Boarding House Routines (Continued) - Ipswich Grammar School

Introduction 

Boarding is a different and challenging way of life for the new student. As a boarder you will live in a community 

with 100 other students at Ipswich Grammar. Inevitably a precise set of rules has to operate to ensure the smooth 

running of the Boarding House. These rules ultimately protect your rights and also maintain a high standard of 

personal conduct. As in the case of society, it is essential that citizens know the rules; thus parents and students are 

requested to read these thoroughly. 

Primarily the object of Ipswich Grammar’s Boarding House is to provide a suitable atmosphere in which learning can 

take place. There is much more, however. You will be able to participate fully in the sporting and cultural life of the 

school, be part of school life, and make new friends - friendships which often last a lifetime. 

Students from different nations, states, backgrounds, and religions reside together in the Boarding House. This is 

where the real education takes place including learning to be tolerant of others and learning to appreciate other 

people. 

Students enter Ipswich Grammar at a crucial stage of emotional and physical development. We aim to develop the 

whole person, imparting skills, ensuring that students who depart are responsible young men in the community. That 

is our challenge as resident staff and the individual student’s challenge. 

Web: www.ipswichgrammar.com 

IPSWICH GRAMMAR SCHOOL Boarders’ Handbook – 1

CONTENTS 

Introduction 1 

Banking 17 

Boarding House Contacts 19 

Boarding House Routines 23 - 25 

Bounds 21 

Care of the Boarding House 9 

Change of Status 21 

Church 20 

Clothing and Uniforms 14 - 16 

Code of Conduct 5 

Director of Boarding, Boarding Parents, Boarding Master 4 

Discipline 6 

Dormitories- General Information 10 

Home-Sickness 29 

Hygiene 13 

‘In Loco Parentis’ 20 

Language 11 

Laundry 16 

Leave 20 - 21 

Leave Application Form 31 

Leave (Holiday) Form 32 

Living away from home 26 - 27 

Lockers and Valuables 18 

Meals 13 

Mobile Phones 19 

Motor Vehicles 22 

2 – IPSWICH GRAMMAR SCHOOL Boarders’ Handbook

Contents Continued 

Newspapers and Magazines 22 

Nursing and Medical Care 12 

Older Students entering Boarding 28 

Radios, Lights and Air Conditioning 10 

Responsible Reporting 18 

Room Selection 11 

Safety- Electrical 9 

Safety- General 10 

Security 11 

Sense of Identity 22 

Sport and Recreation 8 

Student Leadership and Seniors 4 

Study 7 

Tolerance 6 

Vacation and Travel Arrangements 17 

Conclusion 30 


Director of Boarding, Boarding Parents, 

Boarding Masters 

Essentially the resident staff take the place of parents while you are a boarder. As parents, resident staff ensure 

that a boarder acts according to the rules and regulations; staff also take a real interest in the boarder’s personal 

development. Staff do care, they are resident staff because of their interest and concern for young people. The Director 

of Boarding is in overall control of the Boarding Houses. There are Year Level Co‐ordinators who are responsible for 

specific year levels, on a day to day basis. There are also Boarding Masters who assist in the day to day running of 

the Boarding Houses. These men perform various duties ranging from overseeing meals, to supervising after school 

activities and study. These staff are rostered on weekdays and weekends twenty-four hours a day to ensure active 

supervision of students in their care. Nursing personnel are also available twenty-four hours a day to cater for all 

health requirements.. 

You should get to know the staff quickly as the term progresses. You should turn to the staff if you have any trouble 

or difficulty. You will always feel better if you confide in someone. These people will always respect your confidence 

and will be able to help you. As the staff live in close proximity to the Boarding Towers, don’t hesitate to contact them 

if you have genuine needs. 

You will also note over the years that the staff adapt to your developing maturity. Thus at Ipswich Grammar, a Year 

12 is treated differently from a Year 7. The staff are here to make your life easier, and will treat you according to your 

age and year level. 

Student Leadership and Seniors 

Seniors are chosen as student leaders each year: These young men are chosen because of their leadership qualities and 

are usually school prefects as well. They assist the Housemaster by helping boys on their floor to adjust to boarding 

life and to help them wherever possible. 

Other members of the boarding house respect Seniors. They usually have at least four years boarding experience so 

are a valuable resource if you have any problems. 

Seniors may issue school service for minor infractions and you should always do as they say. If you feel their requests 

are unreasonable, report your case to the Director of Boarding or Boarding Parents. Remember that respect is mutual 

- Seniors respect you and you should show respect also. 

In some cases a Senior will perform the tasks of the Duty Master if he is otherwise engaged. 

Seniors are an integral part of the boarding house administration. To reward their service, you will note that Seniors 

have extra privileges. This added responsibility gives you something to look forward to in future years. 


Code of Conduct 

The Code of Conduct clearly defines the limits of behaviour. It has been designed to protect students’ rights as well 

as maintaining high standards of personal conduct. 

Stepping outside limits has consequences, so you are advised to study this carefully. Offences may result in 

detentions, restricted leave, suspension or exclusion. 

Major breaches of School discipline are: 

1. Persistent disobedience of lawful authority 

2. Theft of private or school property 

3. Smoking 

4. Drinking alcohol 

5. Bullying 

6. Cheating 

7. Absence without leave; falsifying leave details 

8. Matches, cigarette lighters, knives, firearms, fireworks, aerosol cans and pornographic material, 

instructions for preparation, or the actual preparation, of explosives, are strictly forbidden. 

9. Any form of substance abuse will be treated as an extremely serious offence. 

These rules apply to all students and set the tone for the entire school. 

NB please refer to official Ipswich Grammar School Code of Conduct document. 


Discipline 

Discipline is the process of learning the values of society - in the case of the school, learning appropriate behaviour. 

Reward is as much a part of discipline as punishment. Often discipline will involve advice given to students by 

masters and Seniors. It is expected that you will learn from the advice - and not repeat the behaviour. The greatest 

error you can make at Ipswich Grammar is to not learn from your mistakes. We do accept that you are capable of 

making mistakes - everyone does, but as stated, we sincerely hope that you will learn from these. As young men you 

are expected to accept the consequences of your actions. Ipswich Grammar School is proud of its Boarders and the 

traditions they uphold namely, to be honourable and hard working. 

Ipswich Grammar is a non-denominational school. While religious instruction is not a part of the school curriculum, 

we do live by Christian principles. Probably the principle that is most applicable to our Boarding House is the 

principle of treating other people, as you would have them treat you. This ensures that the boarding experience is 

a pleasant experience for all. Ultimately human behaviour is judged as being right or wrong. You will soon learn at 

Ipswich Grammar School what is acceptable behaviour. 

