"Customer Experience Map - Muskegon Area Intermediate School ...

PowerSchool Purchase
Implementation Planning
Server Purchase
PowerSchool Installation
First Sign in
Confirm Instant Productivity Training
District Setup (District Info, Districts of Residence, Schools/
School Info, Calendar Membership Types, Citizenship Codes,
Entry Codes, Exit Codes, Ethnicity Codes, Fee Categories,
Payment Methods, Graduation Planner, Health, Incident
Management, Log Entries, Special Programs, Grade Scales,
GPA Calculations, Tests, CIP Setup, Miscellaneous Settings)!
School Setup (Years and Terms, Days, Periods, Next School,
Rooms, Attendance Conversion, Attendance Preferences, Bell
Schedules, Calendar Setup, Daily Attendance, Report
Segments, Activities, Attendance Codes, Balance Alert, Fee
Types, Miscellaneous Settings, Sub Sign In Setting, Class
Rank, Comment Bank, Current Grade Display, Final Grade
Setup, GPA Student Screens, Honor Roll Methods, Graduation
Requirements, Dependent Sections)
Data Conversion and Importing
System and Server Settings (Auto Backup, Auto Update, Email
Setup, Select Student Options, Server Licensing, Server
Settings)
Data Validation
Standards
Set up for State Reporting!
PowerSchool Customer Training Map
Product Education Department / February 2012
Establish PowerSchool Support Contacts
PowerSchool Administrator
High School Admin
High School Teachers
Elementary School Admin
Elementary School Teachers
Customer and Pearson Project Manager
Implementation Complete
Security Setup (Groups, Access
to Page Permissions, IP Address
Restrictions, Sign In Attempts
Restrictions)
DDA & DDE
Importing & Exporting
AutoComm & Auto Send
PowerSchool SIF Agent
PowerTeacher Management
Conduct School Setup
Review
Review Security Settings
Review PowerTeacher
Settings
!
Searching
Attendance (Using the school's Attendance Preferences)
Log Entries
Enrollment and Withdrawal
Enter Historical Grades for Transfer Students
Create/Print Form Letters/Mailing Labels Reports
Maintaining Student Schedules
Walk-in Scheduling
!
PowerTeacher Setup (Categories, Final Grade Setup, Class Info,
Personal Comment Bank)
Take Attendance
Preferences
Searching
Attendance
New Student Enrollment and Withdrawal
Log Entries
Dependent Sections
Enter Standards!
PowerTeacher Setup (Categories, Final Grade Setup, Class Info,
Personal Comment Bank)
Preferences
Take Attendance
Training Color Roles:
Implementation
Instant Productivity Training
Advanced Training
Not Currently Specified

!
Monitor and Verify PS Backups
PowerSchool Administrator
Server maintenance
Support district and school staff members
with PowerSchool
Customization Skills
Object Reports
Supervise End-of-Term Process
Current Grade Display changes at each school
Assign Parent & Student IDs and Passwords
Parent and Student account management!
Beginning of School
Attendance Searches and Reports
Print Transfer Transcripts for Students
who transfer out
Athletic Eligibility (Search by Grades/
Attendance, Search by GPA)
Report Cards (Progress Reports and
Report Cards)!
Create Assignments
Enter Scores
Enter Standard Grades
Grouping Sections
Grade Scales
Class Roster
Parent Notes/Personal Comments!
Print Transfer Transcripts for Student who transfer out
Create/Print Form Letters & Mailing Labels
End-of-Term Process
Report Cards/Standards Report Cards!
Beginning of School Year
State Reports
End-of-Term Process (Student
Schedule Listing, Section
Readiness Report, Storing
Grades)
Honor Roll!
Using PowerTeacher (Take
Attendance, Student Info, Print
School Reports, Submit Lunch
Counts, Submit Student Log
Entries)!
End of First Marking Period
Transcript Creation (Object Reports)
Graduation Progress
Test Scores (Importing)
Standards Analysis
Test Score Analysis
Set PowerTeacher update expectations for Teachers!
PowerTeacher Reports
Using Web Links with Assignments
Review grading/comments!
PowerTeacher Reports
Using Web Links with Assignments
Review grading/comments!
Create Assignments
Enter Scores
Enter Standard Grades
Grouping Sections
Grade Scales
Class Roster
Parent Notes/Personal Comments!
Using PowerTeacher (Take
Attendance, Print School
Reports, Submit Lunch Counts,
Standards Final Grade Entry)
!
!

