Conduct Guide for Boards and Committees: Supporting Information

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Freedom of information The Freedom of Information Act 1992 (FOI Act) was introduced to help people gain access to documents and to check personal information in documents. Example statements ●● ●● ●● ●● Board members will comply with the letter and spirit of the FOI Act to assist the public to gain access to documents. Board members will allow access promptly and ensure personal information held is accurate, complete and not misleading. Board members will record facts in documents and avoid removing documents from a file. Board members will avoid recording disparaging remarks and personal opinions about individuals on official documents. Accountability framework Legislation ●● State Records Act 2000 (Record Keeping Plan) ●● Freedom of Information Act 1992 ●● Public Sector Management Act 1994 - s.7: General principles of public administration and management (if applicable) ●● Financial Management Act 2006 ●● State Supply Commission Act 1991 ●● Library Board of Western Australia 1951 ●● Corruption and Crime Commission Act 2003 ●● ●● ●● Criminal Code Chapter XIII s.85 falsification of records Treasurer’s instructions Board’s enabling legislation Across government requirements ●● ●● Policy Framework and Standards for Information Sharing Between Government Agencies - facilitates the structures for sharing of information www.crimeprevention. wa.gov.au Requirements for Western Australian Government Publications and Library Collections - outlines requirements to lodge publications with state and national libraries (Premier’s Circular 2003/17) ●● Employment Records - employment record maintenance (Treasurer’s Instruction 501) ●● Record of Attendance and Time Worked - maintenance of officers attendance records (Treasurer’s Instruction 502) 20 Public Sector Commission
Conflicts of interest Gifts and gratuities Board members should not accept gifts or benefits likely to place them under an actual or perceived financial or moral obligation to other organisations or individuals. Example statements ●● ●● ●● Board members will not demand or accept in connection with their official duties any fee, favour, reward, gratuity or remuneration of any kind, outside the scope of their entitlements as a board member, unless authorised by the chairperson of the board. Board members will not use their public position for personal profit or gain. Board members will not accept a gift if it could be seen by the public, knowing the full facts, as intended or likely to cause a member to act in a particular way or deviate from public duty. Private interests Board members should place public interest above personal interests and should not use their position for personal gain. Conflicts between private interests and public duties can arise in the following situations. ●● ●● ●● ●● A member stands to make a financial gain from a board decision. A member’s spouse, children or near relative stands to make a financial gain. A member holds membership of another organisation likely to benefit from a board decision. A member’s spouse, children, close relatives or associates are members of an organisation affected by board decisions. Conduct Guide for Boards and Committees - Supporting Information 21
Page 1 and 2: GOVERNMENT OF WESTERN AUSTRALIA Con
Page 3 and 4: Acknowledgements This supporting in
Page 5 and 6: How to use this supporting informat
Page 7 and 8: Why have a code of conduct for boar
Page 9 and 10: Categories of conduct - Sample of i
Page 11 and 12: ●● ●● ●● ●● ●●
Page 13 and 14: Accountability framework Legislatio
Page 15 and 16: Incurring expenditure Those incurri
Page 17 and 18: Allowances Boards have differing ar
Page 19 and 20: Engaging consultants and/or contrac
Page 21 and 22: Accountability framework Legislatio
Page 23: Security of information While the s
Page 27 and 28: Other considerations for inclusion
Page 29 and 30: Taking action in response to the co
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Conduct Guide for Boards and Committees: Supporting Information

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