The discipline hierarchy starts with a caution by a senior or master, continuing with a school service. Every school 

service must be worked off in the form of an hour’s duties such as - cleaning the school grounds, collating boarding 

house literature to be distributed to parents and assisting in setting up for sports days. Serious offences will result in 

a letter being sent home, and, as stated earlier, leave restriction, suspension or exclusion. If a boarder has a complaint 

about a punishment received, they should see the master on duty or the Director of Boarding. The system has been 

designed to look after you and your rights. 

Tolerance 

Tolerance is essential in a community as multi-cultural as ours. It is important to be respectful and tolerant of 

qualities that make us individuals rather than focusing on differences 

Adults tend not to pick on each other; they more readily accept people’s differences - this is where their maturity 

helps. As a multicultural boarding community we must be respectful of each other. 

All of us have strengths and weaknesses and need to be accepted as individuals. Boys will need your friendship at 

boarding school, so try to accept other people in the boarding house for who they are. 

No boarding house is entirely immune from bullying but the boarding staff are vigilant and will take appropriate 

action against this event. Should an incident occur the school has an Anti-harassment policy, which extends to 

behaviour in the boarding house. Families will be provided with this policy upon confirmation of their son’s 

enrolment as a boarder. 


Study 

We have a regular study routine at Ipswich Grammar. Study forms the basis of our evening activities during the week. 

If you are coming from a primary school, you will find that you now receive a lot of homework, and our aim is to 

provide a suitable environment in which you can work. 

All year levels commence study at 5.30 p.m. Monday to Thursday, breaking from 6.30 to 7.00 p.m. for dinner. Study 

recommences at 7.10 p.m. to 8.10 p.m. for Years 6 to 10 and Years 11 and 12 have an extra hour of study till 9.10 p.m. 

Lessons at the start of the year will assist you in how to make best use of your time. Students are expected to complete 

their homework and assessment items on time. 

Duty masters supervise study. They move around the study rooms and will help you with any problems you have. 

You may also consult fellow students in the second half of study, but only for a short period of time as it can distract 

others. Boys consulting each other may leave the room and work together in the foyer outside. 

Boys also study on Friday evenings from 5.30 p.m. until 6.30 p.m. and on Sunday nights commencing at 6.00 p.m. 

until 7.00 p.m. Thus if you take weekend leave, you should normally be back no later than 6.00 p.m. so any homework 

you have will be completed before lights-out. You will then be prepared for the new week. 

Tutorial assistance is available in most subject areas. Tutorials take place during preparation time. The library is well 

equipped and is a useful source of information for assignments. The library has more than 60 computers for use 

during preparation. These are all connected to the internet for research work during study time. These facilities are 

open at lunchtime and after school. 

Tutors are available at each study session in the evenings, focussing on the core subjects of Mathematics, English, 

Science, Geography, Australian Studies, Legal Studies, Business subjects and Computer studies. These tutorials are 

available each night for boys experiencing difficulty in a particular subject. 

As most of our senior students are preparing to go to University the following year, we allow Year 12 students 

to study in their bedrooms for one hour after normal Prep has finished. Rooms are equipped with a personal 

workstation for each boy. However, this privilege may be withdrawn from an individual if it is found that the senior 

has demonstrated a lack of self-discipline either distracting himself or others. 


Sport and Recreation 

A wide range of sports is offered at Ipswich Grammar. The school is well known for its expertise in sport. We 

compete in the Great Public Schools’ competition with eight other schools. We are known for our achievements and 

participation in rugby, track & field, basketball, tennis, soccer, cricket, cross country and swimming. 

Swimming, volleyball and cricket occupy students in Term 1; rugby, cross country, hockey and soccer in Term 2; at 

the completion of the winter sports program students participate in basketball, cross country, rugby league, water 

polo, tennis, and track & field take place. 

All boys are urged to become involved in at least two sports. You will meet many other students, including day boys, 

and you will also gain expertise at the particular sport. We don’t mind whether you play at ‘A’ level or ‘E’ level - the 

most important thing is to compete and enjoy it. Training and practice occur after school. Boarders have a special 

advantage here because nearly all training is done at school. 

Music, chess, debating and drama are also significant co-curricular activities. The Music School operates stage and 

concert bands. There are also debating teams, which participate in the GPS and other competitions. Tournament of 

Minds is a fast growing activity. The school also stages an annual production, usually a play or a musical. There’s a 

lot to be involved in. Boarders also have the opportunity to participate in various sports and activities, which duty 

masters may run. These include swimming training, weights, gymnasium activities, golf, squash, cycling, running, 

touch football and tennis. Any gear you have that would enable you to participate in any of the above sports should 

be brought with you when you come to school, for example, golf clubs, bicycle, tennis or squash racquet, cricket bat, 

or special clothing. 

The School has an Activity Master who runs social activities. He organises movie excursions and trips to the coast and 

fun parks. The school owns two buses, which are used extensively by the boarders. Several boarding masters have an 

appropriate licence, and transport boys to various venues. 

Sport and recreation are vital for our physical and social development as there is a lot to be gained by being involved 

in sporting, cultural and recreational activities. However, you should never lose sight of the fact that your primary 

purpose in being at school is to develop academically and to do your best. 


Care of The Boarding House 

It is a fact that when there is a large number of boys together we can find boisterous behaviour. This type of behaviour 

can result in damage to buildings, fittings and furniture. We ask boarders to treat the buildings with respect. Obviously 

repairs are costly and will ultimately result in increased fees. We ask all boys to treat the buildings and furnishings as 

they would treat their own homes. Vandalism is a serious problem in our society. Anyone caught defacing buildings 

or causing wilful damage will be dealt with severely. Breakage must be reported, and the boy concerned is expected 

to meet the cost of repairs. 

Safety - Electrical 

Electrical safety is the responsibility of everyone in the School community. The School ensures that all electrical 

maintenance and testing is performed in accordance with Workplace Health and Safety Regulation 148 and that 

the school-owned equipment is safe for normal use. When any electrical hazard is identified, action will be taken to 

isolate or remove the faulty equipment until proper repairs are completed. It is the duty of everyone to report faults 

in the electrical supply or in the electrical equipment at the School. 

Boarders are welcome to bring personal items with them into the Boarding House. Electrical items permitted include 

MP3 players, compact disc players, computers, portable refrigerators. Note that none of these items are compulsory. 

Parents are responsible for ensuring that all personal equipment is safe before bringing it into the Boarding House. 

If uncertain - the item must be checked by a qualified electrician. Any equipment not considered safe by the School 

will be returned to the parents. 

Electrical equipment must be used safely and correctly in accordance with the manufacturer’s instructions. Boys are 

not to attempt repairs or modifications to equipment. It is important that everyone uses common sense. Electrical 

equipment should not be operated in bathrooms, apart from electric shavers. 


