Addendum #1 - Request for Quotation: 2013 Urban Asphalt Supply ...

MUNICIPALITY OF NORTH PERTH 

ADDENDUM #1 

FORMAL QUOTATION: 2013 URBAN ASPHALT SUPPLY AND PLACE 

INFORMATION TO BIDDERS 

SEALED QUOTATIONS, clearly marked as to contents, addressed to: 

Jennifer Bournon 

Receptionist 

Municipality of North Perth 

330 Wallace Avenue North 

Listowel, ON 

N4W 1L3 

Will be received until Thursday, September 26, 2013 at 4:00 p.m. local time. 

Quotations will be opened publicly at the Municipality of North Perth, Municipal Building 

Thursday, September 26, 2013 at 4:05 p.m. local time. 

Page 1 of 9

Scope of Work 

THE CONTRACT IS FOR THE SUPPLY, APPLICATION AND COMPACTION OF HL4 

ASPHALT. 

*Please note that items 1, 2 and 3 will be prepared by the Municipality. The 

successful contractor must notify the Municipality two (2) full working days prior 

to commencement of work. 

Paving Work Locations: 

1. Rocher Road 

6.7m x 8.1m = 55m 2 

Supply and Place 60mm compacted thickness 

Approx. 8t of HL4 

2. 430 Inkerman St E 

2.5m x 6.5m = 16.25m 2 

5.5m x 6.8m = 37.4m 2 

Supply and Place 65mm compacted thickness 

Approx. 8t HL4 

3. 475 Albert Ave N 

6m x 7m = 42m 2 

Supply and place 55mm compacted thickness 

Approx. 6t HL4 

4. Wallace Ave N 

16m x 4m=64m2 

5m x 8m=40m2 

Cold plane existing asphalt 50mm 


Approx 12t HL4 

5. Main St Intersection 

11.3m x 3.0m = 34 m 2 

Fine grade and proof roll existing gravel 


Approx 12t HL4 

ALL WORK AND MATERIALS SHALL COMPLY WITH THE REQUIREMENTS OF 

CURRENT O.P.S. STANDARDS AND SPECIFICATIONS. 

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Hot Mix Asphalt: 

Prior to commencing construction, the contactor shall submit to the Municipality a mix 

design containing test results for Gradation, Marshall Stability, Marshall Flow, % Voids, 

and % VMA, all conforming to OPSS 1150. 

The asphalt cement used shall be PG 58-28. 

HL4 will contain 5.3% A.C. minimum. 

Up to 25% recycled hot-mix will be allowed. 

All traffic control shall be the responsibility of the contractor. 

The contractor shall take four (4) samples total of HL4 at a time and location as 

determined by the Roads Foreman. The Municipality will deliver these samples to 

Naylor Engineering Ltd., of Kitchener, for extraction testing. This provision will be paid 

for by the Municipality of North Perth. 

Pulverization: 

The contractor shall schedule his operations such that placement of asphalt will take 

place no later than ten (10) business days following pulverization. Failure to do so shall 

result in a deduction of Five Hundred Dollars ($500.00) per business day from the total 

contract value payable to the contractor. 

Where existing asphalt thicknesses are greater than 150mm, an adjustment to the unit 

price may be negotiated. Measurement for payment will be by the square metre. 

Full Depth Removal 

The work under this section shall include the full depth removal of existing asphalt in 

section 5 and 10 in Scope of Work to a maximum depth of 70mm. Disposal of material 

at an off-site location arranged and paid for by the contractor. 

Measurement for payment will be by the square metre. 

Placement Method: 

Paving shall be done in a continuous manner as much as possible. The Contractor 

shall provide the Municipality with the method of surface asphalt handling to minimize 

asphalt segregation and cold longitudinal joints. No end dumping from trucks to the 

spreader will be allowed. A material transfer vehicle shall be used to transfer surface 

asphalt from the trucks to the spreader. 

