PRELIMINARY PROGRAMME

CANCELLATION OF REGISTRATION, ETC.
After you have received the confirmation notice & the invoice from 3AF, cancellation is subject to the
following charges. Notification of cancellation must be made in writing to 3AF.
Registration fee
Cancellations must be reported in writing to 3AF. It must be received by 1 August 2010 in which case
registration fees will be refunded except for a cancellation fee of EUR 100. In case the cancellation is
received after 1 August 2010, no refund would be given. This includes also the costs of the congress
banquet.
Accompanying Persons Programme & Post Congress tours
Up to 14 days prior to the tour date: No Charge. Up to 5 days prior to the tour date: 50 % of the tour fare. On
the day of tour or No Show: 100% of tour fare.
Hotel Reservations
Changes in reservations and cancellations must be reported in writing only to Voyages C. Mathez. After
receiving the reservation confirmation, the guest automatically becomes the binding contract partner of the
hotel. In the event of an early departure or a No Show, the hotel is entitled to charge the entire reserved
period. For cancellations later than 4 th August, 2010, the deposit will not be refunded unless the room is
taken by another guest. If you don't show up, the total amount of nights reserved will be charged.
CONGRESS PROCEEDINGS
The ICAS 2010 Congress proceedings are available on CD-ROM, which are included in the registration fee
where indicated. Additional CD-ROM can be ordered with the registration form at a cost of 120 EUR.
INSURANCE
Participants are advised to take out their own travel insurance and to extend any private policies for personal
possessions they may be bringing with them. The Congress organizers do not cover participants against
travel, cancellations or bookings or loss/theft of belongings.
PASSPORT AND VISA
In France, everyone must have a valid identity card or passport. It is the responsibility of each delegate to
obtain all the necessary documents, including visa if necessary. Participants requiring visa should apply to a
French consular office or diplomatic mission in their respective country well in advance to departure.
Participants are advised to contact their local travel agencies or airline companies for assistance. Details and
an application form for Schengen Visa in several languages can be found on:
http://www.diplomatie.gouv.fr
“English“
“Going to France“
If you need any assistance for visa acquisition (like a special invitation letter from 3AF) after you have
contacted your local travel agencies or airline companies, please feel free to contact the ICAS 2010 Local
Organizing Committee (L.O.C.) Office. You are strongly advised to do this not later than 30 June 2010.
The ICAS 2010 L.O.C. Office
3AF – ASSOCIATION AERONAUTIQUE ET ASTRONAUTIQUE DE FRANCE
Mr. Fabrice VORILLON
6, RUE GALILEE
F – 75016 PARIS
Telephone: +33 (0)1 56 64 12 38; Fax: +33 (0)1 56 64 12 31
E-mail: fabrice.vorillon@aaaf.asso.fr
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