Radios, Lights and Air Conditioners 

Radios and air conditioners are not to be left on unattended. When lights are not being used they should be turned 

off - including those in bathrooms. 

Safety - General 

Safety is the responsibility of us all. Everyone must strictly follow safe practices and procedures as well as adhering to 

any safety policies and rules of the school. Every person has the responsibility to himself and his fellow students to do his 

utmost in preventing accidents, and developing and maintaining a co-operative spirit of safety. 

Dormitories - General Information 

We are proud of the fact that at Ipswich Grammar School we have taken the concept of a dormitory and created a 

boarding house closer to a home situation. 

Boys live in three and four person bedrooms with private ensuites. 

Each boy is supplied with a key to his bedroom and to his locker located in the room. He is responsible for the tidiness 

of the room, and while cleaners are employed to clean, they will not tidy up after him. The following rules apply to 

the bedrooms: 

1. The door must be unlocked when boys are in the room, and locked upon vacating. 

2. The room must remain tidy at all times, especially at 7.40 a.m. - 8.00 a.m. when an inspection takes place. Other 

inspections are at the discretion of the master on duty. 

3. Rubbish bins are to be emptied every morning. 

4. As the rooms are equipped with fire detectors, aerosol sprays, bar heaters, toasters and sandwich makers are 

forbidden as they may set the fire alarms off. Also forbidden are lighters and matches. (See Code of Conduct) 

5. Food is not to be consumed in the rooms. Food, may be stored in the rooms for consumption in the common areas. 

6. Posters may be attached to brickwork and woodwork, but not to any painted surface. 

7. Wallets or personal belongings of considerable value must be stored in the personal locker located in the room. 

No more than TEN dollars ($10) should be in a students possession at any time. 

8. No coat hangers, ropes, wire are to be attached to any fittings, for any purpose. 

The rooms reflect our organisational skills, self-discipline and pride. We are not trying to create a military atmosphere, 

but do insist on a basic level of tidiness. 


Security 

To protect your personal property we advise you to lock valuables in your locker and to lock the door when you are 

not in the room. Keep your keys in your possession, and hand them to the master on duty if you are involved in sports 

training. It is also advisable to hand in your keys to the master on duty when going on leave. You will also note that 

a guard patrols the school premises at night - this is part of the school’s security system. 

Note also that the bottom doors are fire doors and are fitted with alarms that are automatically activated once opened. 

This is security against outsiders breaking in. The sleepover master activates an additional front door alarm after 9.30 

p.m. Should you be entering the boarding house late, ring the night bell located by the front door. This will alert the 

duty master. In addition, the bottom floor windows are fitted with security grills. 

Room Selection 

Many boys have questions relating to their rooms. Below are listed some frequently asked questions. 

‘Who will be my new room mates?’ 

If you are a Year 8 boarder, you will usually have two new roommates or you may be in a room with boys who 

were in Year 7 at Ipswich Grammar School last year. The boys come from a range of backgrounds, from South East 

Queensland to Gold Coast, North Coast, Far North, out West and overseas. Like you, they are new, and want to make 

friends and settle into their new life. 

‘What procedures are used for room selection?’ 

We usually try to match boys with common interests, and sometimes match boys with common backgrounds. 

Occasionally we receive requests where boys have been friends before coming to Ipswich Grammar. We try to avoid 

matching a boy who rarely takes weekend leave with boys who always take leave as the boy may spend weekends 

by himself. 

‘May I change rooms?’ 

Ultimately, yes if there is a personality clash, yet part of the exercise of boarding is learning to cope and to be tolerant 

of others. Every effort will be made to ensure you enjoy your Ipswich Grammar School boarding experience. 

Language 

People are often tempted to believe that rough language is a sign of maturity. We don’t agree and while we accept 

casual language, we don’t tolerate swearing. Always address the duty master as ‘Sir’. Show respect for the boarding 

masters and they will reciprocate by addressing you by your given name. 


Nursing and Medical Care 

The Health Centre facilities are available to all students. Primarily, the Health Centre is for the boarders, however 

day students also receive nursing care should they become ill or injured while at school. Day student parents will be 

advised if their son is considered too ill to remain at school. 

Phone/e-mail or letters regarding any visits to doctors, physiotherapists or other specialists will be made to the 

parents of boarding students. With serious illness or injury, we will contact parents immediately. This is why current 

contact numbers are vital to us. 

The Health Centre offers short stay full care but should the student have a prolonged illness or infectious disease then 

alternative arrangements have to be made. 

It is strongly recommended that all boys be immunised as a preventative measure against common communicable 

diseases. Consideration should also be given to an annual flu vaccine prior to the cold and flu season. 

It is vital that the school has a complete medical history on all students. This is kept in strict confidence by the nursing 

staff. An annual up-date form will be sent home at the end of the year. 

1. There is a nurse available to attend to boys at any hour of the day or night should they become ill. 

2. Boys who become ill at night must wake the Master on duty who will contact the Nurse. 

3. Any boy who is involved in an accident must report to the Master on duty and be seen by the Nursing Staff. 

4. The Health Centre is open for general illness assessments and medication at set times each day. Boys are asked 

to be on time for these consultations. 

5. Every effort will be made to ensure appointments with doctors/physiotherapists other specialists do not occur 

in class time. This is not always possible due to the nature of professional bookings. Urgent cases will be made 

immediately at either of the two medical centres here in Ipswich. 

6. The Nursing Staff must make all appointments. If parents make these then the boy must inform the Nursing 

Staff. Any student going to an appointment has to obtain an “exeat” and a letter to the doctor from the Nurse on 

duty. On return to school, these must be presented to the Health Centre staff in order for doctor’s instructions 

can be followed. 

7. All medication is to be kept in the Health Centre. 

8. All students who are ill during school time will inform their teacher who will ensure the student is allowed to 

see the Nurse on duty. 


Hygiene 

You have definite responsibilities here and you won’t have Mum or Dad to watch over you. Ensure your clothes 

are sent to the laundry regularly. Laundry bins are located in the foyers. Beds should be changed every week (see 

Routines). Always turn in your pillowcase and sheets every week. If you have a problem with bed-wetting, speak to 

the Student Counsellor or Director of Boarding. There are two allocated shower times each day. You should shower at 

least once a day, preferably twice. Always shower twice a day in summer or if you have been involved in any sports 

training or physical education. Always wear pyjamas to bed every evening. This is all part of personal hygiene. 

Dispose of razor blades appropriately. Never share razors, toothbrushes or drinking vessels. 

If you become aware of a boarder who is having difficulties with hygiene, report it to a responsible person - the duty 

master, Director of Boarding or Counsellor. Once reported the responsible person will then take steps to rectify the 

problem. Co-operation in these matters is essential. 

Meals 

We share three main meals a day, supplemented by morning tea and afternoon tea. We eat nutritious food. Please 

note that boarders are required to attend every meal. 

