RFB-13-051 - Capital Region BOCES

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The response to this Request for Bid must be received no later than 2:00 P.M., June 20, 2013 in the BOCES Purchasing Office, 900 Watervliet Shaker Rd., Suite 102, Albany, NY 12205. Sealed bids will be publicly opened and read. Bids must be in a sealed envelope, plainly marked on the outside stating the bid proposal name and bid number RFB-13-051. The BOCES reserves the right to amend these dates. The BOCES reserves the right to reject any and all bids and re-advertise. If any prospective bidder needs clarification or interpretation of this RFB, a written request shall be submitted by mail, or fax (518) 862-4906 or e-mail anne.mccoy@neric.org on or before June 13, 2012. Questions will be answered by addendum and posted to the Empire State Purchasing Group’s website, http://www.empirestatebidsystem.com/, and will become a part of this bid. BOCES reserves the right to award the bid in total or by lots/locations, as it is deemed to be in the best interest of BOCES and the component school districts. Bidders may bid on any or all lots/locations. However, quotes must include prices for all items with quantities for that particular location to be considered for award. This document consists of fifteen (15) pages. The undersigned bidder certifies to having read every page and offers to furnish the items specified. Can bidder meet or exceed the required delivery schedule? Yes No Can bidder meet or exceed the required specifications? Yes No Can bidder furnish coolers as requested? Yes No Name of Bidder________________________________________________________________ Bidder Address ________________________________________________________________ ________________________________________________________________ Phone No ____________________________ Fax _____________________________________ E-mail _______________________________________________________________________ Authorized Signature ____________________________________________________________ Title _________________________________________________________________________ RFB-13-051 Milk and Milk Products 2 5/30/2013
SPECIFICATIONS: DATED: May 30, 2013 MILK AND MILK PRODUCTS DUE: June 20, 2013 2:00 pm MILK AND MILK PRODUCTS INSTRUCTIONS TO BIDDERS 1. These instructions shall form a part of the specifications. 2. All items of milk, cream and milk products furnished shall comply in all respects to the standards/laws and regulations established by the New York State Department of Agriculture and the Federal Pure Food, Drug and Cosmetic Act and subsequent decisions of the United States Department of Agriculture and all local laws and ordinances pertaining thereto. 3. MONTHLY REPORT A monthly report on the butter fat content of the milk must be submitted to BOCES/each component school district to be submitted to the Board of Education as required by the State Education Department. The minimum butter fat content of whole milk shall be that of the latest state or federal standard whichever is higher. This report is due on the first of each month. 4. PERMIT AND LICENSE All milk and cream must be from sources approved by the Health Officers of the counties of the component school districts or other appropriate agent and the bidder must, at the time of bidding, hold a regular permit from such Health Officer or other appropriate agent covering the grade of milk and cream to be supplied. The bidder must also, at the time of bidding, hold a license as required by the State Department of Agriculture and Markets. Permits and license shall be effective at all times during the period of the contract. New York State Dept. of Agriculture and Markets License # ______________________ Date of Expiration ________________________ 5. INSPECTION Public health officers or any properly authorized representative of the school district shall have the right to inspect the premises, facilities and methods on or by which milk is prepared and may make or cause to be made, standard tests of any milk delivered for the purpose of determining whether or not the contract is being properly performed. The bidder agrees, after the contract has been awarded to him, that the BOCES/ component school districts shall be the sole judge of all material, both as to quality and quantity, and their judgment shall be final. 6. COOLERS The successful bidder will be asked to supply cooler equipment at some schools (see Page 10). This provision is essential and the low bidder may be rejected if sufficient cooler space cannot be provided. The bidder is responsible for maintaining all coolers provided in good working order and shall arrange for timely repairs, maintenance and/ RFB-13-051 Milk and Milk Products 3 5/30/2013
Page 1: BOARD OF COOPERATIVE EDUCATIONAL SE
Page 5 and 6: Binghamton Zone. If the Class I-A p
Page 7 and 8: MILK DELIVERY SCHEDULE Capital Regi
Page 9 and 10: Middleburgh CSD Middleburgh Element
Page 11 and 12: BOARD OF COOPERATIVE EDUCATIONAL SE
Page 13 and 14: THE BIDDER CERTIFIES THAT: NON-COLL
Page 15: E-Mail: ___________________________

RFB-13-051 - Capital Region BOCES

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