Billinger, appointed May, 2006; re-appointed May 2008 and 2010
(x) Ann Senae, appointed April 12, 2010
(xi) Ray Szabada, appointed April 12, 2010
(xii) Jason Roessle, appointed October 4, 2010
(xiii) Remco Bergman, appointed October 4, 2010
(xiv) Steve Sharpe, appointed October 4, 2010
(xv) Steven Yap, appointed October 4, 2010
(xvi) Grace Saris, appointed December 8, 2010
(xvii)
(xviii)
(xix)
Dr. Lyndon Balisky, appointed September 19, 2011 for 2 yr term
Cory Padula, appointed September 19, 2011 for 2 yr term
Vacant
Emergency Planning Committee
(i) Councillor Nundal
(ii) Councillor Jewell
(iii) Mayor Adlem (Alternate)
Joint Bargaining Committee
(i) Mayor Adlem
(ii) Councillor Luck (Alternate)
(iii) Chief Administrative Officer
(iv) Deputy Chief Administrative Officer
Mission Healthy Community Council
(i) Councillor Jewell (Co-Chair)
(ii) Mayor Adlem
(iii) Chief Administrative Officer
(iv) Social Development Manager
(v) Executive Director, Responsible for Mission Memorial Hospital: Diane Miller,
Executive Director, Primary Health Care & Aboriginal Health, Co-Chair
(vi) Representative of Healthy Communities/Healthy Living, FHA: Ron Plowright,
Healthy Living/Healthy Community Specialist Chilliwack/Mission
(vii) Representative of Health Promotion and Prevention, FHA: Lisa Jarvos,
Manager, Heath Promotion and Prevention, Mission, Chilliwack and Nursing
Support Services - Fraser Heath, Fraser East
(viii) Representative from Aboriginal Health, FHA: Brian Muth, Community
Engagement Coordinator, Aboriginal Health, Fraser Health - Circle Fraser
East
(ix) Representative from Mental Health Services: Bob LaRoy, Manager,
Abbotsford and Mission Mental Health Centres
(x) Local Physicians (two representatives): Dr. Andrew Edelson
(xi) Local Physicians (two representatives): Dr. Carol Pomeroy, President,
Mission Medical Association

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(xii) Site Director for Mission Memorial Hospital: Connie Meskas, Site Director,
Mission Memorial Hospital (MMH)
(xiii) Mission Public Schools (up to two representatives): Linda Ziefflie, Vice-
Principal Heritage Park Secondary
(xiv) Mission Public Schools (up to two representatives): Cyndie Anderson, Vice -
Principal Student Services Mission Public Schools #75
(xv) Mission Community Services — Multicultural Services Representative:
Rosemary Fromson, Program Manager, Mission Community Services
Society
(xvi) Mission Community Services — Community Programming Representative (ie
mental health, homeless shelter): Louise Tucker, Program Coordinator,
Mission Community Services Society
(xvii) Pleasant View Housing Society (one representative): Annette Condon
(Pleasant View Care Home)
(xviii) Mission Association for Community Living (one representative): Navi
(Navdeep) Grewal
(xix) Fraser House (one representative): Cynthia Coyle, Executive Director Fraser
House Society
(xx) Mission Association for Seniors Housing (one representative): Tricia
Schweers, Tenant Services Manager - The Cedars
(xxi) Mission Friendship Centre (one representative): Grace Cunningham,
Executive Director Mission Friendship Centre
(xxii) Fraser Valley Aboriginal Children and Family Services Society (one
representative): Annie Silver, Community Development Worker, Fraser
Valley Aboriginal Children and Family Services, Mission
(xxiii) Child & Youth Mental Health, Ministry of Children and Family Development
(one representative): Gurmeet M.P. Singh, Ph.D., R. Psych. Team Leader,
Child & Youth Mental Health Program
(xxiv) Judith Ray, Community Member, appointed June 7, 2010
(xxv) Karen Flanagan, Community Member, appointed June 7, 2010
(xxvi) Paul Horn, Community Member, appointed December 5, 2011
Municipal Grants Committee
(i) Councillor Stevens
(ii) Councillor Tilbury
(iii) Glen Kask
(iv) Shirley Mitchell
(v) Jean Ledgerwood
(vi) Kathy Reeves
(vii) Kathy Mackovic
(viii) Ed Betterton
(ix) Bronwen Sutherland
(x) Jo Priestley
Oyama Sister City Select Committee
(i) Mayor Adlem
(ii) Councillor Tilbury
(iii) Deputy Director of Corporate Administration (Chair)
(iv) Mission Regional Chamber of Commerce Representative (as needed)
(v) Mission Arts Council Representative, Nancy Arcand
(vi) Mission Library Representative, Teresa MacLeod