Breakfast consists of cereal, yogurt, fruit, hot dishes, toast and tea or coffee. You may have breakfast between 7.00 a.m. 

and 7.35 a.m. Help yourself to cereal and toast. The kitchen staff will serve your main meal at the bain-marie. You are 

responsible for placing your used dishes on a trolley. Once you have finished you may then depart, and should return 

to your dormitory to prepare for inspection. Lunch routine is similar. We usually eat salads for lunch, and in winter 

have soup and hot foods. There is always a varied main course. The evening meal routine is cafeteria style. Students 

may not depart until directed to do so by the duty master. The evening meal is a two course hot meal. Once finished, you 

report to the laundry for collection of clothes. This is compulsory. 

Certain conventions should be observed in the dining room: no food, crockery or cutlery is ever to be taken out of 

the dining room. Appropriate table manners should be displayed. It’s never pleasant to see people talking with their 

mouths full. Overall noise in the dining room should be minimal. We don’t mind talking, but you should not shout or 

display poor manners. We also have a dress code - shoes and neat casual clothes. Shirts are always to be tucked in. 

We have instruction in table manners during the year. We also teach students conventions of restaurant behaviour. 


Clothing and Uniforms 

The Clothing Store is located in the basement of the classroom block near the tuckshop. Opening hours are as follows: 

Monday 

Wednesday 

Friday 

8.00 a.m. – 2.00 p.m. 

12.30 p.m. – 4.00 p.m. 

8.00 a.m. – 4.00 p.m. 

For boarders, the store operates on cash, cheque or credit card. Boarders can obtain money from their bank accounts. 

Convenor: 

Mrs M Owens 

Direct Telephone/Fax: 3813 9692 

Email: 

mowens@ipswichgrammar.com 

School Uniform Requirements 

All are available from the Ipswich Grammar School Clothing Store. 

BOARDERS’ REQUIREMENTS (YEARS 7 – 12) 

Qty. 

Term 1 & 4 - Summer Uniform 

* Grey Shirts 5 

* White Shirts (year 12 ONLY 4 

* Grey Shorts 3 

* Grey Socks (Knee Hi) 5 

* Black Belt 1 

* Shoes – Plain Black Leather lace-up shoes 1 pair 

* Sports Shoes – Non-skid soles 1 pair 

* Year 6 to Year 9 Grey Synthetic Hat 1 

* House/PE Shirt 1 

* PE/Sports Shirt 2 

* PE Red Shorts 2 

* Red Togs or Swim Shorts 

Sunrash shirt Year 6 and year 7 only 

1 

1 

* IGS PE Socks 3 pairs 

* Tracksuit 1 

* Nametapes - (All items of clothing MUST be labelled) 1 set (200) 

All Boys PE Hat 

1 

Term 2 & 3 – Winter Uniform 

* Grey Trousers 3 

* Jumper or Vest 1 

* Tie 1 

* Blazer 1 

* Black business socks 5 pairs 


Clothing and Uniforms (Continued) 

In addition you will require the following: 

• Casual clothes - T-shirts, shorts and sweat shirts, thongs 

• Warm casual clothes, such as jeans, tracksuit pants and track tops (remember Ipswich has a cold winter) 

• Neat smart slacks, shirts and shoes for social outings 

• Pyjamas (2 winter and 2 summer) 

• Underpants (6) 

• Singlets if required (4) 

• Garters 2 pair 

• Handkerchiefs (8-10) or tissues 

• Towels – bath and swimming – at least 2 bath towels 

• Pillow (Sheets and pillow cases supplied by the school) 

• Ipswich Grammar red/white sports shorts (for PE) – 2 sets required up to Year 10 

• Ipswich Grammar House T-shirts (House colour will be advised on entry) – 2 sets required up to Year 10 

• Sun hat, sun cream 

• Umbrella and raincoat 

• Swimmers 

You require special gear if you are representing Ipswich Grammar in sport. Official Ipswich Grammar uniforms are 

available at the Clothing Store. 

Personal Gear 

There are other items you should bring which are 

important: 

• toiletry articles 

• coat hangers, trouser hangers 

• shoe polishing kit 

• named plastic mug or cup, plate, bowl, knife, fork 

and spoon for camp in Term 1 

• bed doona or quilt 

• sleeping bag 

Other items are optional: 

• personal electrical goods –stereo; fridge 

• posters or wall hangings 

• computer 

• musical instruments 

Name Tags 

Nametapes are compulsory on all items of clothing. This includes all casual clothing and footwear. Nametapes may 

be ordered from the Clothing Store preferably at least 3 weeks prior to commencement. Parents should ensure that 

all clothes are labled before student enters boarding. 

Please note: Because of Health Regulations, ‘hot water and other laundry agents’ are used in the washing process. 

If name labels are NOT sewn on and the cut ends not turned under, the labels either fray or come off in the laundry 

process. This means that your son could lose clothing. 


Clothing and Uniforms (Continued) 

Example of how labels should be sewn on - 

The importance of clear labelling of clothes is stressed to facilitate their return as unnamed clothes obviously 

can’t be returned to the rightful owner 

CIVAN SMITH 

IPSWICH GRAMMAR 

SCHOOL 

Turn under these edges 

before sewing 

Laundry 

There are two main operations of the laundry: washing of personal clothes and bed linen. As mentioned earlier, 

clothes that require washing are placed in laundry bins in the foyers. Boys are rostered to put the clothes into bags 

where they are collected for washing. Each boy has a locker with his name on it. Washed clothes are placed in his 

locker. It usually takes about 5 or 10 minutes for boys to collect their clothes. They then take their clothes back to the 

dormitory and put them away. 

Bed linen is changed once a week on a Thursday. The duty master collects sheets and pillowcases in the morning as 

the boys hand in their sheets, then the boys collect the same number of sheets and pillowcases and return these to 

their rooms. Boys have to make their beds every day, and change the sheets once a week. 

An additional point needs to be made to all boys and parents about the laundry. Clothes are washed using industrial 

machines where certain rules regulate water temperature. In short the laundry can damage expensive brand designer 

clothes, particularly jeans. To avoid this problem boys have several options: use the machines installed on the ground 

floor of the towers; hand wash; or take special clothes home when going on leave. This point is stressed, as damage 

caused to expensive clothes can be very upsetting for boys and parents. It should be noted that the tower laundries 

and machines are not to be used for any item of school uniform or sports wear. 

Dry cleaning of blazers and ties is always available and encouraged. This service is available through Sun Fresh and 

can be organised via the laundry. 