Payment Adjustment for changes in the MTO AC Price Index: 

North Perth will adjust the payment to the Contractor based on changes to the Ministry 

of Transportation’s performance graded asphalt cement price index unless the 

Contractor opts out by notifying in writing within five business days of the award of the 

contract. Once the contractor has opted out of payment adjustments based on the 

Page 3 of 9

index, the Contractor will not be permitted to opt back in. The price index will be 

published monthly in the MTO Contract Bulletin and displayed on the OHMPA 

(www.ohmpa.org) and MTO website (www.raqs.mto.gov.on.ca). The price index will be 

used to calculate the amount of the payment adjustment per tonne of asphalt cement 

accepted into the Work. 

The price index will be based on the price, excluding taxes, FOB the depots in the 

Toronto area, of asphalt cement grade PG 58-28 or equivalent. One index will be used 

to establish and calculate the payment adjustment for all grades. As of July 2006 the 

price index for each month will reflect the average of the same month’s prices and be 

published on the last day of the month and be retroactively applied to HMA laid in the 

same month. 

A payment adjustment per tonne of asphalt cement will be established for each month 

in which paving occurs when the price index for the month differs by more than 

$15.00/tonne from the AC price index for the month prior to quotation opening. When 

the price index differential is less than $15.00/tonne, there will be no payment 

adjustment for that month. Payment adjustments due to changes in the price index are 

independent of any other payment adjustments made to hot mix quotation items. 

Provincial sales tax adjustment should be applied to the adjustment (either way). 

The payment adjustment per tonne will apply to the quantity of asphalt cement in the 

hot mix accepted into the Work during the month for which it is established. The 

payment adjustment for the month will be calculated by the following means: 

1 When AC Prices are Rising by more than a $15.00/tonne: the payment 

adjustment to be paid to the Contractor is the result of subtracting the price index for the 

month prior to when opening from the price index in effect when paving takes place, 

minus the $15.00 float, multiplied by the number of tonnes of PGAC incorporated in the 

mix(s) as determined by the job mix formula. HST on the adjustment will be included. 

2 When AC Prices are Falling by more than $15.00/tonne: the payment 

adjustment made in favour of the Owner is the result of subtracting the price index in 

effect when paving takes place, plus the $15.00 float from the price index for the month 

prior to the quotation opening, multiplied by the number of tonnes of PGAC incorporated 

in the mix(s) as determined by the job mix formula. HST on the adjustment will be 

included. 

The quantity of new asphalt cement includes all grades of asphalt cement supplied 

by the Contractor with and without polymer modifiers. For each month in which a 

payment adjustment has been established, the quantity of the escalation/deescalation 

will be calculated using the hot mix quantity accepted into the Work and its 

corresponding asphalt cement content as required by the job mix formula. 

For mixes which contain reclaimed asphalt pavement, the increase due the contractor 

or the rebate due the owner will be calculated as if virgin hot mix asphalt has been 

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supplied. This fairly reflects the increasing value of the Contractor’s RAP pile when AC 

prices are increasing and the opposite when they are declining. 

Notes: 

1. Contractors should bid the hot mix asphalt item using the MTO PGAC pricing 

available at the time of quotation closing. The AC Price Index is only a tool for 

qualifying hot mix prices and is not intended as a standard AC price to be 

incorporated into the contract bid. 

2. The payment adjustment calculated using this formula is full compensation for 

any and all PGAC grades specified. If the AC index has not changed more than 

$15.00 per tonne up or down, no adjustment is required. Only the amount of the 

change that is greater than $15.00 is used to calculate payment adjustments. 

3. Beginning with the AC Index for July 2006 MTO will amend their past practice of 

establishing the monthly index amount on the 1stday of the month from the 

average of the four weekly AC prices received in the previous month to a 

calculation that takes in the average of the four weeks of the current month and 

is subsequently published on the last day of that month. 

4. As the result of the implementation of Note #4 and the subsequent issue of MTO 

SP 103S20 the AC Price index for the month prior to quotation opening will be 

used as the AC bid price to calculate AC adjustments. 