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(vii) Pam Alexis, Member at Large
(viii) Linda Dickinson, Member at Large
(ix) Holly Mayo, Member at Large
(x) Cory Cassel, Member at Large, appointed March 14, 2011
(xi) Gary Westhora, Member at Large, appointed March 14, 2011
Traffic Safety Select Committee
(i) Councillor Nundal (Chair)
(ii) Councillor Jewell
(iii) Deputy Director of Engineering
(iv) Superintendent of Roads & Drainage
(v) Engineering Technologist - Traffic
(vi) Bylaw Enforcement Officer
(vii) Loss Prevention Coordinator, ICBC
(viii) Member in charge of Traffic division, RCMP
(ix) Manager of Operations, School District 75
Social Development Commission
(i) Mayor Adlem (Chair)
(ii) Manager of Social Development, Kirsten Hargreaves (Coordinator)
(iii) Gurpreet Chahal, Indo-Canadian culture and population representative
(iv) Frank Dunham, School District 75, appointed November, 2009
(v) Marilyn Meek, Mission Community Services, Member at Large
(vi) Annie Silver, Xyolhemeylh, appointed November, 2009
(vii) Elizabeth Thomas, Member at Large, appointed November, 2009
(viii) Barb Strachan, Member at Large
(ix) Gary Van De Keere, Ministry of Children and Families
(x) Michelle Favero, Member at Large, appointed September 2011
(xi) Laura Wilson, Early Childhood Committee, appointed September 2011
(xii) Maria Masuch, Ministry of Housing and Social Development, appointed
September 2011
(xiii) Judith Ray, Member at Large, appointed September 2011
(xiv) Shirley Gibson, Principal of Hatzic Secondary SD 75, appointed September
2011
Mission Community Heritage Commission
(i) Janis Schultz (Chair), reappointed to 2 year term effective November 21,
2011 and expiring November 21, 2013
(ii) Councillor Stevens (Council Liaison)
(iii) Councillor Tilbury (Alternate Council Liaison)
(iv) Kim Kokoszka, reappointed November 1, 2010— term expires November 1,
(v)
2012
Jim Hinds, reappointed to a 2 year term effective November 21, 2011 and
expiring November 21, 2013)
(vi) Andrea Wolfe, appointed November 1, 2010— term expires November 1,
2012)
Cultural Resources Commission
(I) Councillor Tilbury (Council Representative)
(ii) Councillor Nundal (Alternate Council Representative)
(iii) Stephanie Key (Staff Representative)