Banking 

As Ipswich Grammar has an Automatic Teller Machine on-site each boy should have a bank account. The boys 

only need to fill in a form with their parents’ consent and go down to the Heritage Building Society and open an 

account. The amount of money a boy spends personally is at the discretion of his parents. We feel that pocket money 

of somewhere between $10 and $15 per week is appropriate, depending upon the boy’s age and commitments. He 

should budget carefully to ensure he has sufficient funds to cover his requirements. Where a banking problem exists 

parents should raise the matter with the Housemaster or Boarding Parents, who will endeavour to solve it. 

The personal money a boy has in his possession should be in his wallet, locked in his locker. It is important that 

money is not left around, as it could become a temptation to others. He should have no more than Ten Dollars in his 

possession. 

If your parents give you larger sums of money for travel or special purchases, these must be handed to the Director 

of Boarding for safe keeping. We can’t be responsible for money lost through the inability to follow the rules. Don’t 

waste your money, don’t borrow or lend money. Work within your own budget, one you have discussed with your 

parents. This is very good training for life. 

Note that buying or selling any items is also prohibited between boarders at school. We do not operate a flea market 

here, and have noted in the past that financial negotiations often cause disputes, particularly between older and 

younger boys. 

Your property is your own, and should you wish to dispose of it, you should consult your parents. 

Vacation and Travel Arrangements 

The Boarding House closes during school vacations. Travel arrangements made by parents should always be made as 

early as possible to ensure that your son can travel precisely at the end of the term. School term dates are advertised 

in the calendar. Bookings are usually heavy as many Queensland school children travel during holidays. Parents are 

responsible for their son’s travel arrangements. 

There may be special occasions when parents want their sons to leave early. This arrangement must be made with the 

Director of Boarding who will notify the relevant Year Master. 

International Students should be aware of Student Visa Attendance requirements as set out in the National Code of 

Practice, and ensure that they do not leave school early or return late from holidays. Once travel arrangements have 

been made, the Year Master and Director of Boarding must be advised of the details. 


Lockers and Valuables 

All personal items of any value should clearly be named and locked in your locker. Leaving your possessions around 

is an invitation for them to go missing. (We also advise that you should never borrow or lend items). Problems 

usually occur if possessions go missing or are damaged in any way. Take care of your possessions. Your parents have 

usually paid for these and you owe it to them to be careful with your possessions. Make sure you lock all possessions 

away if you are going on weekend leave. It’s a useful safety precaution. Never borrow anyone else’s possessions 

without permission. 

Responsible Reporting 

There is an unwritten school boy code, which states that you shouldn’t ‘dob’ on your mates. We try to promote 

mateship at school, but there is a time when the school boys code goes too far - when a boy is committing illegal 

acts of which you have knowledge. The real test of friendship means that you will do something to prevent a person 

making mistakes. Our aim at school here is not to inflict punishments all the time, rather, to educate you about 

principles of honesty and decency. 

If you are concerned about something happening, see a senior, the duty master or the Director of Boarding or the 

Boarding Parents. Ipswich Grammar School also has counsellors on site who can assist with any such issues. 


Boarding House Contacts 

Director of Boarding - Mr John Beaumont 

Phone: 07 3813 9641 (W) 

0439 748 957 (Mobile) 

Fax: 07 3280 1311 

E–mail: jbeaumont@ipswichgrammar.com 

Deputy Director of Boarding - Mr Glen Cronan 

Phone: 

07 3813 9641 (W) 

0418986763 (Mobile) 

Fax: 07 3280 1311 

E–mail: gcronan@ipswichgrammar.com 

Boarding Towers 

Phone: 07 3813 9640 (follow prompts for the appropriate tower) 

Boys may also call home or other friends on the phones in the Tower. Where distance is involved however, boys are 

encouraged to write home. Letters may be written home during the last part of study on Sunday evening. Boys also 

have an E-mail account available to them. Another option for boys who live long distances away is the Homelink line 

available from Telstra. 

Boys receive each week from the school, the Grammar Word, which is the school’s weekly school letter. These are 

collected and mailed to parents weekly. There is an alternative way of keeping up to date with the school’s activities 

via our web site – www.ipswichgrammar.com 

Mobile Phones 

We are aware that boarders may wish to bring mobile phones into the boarding house. Boarders must take full 

responsibility for use of their phones and their security. The boarding house will accept no responsibility for 

calls made on the boarder’s phones. We would strongly recommend that all mobile phones use a pre-paid system 

and not a plan. 


Church 

Although Ipswich Grammar is a non-denominational school you are encouraged to attend church. All churches are in 

easy walking distance from School. Parents should discuss church attendance with their son. We will always respect 

the opinions of parents and ensure that boys attend church as the parents wish. 

In Loco Parentis 

This Latin phrase means that the boarding staff and teachers act in place of parents while you are at school. Just as at 

home, you cannot come and go as you please. 

In order for you to go home or to any other venue, we must have written or verbal permission from your parents, 

and if applicable, the host family. Young people are not allowed to write notes giving this permission even if they 

are 18 years old. 

All boys must fill out appropriate leave books by the Thursday prior to departure. These regulations will be carefully 

explained to you once you become a boarder. 

Leave 

You are allowed to walk down town one afternoon a week and twice if you are in Year 12, if you have a legitimate 

reason. Most tend not to go all that often because with sporting commitments, the week becomes pretty busy. You 

may also go across to the shop to make minor purchases with the duty master’s permission. 

Unlike some other private schools, there are no set leave weekends laid down. It is therefore possible to become a 

weekly boarder if your parents wish you to. In practice most boys stay at school most weekends, as sport commitments 

and distance makes travelling home impractical. It is strongly recommended that you spend the first few weekends 

at school and don’t go home. This enables you to adjust to the new routines. 

There are also Sundays where no leave is granted. This is a study day, the week before and during examination 

sessions. There are three of these examination periods every year. 

Compulsory attendance is also required at the GPS Track and Field, the swimming, and cross-country championships 

for certain levels. 

. 


Leave (Continued) 

The Director of Boarding is responsible for approving overnight and weekend leave. Leave books are delivered to 

the boarding house at 3.00 p.m. on Monday. It is your responsibility to fill out the leave slip giving all particulars 

of your proposed visit by 1.30 p.m. Thursday. Approval is only given if written or telephone permission is given 

by parents or guardians prior to Friday 1.00 p.m. Alternatively, parents can approve all weekend leave home in 

advance. A letter written at the beginning of the year is sufficient. If you are going to an address not your home, two 

permissions are required: from your parents and the host family. The Director of Boarding must ascertain evidence 

of adult supervision or no leave will be given. 

Leave is usually granted from Friday 3.00 p.m. until Monday 8.00 a.m. It is your responsibility to check out with the 

Duty Master and take the Leave Slip with you, then check back in upon returning, tendering the Leave Slip with the 

reverse side filled out, to the master on duty. 

