Conduct Guide for Boards and Committees: Supporting Information

Communication and official information
Use of confidential information
Sometimes boards discuss highly sensitive matters. They should do so only with board members
present and in strict confidence. Nevertheless, all decisions should be documented and
appropriate minutes prepared. Certain records may need an extra level of security.
Example statements
●●
●●
●●
●●
●●
The board will ensure confidential records are subject to appropriate access
procedures (see Freedom of Information Act 1992).
The board will respect confidential information and observe any restrictions
agreed by the board (subject to Freedom of Information Act 1992
requirements).
The board will maintain confidentiality and not divulge information deemed
confidential or sensitive. If members are uncertain they should seek direction
from the board chairperson.
The board will not misuse information obtained in the course of board duties for
direct or indirect gain, or to do harm to other people or the board.
The board will respect the privacy of individuals.
Raise concerns of improper communications with the board
Example statements
●●
●●
●●
Board members will express concerns to the chairperson or other relevant
authority about consultations, decisions or actions contrary to the board’s public
duty.
Board members will disclose any information about actual or potentially corrupt
or illegal activities to the chairperson or, if necessary, the Corruption and Crime
Commission.
Board members will actively promote the board’s internal policy enabling
concerns relating to matters of public interest to be raised under the Public
Interest Disclosure Act 2003
(see www.publicsector.gov.au/ or link to your host agency’s
published policy).
8 Public Sector Commission