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(iv) Pam Alexis (Chair), reappointed March 7, 2011 retroactive to Jan 2010 with
second term to end January 2012
(v) Sharon Syrette, reappointed March 7, 2011 retroactive to Jan 2010 with
second term to end January 2012
(vi) Frank Sleigh, appointed December 7, 2009 — first term to expire January
2012
(vii) Marion Quednau, appointed July 27, 2009- first term to expire January 2012
(viii) Kat Wahamaa, appointed December 8, 2010 — term to expire January 2013
(ix) Bronwen Sutherland, appointed March 7, 2011 — term to expire January 2013
(x) Nancy Arcand, appointed March 7, 2011 — term to expire January 2013
(xi) Kusum Soni, appointed March 7, 2011 — term to expire January 2013
(xii) Vacant
Community Energy and Emissions Plan (CEEP) Task Force
(i) Paul Bouman - BC Hydro
(ii) Remco Bergman - resident of Mission, Member at Large, Economic
Development Committee & Entrepreneur
(iii) Rex Blane - property owner in Mission, Chair, Economic Development
Committee & Developer
(iv) Jim Taylor - resident of Mission, Manager of Energy, Mission Public Schools
(v) Alison Stewart - Senior Planner, FVRD
(vi) Melissa Kendzierski - resident of Mission, UFV student
(vii) Frank Sleigh - resident of Mission, retired architect, president Mission Senior
Centre Association
(viii) Monica Affleck - resident of Mission, People and Organizational Development
Advisor, City of Abbotsford
(ix) Michelle Favero - resident of Mission, Manager, Mission Chamber of
Commerce
(x) Roo Wyda - resident of Mission, stockbroker for ten years, currently a SFU
student and member of the Economic Developer's Association of Canada
and the Canadian Community Economic Development Network
(xi) Derek King - resident of Mission, journeyman heavy duty mechanic,
volunteer at raingarden
(xii) Sharon Fletcher - resident of Mission, Director of Planning
(xiii) Mike Younie - resident of Mission, Manager of Environmental Services
(xiv) Paul Gipps - Deputy Chief Administrative Officer
(xv) Mark Heieis - Manager of Sustainability and Energy
(xvi) Jennifer Meier, Environmental Technician (late appointments by committee)
(xvii) Craig Toews, UFV Manager of Sustainability (late appointments by
committee)
Core Service Review Task Force (appointed by council at December 5, 2011
Inaugural Council)
Councillor Jewell (Chair)
(ii) Councillor Nundal (Co-Chair)
(iii) Councillor Tilbury
(iv) Mayor Adlem
(v) Vacant - Community Member
(vi) Vacant - Community Member
(vii) Vacant - Community Member
(viii) Vacant - Community Member

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Moved by Councillor Hensman, seconded by Councillor Luck, and
RESOLVED: That the Select Committee, Commission and Task Force
appointments be approved.
CARRIED
6. APPOINTMENT OF ACTING MAYOR
SC2011/055
DEC 5/11
The Mayor read out the following Acting Mayor appointments.
20011/2012
Councillor Nundal (December 2011/June 2012)
Councillor Luck (April 2012/October 2012)
Councillor Hensman (February 2012/August 2012)
Councillor Stevens (March 2012/September 2012)
Councillor Jewell (January 2012/July 2012)
Councillor Tilbury (May 2012/November 2012)
2012/2013
Councillor Nundal (December 2012/June 2013)
Councillor Luck (April 2013/October 2013)
Councillor Hensman (February 2013/August 2013)
Councillor Stevens (March 2013/September 2013)
Councillor Jewell (January 2013/July 2013)
Councillor Tilbury (May 2013/November 2013)
2013/2014
Councillor Nundal (December 2013/June 2014)
Councillor Luck (April 2014/October 2014)
Councillor Hensman (February 2014/August 2014)
Councillor Jewell (March 2014/September 2014)
Councillor Stevens (January 2014/July 2014)
Councillor Tilbury (May 2014/November 2014)
In the absence of the designated Acting Mayor for a period in excess of two
consecutive calendar months due to resignation, invalidation, disqualification,
incapacity, or death, and subject to the Local Government Act, the Council
may, by majority vote of its members, elect a member of Council to serve as
Acting Mayor during the said absence and until a by-election or general
election fills the vacancy.
In the event that Council does not elect such an Acting Mayor, the office of
Acting Mayor will continue to be filled by the respective Councillors, the Acting
Mayor for the previous time period being the first alternate and the Acting
Mayor for the subsequent time period being the second alternate.
Moved by Councillor Stevens, seconded by Councillor Jewell, and