Note that these regulations must be followed. The reason is simple: we have to account for your whereabouts, and 

can’t have you going places your parents don’t approve. 

We aim not to use the cancellation of leave as a punishment. Nevertheless leave is still a privilege, and all privileges 

must be earned. Special evening leave is available for seniors on weekends. This enables seniors to go to movies 

in Brisbane, socials and other approved functions. Parental permission is always sought in these matters. All leave 

details must be true and accurate. If problems occur during leave, it always reflects on the school. You are encouraged 

to be honest and responsible. In this way you are preparing yourself for adult life. 

Change of Status 

Once boys become boarders, we see this as a commitment. Also when parents enrol their son as a boarder, it reserves 

a place in the boarding house technically for the year. While we appreciate circumstances can change, we require one 

term’s notice of a change of status to day boy. Queries regarding this should be directed to the Business Manager. 

Bounds 

You are in our care when you become a boarder. We must know where you are twenty-four hours a day. Never leave 

the school grounds without the permission of the duty master. 

You cannot go back to the Towers during the school day as they are locked for security reasons. Therefore all books 

and other materials you require during the day, for example PE gear, must be kept in your book locker which is 

located near the dining room. 

During class times you should not move beyond the area of the school buildings and immediate grounds. 

On weekends, stay away from classroom buildings. Particularly stay away from railings and verandas. We don’t want 

accidents occurring. 


Sense of Identity 

Once you are a boarder at Ipswich Grammar, you have a responsibility not only to yourself, and your parents, but 

also to the school. Your behaviour, good or bad will reflect on all three mentioned above. 

In particular you will reside in the community of Ipswich City, in buildings able to be observed by the general public. 

Making excessive noise will refect nagatively on the school. Furthermore, never make comments to any members of 

the public as they pass the dormitories. If the general public ever make derogatory comments to you, never return the 

comment. If such comments are made, contact the master on duty immediately who will inform security. 

You should develop a sense of identity with the school over time, and be part of its high ideals. 

Newspapers and Magazines 

Two newspapers are delivered to each tower every day. Never remove them from the Boarding House office in the 

towers as they are for everyone’s use. The library is open until 4.30 p.m. every weekday. You may read and borrow 

magazines from the library. 

Motor Vehicles 

Boys may not drive to school from home. If permission is granted cars are to be locked and keys handed to the 

Director of Boarding. This permission will only be granted in extreme circumstances. 


Boarding House Routines 

MONDAY TO THURSDAY 

6.30 a.m. Master on duty arrives in tower. Relieves sleepover master; collects newspapers. 

6.40 a.m. Rising bell is rung 

Breakfast is served 7 a.m. to 7.35 a.m. 

6.55 a.m. Master will open dining room for boys. 

7.00 a.m. All boys must vacate dormitories. 

7.30 a.m. Messages and information given at breakfast. 

7.40 a.m. Dining room cleared. Boys collect laundry after breakfast. 

8:00 – 8.10 a.m. Commence inspection. All boys to be in their rooms. 

Boys are dismissed as their rooms are checked. 

8.10 a.m. Bell rings –clear dorms for school. Each level must leave the tower after the master on 

duty inspects their room. 

10.50 a.m. Boys report to dining hall for morning tea. 

12.40 - 1.00 p.m. Boys report to dining hall for lunch. 

2.55 p.m. School finishes – boys allowed back to boarding house. Change for sports training. Town 

leave (one per week). 

3.15 p.m. Tower open, rec room and or weights room. Sports, extra curricular commence. Dining 

room open for Afternoon Tea. 

4.30 p.m. Sports practice ends. 

Town leave finishes. Boys should shower before prep and evening meal. 

5.20p.m. 

Bell rings to leave tower and proceed to prep. 

5.30 - 6.30p.m. First half of prep, Year 7-12 in library. 

6.30 – 7.00p.m. Dinner for all boys. Medical centre open till 8.00 p.m. 

7.00 – 8.00 p.m. Second half of prep begins for all Years 7 to 12. 

8.00 – 9.00 p.m. Phone use between 8.35 p.m. and 8.50 p.m. Lights out 9.00 p.m. – Years 7 to 10. 

9.00 – 10.00 p.m. Year 12 prep. Seniors are allowed extra prep in their own rooms until 10.00 p.m. Lights out 

10.00 p.m. 

Extra point 

PIZZAS allowed Friday and Saturday nights only. 

Note: This program is the standard format for weekdays. Variations to this program are uncommon, as routine 

forms the basis of consistent study. 

However immediately after examinations, boys usually have a couple of nights off. Study recommences operating 

under a Sunday timetable. Support groups of the school may also organise recreational excursions during this time. 


Boarding House Routines (Continued) 

FRIDAY 

At 3.00 p.m. boys may check out on leave with the master on duty, or take town leave. Prep for all boys begins at 

5.30 p.m. and lasts for one hour. The evening meal begins at 6.30 p.m. and lasts until 7.00 p.m. After the evening 

meal boys will report to a nominated venue where a roll is called at 7.00 p.m. 

The venues for Friday night activities are as follows. Boys may watch television in the boarding towers, play on the 

ovals, in the gymnasium or in the pool area. The gymnasium and pool areas will be supervised by the duty master. 

3.00 p.m. Boys return to dormitories. Those going on leave check out 

5.30 – 6.30 p.m. Prep in Library 

6.30 p.m. Evening meal 

7.00 – 9.30 p.m. Quiet and relaxing time in tower 

10.00 p.m. Years 11 and 12 must be in their own rooms 

Lights out for Years 7 to 10. 

On Friday nights, other activities may be arranged: excursions, debating, swimming, etc. 

10.30 p.m. Lights out for Years 11 and 12. 

SATURDAY 

7.00 a.m. Rising bell, Showers 

7.20 a.m. Towers should be cleared. 

7.30 a.m. Boys should be in the dining room for breakfast. Roll call. 

Boys must check out for sports leave, special leave and overnight leave with the Master on Duty. 

8.00 a.m. Preparation takes place for sports fixtures 

Some boys depart early for away games on school buses 

12.00 p.m. Lunch 

4.45 p.m. Shower bell 


6.30 p.m. Boys report to the tower 

The program then closely follows the Friday night routine. 

Variations to the routine include: 

• A closed dance occurs at Ipswich Grammar School or Ipswich Girls’ Grammar School once per term. 

• Occasionally, we receive invitations from other private schools to attend dances; 

• Special activities are organised: year group dinners to restaurants for example. 


Boarding House Routines (Continued) 

SUNDAY 

8.30 a.m. Rising bell, Showers 

9.00 a.m. Boys attend breakfast 

- Boys may go to Church 

- Free time until lunch 

- Activities involve tennis, use of swimming pool, and informal sports on the oval 

1.00 p.m. 