Page 5 of 9

MUNICIPALITY OF NORTH PERTH 

BID FORM 


Item Quantity Unit Price Total 

1. Rocher Road 

8 metric tonnes HL4 $ $ 

2. 430 Inkerman St E 


3. 475 Albert Ave N 


4. Wallace Ave N 

104m 2 Coldplane $ $ 


5. Main St Intersection 

34m 2 Fine grade and proof roll $ $ 


Subtotal 

13% HST 

TOTAL $ 

Dated at this day of , 2013 

NAME OF COMPANY: 

SIGNATURE: 

ADDRESS: 

TELEPHONE: 

FAX: 

Note: Lowest or any quotation not necessarily accepted. 

This quotation is subject to approval by the 

Council of North Perth 

Page 6 of 9

BEFORE SUBMITTING PLEASE REVIEW THE ATTACHED PAGE 

CALLED CHECKLIST FOR FORMAL QUOTATION: 2013 URBAN 

ASPHALT SUPPLY AND PLACE QUOTATION REQUIREMENTS 

. 

Basis of Rejection of Quotation 

Quotations may be rejected for any one of the following reasons: 

(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

Bids received after closing date. 

Bids received on other than the quotation forms supplied. 

Bids not completed in ink or by typewriter. 

Incomplete bids (all items not bid). 

Qualified or conditional bids. 

Bids not properly signed and sealed. 

CERTIFICATE OF INSURANCE REQUEST 

The Municipality of North Perth will require a Certificate of Liability Insurance from you 

with this quotation. It must be issued by your insurer or on a standard CSIO form and 

signed by an Authorized Representative. 

In this certificate, the Municipality will require the following: 

1. Your full name and address with contact name & phone number 

2. Description of your Business Operation 

3. Commercial General Liability with a limit no less than $2,000,000.00 

4. Tenants Legal Liability, Cross Liability, Notice of Cancellation (30 Days) 

5. The Municipality is to be added and shown as an Additional Insured under 

Liability. 

6. If a licensed motorized vehicle is being used, we require Confirmation of 

Automobile Liability Insurance or Commercial Automobile Liability with a limit no 

less than $2,000,000.00. 

Workplace Safety Insurance Board Coverage 

The Municipality of North Perth will require a current WSIB Clearance Certificate with 

this quotation. 

Accessibility for Ontarians with Disabilities Requirements: 

Prior to the commencement of any work under this contract, the successful bidder will 

also be required to provide Accessible Customer Service Training to all staff working on 

behalf of the Municipality of North Perth in compliance with the requirements of the 

Accessibility for Customer Service Regulation 429/07, Section 6. The Municipality of 

North Perth will offer assistance with appropriate training resources if required. 

Page 7 of 9

Health and Safety: 

The Municipality will expect the successful bidder to abide by all provincial regulations 

regarding health and safety, as well as licensing and certification. 

The Municipality of North Perth has a Contractor Health and Safety Package that will 

need to be completed by the successful bidder, prior to the start of work, which includes 

the submission of the contractors Health and Safety Policy or the agreement to abide by 

the Municipality of North Perth’s policies. 

GENERAL CONDITIONS 

Regulations 

The Contractor shall abide by all Acts, By-laws and Regulations relative to the 

performance of the work. 

Completion 

October 18, 2013. 

Work Limitations 

Please note that no work will be permitted at any time where the 24 hour weather 

forecast by Environment Canada predicts temperatures of less than 4 degrees Celsius. 

Warranty 

The contractor shall warranty the work for 24 months. All repairs due to deficiencies in 

product or workmanship shall be at no cost to the Municipality of North Perth. 

Page 8 of 9

Municipality of North Perth 

Checklist for: 


When submitting the quotation, the following documents must be submitted: 

Certificate of Insurance 

Current WSIB clearance certificate 

Bid Form 

If you are the successful bidder, the following documents must be submitted prior to the 

commencement of work: 

Accessibility for Ontarians with Disabilities Requirements 

Health and Safety Contractor Package: The successful bidder must abide by all 

provincial regulations regarding health and safety as well as licensing and 

certification. The Contractor Health and Safety Package will need to be 

completed prior to the start of work 

Page 9 of 9

Addendum #1 - Request for Quotation: 2013 Urban Asphalt Supply ...

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