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RESOLVED: That the Acting Mayor appointments be approved.
CARRIED
7. AUTHORIZATION OF DOCUMENT EXECUTION
SC2011/056
DEC 5/11
Moved by Councillor Hensman, seconded by Councillor Jewell, and
RESOLVED: That the Mayor and the Deputy Chief Administrative Officer be
authorized to execute all documents and agreements on behalf of the District of
Mission.
CARRIED
8. ADJOURNMENT
SC2011/057
DEC 5/11
Moved by Councillor Luck, seconded by Councillor Tilbury, and
RESOLVED: That the meeting be adjourned
CARRIED
The meeting was adjourned at 2:00 p.m.
TED ADLEM
MAYOR
PAUL GIPPS
DEPUTY CHIEF ADMINISTRATIVE
OFFICER

116
MINUTES of the REGULAR MEETING of the COUNCIL of the DISTRICT OF MISSION
held in the Council Chambers of the Municipal Hall, 8645 Stave Lake Street, Mission,
British Columbia, on December 6, 2011 commencing at 6:30 p.m.
Council Members Present:
Staff Members Present:
Mayor Ted Adiem
Councillor Dave Hensman
Councillor Jeff Jewell
Councillor Tony Luck
Councillor Larry Nundal
Councillor Jenny Stevens
Councillor Nelson Tilbury
Glen Robertson, Chief Administrative Officer
Paul Gipps, Deputy Chief Administrative Officer
Kelly Ridley, Deputy Director of Corporate Administration
Jennifer Russell, Legislative Assistant
1. DELEGATIONS AND PRESENTATIONS
RC11/581
DEC. 06/11
Lance Dinahan and Richard Mooney
Re: Proposal to Donate Flat Screen TV to Leisure Centre
The delegation was postponed to a date to be announced.
RC11/582
DEC. 06/11
LATE ITEM — PROCLAMATION
Moved by Councillor Hensman, seconded by Councillor Stevens, and
RESOLVED: That December 12, 2011 be proclaimed as "Roadrunner Day" within the
District of Mission; the District to assume no costs related thereto.
CARRIED
2. ADOPTION OF INFORMATIONAL ITEMS
RC11/583
DEC. 06/11
Moved by Councillor Nundal, seconded by Councillor Luck, and
RESOLVED: That the Ferndale Institution Population Profile for November 2011 be
received as information:
CARRIED
3. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE
RC11/584
DEC. 06/11
Moved by Councillor Luck, seconded by Councillor Hensman, and
RESOLVED: That Council now resolve itself into Committee of the Whole.
CARRIED

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December 6, 2011
4. PLANNING
Councillor Hensman assumed the Chair.
RC11/585
DEC. 06/11
Rescind Bylaw Readings — R09-014 (Ellison) — 7273 Hurd Street
Moved by Councillor Stevens, and
RECOMMENDED: That first, second and third readings of District of Mission Zoning
Amending Bylaw 5123-2010-5050(6) associated with rezoning application R09-014, be
rescinded.
CARRIED
RC11/586
DEC. 06/11
Correspondence from Minister of Fisheries and Oceans
Re: Proposed Commercial and Residential Development at
Wren Street and Lougheed Highway
Correspondence the from Minister of Fisheries and Oceans dated November 18, 2011
regarding the proposed commercial and residential development at Wren Street and
Lougheed Highway was provided for the Committee's information.
Moved by Mayor Adlem, and
RECOMMENDED: That staff contact the Ministry of Fisheries and Oceans to arrange a
meeting with Council to discuss the Canadian Environmental Assessment Act (CEAA)
review process, both generally and as it specifically relates to the proposed development
at Wren Street and Lougheed Highway.
CARRIED
RC11/587
DEC. 06/11
Delegation of Council Authority (Staff Report dated November 21, 2011)
Moved by Councillor Jewell, and
RECOMMENDED: That consideration of adoption of Land Use Application Procedures
and Fees Amending Bylaw 5253-2011-3612(8) be deferred to a later date.
CARRIED
5. PARKS, RECREATION AND CULTURE
Councillor Tilbury assumed the Chair.
RC11/588
DEC. 06/11
Hatzic Park Washrooms
Moved by Councillor Luck, and
RECOMMENDED: That consideration of expansion and/or improvements to the
washroom facilities in Hatzic Park be deferred to the regular Council meeting of
December 12, 2011.
OPPOSED: Councillor Nundal
CARRIED