Activities involve: 


Inspection 

Lunch 

- Free time until evening meal 

- Visiting family at IGGS 

- Gymnasium activities 

- Informal sports on the oval 

- Use of swimming pool 

6.00 – 7.00 p.m. Ring bell. Prep in Library 

7.00 p.m. Study ceases for all levels. Boys replace books in lockers. 

9.00 p.m. Lights out Year 7, 8, 9 and 10 

10.00 p.m. Lights out year 11 and 12. 

Note: Radios and air conditioners are not to be left on when unattended and when lights are not being used they 

should be turned off including those in bathrooms. This helps save our power bill. 


Living Away From home 

For many, going to boarding school is the first time they have spent any significant amount of time away from their 

home, their family and their friends. Below are a number of issues that you might like to discuss with your son so 

that he is prepared in some way for the change. There are also a number of independently motivated life-skills that a 

new boarder must be proficient in if they are to make a speedy and pleasant transition to boarding. 

Some suggested personal skills needed are: 

1. Appropriate socialising and mixing skills with peers 

2. The best way to organise study times and achieve set study goals 

3. Picking up and putting away, as well as the organisation and caring of one’s belongings; e.g. how to fold casuals 

neatly and pair socks 

4. A little knowledge of sewing such as buttons, name tags and simple hems would be beneficial 

5. The ability to make a bed in a neat and tidy manner 

6. The structuring of leisure time in such a way as to avoid getting bored or having little to do 

7. The budgeting of funds 

8. The ability to work well in a small group situation e.g. assisting with supper distribution and clean up. 

These last three are often major problems experienced by new boarders, and of course are rather difficult to cope with, 

especially for younger boys. The boarding staff gives guidance in these matters, but it would be much easier for your 

son during the settling in period if some basic preparation has been given at home. 

Many young people experience difficulty adapting to living in dormitories, especially in relation to the number of 

other people continually surrounding them. The following are issues that you could discuss with your son that may 

help prepare him for the different living situation. 

• Personal hygiene - it is essential that all boarders know the importance of showering daily, changing underwear 

and socks regularly, using clean linen and towels, hanging towels appropriately to air and dry, the need for soap, 

toothpaste, shampoo and deodorant. Without this knowledge it is possible that a boarder may be ostracised by 

his peers, creating a very difficult situation for both the boy as an individual and residential community members 

in general. Guidance and help is given whenever possible by the residential staff but an awareness of this before 

they commence boarding would help avoid any potential problems. 

• Physical and psychological changes - younger students should be prepared for the physical and psychological 

changes they will experience during adolescence, so that they are familiar with, and not surprised by, what will 

happen. 

• How to deal with routine - just as dealing with the routine of working lives for adults can be stressful, dealing with the 

day-to-day routine of boarding life can be difficult for some boarders. It would be helpful to talk over with your son 

how the routine can work to his advantage and also strategies for coping with that routine. 

• Academic expectations - often boarders coming from other schools, especially smaller schools, at first may find 

the academic program of a bigger school difficult or daunting. It helps if both you and your son have discussed 

what appropriate expectations and goals both of you have so that boarders don’t hold an unrealistic idea of what 

they are expected to achieve. 

• The reason for changing schools and entering boarding- it is important that your son knows why he is entering 

boarding and is aware of the opportunities offered by Ipswich Grammar. 


Living away from home (continued) 

• Expressing concerns - it is important that individual boarders learn to express any concerns, difficulties or 

problems (as well as joys and achievements!) to staff. If a boy hides his concerns or does not express them to 

anyone, with such a large number of boarders, these may not be noticed at an early stage. It is essential that your 

son realise that having difficulties, or just bad days, is normal and that it is not weak to express those problems. 

It is more beneficial to talk about them than to wait for other boarders and staff to “mind-read”. 

• Hosts - you will have to complete a Leave Permission Form, which outlines whom you will allow your son to visit 

or stay with on leave. The school does not permit overnight leave with young hosts. Parental supervision and a 

family environment are expected for all weekend leave. Discussion of who is and who is not a suitable host while 

your son is at boarding school would be helpful. 

• Security - in a boarding situation where there are a lot of people and there is the potential for theft, boarders need 

to be aware of the importance of taking care of their own property by making sure everything is named and is 

not left lying around, as well as ensuring that money and valuables such as mobile phones are in a secure place 

(in lockers or lodged with staff). Engraving equipment is available at the boarding office. Boarders should also be 

aware that the practice of ‘borrowing’ other people’s property without their permission is not acceptable. 

• Conflict - in a community situation it is important that everyone has respect and tolerance for other people’s 

space, feelings, privacy and property. However, it is inevitable that at times conflict between different people will 

arise and some discussion on how to deal with conflict would be helpful. 

• Budgeting - it is important that your son knows how much money he will receive as a weekly allowance or per 

term and what type of things he is allowed to spend it on. Learning how to make choices about what to spend 

money on is a vital life skill. 

• Communication with home - it would be helpful to negotiate how often you would like your son to communicate 

with home and by what means. Facilities for email are also available (these are vetted by the Computer 

Department). 


Older Students Entering Boarding 

Some boarders (particularly boarders who enter at Year 11 or 12) may experience problems with social adjustment. 

Teenagers quite often have established certain social patterns and have also enjoyed a certain amount of independence. 

Due to the nature of the boarding community, the direct responsibility of the staff to the parents and boarders, and 

the sheer size of our ‘family’, older boarders at times find some of the day-to-day workings a bit restrictive. 

The legal aspects of ‘in loco parentis’ (Latin – in place of the parents) can assist a boy to understand why a boarding 

community needs to know where all boys are at all times. Explaining the serious responsibility of the boarding 

masters may assist boys in accepting boarding routines more readily. 

To help them cope with this new lifestyle it would be beneficial to discuss with them some of the differences that 

might be experienced. If you want more background information please do not hesitate to phone the Director of 

Boarding with your queries. It may be of benefit to encourage your son to make the contact if they are indeed worried 

about any aspect. 

Success in this matter lies in the understanding that the larger community is in some respects reasonably inflexible. 

It is essential that a boarder comes to an understanding of what is acceptable and what is not and why these things 

are so. A new boarder has to quickly realise that some social patterns will not fit the new situation and that they must 

take steps to adjust their behaviour accordingly rather than try to change the community. 

Our boarding house has an established senior study system, which helps boys develop self-discipline in preparation 

for tertiary education. The senior boys study in their own room without the direct supervision of a master. The master 

on duty has a roving job, to ensure the boys are concentrating on their studies and to aid in any questions. Ex-students 

on their return have supported this type of study by saying that it prepared them for the non-supervised study in 

their tertiary education. We are trying to help each boy become an individual responsible for his own work ethics. 