!
PowerSchool Update Process (if it hasn't been performed
before)
Current Grade Display changes at each school
Ending First Semester
Store Grades and Credit
PowerSchool Parent Portal
Notify & Train Parents about the PowerSchool Parent Portal
Start Preparing for PowerSchool Scheduling
!
Use Parent Portal as a communication tool (Teacher
Comments, Score Notes, Web Links, Class Information)
!
Use Parent Portal as a communication tool (Teacher
Comments, Score Notes, Web Links, Class Information)!
! !
!
Mid-School Year
Printing Report Cards
Printing Transcripts
Current Grade Display
Calculate Honor Roll
Review Class Rank
Review GPA!
!
Standards Analysis
Test Score Analysis!
Decide to do a Build or Load?
Schools whose schedule changes every
year due to student demand will attend
a Prepare to Build class. They will build
their master schedule from scratch
using the scheduling engine. Then, load
students into the master schedule to
produce student schedules.
Schools who make few changes each
year will attend a Load Process class.
They will copy their master schedule
and make manual changes. Then, load
students into the master schedule to
produce student schedules.
Prepare to Build/Load Master
Schedule Build Workshop

!
Begin Preparing for End-of-Year Process !
Scheduling
Enter Course Requests
Build and Load
Commit the Master Schedule
Make schedule changes
manually
Middle Schools using
PowerScheduler:!
Enter Course Requests
Build and Load
Commit the Master Schedule
Make schedule changes
manually!
Create Years & Terms
Copying the Master Schedule
Make Master Schedule changes
Pre-Enroll Kindergartens!
Prepare for Summer School
Begin Data Verification for State
Reports
Middle Schools not using
PowerScheduler:!
Create Years & Terms
Copying the Master Schedule
Make Master Schedule changes!
End of First School Year
Before running the End-of-Year Process:
Backup PowerSchool Data (Optional/Recommended)
Validate Enrollment Dates (Optional/Recommended)
Print Reports (Optional/Recommended) - Some States Require
ALL State reports completed prior to running the EOY process
Years and Terms (Required)
Complete Next School Indicator (Required)
Complete Next Year Grade (Required)
Clear Activities (Optional/Recommended)
Verify Default Grade Level for FTEs (Required)
Complete Scheduling (Optional/Recommended)
Print or Create Backups of Meal Transactions (Optional/
Recommended)
Store Grades (Optional/Recommended)
Summer School (optional to use PowerSchool)
Year-End State Reports
Data Checking for End-of-Year Process!
!
Data Checking for End-of-Year Process!
!

End-of-Year Process
Backup PowerSchool Data (Optional/Recommended)
End-of-Year Process - Preparation and Validation (Required)
Set Default Next School (Required)
Choose Exit Codes (Required)
Choose Entry Codes (Required)
Enter Exit Comments (Optional/Recommended)
Fee Transfer Method (Required)
Perform Validation (Required)
Review and Correct Errors (Required)
Backup PowerSchool Data (Optional/Recommended)
End-of-Year Process (Required)
Verify Settings (Optional/Recommended)
Check Confirmation (Required)
School/District Setup for second year on PowerSchool !
Managing data for students who graduated
Finish Scheduling!
Finish Scheduling!
Beginning of Next School Year
Start of Year Checklist
Training new staff/teachers
Training new features to existing staff members!
Current Grade Display
Begin School Year Setup!
Current Grade Display
Begin School Year Setup
!
!