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December 6, 2011
RC11/589
DEC. 06/11
Cemetery
Moved by Councillor Stevens, and
RECOMMENDED: That consideration of future plans for the cemetery and amendments
to Cemetery and Crematorium Bylaw 858-1980 be deferred to the regular Council meeting
of December 12, 2011.
CARRIED
RC11/590
DEC. 06/11
Community Recreation Grant Program Application
Moved by Councillor Stevens, and
RECOMMENDED: That staff prepare and submit an application under the Community
Recreation Grant Program to replace the arena and curling rink dehumidifiers.
CARRIED
6. PUBLIC SAFETY AND HEALTH
Councillor Nundal assumed the Chair.
RC11/591
DEC. 06/11
Draft Minutes of the Mission Healthy Community Council Meeting held
on November 15, 2011
Moved by Councillor Stevens, and
RECOMMENDED: That consideration of the governance structure of the Mission Healthy
Community Council be deferred pending receipt of documentation showing the model that
is being employed and the terms of reference.
OPPOSED: Mayor Adlem
Councillor Hensman
Councillor Jewell
Councillor Luck
Councillor Nundal
Councillor Tilbury
DEFEATED
In response to questions from Council, Paul Horn stated that the governance structure
would be the same as it has been in the past. The Mission Healthy Community Council
had asked for the resolution to reaffirm what is already in place.
RC11/592
DEC. 06/11
Moved by Councillor Hensman, and
RECOMMENDED: That the Mission Healthy Community Council maintain its current
governance structure.
CARRIED
RC11/593
DEC. 06/11
Moved by Mayor Adlem, and

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RECOMMENDED: That Communitas — Centennial Place and the Medical Health Officer
for Mission be installed as members of the Mission Healthy Community Council.
CARRIED
RC11/594
DEC. 06/11
Correspondence from Steelhead Community Association
Re: Status of Communication Services in Steelhead
Correspondence from Steelhead Community Association dated November 25, 2011
regarding the status of communication services in Steelhead was provided for the
Committee's information.
Councillor Jewell moved the item for discussion.
Staff were directed to advise Telus to proceed with a regular application to install a cellular
tower in the Steelhead area, and to inform the Steelhead Community Association of the
directive.
7. ADMINISTRATION AND FINANCE
Councillor Luck assumed the Chair.
RC11/595
DEC. 06/11
Correspondence from The Mission International Cultural Association
Re: Request for Appointment of Council Liaison
Correspondence from the Mission International Cultural Association dated November 3,
2011 requesting the appointment of Council Liaison to the Association was provided for
the Committee's information
Moved by Councillor Jewell, and
RECOMMENDED: That consideration of the appointment of a Council liaison to the
Mission International Cultural Association be deferred to a later date.
CARRIED
RC11/596
DEC. 06/11
2012 and 2013 Fees and Charges Review (Staff Report dated November 21,
2011) — Background for consideration of adoption of Fees and Charges
Amending Bylaw 5257-2011
Moved by Councillor Tilbury, and
RECOMMENDED: That consideration of adoption of Fees and Charges Amending Bylaw
5257-2011 be deferred to the regular Council meeting of December 12, 2011.
CARRIED
8. RESOLUTION TO RISE AND REPORT
Mayor Adlem resumed the Chair.
RC11/597
DEC. 06/11
Moved by Councillor Hensman, seconded by Councillor Nundal, and