Home-sickness 

It is perfectly normal for young people living in completely new surroundings and in a necessarily institutionalised 

environment to feel strange and to want to go home. After all, most parents would surely expect their sons to prefer to 

live at home rather than elsewhere. Often homesickness reflects a very positive relationship with family and friends and 

the home environment. We have included a number of observations on this problem and feel that our suggestions may 

help your son to overcome this very real difficulty as quickly as possible. 

• We think it is important for them to realise that homesickness is perfectly normal, that they are likely to feel 

homesick from time to time, and that it is something that they should not hide from, but face up to. 

• It is important for you, as parents, to emphasise the need for complete involvement in and out of the classroom. 

The person who mopes around after school and misses classes because they feel sorry for themselves only 

compounds an already difficult problem. Involvement in sport, games, music and other activities is essential and 

should be encouraged whenever possible. 

• It is our experience that one should be ‘cruel to be kind’. Initially a complete break with the family of about one 

week should be made if possible. Telephone calls should be kept to a minimum. Please discourage your son from 

ringing you constantly in the early stages. We have noticed so many times that a boarder, apparently coping with 

the problem quite well, after ringing home, suffers a severe setback. 

• It is important for you to realise that you will hear of, or experience, the worst of your son’s homesickness. 

Boarders will tend to write or ring when they are feeling at their lowest. They will also tend to exaggerate the 

worst features of the boarding community in an effort to convince you to take them away. Encourage your son to 

tell you some positives along with the negatives. 

• Poor grades and difficulty with work are often closely related to homesickness in the early stages. Boarding 

masters are always available to help with any homework or assignment work. 

• A recurrence of the problem is quite common after the first few weekends out or term vacations. However, it is 

usually overcome very quickly on returning to school. Further to this, too many day outings over the first few 

weekends can cause great difficulty for your son making the break from home. We encourage you to let your son 

experience as much as possible the normal activities of the boarding house, particularly during weekends, and 

therefore suggest that you do not prolong the break by taking them out too often during ‘settling in’ times. 

• Please encourage your son to see his Director of Boarding or a School Counsellor if the problem seems to be reaching 

intolerable levels. Often discussing the problem with someone not directly involved is of great assistance. 

We do not wish to alarm you in any way, but purely make you aware of a very common, and usually short term, 

problem. It is also our aim to help you and your son cope with the difficult settling in period. Understanding, patience 

and firmness would appear to be the most important qualities necessary for quick and relatively smooth adjustment 

to the new environment. Above all, please do not hesitate to contact the Director of Boarding or the Boarding Parents 

if you wish to discuss the problem. 

As well as your son experiencing homesickness it is not uncommon for you, as parents, to also feel homesick for your 

son. The following are a few observations that might help you cope with your own sense of loss. 

• The sense of loss may not be as obvious for you as it is for your son because your daily routine continues. 

Acknowledging the sense of loss for you is just as important. 

• When a boy goes to boarding school there is a change in the structure of parenting because the daily dependence 

of the boy is no longer present. Your son will quickly establish an increasing level of independence and often 

parents are caught unawares of this sudden move of their son from childhood towards the adult world. If your 

son is making this transition well it is a sign that, as parents, you have prepared him well for adulthood. 

• Despite planning for your son to go into boarding, the reality comes suddenly - one day he is at home and the next 

he is not. Do not underestimate the effect it may have on you, and feel free to contact the Director of Boarding or 

the Boarding Parents about your own concerns as well as those of your son. 


Conclusion 

It’s a lot to learn, and it may all seem a little daunting. You will be surprised how quickly you adjust, however. The 

experience of boarding is generally enriching and rewarding. You will quickly learn to be independent and be able to 

organise your own activities and meet your responsibilities. Always ask if you have trouble. Resident staff will help 

you at all times. We all sincerely hope your time at Ipswich Grammar will be a rewarding and satisfying one. 

Mr John Beaumont 

Director of Boarding 


Ipswich Grammar School Boarding House 

Application For Leave 

This application contains the terms on which the student’s leave is approved by the School. If at any time after the School approves this leave 

application, the type or duration of the leave changes in any manner, the Parent or Guardian must immediately notify the School of the changes. 

The Parent or Guardian acknowledges that they will be liable for the safety of the Student for the duration of the leave period and 

the School is absolved from all responsibility in this regard. In particular, the Parent or Guardian agrees that the School will have no 

responsibility whatsoever for the safety of the Student when travelling to and from the School premises. Risks associated with the Student’s 

method of travel to and from the School premises are to be accepted by the Parent or Guardian and the Student. The Parent or Guardian 

agrees that the School is under no obligation to provide supervision to the Student during travel to and from the School premises. 

Requests for leave from class during Term must have the permission of the Year Coordinator. Parents are reminded that students have the 

obligation to attend all classes, activities, games and training sessions to which they are committed. 

* ALL FIELDS MARKED WITH AN ASTERISK MUST BE FILLED IN: 

* Student’s Name: 

Departure Date & Time: * Date: * Time: 

dd / mm / yy 

Return Date & Time: * Date: * Time: 

dd / mm / yy 

* Type of Leave: Day Overnight End of Term (Please Tick) 

Name/Address/Contact Details of Student Destination: * Name: 

* Address: 

* Telephone: 

* Method of Travel/Additional Information: 

I, (name of Parent or Guardian to be inserted), make application for the 

above leave. I accept that I will be liable for the safety and care for my son from the departure time and date shown on this form and 

I release the School from all liability for my son’s safety for the period of leave. 

* Signature/Password 

of Parent/Guardian: * Date: 

* Parent/Guardian 

Emergency Contact 

Number for Leave period: 

* Student Mobile: 

dd / mm / yy 

Leave application should be made by 12 midday on the Thursday morning prior to the leave request date. 

End of Term notification should be made 2 weeks prior to END OF TERM. 

RETURN THE FORM EITHER BY: Fax: (07) 3280 1311 

Email to: bhouse@ipswichgrammar.com 

Mail: Boarding Office, Ipswich Grammar School, Locked Bag 6000, North Ipswich Qld 4305

Ipswich Grammar School Boarding House 

Holiday Leave Information Sheet 

Name: 

Tower/Room: 

Depart IGS 

Leave Day: Leave Date: Time: 

dd / mm / yy 

Is your son travelling on the Western Bus? 

Y 

Does your son require transport to the airport? Domestic International 

Flight No: 

Flight Time: 

RETURN AFTER 3.00pm on: 

Return to IGS 

Arrival Day: Arrival Date: Time: 

dd / mm / yy 

Is your son travelling on the Western Bus? 

Y 

Does your son require transport to the airport? Domestic International 

Flight No: 

Flight Time: 

Name and Address of person visited: 

Students relationship to you: 

Phone Number: 

Signature (Parent/Guardian):

Boarding House Routines (Continued) - Ipswich Grammar School

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