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RESOLVED: That the Committee of the Whole now rise and report.
CARRIED
9. ADOPTION OF COMMITTEE OF THE WHOLE REPORT
RC11/598
DEC. 06/11
RC11/599
DEC. 06/11
Moved by Councillor Luck, seconded by Councillor Tilbury, and
RESOLVED: That the recommendations of the Committee of the Whole, as contained in
items RC11/585 to RC11/597, except item RC11/588 (Hatzic Park Washrooms), be
adopted.
CARRI ED
Moved by Councillor Hensman, seconded by Councillor Tilbury, and
RESOLVED: That the recommendation of the Committee of the Whole, as contained in
item RC11/588 (Hatzic Park Washrooms), be adopted.
CARRIED
10. BYLAWS
RC11/600
DEC. 06/11
Moved by Councillor Hensman, seconded by Councillor Nundal, and
RESOLVED: That the readings of all bylaws included in the Bylaws section of the
December 6, 2011 regular Council agenda be approved as follows:
(a) District of Mission Zoning Amending Bylaw 5123-2010- Rescind First, Second
5050(6) — a bylaw to rezone property at 7273 Hurd Street and Third Readings
from Urban Residential 558 Zone (R558) to Residential Two
Unit Zone (RT465)
(b)
(c)
District of Mission Land Use Application Procedures and DEFERRED
Fees Amending Bylaw 5253-2011-3612(8) - a bylaw to add
clarity to Section 6(a) — Delegation of Authority
District of Mission Fees and Charges Amending Bylaw 5257- DEFERRED
2011 — a bylaw to amend various fees and charges within
other District of Mission bylaws
(d) District of Mission Cemetery and Crematorium Amending DEFERRED
Bylaw 5258-2011-858(17) — a bylaw to add Bakerview
revenue sharing options
CARRIED
11. MINUTES
RC11/601
DEC. 06/11
Moved by Councillor Stevens, seconded by Councillor Nundal, and
RESOLVED: That the minutes of the following meetings of Council be adopted:
(a) regular Council meeting — November 7, 2011;

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December 6, 2011
(b) regular Council meeting (for the purpose of going into a Closed Meeting) —
November 21, 2011;
(c)
regular Council meeting — November 21, 2011; and
(d) regular Council meeting (for the purpose of going into a Closed Meeting) —
November 28, 2011.
CARRIED
12.OTHER BUSINESS
RC11/602
DEC. 06/11
Release from Closed Council — November 21, 2011
The following resolution was released from the closed Council meeting held on
November 21, 2011:
That Janis Schultz and Jim Hinds be reappointed to the Mission Community
Heritage Commission for two year terms beginning on November 21, 2011.
13.CHIEF ADMINISTRATIVE OFFICER'S REPORT
The Chief Administrative Officer did not report.
14.MAYOR'S REPORT
The Mayor reported on various activities, meetings and events attended since the last
regular Council meeting.
15.COUNCILLOR'S REPORTS ON COMMITTEES, BOARDS AND ACTIVITIES
Councillors Stevens, Tilbury, Luck, Jewell and Hensman reported on various activities,
meetings and events attended since the last regular Council meeting.
Council commended all who helped organize and assist with this year's Candlelight
Parade on December 2' d .
16. QUESTION PERIOD
Council and staff responded to questions from the following people:
Peter Butte asked if Council would investigate other options for the Hatzic Park
washrooms as septic systems have not been allowed in that area as of 2011.
The Mayor responded that they would.
Paul Horn:
(a) Would you clarify the recommendation to discuss the Hatzic Park washrooms
The Deputy Director of Parks, Recreation and Culture responded that the project was not
in the budget, therefore staff are asking Council to consider it as part of the 2012
deliberations for inclusion in the 2013 budget. She further stated that staff may have a

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better idea of whether a sewer line will be brought in at that time.
(b) When you meet with the Department of Fisheries and Oceans regarding the
proposed development at Wren and Lougheed, will you ask them what they expect
the municipality to do in the absence of information
The Mayor responded that would certainly be part of the discussion.
Councillor Luck added that they will also be asking for some clear timelines.
Mike Gildersleeve asked if Council has already made up its mind to proceed with the
proposed development at Wren and Lougheed prior to a public hearing.
The Mayor responded that Council has only made its mind to proceed to a public hearing.
Councillor Stevens clarified that the District is missing information, and cannot move
forward to a public hearing until that information is available so that Council can consider
all the issues from all sides.
Peter Bulla asked a question unrelated to the agenda regarding drainage from the parking
lot at the Leisure Centre.
The Mayor stated that Mr. Bulla can contact District staff directly regarding that issue.
17. ADJOURNMENT
Moved by Councillor Nundal, seconded by Councillor Tilbury, and
RESOLVED: That the meeting be adjourned.
CARRIED
The meeting was adjourned at 7:23 p.m.
TED ADLEM, MAYOR PAUL GIPPS, DEPUTY CHIEF
ADMINISTRATIVE OFFICER
G:\clerk\minutesVc20111206.doc

123
Minutes of the SPECIAL MEETING of the DISTRICT OF MISSION COUNCIL (for the
purpose of going into a closed meeting) held in the Conference Room of the
Municipal Hall, 8645 Stave Lake Street, Mission, British Columbia, on Monday,
December 12, 2011 commencing at 1:00 p.m.
Council Members Present:
Staff Members Present:
Mayor Ted Adlem
Councillor Dave Hensman
Councillor Jeff Jewell
Councillor Tony Luck
Councillor Larry Nundal
Councillor Jenny Stevens
Councillor Nelson Tilbury
Glen Robertson, Chief Administrative Officer
Paul Gipps, Deputy Chief Administrative Officer
Christine Brough, Acting Executive Assistant
1. CALL TO ORDER
The meeting was called to order.
2. RESOLUTION TO EXCLUDE PUBLIC
SC(C)2011/008
DEC 12/11
Moved by Councillor Stevens, seconded by Councillor Tilbury, and
RESOLVED: That, pursuant to Sections 90 and 92 of the Community Charter, this
Special Meeting of Council be closed to the public as the subject matter being
considered relates to the following:
• Section 90(1)(b) of the Community Charter — personal information about an
identifiable individual who is being considered for a municipal award or honour,
or who has offered to provide a gift to the municipality on condition of
anonymity;
• Section 90(1)(c) of the Community Charter — labour relations or other
employee relations;
• Section 90(1)(g) of the Community Charter — litigation or potential litigation
affecting the municipality;
• Section 90(1)(i) of the Community Charter — the receipt of advice that is subject
to solicitor-client privilege, including communications necessary for that
purpose; and
• Section 90(1)(j) of the Community Charter — information that is prohibited, or
information that if it were presented in a document would be prohibited, from
disclosure under section 21 of the Freedom of Information and Protection of
Privacy Act.
CARRIED
3. RECESS TO CLOSED COUNCIL MEETING
The meeting recessed at 1:02 p.m.

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December 12, 2011 Page 2 of 2
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4. RECONVENE TO SPECIAL MEETING OF COUNCIL
The meeting reconvened at 6:10 p.m.
5. ADJOURNMENT
SC(C)2011/009
DEC 12/11
Moved by Councillor Luck, seconded by Councillor Tilbury, and
RESOLVED: That the meeting be adjourned.
CARRIED
The meeting was adjourned at 6:11 p.m.
TED ADLEM PAUL GIPPS
MAYOR DEPUTY CHIEF ADMINISTRATIVE OFFICER